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Home My WebLink About04/14/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. Resolution 13-2008 -Proposed Exercise of Eminent Domain 1. Lot Numbered 32 as shown on the Recorded Plat of Hartman and Woodworth's Addition to the City of South Bend B. Resolution 14-2008 -Proposed Exercise of Eminent Domain 1. Lot Numbered 31 as shown on the Recorded Plat of Hartman and Woodworth's Addition to the City of South Bend 2. REVIEW OF MINUTES A. Agenda Session: March 20, 2008 B. Regular Meeting: March 24, 2008 C. Claims Review Meetings: Apri13 and Apri17, 2008 D. Scribner's Error Correction: February 21, 2008 -Opening of Bids -Eddy Street Commons Phase II (Parking Garage) -Project No. 108-004 1. Bid of F.A. Wilhelm Construction Co., Inc. corrected to read: a) Base Bid: $14,497,000.00 b) Alternate 3: $566,000.00 3. OPENING OF BIDS A. LaSalle Park Walking Trail -Project No. 108-030 1. Funding: Weed & Seed B. One (1) More ore Less, 2008 All Wheel Drive Cargo Van 1. Funding: Vehicle Capital Fund C. Four (4) More or Less, 2007 Compact Four-Door Sedan Automobiles 1. Funding: Vehicle Capital Fund D. Four (4) More or Less, 2007 Mid-Size Four-Door Sedan Automobiles 1. Funding: Vehicle Capital Fund E. Two (2) Dump Bodies Mounted on a Tandem Axle Chassis 1. Funding: Street Department F. Transmission Rebuild and Repair Services 1. Funding: Central Services G. Interior, Exterior and Traffic Paint 2008 1. Funding: User Departments H. Water and Wastewater Treatment Chemicals Procurement 2008 -Project No. 108- 021 1. Funding: WWTP Operations I. Sale of Miscellaneous Equipment 1. SN617 1989 Ace Slinger 2. SN618 1989 Ace Slinger BOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. BID AWARDS A. Bendix and Voorde Drive Intersection Improvements -Project No. 108-009 1. Company: Northern Construction Services, Corp. 2. Amount: $221,591.40 3. Funding: Airport TIF B. 2008 Good Neighbors/Good Neighborhood PW Improvement Program -Project No. 108-025 1. Zone 1 a) Company: McIntyre Jones, Inc. b) Amount: Unit Prices c) Funding: General Fund 2. Zone 2 a) Company: McIntyre Jones, Inc. b) Amount: Unit Prices c) Funding: General Fund C. Ireland Road and Miami Street Intersection Improvements -Project No. 107-040 1. Company: Brooks Construction Company, Inc. 2. Amount: Base Bid $1,003,592.17 and Alternate C of $145,858.20 3. Funding: COIT, Sewer Bond, and Southside TIF #1 5. CHANGE ORDERS A. Cleveland Road North Well Field -Project No. 107-023 1. Company: Casteel Construction 2. Change Order No.: 1 3. Increase Amount: $1,548.00 4. Percent of Increase: 0.28% 5. New Contract Amount: $540,846.40 6. Funding: Water Works Bond B. Studebaker Area A Demolition Phase III -Project No. 107-024 1. Company: J&L Management Corporation 2. Change Order No.: 1 3. Reason: Change Length of Contract from 548 Calendar Days to 393 Calendar Days; Substantial Completion Date is Apri13, 2009 6. SUBSTANTIAL COMPLETION CERTIFICATE A. South Bend Fire Station No. 2 -Project No. 106-002 1. Company: Brown & Brown General Contractors 7. PROJECT COMPLETION AFFIDAVIT A. Engman Natatorium Renovation & Additions -Rebid 3-A 1. Company: Kaser Spraker Construction -Project No. 107-029R BOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Final Contract Amount: $294,850.00 3. Funding: West Washington TIF 8. RESOLUTIONS A. No. 16-2008 -Confirmatory Resolution Condemning and Appropriating Property for Road and Intersection Improvements -Napoleon Street Lot 31 1. Amount: Not to Exceed $25,000.00 B. No. 17-2008 -Confirmatory Resolution Condemning and Appropriating Property for Road and Intersection Improvements -Napoleon Street Lot 32 1. Amount: Not to Exceed $25,000.00 C. No. 18-2008 -Transfer of Property to the South Bend Redevelopment Commission 1. Ameritech Drive Retention Lot 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2008 Janitorial Supplies 1. Funding: User Departments B. Transmission Rebuild and Repair Services - Re-Advertise 1. Funding: User Departments C. 2008 Street Materials Procurement -Project No. 108-046 1. Funding: Capital and Operating Budgets of Various Departments D. Abandoned Vehicles 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Proposal - US Business Systems, Inc. 1. Service: Water Works Billing Department Inserter 2. Amount: $27,620.00, plus $1,500.00 per year Maintenance 3. Funding: General Fund B. Proposal - US Business Systems, Inc. 1. Service: Water Works Billing Department Printer 2. Amount: $4,658.00 plus Maintenance 3. Funding: General Fund C. Construction Contract -Bancroft Electric, Inc. 1. Service: 2008 Yard Lamp Post Program -Project No. 108-024 2. Amount: $325.00 per lamp post installation 3. Funding: General Fund D. Construction Contract - Fedewa, Inc. 1. Service: Ironwood Reservoir Cathodic Protection -Project No. 107-098 2. Amount: $29,999.00 3. Funding: Water Works Revenue BOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 E. Contract Renewal -Asphalt Restoration Services, LLC 1. Service: To Extend 2007 Contract Pricing for Infrared Pavement Patching through 2008 2. Amount: $159.93/Patch 3. Funding: LRSA F. Agreement -Rebuilding Together 1. Service: Assist Low/Moderate Income Owners with Needed Repairs to their Homes 2. Amount: $80,000.00 3. Funding: CDBG G. Acceptance of Gift - Comcast Cable 1. Service: Acceptance of Used Studio Equipment H. Agreement Authorizing Entry Upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes - Heartland Environmental 1. Location: Within ROW next to 5307 West Western Avenue I. Long Term Occupancy Permit -Grubb and Ellis 1. Service: Dumpster on Sidewalk for Six (6) Months along LaSalle Street during Renovation of Office Suites of St. Joseph Station J. Contract Renewal -Walsh & Kelly 1. Service: Extend 2007 Unit Prices for Water Works Road Repair for Water Main Extensions 2. Amount: 2007 Unit Prices 3. Funding: Water Works Operations K. Memorandum of Understanding - Michiana Area of Council of Governments 1. Service: 2008 Traffic Count Program 2. Amount: $5,000.00 3. Funding: Operations/Other Professional Services L. Professional Services Agreement Amendment - Abonmarche Consultants 1. Service: Increase Scope of Engineering Services for LaSalle Park Walking Trail -Project No. 108-030 2. Amount: $3,200.OOIncrease 3. Funding: General Fund M Service Agreement -Peerless-Midwest, Inc. 1. Service: Olive Well Field 3A -Project No. 108-016 -Preliminary Design and State Approval 2. Amount: $14, 500.00 3. Funding: Water Works Capital N. Professional Services Agreement - Wightman Petrie 1. Service: Environmental Improvements at the Closed Biosolids Lagoon #4 - Project No. 107-073 BOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: NTE $28,784.00 3. Funding: Sewer Bond O. Amendment to Agreement -Luther Taylor 1. Service: Consulting Agreement for South Bend Regional Fire Training Center 2. Change: Add Richard Switalski as additional Consultant, No Monetary Change P. Amendment to Agreement -American Structurepoint, Inc. 1. Service: Additional Fees to Increase Area to be Separated for Bendix Park Storm Sewer Separation -Project No. 107-042 2. Amount: $62,000.14, Total to Increase to $261,460.14 3. Funding: Sewer Bond Q. Agreement Authorizing Entry Upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes - The Wetlands Company, LLC, and Paramount Environmental Services Corporation 1. Location: Within ROW of United Drive, East of Chapin and West of Scott Street R. Agreement - DLZ Indiana, LLC 1. Service: South Bend Avenue/Twyckenham Drive Intersection Improvements -Project No. 108-047 2. Amount: $65,000.00 3. Funding: Eddy Street Commons Bond 11. EASEMENT A. Distribution Easement -Indiana and Michigan Power 1. Location: Animal Control Building -Olive Street 2. Amount: $1.00 12. RECOMMENDATIONS A. Public Parking Facility License Renewal - AMPCO System Parking 1. Locations: 225 S. Main St. 226 S. Main St. 123 N. Main St. 126 N. Main St. 111 S. Michigan St. 211 N. Lafayette 121 E. Wayne St. 220 W. Wayne St. 121 S. St. Joseph Street 117 S. William St. 123 N. St. Joseph Street (Marriott Hotel) BOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Street Closure -Fridays by the Fountain 1. Sponsor: Morris Performing Arts Center 2. Location: Michigan Street from Lafayette Hotel Parking Lot Entrance tc Colfax Street 3. Date/Time: June 13 & 27, July 11 & 25, August 8 & 22, 2008 from 10:00 a. m. to 2:00 p.m. 4. Favorable Recommendations C. Procession -Opening Day Parade 1. Sponsor: Chet Waggoner Little League 2. Location: On Route as Submitted 3. Date/Time: Apri126, 2008 from 7:00 a.m. to 9:00 a. m. 4. Favorable Recommendations 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: McCormick & Company 1. Location: 3425 West Lathrop Drive B. Company: Monarch Textile Rental Services 1. First Location: 2810 Foundation Drive 2. Second Location: 812 Wilber Street C. Company: Swank Uniform Rental 1. Location: 1101 King Street D. Company: Ziker Cleaners 1. Location: 251 East Sample Street 14. TRAFFIC CONTROL DEVICES A. New Installation 1. No Parking Tow Zone a) Location: West Side of 26th Street, Jefferson Boulevard to Railroad Tracks b) Request of Property Manager for Courtyard Place Apartments B. New Installation -Reserved Handicapped Parking Space Sign Downtown 1. Location: 227 West Jefferson Boulevard -East of Lafayette Intersection on the North Side -Second Space in Front of County/City Building (Permit No. TBD) 2. All criteria has been met C. RATIFY -Temporary Installation Time Extension -Reserved Handicapped Parking Space Sign Downtown 1. Location: East Side of Lafayette Boulevard, North of Jefferson Boulevard (Permit No. 006) 2. All criteria has been met BOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 15. ANNUAL REPORT - 2007 A. Water Works 16. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS A. Environmental Services 17. SAFETY REPORTS A. Street/Sewer/Traffic & Lighting B. Water Works C. Environmental Services 18. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 55340 Lexington Avenue, Corner of Lexington Ave. and Lawrence St. 1. Water 19. CERTIFICATES OF INSURANCE A. National Multiple Sclerosis Society, Indiana State Chapter B. Chet Waggoner Little League, South Bend, Indiana C. Emergency Radio Service, Inc., Ligonier, Indiana D. Superior Fire & Water, Lakeville, Indiana E. Heartland Environmental Associates F. ENSR Corporation G. Nat Corporation dba Club Noma H. Asphalt Restoration Services, LLC I. Indiana Coalition on Housing and Homeless 20. BONDS A. Occupancy Bond 1. Charles Stafford Construction B. License Bond 1. Watterud Inc. 2. Towne, Inc. C. Subdivision Bond 1. Kendall-Weiss, LLP a) Subdivision: Lafayette Falls, Phase 3, Section 2 b) Amount: $61,070.00 c) Purpose: Asphalt Surface, Sidewalk & Ramps, et BOARD OF PUBLIC WORKS AGENDA Monday, April 14, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 21. CLAIMS (AGENDA SESSION) A. City of South Bend B. St. Joseph County Housing Consortium C. Emergency Sewer Repair on Dorothy Street 1. Contractor: Underground Services 2. Amount: $19,797.61 3. Funding: Sewer Bond D. Sewer Repair on Lafayette Blvd. at South Street -Project No. 108-028 1. Contractor: Underground Services 2. Amount: $12,921.40 3. Funding: Sewer Bond 22. PRIVILEGE OF THE FLOOR 23. ADJOURNMENT