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Home My WebLink About03242020 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING March 24, 2020 – 9:30 a.m. Location: Live Streamed from the Board of Works Conference Room 13th Floor, County-City Bldg. 227 W. Jefferson Blvd. South Bend, Indiana 46601 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of March 5, 10, and 17, 2020 2. OPENING OF BIDS A. One (1) or More, 2020 or Newer, 6 Yard Front End Rubber Tire Loader – Spec A 1. Funding: Organic Resources Equipment (642.0630.415.43.02) B. Six Thousand (6,000), More or Less, Universal Nestable Refuse Containers – Spec B 1. Funding: Solid Waste Operations (610.0610.791.22.24) 3. OPENING OF PROPOSALS A. Removal, Towing, and Storage Services for the South Bend Police Department B. 2020 Lawn Maintenance & Mentorship Program, Package A 1. Funding: VPA Maintenance (201.1101.452.39.89) C. 2020 Lawn Maintenance & Mentorship Program, Package B 1. Funding: VPA Maintenance (201.1101.452.39.89) 4. AWARD BIDS AND APPROVE CONTRACTS A. Eagle Way Sewer Extension – Project No. 119-095 1. Company: Indiana Earth, Inc. 2. Amount: $239,444.56 3. Funding: RWDA TIF (324.1050.460.31.02) B. CSO 003 Backwater Valve Replacement – Project No. 119-113 1. Company: Selge Construction Co., Inc. 2. Amount: $109,925 3. Funding: Utilities, Sewage Works Operations Maintenance, Contractual Services Other (641.0630.793.63.35) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Legal Department Solar Shades 1. Company: Quality Window Treatments 2. Amount: $3,128.06 1. Funding: Legal Department Office Supplies (101.0501.415.21.04) B. South Bend Police Department Boiler Replacement 1. Company: D.A. Dodd, LLC 2. Amount: $54,999 3. Funding: Repairs and Maintenance (101.0801.421.36.01) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING March 24, 2020 – 9:30 a.m. Location: Live Streamed from the Board of Works Conference Room 13th Floor, County-City Bldg. 227 W. Jefferson Blvd. South Bend, Indiana 46601 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 6. REJECT BIDS/QUOTATIONS A. Gemini at Colfax – Exterior Renovations, Division B – Project No. 119-103 1. Description: All Bids Non-Responsive to Required Documentation 2. Funding: RWDA TIF, WWDA TIF (324.1050.460.42.02; 422.1050.460.42.02) 7. CHANGE ORDERS A. Technology Resource Center – Project No. 118-090 1. Company: Majority Builders, Inc. 2. Change Order No.: 1 3. Increase Amount: $214,806; Two-Hundred, Fifty-Four (254) Days 4. Percent of Increase: 15.52% 5. Revised Contract Amount and Completion Date: $1,599,079; August 7, 2020 6. Funding: RWDA TIF, Studebaker/Olive Grants, Certified Tech Park Fund (324.1050.460.42.02; 209.327.1001.469.31.06; 439.1050.460.42.01) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Raw Sewage Pump No. 2 Rehabilitation – Project No. 118-020 1. Company: Cornerstone Stewards, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $10,833 4. Percent of Increase: 2.93% 5. Final Contract Amount: $380,833 6. Funding: 2018 Sewage Works Capital, Wastewater Treatment & Disposal Equip./2020 Sewage Works, Operations, Other Equip. Repair & Maint. (642.0630.415.43.66; 641.0630.793.36.05) B. Liberty Tower Exterior Renovations – Project No. 118-086R 1. Company: Environmental Glass, Inc. 2. Change Order No.: 6 (Final) 3. Decrease Amount: ($5,000) 4. Percent of Decrease: (1.60%) 5. Total Percent of Change:.093% 6. Revised Contract Amount: $306,817.08 7. Funding: RWDA TIF (324.1050.460.42.02) 9. PROJECT COMPLETION AFFIDAVITS A. Vested Interest Building Roof Repair – Project No. 119-049 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING March 24, 2020 – 9:30 a.m. Location: Live Streamed from the Board of Works Conference Room 13th Floor, County-City Bldg. 227 W. Jefferson Blvd. South Bend, Indiana 46601 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 1. Company: Midland Engineering Company, Inc. 2. Final Contract Amount: $248,088.10 3. Funding: RWDA TIF (324.1050.460.42.02) B. Bendix Theater Flooring – Project No. 119-106 1. Company: Carpet Service Outlet, Inc. 2. Final Contract Amount: $72,642 3. Funding: Hotel Motel Tax (7304.42010.000.0099) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Washington Street Improvement Project – Project No. 118-105 1. Title Sheet 2. Funding: COIT (404.1001.460.42.03) B. 2020 Street and Sewer Department Materials – Project No. 120-005 1. Funding: Streets, Curb & Sidewalk, Sewer Concrete, Sewer Ins., Water Works, Parks, MVH-Restricted (202.0607.431.22.24/.30/.40/23.02/.03/.20/.40/39.89; 641.0621.792.22.24/23.02/.03/.04; 202.0619.431.23.03/.24; 641.0625.792.22.24/23.04; 640.0620.811.22.24/23.04; 620.0640.606.23.30; 201.1101.452.39.89; 266.0607.431.22.30; 266.0607.431.23.02) C. Press Ganey Administration Building Site Improvements – Project No. 119-061 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.42.02) 11. RESOLUTIONS A. No. 10-2020 – A Resolution of the City of South Bend, Indiana, Board of Public Works Authorizing the Disposal of Surplus Property 1. Description: Retirement of Officer Kenneth Milliken’s Firearm B. No. 11-2020 – A Resolution of the City of South Bend, Indiana, Board of Public Works Approving the Trade-In of City-Owned Property of Property of Similar Nature 1. Description: Trade-In of Forty (40) Obsolete Shotguns with Kiesler’s Police Supply 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Lease Proposal – Dell Inc. 1. Description: Lease Four (4) ToughBook Laptops for Water Works and Wastewater CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING March 24, 2020 – 9:30 a.m. Location: Live Streamed from the Board of Works Conference Room 13th Floor, County-City Bldg. 227 W. Jefferson Blvd. South Bend, Indiana 46601 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 2. Amount: $12,000; $2,743.08 Annually for Five (5) Years with $1.00 Buyout Option 3. Funding: IT Lease (279.0672.415.38.01/.02) B. Professional Service Agreement – La Casa de Amistad, Inc. 1. Description: Event and Marketing Services for West Side South Bend Initiative 2. Amount: $30,000 3. Funding: EDIT (408.1001.460.39.79) C. Proposal - Trane 1. Description: Replace/Upgrade Existing Temperature Control and Energy Management System 2. Amount: $18,505 3. Funding: Fire Dept. Repairs & Maintenance Services (101.0901.422.36.01) D. Amendment No. 1 to Contract – Department of Community Investments 1. Description: Extend South Bend Home Improvement Program Twelve (12) Months 2. Amount: No Change in Amount; Extend to December 31, 2020 3. Funding: CDBG (212.1001.460.39.30) E. Indemnification Agreement – The Tire Rack, Inc. 1. Description: Use of Tire Rack’s Training Track for Police Emergency Vehicle Operations Training F. QPA Special Purchase – Kiesler’s Police Supply 1. Description: 2020 Police Training Ammunition 2. Amount: $28,532.68 3. Funding: Police Other Operating Supplies (101.0801.421.22.24) G. Real Estate Donation Agreement – Village to Village International, Inc. 1. Description: Donation of Five (5) City Owned Vacant Lots; a) 809 N. Harrison b) 812 N. Harrison c) 814 N. Sherman d) 813 N. Harrison e) 816 N. Harrison 2. Amount: N/A H. Professional Service Agreement – Hull & Associates, Inc. 1. Description: General Environmental Consulting Services in Support of Redevelopment Efforts 2. Amount: $30,000 3. Funding: Studebaker/Oliver Grants (209.1402.460.31.06) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING March 24, 2020 – 9:30 a.m. Location: Live Streamed from the Board of Works Conference Room 13th Floor, County-City Bldg. 227 W. Jefferson Blvd. South Bend, Indiana 46601 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 I. Open Market Contract – Gibson-Lewis, LLC 1. Description: Upgrade and Modernize Century Center Elevator; No Bids Received 2. Amount: $168,700 3. Funding: Hotel Motel (7304.42010.000.0099) J. Amendment to Lease Agreement – Bradley Company Rental 1. Description: Renew Lease for Main Street Row Offices for Waterworks Billing Office Staff 2. Amount: $54,362 for Year One; Escalating Five Year Lease 3. Funding: Waterworks Building Rental (620.0640.658.37.06) K. Amendment No. 1 to Owner-Engineer Agreement – Christopher B. Burke Engineering, LLC. 1. Description: Additional Work Required by FERC for South Bend Dam 2020 2. Amount: NTE $32,200 3. Funding: Stormwater Fund (667.0621.792.42.04) L. QPA State Purchase – Advantage Ford 1. Description: Purchase Four (4) 2020 Ford 4x4 Explorers 2. Amount: $132,974.48 3. Funding: Police Department Capital Lease and Interest (101.0801.421.38.01/02) M. QPA State Purchase – Bloomington Ford 1. Description: Purchase Sixteen (16) 2020 Ford Interceptor Utility AWD Vehicles 2. Amount: $573,184 3. Funding: Police Department Capital Lease and Interest (101.0801.421.38.01/02) 13. LICENSES AND PERMITS A. Licenses Renewals – Massage Establishments 1. Applicant: Therapeutic Indulgence a) Location: 903 E. Jefferson Blvd. b) Favorable Recommendations 2. Applicant: Top Oriental Massage a) Location: 421 N. Hickory Rd. b) Favorable Recommendations 3. Applicant: Chinese Massage Spa a) Location: 2614 S. Michigan St. b) See Comments CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING March 24, 2020 – 9:30 a.m. Location: Live Streamed from the Board of Works Conference Room 13th Floor, County-City Bldg. 227 W. Jefferson Blvd. South Bend, Indiana 46601 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 6 4. Applicant: New You Oasis LLC a) Location: 910 E. Ireland Rd., Ste. A b) Favorable Recommendations 5. Applicant: Sai Shakti Message and Healing a) Location: 115 N. William St. b) Favorable Recommendations 6. Applicant: South Bend Massage & Healing a) Location: 115 N. William St., Ste. 207 b) Favorable Recommendations 7. Applicant: Hair Crafters a) Location: 602 Lincolnway East b) Favorable Recommendations 8. Applicant: Well Being Massage LLC a) Location: 115 N. William St. b) Favorable Recommendations 9. Applicant: Rachel T Massage & Essential Oils a) Location: 616 E. Colfax Ave. b) Favorable Recommendations 10. Applicant: Massage by Suzanne a) Location: 914 Lincolnway West b) Favorable Recommendations 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 17400 Summer Ridge Dr. – Water/Sewer B. 54721 29th. St. – Sewer 15. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. Company: Honeywell International, Inc. 1. Location: 3502 Westmoor St. 16. RATIFY BONDS A. Occupancy Bonds 1. Jason Ring, Approved effective March 6, 2020 B. Contractor Bonds 1. Jason Ring, Approved effective March 6, 2020 17. CLAIMS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING March 24, 2020 – 9:30 a.m. Location: Live Streamed from the Board of Works Conference Room 13th Floor, County-City Bldg. 227 W. Jefferson Blvd. South Bend, Indiana 46601 GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR Page 7 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.