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Home My WebLink AboutRM 03-09-84SOUTH BEND REDEVELOPMENT COMMISSION REGULAR SCHEDULED MEETING March 9, 198 10:00 a.m. Presiding Of icer: Ms. Paula N. Auburn Vice President 1. ROLL Members resent: Members sent: Legal Counsel: Redevel ent Staff: News Media: Others: 2. APPROVAII OF MINUTES 3. 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Ms. Paula N. Auburn, Vice President Mr. A. Peter Donaldson, Secretary Mr. Roman J. Piasecki, Assistant Secretary Mr. Michael Donoho, Member Mr. F. Jay Nimtz, President Ms. Eugenia Schwartz Mr. Jon R. Hunt, Executive Director Mrs. Ann Kolata, Executive Deputy Director Mr. Rick Pitts, Economic Dev. Specialist Ms. Denise Sullivan, Office Manager Ms. Jeanne Derbeck, South Bend Tribune Mr. Mark Peterson, WXMG Radio Ms. Glenda Rae Hernandez Upon a notion made by Mr. Donaldson, seconded by Mr. Eiasecki and unanimously carried, the minutes of the Regular Meeting of Friday, Februa 24, 1984 were approved. APPROVAL OF CLAIMS Upon a motion made by Mr. Piasecki, seconded by Mr. Donoho and unanimously carried, the Commission formally approved the claims submitted March 1 and March 8, 1984, and ordered checks dated March 7 and March 14, 1984 to be released. EAST BM1K PROJECT Clyde E Williams & Associates $ 201.15 Hurtt K nrick & Associates 1,245.00 Total $ 1,446.15 APPROVAL OF MINUTES OF THE REGULAR MEETING OF FRIDAY, FEBRUARY 24, 1984 APPROVAL OF CLAIMS SUBMITTED MARCH 1 AND MARCH 8, 1984 AND ORDERED CHECKS DATED MARCH 7 AND MARCH 14, 1984 TO BE RELEASED South Bend I Regular Meet 3. APPROVAI development Commission ng - March 9,1984 OF CLAIMS (Cont.) P.E.A. -66 St. Jos ph Bankcard Division $ 284.32 Gove nt Information Services 148.00 Wagner ravel 120.00 Lang, F eney & Associates 100.00 Post mast er 112.99 Indiana University Bookstore 41.38 Journal of Housing 24.00 Federal Express 114.00 Federal Express 24.00 Summit Club 48.90 Prairie Avenue Bookshop 75.15 Keye Prcductivity Center 96.00 Indiana University at South Bend 119.00 St. Jos ph Bankcard Division 48.89 Payroll: 2 -18 thru 3 -2 -84 10,600.75 Total $11,957.38 Grand Total $13,403.53 4. COMMUNICATIONS There were no communications. NO COMMUNICATIONS 5. OLD BUSINESS There was no old business. NO OLD BUSINESS 6. NEW BUSINESS a. ConnLission authorization r ested to advertise for bids for exterior renovation of the L. Keen Building in Monroe Park to be advertised on March 16 and March 23, 1984 and bid to be received at 10:00 a.m. on April 2, 1984_. Mr. Rick Pitts explained that the bids to be received would be to recreate the front of the L. Xeen Building by cleaning the masonry, iron columns, tin and metal work, repair of the metal corners, and the painting of the front f a de . The repairs would cane f ram the $16,621.11 remaining out of the funds appropriated for this project. -2- South Bend Regular Mee 6. NEW BUS a. Con i0• by to of adv bid 198 elopment Commission - March 9, 1984 ( font . ) a motion made by Mr. Donaldson, seconded Donoho and unanimously carried, request Ivertise for bids for exterior renovation ie L. Keen Building in Monroe Park to be tised on March 16, and March 23, 1984 and to be received at 10:00 a.m. on April 2, was approved. b. Connission approval requested for Resolution No. 703 authorizing the transfer of real prorerty to the South Bend Board of Public Works. Ms. Eugenia Schwartz explained that the CormLission has received a resolution from the Boaxd of Public Works requesting that the Con-mission transfer to them title of property in the Central Downtown Urban Renewal Area, Lots 50, 51 and 52. The request was made for the long range development of a municipal par ing facility. This resolution gives the Co ssion permission to convey this property to e Board of Public Works for $25.00. AUTHORIZATION TO ADVERTISE FOR BIDS FOR EXTERIOR RENO- VATION OF THE L. KEEN BUILDING IN MONROE PARK TO BE ADVERTISED ON MARCH 16, AND MARCH 23, 1984 AND BIDS TO BE RECEIVED AT 10:00 A.M. ON APRIL 2, 1984 Upor a motion made by Mr. Donoho, seconded by APPROVAL OF RESOLUTION NO. Mr. Donaldson and unanimously carried, 703 AUTHORIZING THE TRANSFER Res lution No. 703 authorizing the transfer of OF REAL PROPERTY TO THE real property to the South Bend Board of SOUTH BEND BOARD OF PUBLIC Public Works was approved. WORKS c. j'ssion approval requested for Addendum to ent for Professional Services with Hen ershot & Associates Advertisinq. Mrs. Kolata explained that in December of 1983 the Conudssion entered into an Agreement with Hendershot & Associates Advertising for development of a brochure related to the East Bank Development Area. This Addendum to Agreement for Professional Services is for a tims extension of sixty days in which to produce the brochure. Upon a motion made by Mr. Piasecki, seconded by Mr. Donoho and unanimously carried, the Addendun to Agreement for Professional Services with Hendershot & Associates Advertising was approved. -3- APPROVAL OF ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES WITH HENDERSHOT & ASSOCIATES ADVERTISING FOR DEVELOPMENT OF THE EAST BANK BROCHURE South B Regular C:7 e. end Redevelopment Ccmmission Meeting - March 9, 1984 BUSINESS (Cont.) approval requested for contract CormLission with Lang Feeney & Associates to perform replat survey work in the Monroe Sample Development Area. Rick Pitts explained that, due to new Mr. development in the Monroe Sample Development Area, the City of South Bend ordinance reqdires the replat of the area. Two estimates were received from firms who have donE survey work in this area. Lang Feeney & Ass ciates' estimate was for $5,700, and Ter itorial Engineering's estimate was for $6,C10. The staff recommendation was to go wi the low proposal from Lang Feeney & Associates in the amount of $5,700. Upo a motion made by Mr. Donoho, seconded b Mr. Donaldson and unanimously carried, a contract with Lang Feeney & Associates to perform replat survey work in the Monroe SanTle Development Area was approved. Co mission approval requested for Addendum t Agreement between the City of South Bend, Indiana, through its Department of and Kevin J. Butler for legal Redevelopment, services relating to the Department. Schwartz explained that last year the Ms. Co mission entered into an Agreement with Kevin J. Butler for legal services which expired at the end of 1983. Mr. Butler is involved in several matters, chiefly in litigation, which are continuing and should 1 finished by April 15, 1984. This Addendum continues Mr. Butler's contract until he has completed these pending items. Upon a motion made by Mr. Donaldson, seconder by Mr. Piasecki and unanimously carried, the Adde dum to Agreement between the City of Sou Bend, Indiana, through its Department < Rede elopment, and Kevin J. Butler for legal services relating to the Department was appr ved. -4- APPROVAL OF CONTRACT WITH LANG FEENEY & ASSOCIATES TO PERFORM REPLAT SURVEY WORK IN THE MONROE SAMPLE DEVEL- OPMENT AREA 9 >e APPROVAL OF ADDENDUM TO AGREEMENT WITH KEVIN J. BUTLER FOR LEGAL SERVICES )f RELATING TO THE DEPARTMENT OF REDEVELOPMENT South Bend Aedevelopment Commission Regular Mee ing - March 9, 1984 7. PROGRESS REPORT Mrs. Ko ata stated that the Department of Housing and Urban Development has sent the notice of the City of South Bend's allocation of Section 312 loan funds that are available for this year. The City is getting $276,600 to be administered by the Bureau of Housing. The Bureau is also undergoing an extension mailing campaign to notify individuals living in the areas targeted for Section 312 loans. 8. NEXT COMMISSION MEETING The ne Regular Meeting of the Commission will be held on Friday, March 23, 1984 at 10:00 a.m. 9. ADJOURN Ms. Aubt reconver followir There bE Commissi meeting motion meeting Paula N. noted that the Commission will in Executive Session immediately the Regular Meeting of the Commission. 3 no further business to come before the Mr. Piasecki made a motion that the adjourned. Mr. Donaldson seconded the it was unanimously carried. The s adjourned at 10:35 a.m. , Vice President -5- PROGRESS REPORT NEXT COMMISSION MEETING ;Pfi R. Hunt, ecutive Director