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Home My WebLink AboutRM 12-15-83December 15, 10:00 a.m. Presiding Of 1. ROLL CAL Members Legal Co Redevelo Bureau Others: News Me 2. APPROVAL Upon a Mr. Don minutes Friday, 3. APPROVAT It was did not claim f Upon a by Mr. Commiss' SUh itt and ord SOUTH BEND REDEVELOPMENT COMMISSION RESCHEDULED REGULAR MEETING 1983 1200 County -City Building 227 W. Jefferson Boulevard icer• Mr. F. Jay Nimtz South Bend, Indiana 46601 President resent: Mr. F. Jay Nimtz, President Ms. Paula Auburn, Vice President Mr. A. Peter Donaldson, Secretary Mr. Roman J. Piasecki, Assistant Secretary Mr. Michael Donoho, Member nsel• Mr. Kevin J. Butler Mrs. Eugenia Schwartz ment Staff: Mrs. Ann Kolata, Deputy Executive Director Mr. Rick Carey, Senior Planner Ms. Denise Sullivan, Executive Secretary Housing Staff: Ms. Janet Holston, Director Ms. Glenda Rae Hernandez a. Mr. Jeanne Derbeck, South Bend Tribune OF MINUTES ition made by Ms. Auburn, seconded by dson and unanimously carried, the if the Rescheduled Regular Meeting of December 2, 1983 were approved. ted for the record that Ms. Auburn ote on the claims presented due to a James E. Childs and Associates. ,tion made by Mr. Donaldson, seconded noho and unanimously carried, the in formally approved the claims [December 8 and December 15, 1983, -ed checks dated December 14 and 28, 1983 to be released. APPROVAL OF THE MINUTES OF THE RESCHEDULED REGULAR MEETING OF FRIDAY, DECEMBER 2, 1983 APPROVAL OF CLAIMS AND RELEASE OF CHECKS DATED DECEMBER 14 AND DECEMBER 28, 1983 South Bend: Rescheduled 3. APPROVA development Commission egular Meeting - December 15, 1983 OF CLAIMS (Cont.) MENT DISTRICT CAPITAL BONDS OF '68 Engine REDE=PMENT ing Department $ Total $ DISTRICT CAPITAL BONDS 394.23 394.23 OF '72 Howard Park Hardware $ 72.91 Colip Electric 9,385.00 James E. 296.40 Sinton Supply Griffon Book Store & 65.09 EconarLid Development Study 1,190.00 1,500.75 I &M Electric 1,675.00 City of 50.00 4.66 Total $ 1,985.15 MONROE E AMPLE AREA PROJECT Development $ 20.00 Community 14.00 Total $ 20.00 Community Development $ 20.00 lst Source Bank 54,725.86 St. Jos ph County Treasurer 5,334.05 Niles A e. Partnership & Pacesetter Bank & Trust 17,490.95 St. Jos ph County Treasurer 5,206.40 Crescent Realty Corporation 250,893.60 Total $333,670.86 P.E.A. 66 PROJECT Community Development $48,745.71 Community Development 10.00 Trans Tech Electric 9,385.00 James E. Childs 5,091.88 Griffon Book Store & Woodworth Storage 1,190.00 Trans Tech Electric 1,675.00 City of South Bend 4.66 First huto Lease 221.13 Federal Express 41.50 St. Jo eph Bankcard Division 14.00 St. Jo eph Bankcard Division 5.00 -2- South Bend F Rescheduled KR al development Commission .egular Meeting - December 15, 1983 OF CLAIMS (Cont . ) Jon R. Hunt 33.42 Griffon Bookstore & Woodworth Storage 665.45 James E Childs 6,340.63 James E Childs 7,733.13 A.B. Dick 415.13 Star Girl, Inc. 56.15 Postmast.er 73.33 Luann M Morris - Petty Cash 104.51 Publix office Supplies 24.96 Smith P troleum, Inc. 54.20 Van Nos rand Reinhold Co., Inca 26.70 Publix office Supplies 166.76 Robert W. & Irma Slack & Rosez lla Ross 1,150.00 Payroll 11 -21 thru 11 -25 -83 10,321.50 Payroll 11 -26 thru 12 -9 -83 10,376.47 Total $103,926.22 Grand Total $440,042.69 There w6re no communications. 5. OLD There was no old business. 6. NEW 22 Ccmnission a roval requested for a contract with Albert Fout for consulting services provided to the Bureau of Housing. Mrs Kolata explained that this was a one year contract and that Mr. Fout has worked for the Bureau of Housing on a consulting basis for at lea 3t two years. She explained that Mr. Fout is involved in preparing cost estimates, inspection of general contract conditions for rehab, contractors performance, and spec writing. He is paid $7.98 per hour with a maximum amount of $10,000. -3- NO COMMUNICATIONS NO OLD BUSINESS South Bend Redevelopment Commission Rescheduled Regular Meeting - December 15, 1983 6. NEW BUSINESS (Cont.) C i ed n GL on u .. a Upom a motion made by Mr. Piasecki, seconded CONTRACT APPROVED WITH by Pis. Auburn and unanimously carried, a ALBERT FOUT FOR CONSULTING contract with Albert Fout for consulting SERVICES PROVIDED TO THE se ices provided to the Bureau of Housing was BUREAU OF HOUSING app oved. Conriission approval requested for proposals and grants in connection with the Emergency Repair Program in accordance with the rec dation from the Bureau of Housing. Contractor Rose L. Coles Sid's Plumbing & Heating Co. $ 54.00 1635 Fassnacht Janice F. Miller Jurtin's Construction Co. 501 N. Birdsell Upon a motion made by Mr. Piasecki, seconded by mr. Donoho and unanimously carried, pro sals and grants in connection with the Emergency Repair Program were approved for Rose L. Coles, 1635 Fassnacht, in the amount of 54.00 and Janice F. Miller, 501 N. Bir sell, in the amount of $380.00. c. Comnission approval requested for the following ro sal in connection with the Homestead/South Bend Home Im rovement Loan Program in accordance with the recommendation fraii the Bureau of Housing. N Contractor Mike Williams Barany Home Improvement 1306 N. Johnson Upoa a motion made by Ms. Auburn, seconded by Mr. Donoho and unanimously carried, a proposal in connection with the Homestead /South Bend Home Improvement Loan Program was approved for Mika Williams, 1306 N. Johnson, in the amount of $777.00. d. Commission approval requested for awarding the following ro sal in connection with the South Bend Home Improvement Loan Program in acc rdance with the recommendation from the Bureau of Housing. -4- $380.00 PROPOSALS AND GRANTS IN CONNECTION WITH THE EMERGENCY REPAIR PROGRAM WERE APPROVED FOR ROSE L. COLES, 1635 FASSNACHT, IN THE AMOUNT OF $54.00, AND JANICE F. MILLER, 501 N. BIRDSELL, IN THE AMOUNT OF $380.00 M $777.00 PROPOSAL IN CONNECTION WITH THE HOMESTEAD /SOUTH BEND HOME IMPROVEMENT LOAN PROGRAM WAS APPROVED FOR MIKE WILLIAMS, 1306 N. JOHNSON, IN THE AMOUNT OF $777.00 South Bend Pedevelopment Commission Rescheduled Regular Meeting - December 15, 1983 6. NEW RM e. f. (Cont.) Contractor Bid Th s & Terri Brown Plaia Construction Co. $11,975 528 N. Scott Street Upon a motion made by Ms. Auburn, seconded by Mr. Donaldson and unanimously carried, a proposal in connection with the South Bend Home Improvement Loan Program was approved for Thomas and Terri Brown, 528 N. Scott Street, in e amount of $11,975. Commission approval requested for Business Relocation Policv Statement for the East Bank Develognent Area. Mrs Kolata explained that this policy is a supplement to the existing regulations that we operate under the Uniform Relocation Act. She stated that this statement clarifies the Uniform Relocation Act and will serve as a handout for the property owners that we deal with. Upon a motion made by Mr. Donoho, seconded by Mr. Piasecki and unanimously carried, the Conviission approved the Business Relocation Policy Statement for the East Bank Development Area. Commission authorization requested to enter into a Contract for Professional Services with Hendershot & Associates Advertising for re jaration and publication of a brochure related to the East Bank Develooment Area . Mrs. Kolata explained that we have received a pro sal from Hendershot and Associates Advertising outlining the specifications for the brochure. The brochure will be used as a mar eting brochure to be handed out to interested developers. Henderschot's proposal was to produce 400 brochures at a cost not to exceed $15,000. Mrs. Kolata stated that a sample brochure will be brought back to the Conuission for their review. -5- PROPOSAL IN CONNECTION WITH THE SOUTH BEND HOME IMPROVE- MENT LOAN PROGRAM 6�QAS APPROVED FOR THOMAS AND TERRI BROWN, 528 N. SCOTT STREET, IN THE AMOUNT OF $11,975 APPROVAL OF THE BUSINESS RELOCATION POLICY STATEMENT FOR THE EAST BANK DEVELOPMENT AREA. South BE Reschedi IV a h. end 'Redevelopment Commission aled Regular Meeting - December 15, 1983 BUS NESS (Cont.) Continued... Upon a motion made by Ms. Auburn, seconded by Mr. Piasecki and unanimously carried, the staff was given authorization to enter into a Corraract for Professional Services with Hendershot & Associates for preparation and publication of a brochure related to the East Ba Development Area. Coninission authorization requested to begin survey and appraisal work in preparation for putting Disposition Parcels #4 -66 and 4 -67 in the Central Downtown Urban Renewal Area up for sale. Kolata explained that this is the Mrs pre iminary work necessary in order to to put this parcel up for sale. She stated that there have been a couple of potential inquiries in the property and we would like to confirm their interest. Upon a motion made by Mr. Donaldson, seconded by Mr. Piasecki and unanimously carried, Corffi.ission authorization was given to begin sunrey and appraisal work in preparation for putting Disposition Parcels #4 -66 and 4 -67 in the Central Donwtown Urban Renewal Area up for sale. Resolution No. 693 ccomending Kevin J. Butler for meritorious service as Chief al Counsel for the Redevelopment Ccmission. Nimtz excused himself from the Chair and Mr. Ms. Auburn assumed the Chair. Mr. Nimtz read the following resolution into the record: WHEREAS, Kevin J. Butler has been the Chi f Legal Counsel for the South Bend Red velopment Commission for the past twelve (12j years; and WHEREAS, he has diligently performed his duties as Legal Counsel and represented the Com ission with expertise and wisdom; and -6- AUTHORIZATION GIVEN FOR THE STAFF TO ENTER INTO A CONTRACT FOR PROFESSIONAL SERVICES WITH HENDERSCHOT & ASSOCIATES FOR PREPARATION AND PUBLICATION OF A BROCHURE RELATED TO THE EAST BANK DEVELOPMENT AREA AUTHORIZATION GIVEN TO BEGIN SURVEY AND APPRAISAL WORK IN PREPARATION FOR PUTTING DISPOSITION PARCELS #4-66 AND 4 -67 IN THE CENTRAL DOWNTOWN URBAN RENEWAL AREA UP FOR SALE COMMISSIONER AUBURN ASSUMED THE CHAIR South Bend edevelopment Commission Rescheduled Regular Meeting - December 15, 1983 6. NEW BUSINESS (Cont.) h. Continued... WHEREAS, through the years, he has mastered the intricacies, "fine print ", and "subparagraphs" of the many regulations of the United States Department of Housing and Urban Development; and WHEREAS, by his expert knowledge and advice to the Commission, he has been instrumental in the Commission maintaining a high public image in the community of its doings and activities; and WHEREAS, by his endeavors and representation of the Commission, he has performed a valuable service to the citizens of the City of South Bend and placed his mark on the growth and development of the City; and WHEREAS, Kevin J. Butler has determined that he must leave the service of the Commission and devote his skill and efforts to his private practice. NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Commission hereby commends Kevin J. Butler for his meritorious service to the Commission and to the City of South Bend for the past twelve (12) years and extends their bes wishes for his endeavors in his legal carter in the years to come. Passed unanimously by the Redevelopment Commission of the City of South Bend the 15th day of December, 1983. Mr. Nimtz moved the adoption of Resolution No. 693 commending Kevin J. Butler for meritorious se ice as Chief Legal Counsel for the Redevelopment Commission. Mr. Donaldson seconded the motion and it was unanimously carried. Mr. Butler stated that he has enjoyed the twelve years he has served for the Commission. He u-cmended the Redevelopment staff for their pro essionalism and service to the -7- RESOLUTION NO. 693 VMS ADOPTED COMMENDING KEVIN J. BUTLER FOR MERITORIOUS SERVICE AS CHIEF LEGAL COUNSEL, FOR THE REDEVELOPMENT COMMISSION South Bend Redevelopment Commission Rescheduled Regular Meeting - December 15, 1983 6. NEW BUSINESS (Cont.) h. Continued... Mr. Nimtz reassumed the Chair. 7. PROGRESS REPORTS Mrs. Ko ata reported that purchase orders have been accepted in the East Bank Development Area and relocation plans are getting underwa . She also stated that South Bend has been selectel as a State Urban Enterprise Zone. 8. NEXT CC14MISSION MEETING The ne meeting of the Commission will be the Annual organizational Meeting, held on Tuesday January 3, 1984 at 10:00 a.m. a There the G that secon adlou Bing no further business to cane before nission, Mr. Piasecki made the motion meeting be adjourned. Ms. Auburn 1 the motion and the meeting was ad at 10:40 a.m. COMMISSIONER NIMTZ REASSUMED THE CHAIR NEXT COMMISSION MEETING • 1: ►1181.1 \Ili The proc to B Area Depa Assi (Uni CITY OF SOUTH BEND, INDIANA DEPARTMENT OF REDEVELOPMENT EAST BANK DEVELOPMENT AREA BUSINESS RELOCATION POLICY STATEMENT urpose of this statement is to set forth relocation policies, dures and requirements concerning relocation services provided sinesses displaced as a result of the East Bank Development project. Relocation policies and procedures adopted by the tment of Redevelopment are subject to the Uniform Relocation tance and Real Property Acquisition Policies Act of 1970 orm Act). This relocation policy supplements the Uniform Act which provides for a number of types of relocation payments and will extend additional assistance to businesses purchasing a replacement building within the City of South Bend. Relocation Assistance Services General The Department of Redevelopment will assist any person displaced from his business or farm operation to obtain and become established in a suitable replacement location. Services to be provided 1. Information concerning the availability of relocation payments and assistance as well as the requirements and procedures for obtaining those payments. 2. Personal interviews will be conducted to determine the relocation needs and preferences of businesses to be displaced, to further explain those relocation payments and other assistance for which they may be eligible, and the procedures for obtaining such payments and assistance. These interviews will be conducted to the extent possible at a reasonable time convenient to the business concern. 3. Current information on the availability, location, purchase prices, and rental costs of comparable replacement commercial properties shall be provided to displaced business. 12/15/83 Type Reau of Relocation Assistance Payments and Eliqibilit Lrements A. Relocation Payment Displaced businesses purchasing a replacement building within the city of South Bend will be eligible for a payment to cover cost associated with bringing the replacement location up to local, state and federal codes and also cost associated with making the building comparable to present location will be considered as eligible cost. The following procedure will be used in determining the amount of payment: 1. Business being relocated selects replacement location and Department of Redevelopment has it inspected. 2. All code violations and other items associated with making building comparable to present location are brought to the attention of the business being relocated. 3. Business being relocated accepts a minimum of two proposals for necessary repair work. 4. Department of Redevelopment provides written authorization to business being relocated to enter into contract with contractor submitting the lowest proposal. This contract shall specify a time period for completion of all work - not to exceed sixty (60) days. 5. Amount of contract is used in determining the amount of payment. 6. Work is done by contractor 7. Department of Redevelopment has property inspected to verify that work has been completed satisfactorily. 8. Payment is made to business being relocated (joint check with contractor). B. Moving Expense 1. Payment for Active Moving Expense 12/15/83 P a. Eligible Expenditures A relocation payment for active reasonable moving and related expenses may include the cost of: (1) Transportation of personal property from the acquired site to the replacement site. Transportation costs for a distance beyond 50 miles are not eligible, unless the State agency determines that relocation beyond 50 miles is justified; (2) Packing, crating, unpacking, and uncrating the personal property; (3) Disconnecting, dismantling, removing, reassembling and installing, relocated and substitute machinery, equipment, and other personal property. This includes connection to utilities available nearby and modifications necessary to adapt such property to the replacement structure or to the utilities or to adapt the utilities to the personal property; (4) Storage of the personal property, as the State agency determines to be necessary (Generally, the period of needed storage will not exceed 12 months); (5) Insurance of personal property in connection with the move and necessary storage; (6) Any license, permit or certification required by the displaced person, to the extent such cost is (i) necessary to its reestablishment at the replacement location and (ii) does not exceed either the costs for one year or for the remaining useful life of the existing license, permit, or certification, whichever is less; (7) Professional services, including architect's, attorney's and engineer's fees, and consultant's charges, necessary for (i) planning the move of the personal property, or (ii) moving the personal property, or (iii) installing the relocated personal property at the replacement location; 12/15/83 (8) Relettering signs and printing replacement stationery made obsolete as a result of the move; (9) Actual direct loss of tangible personal property as described at §42.307; (10) Purchase of substitute personal property as described at §42.309; (11) Searching for a replacement location as described at §42.311; and (12) Other moving - related expenses that are not listed as ineligible under §42,313, as the State agency determines to be reasonable and necessary. C. EXPENSES IN SEARCHING FOR REPLACEMENT LOCATION A displaced business, farm or nonprofit organization is entitled to an amount not to exceed $500, as determined by the State agency, for actual reasonable expenses incurred in searching for a replacement location, including; (a) Transportation; (b) Meals and lodging away from home; (c) Time spent searching, based on reasonable salary or earnings; (d) Fees paid to a real estate agent or broker to locate a replacement site. D. INELIGIBLE MOVING AND RELATED EXPENSES A displaced business is not entitled to payment for; (a) The cost of moving and any structure or other real property improvement in which the displaced person reserved ownership. (b) Interest on a loan to cover moving expenses; or (c) Loss of goodwill; or (d) Loss of profits; or (e) Loss of trained employees; or 12/15/83 (f) Physical changes at replacement location of business, farm or nonprofit organization; or (g) Any additional expense of a business, farm , or nonprofit organization incurred because of operating in a new location, or , (h) Personal inquiry; or (i) Any legal fee or other cost for preparing a claim for a relocation payment or for representing the claimant before the State agency or HUD; or (j) Expenses for searching for a replacement business. 2. Fixed Payment for Moving a. The fixed payment and related expenses of a displaced business or farm operation that meets the applicable requirements, is an amount equal to its average annual net earnings. Payment shall not be less than $2,500 nor more than $10,000. A nonprofit organization is entitled to a payment of $2,500. 12/15/83