HomeMy WebLinkAbout10187-12 Appropriating Adopting & Approving South Bend Public Transportation Corporation's 2013 BudgetORDINANCE No. ,o
Passed by the Common Council of the City of South Bend, Indiana
Attest:
Attest:
September 24, 20 12
Presented by me to the Mayor of the City of South Bend, Indiana
Approved and signed by me
September 25, 20 12
City Clerk
President of Common Council
5JVTC141 � 14 Z(0 20 —LL
City Clerk
Mayor
ORDINANCE NO.
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA, APPROPRIATING,ADOPTING AND APPROVING THE SOUTH BEND
PUBLIC TRANSPORTATION CORPORATION'S 2013 BUDGET AND LEVYING THE
TAX AND FIXING THE RATE OF THE TAXATION FOR THE PURPOSE OFRAISING
REVENUE TO FUND THE SOUTH BEND PUBLIC TRANSPORTATION
CORPORATION, SOUTH BEND, INDIANA, FOR THE FISCAL YEAR ENDING
DECEMBER 31, 2013
Pursuant to Indiana law, the South Bend Public Transportation Corporation is required to submit
its proposed budget and tax levy to the Common Council of the City of South Bend for adoption.
Specifically, Indiana Code § 6- 1.1 -17 -20 requires that the South Bend Public Transportation
Corporation, as a political subdivision governed by a majority of unelected officials, submit its
proposed budget and property tax levy to the Common Council of the City of South Bend.
Pursuant to Indiana Code § 6- 1.1- 17- 20(e), the Common Council of the City of South Bend is
required to review the South Bend Public Transportation Corporation's budget and proposed tax
levy and adopt a final budget and tax levy for the South Bend Public Transportation Corporation.
NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND, INDIANA, as follows:
SECTION 1. The South Bend Public Transportation Corporation's budget for the year ending
December 31, 2013 in the sum of $10,735,511.00, as shown on Budget Form 4 -A, filed with the
Common Council on August 31, 2012, is appropriated, adopted, approved and ordered set apart
out of the several funds herein named and for the purposes herein specified, subject to the laws
governing the same. Such sums herein appropriated shall be held to include all expenditures
authorized to be made during the year, unless otherwise expressly stipulated and provided for
bylaw. In addition, for the purpose of raising revenue to meet the necessary expenses of the
South Bend Public Transportation Corporation, a total property tax levy of $3,823,000.00 and a
total tax rate of 0.1204 as shown on Budget Form 4 -13 are also appropriated, approved and
adopted.
SECTION 2. This Ordinance shall be in full force and effect from and after its passage by the
Common Council of the City of South Bendand approved by the Mayor.
MINi1�.�.�.► Member, South Bend Common Council
Attest:
Lx-�-
ty lerk
l
4,1-
Presented by me to the Mayor of the City of South Bend, Indiana on the 2-f day of
2012, at ( - I I-) o'clock V In
City Jerk, Deputy
Approved and signed by me on the 7(0 day of S? P* 2012,
at t 0S o'clock, --.m
Mayor, C' �yof.SAhend, Indiana
1 st READING Q, -kf3 -k
PUBLIC, HEARING q-Lj—(L-
3rd READING
NOT APPROVED
REFERRED
PASSED
Filed in Cl -.`��.ruks
SEP F.. 4. ZU 12
JOHN Vk,.A' 11XZ�111-
CITY CLERK, QWW'M
TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND:
Your Committee of the Whole, to whom was referred:
BILL NO.
49 -12 A BILL OF THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND, INDIANA, APPROPRIATING, ADOPTING
AND APPROVING THE SOUTH BEND' PUBLIC
TRANSPORTATION CORPORATION'S 2013 BUDGET
AND LEVYING THE TAX AND FIXING THE RATE OF THE
TAXATION FOR THE PURPOSE OF RAISING REVENUE
TO FUND THE SOUTH BEND PUBLIC TRANSPORTATION
CORPORATION, SOUTH BEND, INDIANA, FOR THE
FISCAL YEAR ENDING DECEMBER 31, 2013
Respectfully report that they have examined the matter and that in their opinion,
this bill is being recommended to the full Council with a favorable
recommendation.
This bill was heard by the Personnel & Finance Committee.
Karen L. White
Chairperson, Committee of the Whole
Via Hand Delivery
September 4, 2012
Mr. Derek D. Dieter
President - City of South Bend Common Council
County - City Building - Room 4005
South Bend, IN 46601
Dear President Dieter:
Enclosed is an original and several copies of:
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA,
APPROPRIATING, ADOPTING AND APPROVING THE SOUTH BEND PUBLIC
TRANSPORTATION CORPORTATION'S 2013 BUDGET AND LEVYING THE TAX AND
FIXING THE RATE OF THE TAXATION FOR THE PURPOSE OF RAISING REVNUE TO FUND
THE SOUTH BEND PUBLIC TRANSPORTATION CORPORATION, SOUTH BEND, INDIANA,
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013
Due to a recent enactment of Indiana law, Transpo is required to submit its proposed budget and tax levy
to the City of South Bend Common Council (the "Council ") for adoption by the Council. Specifically,
Indiana Code § 6- 1.1 -17 -20 requires that Transpo, as a political subdivision governed by a majority of
unelected officials, submit its proposed budget and property tax levy to the Council for adoption.
Pursuant to I.C. § 6- 1.1- 17- 20(e), the Council should review Transpo's budget and proposed tax levy and
adopt a final budget and tax levy for Transpo.
I.C. § 6- 1.1 -17 -3 sets forth the publication requirements relating to the Council's adoption of Transpo's
budget and levy. Pursuant to this code section, the first publication of Transpo's budget must occur by
September 13, 2012 and the second publication must be made by September 20, 2012.
Transpo's Board of Directors will vote to approve the budget and levy after it is formally adopted by the
Council. Transpo's Board of Directors will vote to approve the budget and levy at Transpo's regularly
scheduled monthly Board meeting on October 22, 2012.
Transpo's budget was filed with the Common Council on August 31, 2012. Transpo will present this
Ordinance to the Council by its Controller, Christopher Kubaszak. Tranppo's General Counsel, Jamie C.
Woods, may also attend along with Members of Transpo's Board of Directors.
On behalf of Transpo's Board of Directors, the Council's assistance in this budget process is greatly
appreciated.
Sincerely,
William R. Sp ul 'Filer HJ.
Interim General Manager, South Bend Public Transportation Corporation �..._._.._r...._ .,
CITY CU
y es
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South Bend Public Transportation Corporation
Via Hand Delivery
August 31, 2012
Mr. Derek D. Dieter
President - City of South Bend Common Council
County - City Building - Room 400S
South Bend, IN 46601
Dear President Dieter:
Enclosed are two (2) copies of the South Bend Public Transportation Corporation's ( "Transpo's ") 2013
Operating and Capital Budget. Due to a recent enactment of Indiana law, Transpo is required to submit
its proposed budget and tax levy to the City of South Bend Common Council (the "Council ") for adoption
by the Council. Specifically, Indiana Code § 6- 1.1 -17 -20 requires that Transpo, as a political subdivision
governed by a majority of unelected officials, submit its proposed budget and property tax levy to the
Council for adoption. Pursuant to I.C. § 6- 1.1- 17- 20(e), the Council should review Transpo's budget and
proposed tax levy and adopt a final budget and tax levy for Transpo.
I.C. § 6- 1.1 -17 -3 sets forth the publication requirements relating to the Council's adoption of Transpo's
budget and levy. Pursuant to this code section, the first publication of Transpo's budget must occur by
September 13, 2012 and the second publication must be made by September 20, 2012.
Transpo's Board of Directors will vote to approve the budget and levy after it is formally adopted by the
Council. Transpo's Board of Directors will vote to approve the budget and levy at Transpo's regularly
scheduled monthly Board meeting on October 22, 2012.
On behalf of Transpo's Board of Directors, the Council's assistance in this budget process is greatly
appreciated. As I have expressed to the City of South Bend's Controller, I am willing to assist in this
process in any manner whatsoever. Please contact me if you would like to discuss any aspect of the
adoption of Transpo's budget.
Sincerely,
&IL- , 47cit
Christopher Kubaszak
Controller, South Bend Public Transportation Corporation
'Filed in.
Office
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(574) 232 -9901 . FAX (574) 239 - 2309.1401 S. Lafayette Blvd. • P.O. Box 1437 • South Bend, IN 46624
SOUTH BEND PUBLIC TRANSPORTATION CORPORATION
2013 FISCAL OPERATING & CAPITAL BUDGET
January 1, 2013 through December 31, 2013
Short Form
Prepared By
South Bend Public Transportation
Accounting Staff
SOUTH BEND PUBLIC TRANSPORTATION CORPORATION
SOUTH BEND, INDIANA
2013 FISCAL YEAR BUDGET REQUEST
TABLE OF CONTENTS
BUDGET ESTIMATE FOR 2013
PROJECTIONS / ASSUMPTIONS
2013 Revenue Projection ..................................................... ..............................1
2013 Expense Projection ..................................................... ..............................2
2013 Appropriations ............................................................. ..............................3
2013 Budget Assumptions ................................................... ..............................4
2013 Budget Policy Statements ........................................... ..............................6
2013 Budget Summaries by Category — All Accounts .......... ..............................7
2013 Capital Requirement ....................................... .............................16
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TRANSPO
Budgeted Appropriations
Category
operatina
2013
Bud et
2012
Capital
2013
Total
s
Personnel Services
6,839,556
6,697,424
6
Other Services and Charges
1,469,620
1,423,4850
Supplies
1,240,471
1,498,667
1
Capital Outlays
390,000
220,668
795,904 413,354
1,185,904
Total Appropriations
$ 9,939,646 $
9,840,244 $
795,904 $ 413,354
$ 10,735,551
2013 OPERATING BUDGET ASSUMPTIONS
REVENUES:
Federal. State, and Local: Given past and continued success in securing adequate
capital funds through congressionally designated funding for major capital projects, we
are able to continue to avail ourselves of annual federal capital formula grant funds
toward preventative maintenance and education /training, making such funds available to
the operations budget. In 2012, the State of Indiana has fixed PMTF rate for the next two
years and has made it a line item in the State's Budget. We based the 2013 PMTF
revenue on 2012 actual approved budget. This caused our budget figure to be
decreased 20% from 2012 budget. Property Tax revenue was budgeted at $199,200
more than prior year, due to the receipt of tax revenue in June 2012 that was over
budgeted figures for the first installment.
Ridership and Leases: Farebox revenues from regular services include a 4.03%
increase from our 2012 forecasted levels. The revenue increase is due the service
changes that occurred April 2012. They did not have as drastic of an effect on ridership
that was originally estimated. However, TRANSPO ACCESS has realized an increase
in ridership since 2008 and is expected to continue this trend in future years. Lease
revenues reflect current tenant agreements and renewals of existing contracts.
EXPENSES:
Employee Wages and Benefits: TRANSPO will see an increase in wages for
bargained for employees in 2013, due to the finalization of a three year collective
bargaining agreement. Employee benefits reflect an estimated seven percent increase
over 2012. This increase is mainly due to an estimated increase of five percent in health
insurance. Other benefits reflect current bargaining agreement terms and contingencies
for future premiums given their historical trends.
Vehicular and Operatona: Vehicular and commercial insurance costs decrease from
the 2012 budget. Diesel fuel has been budgeted at an average of $3.06 per gallon and
gasoline at $3.30 per gallon. Both of these markets have been extremely volatile and it is
projected that future world developments could cause costs to increase.
Utilities: Utility costs have been budgeted at 1% less than 2012 forecasted levels, due
to TRANSPO cost savings experienced in the new Administration, Maintenance and
Operations facility.
4
Marketing: Marketing contracts, services, and advertising placement accounts have
been decreased to reflect an estimated decline in the local funding.
Training: The 2013 budgeted amounts decreased from 2012 budgeted provisions.
TRANSPO plans to use federal grants to offset most of the cost associated with training.
The current budget provides continued opportunities for all positions.
Transfer — Capital improvement Fund /Restricted Liability Reserve: The 2012
budget provides the opportunity to transfer up to $74,480 to the Capital Improvements
fund for future capital expenditures or deposit op to $74,480 into a restricted liability
reserve account, to be used for general liability purposes.
D UPON THE ADOPTION OF THE ANNUAL BUDGET BY THE SOUTH BEND
PUBLIC TRANSPORTATION BOARD OF DIRECTORS, A MONTHLY BUDGET,
BASED ON HISTORICAL AND FUTURE TRENDS, WILL BE ESTABLISHED.
THIS WILL HELP FACILITATE THE MONTHLY REVIEW OF FINANCIAL
REPORTS BY BOARD MEMBERS AND INTERNAL MANAGEMENT.
5
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2013 OPERATING BUDGET POLICY STATEMENTS
FINANCIAL CAPACITY:
The proposed budget does not reflect any fare changes. A fare analysis may
be conducted and recommendations will follow, based upon the results of the
analysis.
2. Management will continue to search for investment, grant and funding
opportunities so as to maximize revenues.
3. Management will assure cash handling practices to safeguard funds in its
protection and toward timely collection of funds owed.
SERVICE POLICY:
4. A review of current services levels will be conducted and recommendations
will follow based upon the results of the analysis.
5. Management will continue to work within the current FTA charter regulations
and existing agreements with private charter providers in order to provide
charter services.
6. Curb4o -curb ACCESS service will be provided in accordance with all
applicable FTA guidelines.
MANAGEMENT:
7. A professional workforce will carry out our Mission Statement. Management
will assure fairness, even - handedness, consistency, and effective Equal
Employment Opportunity and Affirmative Action policies and practices.
8. Assumes continuation of team development, employee recognition, and
continuation of increased opportunities for employee training.
9. Assumes continued pursuit of programs of wellness and accident prevention
in an effort to stem, to whatever extent possible, rising insurance costs.
2
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Salaries & Wages Summary
2011 ACTUAL
$ 4,725,419
2013 BUDGET REQUEST
$
4,910,940
2012 AS OF 6/30
$ 2,191,822
2012 APPROVED BUDGET
$
4,628,069
2010 ANNUALIZED
$ 5,211,623
BUDGET CHANGE
$
282,871
Account Title
2011
2012
Operators
Access Drivers & Clerk
$2,907,250
$ 3,081,293
Operations Administration
338,814
302,377
344,042
Revenue - Vehicle Maintenance
546,009
308,637
Maintenance Administration
124,945
660,670
Non - Revenue - Vehicle Maintenance
103,392
124,945
General Administration
305,282
102,036
289,317
Total
$4,628,069
$ 4,910,940
7
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Fringe Benefits Summary
2011 ACTUAL $1,789,950
2013 BUDGET REQUEST
$ 1,928,616
2012 AS OF 06/30 $ 962,334
2012 APPROVED BUDGET
$ 1,800,675
2011 ANNUALIZED $9,924,667
BUDGET CHANGE
$ 127,941
Account Title
2012
2013
FICA
$ 354,047
$ 375,687
Pension plan
211,694
211,694
Medical Insurance
1,015,710
1,101,551
Dental Insurance
42,957
44,154
Life Insurance
20,926
26,730
Short-Term Disability
16,031
18,412
Unemployment Insurance
12,423
12,423
Worker's Compensation
77,120
88,198
Uniforms
46,267
46,267
Tool Allowance
3,500
3,500
Total $1,800,675 $ 1,928,616
0
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Services Summary
2011 ACTUAL $ 929,788
2093 BUDGET REQUEST
$
124,826
2010 AS OF 06/30 $ 506,672
2012 APPROVED BUDGET
$
714,216
2010 ANNUALIZED $1,013,344
BUDGET CHANGE
$
110,610
Account Title
Management Service l=ees
Advertising Fees
Professional & Technical
Tuition & Registration - Employees
Tuition & Registration - Board
Temporary Help
Contract Services Operations
Contract Services Maintenance
Contract Services Administration
Security Services
Physical Damage Repairs
Recoveries of Physical Damage Repairs
E
2012 2013
$ 253,407
$ 247,577
5,000
7,500
246,039
254,039
5,000
2,500
21,750
139,150
120,000
100,000
9,960
13,260
48,060
55,800
35,000
35,000
(30,000)
(30,000)
Total $ 714,216
$ 824,826
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Materials & Supplies Summary
2011 ACTUAL $1,854,522
2013 BUDGET REQUEST
$ 1,240,471
2012 AS OF 06130 $ 779,074
2012 APPROVED BUDGET
$ 1,457,331
2011 ANNUALIZED $1,558,148
BUDGET CHANGE
$ (216,860)
Account Title
2012
2013
Fuel & Lubricants
Operations
$ 1,121,729
$ 949,518
Fuel & Lubricants
Maintenance
13,302
16,353
Tires & Tubes
Operations
2,000
-
Tires & Tubes
Maintenance
3,200
-
Materials & Supplies
Operations
14,500
-
Materials & Supplies
Maintenance
230,000
210,000
Materials & Supplies
Marketing
45,600
37,600
Other Materials & Supplies
Operations
6,000
6,000
Other Materials & Supplies
Maintenance
3,600
3,600
Other Materials & Supplies
General Administration
17,400
17,400
Total $ 1,457,331 $ 1,240,471
10
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT:
Administration & Maintenance
ACCOUNT TITLE:
Utilities
ACCOUNT NUMBER:
505 - 0x50 -00 505- 0x2x -00
2011 ACTUAL
$ 985,853 2013 BUDGET REQUEST
$ 209,267
2012 AS OF 06130
$ 91,427 2012 APPROVED BUDGET
$ 211,645
2012 ANNUALIZED
$ 182,854 BUDGET CHANGE
$ (2,378)
Account Title
2` O` 12
2013
Electricity
$ 100,392
$ 98,014
Water & Sewage
Trash Collection
Telephone
Natural Gas
11
16,654 $ 16,654
5,000 $ 5,000
10,351
79,248
r
Totals $ 211,645
$ 10,351
$ 79,248
$ 209,267
TRANSPO
2093 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Insurance Summary
2011 ACTUAL
$
215,208
2013 BUDGET REQUEST
$ 246,977
2012 AS OF 06/30
$
101,485
2012 APPROVED BUDGET
$ 324,873
2012 ANNUALIZED
$
202,971
BUDGET CHANGE
$ {77,896)
insurance - Liability & Physical Damage
Other Corporate Insurance
12
$ 239,192
7,785
Total $ 246,977
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Miscellaneous Summary
2011 ACTUAL $ 42,276
2013 BUDGET REQUEST
$ 84,070
2012 AS OF 06130 $ 16,888
2012 APPROVED BUDGET
$ 62,420
2011 ANNUALIZED $ 33,776
BUDGET CHANGE
$ 21,650
Account Title
2012
2013
Dues & Subscriptions
$ 28,420
$ 28,070
Travel & Meetings
4,000
Donated Services
2,000
Promotion
2,000
15,000
Advertising Placements
28,000
1,000
Interest Expense
38,000
Miscellaneous
_
-
Total $ 62,420
$ 84,070
13
TRANSPO
2011 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITTLE: Tangible Property / Fixed Assets
ACCOUNT NUMBER: 111- 0101 -00 through 111- 0107 -00
2012 ACTUAL $ - 2013 BUDGET REQUEST $ _
2011 AS OF 6/30 $ - 2012 BUDGET REQUEST $ _
BUDGET CHANGE $ _
This account is used for capital purchases in the operating fund. These are purchases for
which there is no Capital Grant. It may be used for office equipment or furniture.
Shop and Office Equipment $ _
14
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Passenger Fares Summary
ACCOUNT NUMBER: 413 - 0100 -00
2011 ACTUAL:
$
1,401,657
2013 BUDGET REQUEST
$
1,408,314
2012 AS OF 06/30
$
710,316
2012 BUDGET REQUEST
$
1,346,826
BUDGET CHANGE: $ 61,488
Account Title 2012
Passenger Revenue
875,169
Access Passenger Revenue
35,152
Access Punch Card Revenue
57,553
Passport Revenue
173,534
Student Pass Revenue
56,880
Tripper Revenue
9,623
Two Ride Pass Revenue
90,958
Two Week Pass
47,957
15
2013
945,333
35,366
61,967
185,675
28,320
9,783
65,334
76,537
$ 1,346,826 $ 1,408,314
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Transfer - Capital Improvement Fund /Reserve for Liability
ACCOUNT NUMBER: 301 - 0101 -00
2011 ACTUAL $ - 2013 BUDGET REQUEST $ 74,480
2012 AS OF 06/30 $ - 2012 APPROVED BUDGET $ _
BUDGET CHANGE $ 74,480
This account is used for the transfer to the Capital Improvement Fund for the
"Local Share" or to fund a reserve for future liabilities. The capital expenditures
are detailed in the monthly Capital Improvement resolutions. $ 74,480
Detail of Capital Funds required to match existing grants on following page
Total $ 74,480
16
SOUTH BEND PUBLIC TRANSPORTATION CORPORATION
2013 FISCAL OPERATING & CAPITAL BUDGET
January 1, 2013 through December 31, 2013
Short Form
Prepared By
South Bend Public Transportation
Accounting Staff
SOUTH BEND PUBLIC TRANSPORTATION CORPORATION
SOUTH BEND, INDIANA
2013 FISCAL YEAR BUDGET REQUEST
TABLE OF CONTENTS
BUDGET ESTIMATE FOR 2013
PROJECTIONS / ASSUMPTIONS
2013 Revenue Projection ..................................................... ..............................1
2013 Expense Project ion ..................................................... ..............................2
2013 Appropriations ............................................................. ..............................3
2013 Budget Assumptions ................................................... ..............................4
2013 Budget Policy Statements ........................................... ..............................6
2013 Budget Summaries by Category — All Accounts .......... ..............................7
2013 Capital Requirement ....................................... .............................16
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TRANSPO
Budgeted Appropriations
Category
O eratin
Bud et
Ca pit Bud et
Total 2013
2013
2012
2013 2012
A ro riations
Personnel Services
6,839,556
6,697,424
6,839,556
Other Services and Charges
1,469,620
1,423,485
1,469,620
Supplies
1,240,471
1,498,667
1,240,471
Capital Outlays
390,000
220,668
795,904 413,354
1,185,904
Total Appropriations
$ 9,939,646 $
9,840,244 $
795,904 $ 413,354
$ 10,735,551
t
2013 OPERATING BUDGET ASSUMPTIONS
REVENUES:
Federal, State, and Local: Given past and continued success in securing adequate
capital funds through congressionally designated funding for major capital projects, we
are able to continue to avail ourselves of annual federal capital formula grant funds
toward preventative maintenance and education /training, malting such funds available to
the operations budget. In 2012, the State of Indiana has fixed PMTF rate for the next two
years and has made it a line item in the State's Budget. We based the 2013 PMTF
revenue on 2012 actual approved budget. This caused our budget figure to be
decreased 20% from 2012 budget. Property Tax revenue was budgeted at $199,200
more than prior year, due to the receipt of tax revenue in June 2012 that was over
budgeted figures for the first installment.
Ridership and Leases: Farebox revenues from regular services include a 4.03%
increase from our 2012 forecasted levels. The revenue increase is due the service
changes that occurred April 2012. They did not have as drastic of an effect on ridership
that was originally estimated. However, TRANSPO ACCESS has realized an increase
in ridership since 2008 and is expected to continue this trend in future years. Lease
revenues reflect current tenant agreements and renewals of existing contracts.
EXPENSES:
Employee Wages and Benefits: TRANSPO will see an increase in wages for
bargained for employees in 2013, due to the finalization of a three year collective
bargaining agreement. Employee benefits reflect an estimated seven percent increase
over 2012. This increase is mainly due to an estimated increase of five percent in health
insurance. Other benefits reflect current bargaining agreement terms and contingencies
for future premiums given their historical trends.
Vehicular and Operating: Vehicular and commercial insurance costs decrease from
the 2012 budget. Diesel fuel has been budgeted at an average of $3.06 per gallon and
gasoline at $3.30 per gallon. Both of these markets have been extremely volatile and it is
projected that future world developments could cause costs to increase.
Utilities: Utility costs have been budgeted at 1% less than 2012 forecasted levels, due
to TRANSPO cost savings experienced in the new Administration, Maintenance and
Operations facility.
4
Marketing: Marketing contracts, services, and advertising placement accounts have
been decreased to reflect an estimated decline in the local funding.
Training: The 2013 budgeted amounts decreased from 2012 budgeted provisions.
TRANSPO plans to use federal grants to offset most of the cost associated with training,
The current budget provides continued opportunities for all positions.
1alla'sal — i.a rrar rm rovement Fund /Restricted Liability Reserve: The 2092
budget provides the opportunity to transfer up to $74,480 to the Capital Improvements
fund for future capital expenditures or deposit op to $74,480 into a restricted liability
reserve account, to be used for general liability purposes.
D UPON THE ADOPTION OF THE ANNUAL BUDGET BY THE SOUTH BEND
PUBLIC TRANSPORTATION BOARD OF DIRECTORS, A MONTHLY BUDGET,
BASED ON HISTORICAL AND FUTURE TRENDS, WILL BE ESTABLISHED.
THIS WILL HELP FACILITATE THE MONTHLY REVIEW OF FINANCIAL
REPORTS BY BOARD MEMBERS AND INTERNAL MANAGEMENT.
5
Pte. � ..r"• . .,.R, ��
2093 OPERATING BUDGET POLICY STATEMENTS
FINANCIAL CAPACITY:
The proposed budget does not reflect any fare changes. A fare analysis may
be conducted and recommendations will follow, based upon the results of the
analysis.
2. Management will continue to search for investment, grant and funding
opportunities so as to maximize revenues.
3. Management will assure cash handling practices to safeguard funds in its
protection and toward timely collection of funds owed.
SERVICE POLICY:
4. A review of current services levels will be conducted and recommendations
will follow based upon the results of the analysis.
5. Management will continue to work within the current FTA charter regulations
and existing agreements with private charter providers in order to provide
charter services.
6. Curb -to -curb ACCESS service will be provided in accordance with all
applicable FTA guidelines.
MANAGEMENT:
A professional workforce will carry out our Mission Statement. Management
will assure fairness, even - handedness, consistency, and effective Equal
Employment Opportunity and Affirmative Action policies and practices.
8. Assumes continuation of team development, employee recognition, and
continuation of increased opportunities for employee training.
9. Assumes continued pursuit of programs of wellness and accident prevention
in an effort to stem, to whatever extent possible, rising insurance costs.
DEPARTMENT:
ACCOUNT TITLE:
TRANSPO
2013 BUDGET SUBMISSION
All
Salaries & Wages Summary
2011 ACTUAL
$ 4,725,419
2013 BUDGET REQUEST
$
4,910,940
2012 AS OF 6/30
$ 2,191,822
2012 APPROVED BUDGET
$
4,628,069
2010 ANNUALIZED
$ 5,211,623
BUDGET CHANGE
$
282,871
Account Title
2011
2012
Operators
Access Drivers & Clerk
$2,907,250
$ 3,081,293
Operations Administration
338,814
302,377
344,042
Revenue - Vehicle Maintenance
546,009
308,637
Maintenance Administration
124,945
660,670
Non - Revenue - Vehicle Maintenance
103,392
124,945
General Administration
305,282
102,036
289,317
Total
$4,628,069
$ 4,910,940
7
IV ■ .
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Fringe Benefits Summary
2011 ACTUAL $1,789,950
2013 BUDGET REQUEST
$ 1,928,616
2012 AS OF 06130 $ 962,334
2012 APPROVED BUDGET
$ 1,800,675
2011 ANNUALIZED $1,924,667
BUDGET CHANGE
$ 127,941
Account Title
2012
2013
FICA
$ 354,047
$ 375,687
Pension plan
211,694
211,694
Medical Insurance
1,015,710
1,101,551
Dental Insurance
42,957
44,154
Life Insurance
20,926
26,730
Short -Term Disability
16,031
18,412
Unemployment Insurance
12,423
12,423
Worker's Compensation
77,120
88,198
Uniforms
46,267
46,267
Tool Allowance
3,500
3,500
Total $1,800,675 $ 1,928,616
11*1
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Services Summary
2011 ACTUAL $ 929,788 2013 BUDGET REQUEST $ 824,826
2010 AS OF 06/30 $ 506,672 2012 APPROVED BUDGET $ 714,216
2010 ANNUALIZED $1,013,344 BUDGET CHANGE $ 110,610
Account Title
Management Service Fees
Advertising Fees
Professional & Technical
Tuition & Registration - Employees
Tuition & Registration - Board
Temporary Help
Contract Services Operations
Contract Services Maintenance
Contract Services Administration
Security Services
Physical Damage Repairs
Recoveries of Physical Damage Repairs
E
2012 2013
$ 253,407
$ 247,577
5,000
7,500
246,039
254,039
5,000
2,500
21,750
139,150
120,000
100,000
9,960
13,260
48,060
55,800
35,000
35,000
(30,000)
(30,000)
Total $ 714,216
$ 824,826
DEPARTMENT:
All
TRANSPO
2013 BUDGET SUBMISSION
ACCOUNT TITLE: Materials & Supplies Summary
2011 ACTUAL $1,854,522 2013 BUDGET REQUEST $ 1,240,471
2012 AS OF 06/30 $ 779,074 2012 APPROVED BUDGET $ 1,457,331
2011 ANNUALIZED $1,558,148 BUDGET CHANGE $ (216,860)
e...•,,int iitla 2012 2013
Fuel & Lubricants
Operations
$ 1,121,729 $
949,518
Fuel & Lubricants
Maintenance
13,302
16,353
Tires & Tubes
Operations
2,000
-
Tires & Tubes
Maintenance
3,200
-
Materials & Supplies
Operations
14,500
-
Materials & Supplies
Maintenance
230,000
210,000
Materials & Supplies
Marketing
45,600
37,600
Other Materials & Supplies
Operations
6,000
6,000
Other Materials & Supplies
Maintenance
3,600
3,600
Other Materials & Supplies
General Administration
17,400
17,400
Total $ 1,457,331 $ 1,240,471
10
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT:
Administration & Maintenance
ACCOUNT TITLE:
Utilities
ACCOUNT NUMBER:
505 - 0x50 -00 505- 0x2x -00
2011 ACTUAL
$ 185,853 2013 BUDGET REQUEST
$ 209,267
2012 AS OF 06/30
$ 91,427 2012 APPROVED BUDGET
$ 211,645
2012 ANNUALIZED
$ 182,854 BUDGET CHANGE
$ (2,378
Account Title
2012
2013
Electricity
$ 100,392
$ 98,014
Water & Sewage
16,654
$ 16,654
Trash Collection
Telephone
5,000 $ 5,000
10,351 $ 10,351
Natural Gas 79,248 $ 79,248
Totals $ 211,645 $ 209,267
11
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Insurance Summary
2011 ACTUAL
$
215,208
2013 BUDGET REQUEST
$ 246,977
2012 AS OF 06130
$
101,485
2012 APPROVED BUDGET
$ 324,873
2012 ANNUALIZED
$
202,971
BUDGET CHANGE
$ {77,896)
Insurance - Liability & Physical Damage
Other Corporate Insurance
`>Fa
Total
$ 239,192
7,785
$ 246,977
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Miscellaneous Summary
2011 ACTUAL $ 42,276
2013 BUDGET REQUEST
$ 84,070
2012 AS OF 06130 $ 16,888
2012 APPROVED BUDGET
$ 62,420
2011 ANNUALIZED $ 33,776
BUDGET CHANGE
$
21,650
Account Title
2012
2013
Dues & Subscriptions
$ 28,420
Travel & Meetings
$ 28,070
Donated Services
4, 000
2,000
Promotion
2,000
15,000
Advertising Placements
28,000
1,000
Interest Expense
38,000
Miscellaneous
-
-
Total $ 62,420
$ 84,070
13
TRANSPO
2011 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Tangible Property / Fixed Assets
ACCOUNT NUMBER: 111 - 0101 -00 through 111 - 0107 -00
2012 ACTUAL $ - 2013 BUDGET REQUEST $ _
2011 AS OF 6/30 $ - 2012 BUDGET REQUEST $ _
BUDGET CHANGE $ _
This account is used for capital purchases in the operating fund. These are purchases for
which there is no Capital Grant. It may be used for office equipment or furniture.
Shop and Office Equipment $ _
14
TRANSPO
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Passenger Fares Summary
ACCOUNT NUMBER: 413 - 0100 -00
2011 ACTUAL: $ 1,401,657 2013 BUDGET REQUEST $ 1,408,314
2012 AS OF 06/30 $ 710,316 2012 BUDGET REQUEST $ 1,346,826
BUDGET CHANGE: $ 61,488
Account Title
2012
Passenger Revenue
875,169
Access Passenger Revenue
35,152
Access Punch Card Revenue
57,553
Passport Revenue
173,534
Student Pass Revenue
56,880
Tripper Revenue
9,623
Two Ride Pass Revenue
90,958
Two Week Pass
47,957
$ 1,346,826
15
2013
945,333
35,366
61,967
185,675
28,320
9,783
65,334
76,537
$ 1,408,314
2013 BUDGET SUBMISSION
DEPARTMENT: All
ACCOUNT TITLE: Transfer - Capital Improvement Fund /Reserve for Liability
ACCOUNT NUMBER: 301- 0101 -00
2011 ACTUAL $ - 2013 BUDGET REQUEST $ 74,480
2012 AS OF 06/30 $ - 2012 APPROVED BUDGET $ _
BUDGET CHANGE $ 74,480
This account is used for the transfer to the Capital Improvement Fund for the
"Local Share" or to fund a reserve for future liabilities. The capital expenditures
are detailed in the monthly Capital Improvement resolutions. $ 74,480
Detail of Capital Funds required to match existing grants on following page
Total $ 74,480
16