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Home My WebLink About02252020 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY 20, 2020 35 !J 1 ATTEST: 9 inda M. Martin, Clerk REGULAR MEETING FEBRUARY 25, 2020 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, February 25, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Jordan Gathers, and Joseph Molnar present. Board Member Therese Dorau was absent. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on February 6, 11, and 18, 2020, were approved. OPENING OF BIDS - 2020 TRUCKING OF BIOSOLIDS FOR LAND APPLICATION (UTILITIES, SEWAGE WORKS OPERATIONS CONTRACTUAL SERVICES OTHER) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: TRUCKS R US INC. 23300 State Road 23 South Bend, IN 46614 Bid was signed by: James F. Burger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Ten (10%) Bid Bond was submitted Indiana Local Business Preference Claim submitted BASE BID: ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE 1 2020 Trucking of Belt Pressed Biosolids for Land Application TBD "on call" Per Truck Per Hour $119.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above bid was referred to Engineering for review and recommendation. OPENING OF BIDS — GEMINI AT COLFAX EXTERIOR RENOVATIONS — PROJECT NO 119-103 (RWDA TIF, WWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five (5%) Bid Bond was submitted W REGULAR MEETING FEBRUARY 25 2020 36 Division A - Item No. 3 $5,000.00 Division B Total $372,900.00 Division C Total No Bid Division D Total No Bid Division E Total No Bid Division E Alternate Items No Bid RITSCHARD BROS., INC. 1204 W. Sample St. South Bend, IN 46619 Bid was signed by: Donald Ritschard, Jr. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five (5%) Bid Bond was submitted .W Division A — Item No. 3 $5,000.00 Division B — Item No. 5 $5,000.00 Division C Total No Bid Division D Total $67,457.00 Division E Total No Bid Division E Alternate Items No Bid BOKON MASONRY, INC. 56571 Pear Rd. South Bend, IN 46619 Bid was signed by: Ryan Bokon Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted Five (5%) Bid Bond was submitted . H Division A Total No Bid Division B Total $418,142.00 Division B Item No. 3 5 SF Unit Price: $1151.00 Division C Total No Bid Division D Total No Bid Division E Total No Bid Division E Alternate Items No Bid DUDECK ROOFING & SHEET METAL 1634 Franklin St. South Bend, IN 46613 Bid was signed by: Stan Peak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five (5%) Bid Bond was submitted BID: Division A Total $139,800.00 Division B Item No: 5 $5,000.00 1 H 1 REGULAR MEETING FEBRUARY 25, 2020 37 Division C Total No Bid Division D Total No Bid Division E Total No Bid Division E Alternate Items No Bid SLATILE ROOFING AND SHEET METAL CO.. INC. 1703 South Ironwood Dr. South Bend, IN 46613 Bid was signed by: Gerald E. Longerot Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five (5%) Bid Bond was submitted Division A Total $184,693.00 Division B Total $305,000.00 Division C Total No Bid Division D Total No Bid Division E Total No Bid Division E Alternate Items No Bid Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS AND APPROVAL OF CONTRACT — HYDRANT RELOCATION — PROJECT NO. 120-021 (WATER CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SELGE CONSTRUCTION CO.. INC. 2833 S. IIfl. St. Niles, MI 49120 Non -Collusion, Non -Discrimination Affidavit Form was completed Quotation was submitted by Justin Butler QUOTATION: $45,870 HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 Non -Collusion, Non -Discrimination Affidavit Form was completed Quotation was submitted by Nancy Knapik QUOTATION: $96,462 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Ms. Alicia Czarnecki, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. I Vh. St., Niles, MI 49120, in the amount of $45,870. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Molnar seconded the motion, which carried. OPENING OF QUOTATIONS — LEGAL DEPARTMENT SOLAR SHADES (LEGAL DEPARTMENT OFFICE SUPPLIES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: REGULAR MEETING FEBRUARY 25, 2020 38 QUALITY WINDOW TREATMENTS. INC. 50803 Stonebridge Dr. Granger, IN 46530 Non -Collusion, Non -Discrimination Affidavit Form was completed Quotation was submitted by Terry Muston QUOTATION: $3,128.06 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above quotation was referred to Central Services for review and recommendation. APPROVAL OF REQUEST TO REJECT BIDS — WASTEWATER TREATMENT PLANT SECONDARY AND DISINFECTION IMPROVEMENTS— PROJECT NO. 119-069 (UTILITIES, SEWAGE WORKS CAPITAL In a memorandum to the Board, Mr. Jacob Klosinski, Engineering, requested permission to reject all bids for the above referenced project due to exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above request was approved. APPROVE CHANGE ORDER NO. 2 — THREE TWENTY AT THE CASCADE — PROJECT NO. 118-074A (REDA TIFF Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 2 on behalf of Precision Wall Systems, 3801 S. Main St., South Bend, IN 46614, indicating the contract amount be increased by $32,034 and an additional one -hundred, fifty-two (152) days, for a new contract sum including this Change Order, in the amount of $1,504,666 and a revised completion date of March 15, 2020. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2019 CONTRACTOR PAVING — PROJECT NO 119-062 (EDIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1, on behalf of Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $18,812.23 for a new contract sum, including this Change Order, of $442,456.77. Also submitted was the Project Completion Affidavit indicating this new final cost of $442,456.77. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — FIRE STATION NO. 9 — PROJECT NO. 116-012 (2018 FIRE STATION NO. 9 CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, for the above referenced project, indicating a final cost of $3,681,702.50. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS SIX THOUSAND (6,000), MORE OR LESS UNIVERSAL NESTABLE REFUSE CONTAINERS — SPEC B (SOLID WASTE OPERATIONS) In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced containers. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2020 OR NEWER 6 YARD FRONT END RUBBER TIRE LOADER — SPEC A (ORGANIC RESOURCES CAPITAL EQUIPMENT) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Molnar and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2020 LAWN MAINTENANCE AND MENTORSHIP PROGRAM PACKAGE A AND PACKAGE B — PROJECT NO. 1203-2020 (VPA MAINTENANCE) In a memorandum to the Board, Mr. Patrick Sherman, Venus, Parks and Arts, requested permission to advertise for the receipt of bids for the above referenced projects. Therefore, upon REGULAR MEETING FEBRUARY 25, 2020 39 I a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR PROPOSALS — TOWING SERVICES FOR SOUTH BEND POLICE DEPARTMENT In a memorandum to the Board, Mr. Mark Dollinger, South Bend Police Department, requested permission to advertise for the receipt of proposals for the above referenced service. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above request was approved. APPROVE TITLE SHEET— PRAIRIE AVE. (SR23) WATER MAIN EXTENSION Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above referenced Title Sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second QPA Kronos Inc. Kronos Time Clock $13,864.43 Maradik/Molnar Agreement Annual Support and (IT Operations) Maintenance Agreement Northeast Funding to Support $75,000 Maradik/Molnar Neighborhood Programs and Services (EDIT) Revitalization for NNRO Organization Amended and Urban Additional Funding for $250,000 Maradik/Molnar Restated Enterprise Neighborhood Corridors (EDIT) Agreement Association of Matching Grant South Bend, Program Inc. Contract Indiana Counseling for Based on Fee Maradik/Molnar Housing and Mortgage Foreclosure Schedule and Community Prevention Satisfaction of Development Performance of Authority the City (IHCDA) (State Pays City for Counseling) Contract Indiana Counseling for Hardest Based on Fee Maradik/Molnar Housing and Hit Funds Related to Schedule and Community Housing Delinquency Satisfaction of Development and Default Performance of Authority the City (IHCDA) (State Pays City for Counseling) First Thomas Extend Board -Up NTE $29,000 Maradik/Molnar Amendment General Services for Forty (40) to Construction Months, to April 18, Construction 2020 Contract Amendment Lochmeuller Reduce Funding for ($117,500); New Maradik/Molnar to Group, Inc. Howard Park Inspection Total; $402,700 Professional Services (Regional Cities Services Grant) Agreement First Geograph Additional Funding for $20,000; Maradik/Molnar Amendment Industries, Inc. Donor and Wayfinding New Total to Agreement Signage for Howard $153,715 Park (VPA Marketing, Regional Cities, REGULAR MEETING FEBRUARY 25, 2020 40 VPA Foundation Amendment Lawson -Fisher Reduce Funding for ($100,000); New Maradik/Molnar No. 1 to Associates South Bend Parks Total NTE Professional P.C. Improvement Program $150,000 Services Manager (Regional Cities Agreement Grant Amendment Neighborhood Additional Funding for $1,000; Maradik/Molnar No. 1 to Resources and Neighborhood Capacity New Total Contract Technical Building Activity $17,000 Services (CDBG) Corporation Amendment HWC Re -Submittal of Permits, $32,3 55, Maradik/Molnar No. 2 to Engineering Utility Coordination, New Total Professional Appraisals, and $224,895 Services Easement Acquisition (Water Agreement Services for Prairie Ave. Professional Water Main Loop Services Temporary Village to Access to City Owned N/A Maradik/Molnar Access Village Property to Complete Agreement International, Preliminary Work Inc. Related to Potential Development Amendment Systems and Extension to October for $257,800 Maradik/Molnar to Agreement Software Go -live Timeline and (Water O&M Additional Travel for Other EnQuesta CIS Contractual Implementation Services Proposal Keramida Inc. Groundwater Well $21,255 Maradik/Molnar Closure Monitoring and (Closed Landfill Statistical Analysis for Monitoring) MW-13 for Biosolids Lagoon No. 4 Professional VS Dubail Ave. Streetscape $203,900 Maradik/Molnar Service Engineering, Engineering Services (RWDA TIF) Agreement Inc. Professional Neighborhood Neighborhood NTE $80,000 Maradik/Molnar Service Resources & Resources Connection (Neighborhood Agreement Technical for the Programming & Organization Services Capacity Building Support) Corporation, Inc. d/b/a Neighborhood Resources Connection Professional Incremental Small Scale NTE $60,000 Maradik/Molnar Service Development Development Capacity (DCI Agreement Alliance Building Administration Professional Majora Carter Inclusive Economy NTE $80,000 Maradik/Molnar Service Group Community (Redevelopment Agreement Development & General Technical Assistance Pokagon) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlications were presented fnr nnnrnx7n1 ----- ---- ril -L 1 REGULAR MEETING FEBRUARY 25, 2020 41 1 1 LaSalle Ave., West to St. Peter, South back to Colfax, West to St. Louis, North to Madison, West to Hill, back to Colfax, West to Lafayette, South back to the start. Episcopal Renewal for One (1) 307-311 W. Washington St. Maradik/Molnar Cathedral of Public Parking Year St. James Facility LAZ Parking Renewal for One (1) 1228 N. Eddy St. Maradik/Molnar Midwest, Public Parking Year LLC. Facility XPO Logistics Special Permit 1530 S. Olive St., South to Maradik/Molnar - Long SR 23 to US 31/20 North to Combination 80/90 Exit Vehicles to and from the Indiana Toll Road APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — CASTOR LIQUIDATION LLC. Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from Castor Liquidation LLC. for the purpose of allowing a storefront awning to be placed in the right-of-way at 3007-3011 Mishawaka, Ave. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the Revocable Permit was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the following traffic control device request was approved: NEW INSTALLATION: Keep Right with Object Marker & Divided Highway Crossing Signs LOCATION: Intersection of S. Summit Dr. and W. Western Ave. REMARKS: All criteria have been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Miller Builders, Dennis Miller, 809 Green Pine Ct., Mishawaka, IN 46545 1. 52690 Common Eider Trail— Water/Sewer (Key No. 021-1038-061918) 2. 52564 Common Eider Trail — Water/Sewer (Key No. 021-1038-061913) 3. 25565 Scent Trail — Water/Sewer (Key No. 021-1036-059298) 4. 25649 Scent Trail — Water/Sewer (Key No. 021-1036-059292) 5. 25579 Scent Trail — Water/Sewer (Key No. 021-1036-059297) B. Devine Homes by Miller, LLC. P.O. Box 1706, Osceola, IN 46561 1. 1831 Erin Ct.— Water/Sewer (Key No. 002-1014-027312) Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE CLAIMS REGULAR MEETING FEBRUARY 25, 2020 42 Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal 1l11- _ 1 . • n . n kinicer and cerafiea for accuracy. Name Amount of Claim Date City of South Bend $1,304,611.84 02/25/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Molnar seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:13 a.m. BOARD OF PUBLJC WORKS Gary A. Gilot, Pres'dent Elizabeth A. Maradik, Member Therese J. Dorau, Member V. Gathers, R. Molnar, Ti EST: a M. Martin, Jerk F� 1 1