Loading...
HomeMy WebLinkAbout07-31-19 #1 a 'U d 1865 OFFICE OF THE CITY CLERK KAREEMAH FOWLER, CITY CLERK PERSONNEL & FINANCE JULY 31, 2019 5:00 P.M. Committee Members Present: Karen White, Regina Williams-Preston, John Voorde, Jo M. Broden (late) Committee Members Absent: None Other Council Present: Tim Scott, Dr. Oliver Davis, Jake Tesha(late) Other Council Absent: Gavin Ferlic, Sharon L. McBride Others Present: Graham Sparks, David Moses Presenters: Dan Parker, Laura O'Sullivan Agenda: Budget Overview from Department Heads Committee Chair Karen White called to order the Personnel and Finance Committee meeting at 5:00 p.m. She introduced members of the Committee and proceeded to open the floor to main motions. Committeemember John Voorde made a motion to recess and reconvene in the full Council Chambers. Committeemember Regina Williams-Preston seconded this motion which carried by a voice vote of three(3) ayes. The Personnel and Finance Committee reconvened at 5:04 p.m. in the full Council Chambers. Committee Chair White stated, We do have a quorum. Today is July 3151 and this our 2020 Citywide Budget Overview Meeting. We do have the following departments that will be giving their presentation. I would like for the audience to know that we as the City as well as the Administration, we had a separate meeting to talk about the accomplishments that the various departments have made. This particular budget process now until the end we're going to be focusing on the 2020 budget in terms of what is being requested, looking at what was requested for 2019, as well as look at why different positions are being asked for. Also, the question would be that if these positions are not filled, then what would be the impact? So again, we're looking forward to having a full budget process as we continue to move forward. The PowerPoints are available on our website. We will continue hosting information on our website. For those of you who this may be the first (1St) time you're joining us, I would encourage you to go back and look at the last three(3)budget processes. You will see that the questions and the various responses are also on the website. That will give you a frame of reference in terms of moving forward. INTEGRITY1 SERVICE'ACCESSIBILITY JENNIFER M.COFFMAN BIANCA L.TIRADO JOSEPH R.MOLNAR CHIEF DEPUTY/DIRECTOR OF OPERATIONS DEPUTY/DIRECTOR OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Blvd.I South Bend,Indiana 46601 I p 574.235.9221 I f 574.235.9173 I www.southbendin.gov CITY OFSOUTH BEND OFFICE OF THE CLERK Council President Tim Scott stated, Chair, could I ask that we establish one (1) rule during this that we allow each presenter through all these meetings go through the entire presentation, and we ask questions at the end? Committee Chair White replied, We have to leave time for public as well. Council Members, are you in agreement? Councilmember Dr. Oliver Davis interjected, I'm at peace. Committeemember Williams-Preston stated, Ok. Budget Overview from Department Heads Dan Parker, City Controller with offices located on the 12th floor of the County-City Building, stated,First(1St)of all,thank you.Thank you,Councilmember White for putting all these meetings together. And thank you Council Members for being here to do our budget overview as well as the first four (4) departments for the budget discussion of 2020. First (1St), some housekeeping types of items. There are a number of paper copies of the presentation available if any Council Members would like any. We do have those available and as you said Councilmember White, the presentation is available on our website as well. In terms of the format of tonight, I'm actually going to hand it over to Laura O'Sullivan, the Mayor's Chief of Staff, to give an overview of the strategic priorities contained in the 2020 budget. I will then do an overview of the finances of the overall budget. And then we will get into each of the individual departments. So, if there are no questions at this point then I will ask Laura to come up. ' Chiefof Staff for the Mayor of the Cityof South Bend with offices located on Laura O'Sullivan, C e y the 14th floor of the County-City Building, stated, Thank you Dan and good evening Council. I'll just be walking you through the series of slides on our budget overview. And I just want to point out before I get started that this is exactly that, an overview. And then as each department head meets with you we'll get further into the details. But this is meant to set the stage of the upcoming presentations. So, the first 1St slide here I just want to talk a little about the context for the 2020 ( ) J budget. As you know, in 2020 the Fiscal Curb is here. So, that's somethingto take into g consideration. We are projected to have a $1.4 million decrease in property tax revenue. We'll be continuing our strategic priorities with investments in neighborhoods and communities. And that remains paramount for the budget this year. We are planning for long term financial stability with the budget in 2020. We're much lower in significant capital spending but we're higher on maintenance costs and ongoing strategic initiatives. She continued,Just going over our strategic priorities,we have the three(3)buckets of making the basics easy, delivering good government, and investing in people and places. So, with the basics we want to make sure we have a safe community for everyone to thrive and a robust and well- planned infrastructure. As far as good government goes, we want to make sure we have a well governed and administered City. Investing in people and places, we want to make sure we have a strong and inclusive economy, thriving public spaces and culture and vibrant, welcoming neighborhoods. This chart (referencing a slide in a presentation which is available in the City Clerk's Office) shows our resource allocation for those priorities that I just mentioned. And just to touch on a few of them you'll notice that sixty percent (60%) of our budget covers safety and infrastructure. We will have a decrease in our percentage on thriving public spaces and culture. EXCELLENCE ACCOUNTABILITY I INNOVATION INCLUSION I EMPOWERMENT 455 County-City Building 227W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f574.235.9173 TTD574.235.5567 WWW.southbendin.gov 2 •CITY OF SOUTH BEND OFFICE OF THE CLERK That's because we'll be wrapping up most of the parks and trails projects. And then also, we'll be maintaining our levels towards the Administration. You'll also note that there are percentage increases for neighborhoods in this budget as well. Councilmember Jake Tesha arrived at the meeting at 5:10 p.m. Ms. O'Sullivan went on, So, what's included in this budget? This is, as I said, a preview of the overall budget with more details to come from our department heads. But, we are focusing on making a safe community for everyone.The Council will focus on each of these slides and requests from Council and how we'll be addressing those in the budget. So, under safe communities for everyone, the Council requested we include various programs and initiatives to combat violence and foster a sense of community in the City. So, in 2020 we'll be proposing a creation of the Community Initiatives Department under the Mayor's Office. This is where we'll host GVI, the SAVE Team and various other violence prevention initiatives that have been brought to us from both Council and from different community members. We've also had the request for full funding of the South Bend Police Department sworn officers, the expansion of the Fire Department community paramedicine program and additional inspectors for the Code Enforcement RSVP program. Next we'll talk a little bit about robust and well-planned infrastructure. We've had the Council request additional funding for streets. You'll note in the 2020 proposed budget that we'll have an increase in income tax subsidy for street maintenance and paving. That will increase or maintain the number of lane miles paved in 2019 from the 2019 original budget. In a sense, we're trying to do more with less here. We're also talking about continuing the funding for traffic calming. The 2020 proposed budget includes $250,000 specifically for traffic calming. As far as Light Up South Bend goes we have $200,000 set aside for Light Up South Bend. We'll also continue to invest in our Waste Water capital projects and drainage projects, and this is in accordance with the five (5) year capital plan. She continued, Moving on to strong and inclusive economy, the Council has requested additional resources towards our Diversity Inclusion team for the proposed budget for 2020.This will include resources to provide diversity training for outside organizations. Additionally, we will continue to work with CBDG and funding for the housing finance gap assistance, continue funding for small business development workforce development program, and funding for initiative financing options including micro-lending. As far as thriving public spaces and culture go, as I mentioned earlier, we'll be completing the My South Bend Parks & Trails Initiative, but we'll be continuing funding for the parking garage improvements. We'll also be funding resurfacing for the tennis and basketball courts in the community. And we'll also begin our campaign to fund the improvements for the Morris Performing Arts Center. As Aaron mentioned in his goals and accomplishments session, we'll be working towards the Morris 100th Anniversary in the coming years and the fundraising campaign around that. Under vibrant and welcoming neighborhoods, we've had the request to continue funding for curbs and sidewalks and the home repair program.The 2020 budget will include significant funding for both of these initiatives. And will also continue funding for neighborhood organization support. We'll be putting significant funding for neighborhood planning and neighborhood empowerment grants through the Department of Community Investment. For well governed and administered City,we'll continue to promote transparency with our new data tools and continue to be responsive to the increasing APRA requests that we're receiving. We'll continue to fund parental leave, and our new volunteer time off policy. We'll be completing the implementation of our new financial software system. And continue the implementation of our enterprise wide Cityworks solution. We'll also continue funding our EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County City Building 227W Jefferson BvId South Bend,Indiana 46601 p 574.235.9221 1574.235 9173 TTD574.235.5567 vwwi.southbendin.gov 3 •CITY OF SOUTH BEND OFFICE OF THE CLERK employee and recognition and employee wellness initiatives that includes continuing investment in the active wellness clinic. Mr. Parker stated,This is the second(2nd)half of the 2020 budget overview where we actually get into the numbers in the 2020 budget. So up on the slide(referencing the presentation) and in your packets is the overview of the entire 2020 budget. As you can see in there, the proposed expenditure is $354 million. So, actually a little bit less than where we were at last year. Last year we were at around $367 million. So, a slight decrease in expenditures and we'll walk through not only today, but as we get through the departments, the reasons behind those decreases. A couple of things I want to highlight on here, so as Laura mentioned, right at the top we are in this Fiscal Curb year. 2020 is a Fiscal Curb year where the property tax cap has gone into full effect in St. Joseph County. And you can see property taxes are expected to decrease. That's directly a result of those property tax caps going into effect. So, the decrease is about $1.4 million. It is actually better than what we were anticipating. If you remember, we came before this committee several months ago and anticipated closer to a $2 million decrease. So, it's actually a little bit better than we were anticipating. A lot of that is being driven by a stronger than expected increase in net assessed value. Weof the estimates from DLGF that are drivingnot onlyincreases in 2019 g property taxes over what we budgeted,but also in 2020 that's expected to continue. He continued, We're expecting increases in local income tax. So, if you realize that the local income tax distribution period is offset from the actual period they're actually collecting the local income tax, so theperiod we will actuallyreceive local income taxes in 2020 for the year ended June 30, 2019. So, the period in which the local income tax is actually collected is already over. The economy remained fairly strong during that period. So, we anticipate local income tax will increase in 2020. And that two-point-five-percent(2.5%) estimation is an average of the past three (3) years. So, we took an average of the past three (3) years increases and got a two-point-five- percent(2.5%)increase for the budget. A couple of things to point out in charges for services.You see a fairly strong increase there. A substantial portion of that, not all of it, but about $1.6 million or $1.7 million of that is based largely on an accounting change we are making with our Central Services Department, which we'll talk more about when we get into the Admin and Finance presentation later on today. But where we used to not recognize revenue and instead decrease expenses, we are now recognizing, or we will be in 2020, recognizing both revenue and expenses for the Equipment Services Division in Central Services. So,that increase in charges for service is offset largely by increasing in the supplies line down on the expenditures. So,that's what's driving the $1.8 million in the supplies. So, it's not a net increase, it's just sort of a difference in how we are accounting for that. He went on, Moving down to interest earnings, again, large increase expected there. That's largely driven by us being fairly conservative in our 2019 budget. Despite yesterday, or today, the Federal Reserve lowering interest rates, we do expect our interests earning on our cash on hand to remain fairly strong right around two percent(2%) to two-point-five-percent (2.5%) in 2020. And we use that expectation of about two-point-two-percent(2.2%) against our expected cash balance on each fund do derive interest earnings of right around$3 million for 2020. Moving down to transfers and inter fund reallocation reimbursements. One (1) of the stories that you will hear again and again throughout these budget presentations is that we are really working hard to contain inter-fund allocations. So,you see that there's a pretty substantial drop in inter-fund allocation reimbursement and a corresponding drop in other inter fund allocation down at the bottom on the expenditure side. A lot of that is driven byIT and a dropin the allocation for IT expenses, which we'lltalk p e about a EXCELLENCE ACCOUNTABILITY INNOVATION I INCLUSION EMPOWERMENT 455 County-City Building 227W Jefferson Bvld South Bend.Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 4 •CITY OF SOUTH BEND OFFICE OF THE CLERK little bit later in the overview, as well as Denise is here to talk about it tonight and in more detail. But we are really trying to make sure that those allocations are controlled as they go out to the different departments. And then finally debt proceeds,just to highlight this as well. Debt proceeds looks like a fairly substantial increase from a percentage perspective. We did not budget for very much debt in 2019. And in 2020 we are not anticipating issuing any bonds and are not budgeting for issuing any bonds. That $4.3 million for debt proceeds is all capital leases. So actually, borrowing money to fund capital projects, things like vehicles, equipment, those kinds of things. He continued, Getting into a little bit more about the 2020 budget. One (1) of the things that I didn't mention but you guys probably all noticed is that in the 2020 budget the bottom line,revenue in excess of expenditures is about a$10.4 million deficit for 2020. First(1st) thing to note on that is it is less than our 2019 budget deficit of$32 million and there are good reasons why that deficit exists that we will get into now. The 2020 budget, it's important to realize it is balanced in what we call our General Plus Funds,which is our General Fund and our income tax funds. So,we have a balanced budget in those funds which drive the majority of the operations for governmental types of activities. So, it's really important that we have a balanced budget in there. So, the question logically becomes where did that $10.4 million deficit come from? And it's really largely driven byfour (4) things. There's a capital spend in reserve from wastewater. So that accounts for $3.4 p p million of that deficit. So,intentionally recognizing that we don't need to issue debt to fund capital in every instance. There are instances where it makes sense to fund capital investment from reserves. And we believe this is one (1) of those instances. So, we're going to spend down a little bit of our reserve on the capital waste water side. And then a targeted spend down of reserves in internal service funds. So, internal service funds are funds that serve the government, so, things like Central Services that are taking care of our vehicles, and our radio, print jobs, those kinds of things. Things like our health insurance fund. So, the fund that pays for employee medical costs on our health insurance. Funds that serve the internal government largely, and this is not true in every case, but largely it doesn't make sense to carry a large balance in those funds. There's no need necessarily to carry a large balance because the general rule of internal service funds is that you're going to allocate those costs out to all the departments. He went on, So, our health insurance for example is going to receive revenue unless we do some things like we did this year, and we'll talk about that. It's going to receive revenue equal to its expenditures every year because we're going to allocate all the costs of that fund out to the departments. So, the departments are going to reimburse the fund for its total cost. So, it makes sense to keep a certain amount of money in there in case costs are higher than we anticipate they will be, but there's no real need to keep a large balance in there. And over the past several years because costs have actually been lower than we anticipated, the balance in those funds has been growing. So,there's a good reason to actually spend down those Funds and get their cash balances more to where we would want them to be and not take that money from the departments in the current year. That's probably the biggest portion of that $4.3 million driving that $10.4 million deficit. So, those top two (2) items on there are very intentional decisions that the Administration made to try and make sure that we are making the best use of our cash on hand and not issuing debt when it's not necessary. The bottom two (2) are things that the Administration in better times maybe would not have entered into but revenue challenges are requiring us to spend down reserves in street maintenance funds and solid waste operations. Street maintenance funds, Laura just mentioned that we are transferring more money into our road maintenance funds- Motor Vehicle Highway and Local Roads and Streets- in 2020 than we did in 2019. EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD574.235.5567 www.southbendin.gov 5 CITY OF SOUTH BEND OFFICE OF THE CLERK Committeemember Jo M. Broden arrived at the meeting at 5:22 p.m. Mr. Parker went on, So,we're funding more of that cost from City money, from income taxes. And because less of that money, revenue is coming from the gas tax and wheel tax. So, the gas tax and wheel tax, the amount of money we expect to bring in there is not keeping pace with the expenditures for roads, so we are funding more from income tax. But even with that additional funding from income tax it's still not able to keep pace and we're spending down some additional reserves in the street maintenance Funds to the tune of about$1.4 million. That still is expected to keep us above our cash reserve requirement. So,we can handle it for 2020 but it can't be something that we do year after year after year. So, there needs to be some kind of additional discussion and we are having those discussions on how we continue to fund streets and roads year after year. So that's the first (1St) part there. He continued,And solid waste operations,right now it's showing about a$640,000 deficit. That is another area that we might be able to make it work for 2020 but the revenue for solid waste operations is not keeping pace with the growth in expenditures. So, there's going to have to be more discussions between Administration and Council about how we can adjust the operations to make those numbers work. By and large those four(4)reasons are what's driving that$10.4 million deficit. As I say in that bottom, and I'll try to break it up in the interest of time, that bottom bullet there, what we're doing with this budget and it showed by our sort of contraction in costs for$367 million down to $365 million is recognizing that we have revenue challenges that are not going to go away. Taxes are not going to be increasing at the level that we would want them to. So, we need to make sure that we're working toward long term sustainability with this budget. We are designing to make use of current resources where we can. We want to make sure that we're not sitting on money where it's not necessary as long as we have sufficient resources to draw a good bond ratingand all those things,we want to make sure we're makinguse of those current resources. But we also want to plan for the future when income taxes may not be as good as they are currently, or the economy might not be as good, and the needs may raise above where they are currently as well. So that's the goal that this is one (1) step towards the long-term sustainability. And it goes back to something Laura mentioned which is this is really getting us to a point where we are sustainably funding our operations. He went on, I did want to put this up (referencing a slide in the presentation)just so that Council members can see. This is our General Plus Fund. Which, again, is the General Fund, our Local Income Tax Fund and our Economic Development Income Tax Fund. And I did want to point out, as I mentioned, these three(3) funds are balanced. So,there is a balanced budget in these three(3) funds which can fund the primary or majority of governmental operations of the City. One (1) thing to notice here is these three (3) funds do have a significant transfer out liability. If you look towards the bottom of the expenditures section on the transfers out (referencing a slide in the presentation), we're expected to transfer out about $13 million out of these three (3) funds into other funds. Largely that's funding areas like DCI, areas like Code, that are accounted for as different funds but are funded by income tax funds. As well as from things like streets that I just mentioned that we increased our income tax for that this year. But compared to a $9.4 million transfer in, there is a net transfer out of these funds into other funds to fund additional priorities. He continued, With that, that's sort of the overall view of the finances. Laura mentioned several times there will be much,much more information as we get into each individual department. Each individual department will be going through their numbers that add up to that overall picture. So, EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD 574.235.5567 www.southbendin.gov 6 CITY OF SOUTH BEND OFFICE OF THE CLERK I wanted to walk Council Members through the format of the 2020 presentations so that you all know what to expect as we get into not only the four(4)departments today but over the next eleven (11) weeks what department heads will be presenting. The first (1St) thing they will be presenting is their department goals and challenges and then we'll get directly into the proposed budget overview where they talk about the numbers similar to how I talked about changes in operating income or changes in expenditures. There will then be slides highlighting operational budget changes including personnel changes, so promotions, new positions, etcetera. Or highlighting some kind of significant increase or decrease on a particular initiative or particular item in the budget. There will be a slide on capital projects. Not every department will have capital projects that they will be presenting. And actually, I don't know that any of the four (4) presenting today have capital projects, but many departments, obviously, Public Works and VPA will have capital projects that they will be presenting.We're defining capital projects for the purpose of these budget presentations to be significant,one(1)time,non-operational requests. And I did also want to note, as it says on the slide there, per guidance from the DLGF, which is the Department of Local Government Finance downstate,the City will begin appropriating capital projects one(1)time and carrying the appropriation forward to future years as needed. You all have been around for a while and you probably have seen the issues, ever since I've been here we've seen issues, where we expected to spend a certain amount on a project in a given year, appropriated the amount, didn't end up spending the amount because the project took longer than expected or had change orders or whatever, and then have had to come back the next year and re-appropriate that amount. He went on, The DLGF has told us we can, per Indiana Law, appropriate that money for a capital projects one (1) time, approve that project, say Council approved Howard Park for example, and carry forth that appropriation to future years so that if Howard Park takes two(2)or three(3)years to fully spend that appropriation, it will carry forward because it has already been approved by Council. So, I just want to note that slight change in how we're going to be appropriating capital projects going forward. So, departments will go through special initiatives as applicable and then we will leave time for questions at the end. Each department will have a budget packet that is included in what we send out to Council Members as well as in the paper copies. That budget packet will be a copy of the PowerPoint presentation that each department head will be going through. A copy of the budget summary sheets by fund, that will not be presented by department heads but is there for Council Members' reference. So, you can see all the budget summary sheets by individual funds. It has cash levels in there and it gives a little bit different look at the overall budget. A staffing summary, so each department budget packet will include a staffing summary which will show changes from 2019. But I do want to point out that more information on staffing will be presented at the salary ordinance budget hearing on September 16th. And finally, the last thing in the budget packet is the line level budget detail. So, you will be able to get down to the individual line level what the proposed spending is. I did want to highlight the order of the budget presentations, this was sent out to Council Members and the public. Today we're on one (1), and we have ten(10). Committee Chair White opened the floor to questions from Committee and Council Members. Councilmember Dr. Oliver Davis asked, In terms of the appropriations being carried forward, is there a limit to how many years it can be carried forward? Mr. Parker replied, So, there is not a limit to how many years it can be carried forward. But what we want to do is when the project is first (1St) approved by Council, there's a definite timeline. So EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227 W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD574.235.5567 www.southbendin.gov 7 CITY OF SOUTH BEND OFFICE OF THE CLERK if we expect something to take three (3) years, each year that it gets carried forward, it will be included in the budget, it just won't necessarily need to be approved by Council. And so, you'll be able to see this project if it goes three (3), four(4), five (5), six (6) years you'll be able to see this project is stretching on and you'll be able to ask what is going on. Councilmember Dr. Davis followed up, Is there any other way, besides us being able to see in the budget, to have any other requirements to give some kind of update with that? Because my fear would be is that it would be forgotten in the budget because with everything else we have to do we could miss that. Mr. Parker replied, Well actually, I hear your question, and I think it's a good one (1). I think that this will enhance the ability of Council to make sure those kinds of items are attended to. You'll see it in the budget it'll already be approved but it'll be a part of the overall budget and you'll be able to see that the cash balance is sufficient to handle those additional capital projects. Councilmember Dr. Davis stated, I suggest it would be highlighted in some form or fashion so we will be able to know. Mr. Parker followed up, And these by and large projects that span multiple years are going to be large scale projects, like Howard Park is a great example. I would anticipate Council is going to be updated on it for other reasons beyond the budget as well. Committeemember Jo M. Broden stated, Thank you for your presentation and the work that went into it. You used the word significant in a number of your definitions with regard to the process going forward. What's your definition of significant and what's been communicated to staff regarding that? Mr. Parker replied, That's a good question as well. We didn't put a dollar value on it. From an accounting standpoint we have a dollar value of what defines a capital asset. So, that's what we're going to capitalize and put in our financial statements. We didn't define a specific dollar value because each department may have a different dollar value. What's significant to the Building Department may not be significant to the Department of Public Works.The values of those budgets are so different. What I will say is that every cent, whether it's significant or insignificant will be included in the budget package because you have the line level detail. But what gets highlighted is the capital requests that are significant one(1)time items that are not recurring. You'll see things like a lot of vehicles. So, there's a lot of vehicles, software implementation, things like that. Committeemember Broden followed up, And then the guidance from DLGF, was that by way of an audit recommendation? Or was that just independent,you caught it and now we're going to start implementing it? Mr. Parker replied, We're essentially independent. The DLGF puts on workshops where municipalities and counties can go to them and ask questions about how to appropriately implement budget. And this was something we had asked them because we had seen in the Indiana Code.They confirmed that we are allowed to do it this way. I think it lessens the burden on Council because what you will see is the project one(1)time, you'll approve the total amount and once that project gets approved,whether it takes one(1)year or two(2)years,the total amount won't change. EXCELLENCE ACCOUNTABILITY j INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227W.Jefferson Bvld South Bend,Indiana 46601 p 574.235.9221 f 574.235.9173 TTD574.235.5567 www.southbendin.gov 8 •CITYOFSOUTHBEND OFFICE OF THE CLERK Committeemember Broden then asked, And then are there other related administrative guidelines with that change in terms of how you represent it in the statements? To us as Council then on an ongoing basis to the public? Mr. Parker replied, So as I said, it will be carried forward and will be included in our budget. So, the appropriation will be there. It just won't be voted on by Council every year. Committeemember Broden stated, Okay, and I understood that forwarding thing, whatever when it first (1st) appears. And my last question is with regard to the 2020 budget packets. When will those be available to the public to peek in on and to fully look at those in advance of each of these meetings? And where might they find that? Mr. Parker replied, Both good questions. Our goal is when we send it out to Council, to also post it on our website. So,the moment you guys see that, they should also be available online. And the intention is to have that forty-eight (48) hours before the Council hearing. I realize I didn't quite make it for the first(1st) one(1)but that is the goal. With no further business,Committee Chair White adjourned the Personnel and Finance Committee meeting at 5:35 p.m. Respect 1 Submitted, .rc�.t vn • Karen ite, Committee Chair EXCELLENCE ACCOUNTABILITY INNOVATION INCLUSION EMPOWERMENT 455 County-City Building 227W.Jefferson Bvld South Bend.Indiana 46601 p 574.235.9221 1574.235.9173 TTD 574.235.5567 vwwosouthbendin.gov 9