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Home My WebLink AboutSM 04-16-81April 16, 1 8 10:00 a. m. Presiding Off 1. ROLL CA L Members Members Legal Cc SOUTH BEND REDEVELOPMENT COMMISSION SPECIAL MEETING 1 icer: Mr. F. Jay Nimtz, President 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Present: Mr. F. Jay Nimtz, President Mr. Lloyd E. Robinson, Sr., Vice President Mr. A. Peter Donaldson, Secretary Mr. Robert J. Cira, Assistant Secretary Absent: nsel: Redevelopment Staff: Communi y Development Staff News Me( Guests: 2. APPROVAL Ms. Paula N. Auburn, Member Mr. Kevin J. Butler Mr. Patrick f'4. McMahon, Executive Director Mrs. Ann Kolata, Deputy Director Mr. Kevin C. Horton, Deputy Director Mr. Rick Pitts, Acquisition Specialist Mrs. Hedy L. Robinson, Relocation Specialist Mrs. Angela M. Coar, Executive Secretary Ms. Christal J. Taylor, Secretary Mrs. Kathryn Baumgartner, Director, Bureau of Housing ia: Ms. Jeanne Derbeck, South Bend Tribune J. Scott Brink, Photographer, WNDU -TV Dave Anderson, Reporter, WNDU -TV Brent Speraw, Reporter, WRBR . OF MINUTES Mrs. GlendaRae Hernandez, SEPAC Lisa Cunningham John Kagel, South Bend - Mishawaka Chamber of Commerce Ms. Marzy Bauer, Director, Community Development On the otion made by Mr. Robinson, seconded by Mr. Donald n and unanimously carried, the minutes of the Reg lar Meeting of April 3, 1981 were approved. 3. APPROVAL OF CLA MINUTES OF REGULAR MEET- ING OF APRIL 3, 1981 WERE APPROVED On motion by Mr. Donaldson, seconded by Per. Robin- CLAIMS APPROVED son and unanimously carried, the claims totalling $13,342.49 were allowed and ordered to be paid. The authorized claims are: South Bend edevelopment Commission Special Mee inc3 - April 16, 1981 3. APPROVAI. OF CLAIMS (continued) REDEVELOPMENT DISTRICT CAPITAL P.E.A. I MONROE - SAMPLE AREA Kevin J Butler The Loft Restaurant Ni -Cad, Inc. John B. Searcy P.E.A. I MONROE - SAMPLE AREA Abstract & Title Corporation Kevin J Butler Thomas G. Horka, First Realty TOTAL TOTAL P.E.A. I EAST BANK AREA Abstract Company of St. Joseph County, Inc. Kevin J Butler TOTAL P.E.A. 4 IND. R -66 Payroll 3 -21 -81 to 4 -03 -81 Kevin J Butler The Center of Urban Policy Research Credit Bureau of South Bend - Mishawaka Dill Camera Shop First ALIto Lease, Inc. Indiana Bell Telephone Company Makiels i Art Shop, Inc. Postmaster Tri -County News Smith Petroleum, Inc. Ann E. Kolata Dorothy Z. Deane - Petty Cash Dorothy Z. Deane $ 206.35 13.57 202.50 $ 936.55 $ 70.00 66.95 1,450:00 $ 1,586.95 $ 25.00 142.55 $ 167.55 $ 7,604.03 1,328.80 26.45 10.00 96.56 211.50 388.37 45.40 65.15 24.88 121.27 14.83 37.40 TOTAL $10,651.44 GRAND TOTAL $13;342:49 4. COMMUNICATIONS There were no communications to present to the Commission. 4 THERE WERE NO COMMUNICA- TIONS TO PRESENT TO THE COMMISSION South Bend edevelopment Commission Special Mee ing - April 16, 1981 5. OLD BUS Mr. McM hon stated that the request by Max's Grocery to be adde to our Monroe - Sample acquisition list would be discuss d under New Business. 6. NEW BUSaNESS a. Commission approval requested for Relocation Polic for'the Monroe = Sample Development Area. Mr. McMahon explained that the.Relocation Policy out - lin s the basic relocation assistance services pro - vid d in the Monroe- Sample area. It describes eli ibility requirements, moving expenses, replace- ment housing payments and ineligible expenditures. The Policy is in conformance with HUD regulations. Mr. Robinson made a motion to approve the Relocation APPROVAL.OF RELOCATION Policy Statement for the Monroe- Sample Development POLICY STATEMENT FOR THE Area. Mr. Cira seconded the motion and it was MONROE- SAMPLE AREA unanimously carried. b. Com ission approval requested for Policy of Manage- men of Acquired Property in'connection with the Mon 0(�- Sample'D6V6160ment Area. Mr. McMahon explained that as we acquire property in the Monroe- Sample area, that property will con - tin e to be occupied until the residents are re- loc ted. For that period of time that occupants wil remain, we have a property management policy tha establishes rental rates, rent collection pro edures, maintenance, notices to vacate, and evi tion procedures. Mr. Robinson made a motion to approve the Policy of anagement of Acquired Property. Mr. Cira sec nded the motion and it was unanimously carried. c. Commission approval requested for Resolution No. 636 redeclarin the Monroe -S6m le Area to be bli kited and a wrovinq a Development Plan. Mr. McMahon stated that Resolution No. 636 redeclares the Monroe- Sample Area to be blighted and amends the Dev lopment Plan.by adding additional properties to the acquisition list. Mr. McMahon also explained tha upon the request of Max's Grocery to be added 3 APPROVAL OF POLICY OF MANAGEMENT OF ACQUIRED PROPERTY FOR THE MONROE- SAMPLE AREA South Bend edevelopment Commission Special Mee ing - April 16, 1961 6. NEW BUSQNESS c. continued... to the acquisition list, the Redevelopment Staff dis ussed the matter with the HUD Area Office and HUD stated that it was a local decision whether or not to acquire Max's. Mr. McMahon explained that there have been some pro- grains as recently as a few months ago that operated through the Small Business Administration that ad- dressed indirect relocation assistance. However, those programs are no longer in effect. The Staff has reviewed and discussed with the owners of Max's Gro ery their particular situation and the impact of he removal of the 70 residential units in this entire Monroe - Sample area and the effect that that wou d have upon their business. The Staff feels tha the removal of that amount of housing units cou d have a substantial impact on their business. Fron a long -range standpoint there is considerable opp rtunity for a grocery store in the area, parti- cularly along Monroe Street. However there will be a p riod when._ any grocery operation in the neigh- bor ood is going to be affected by our activity.. As a result, Mr. McMahon suggested to the Commis- sioi placing Max's on the acquisition list at this tim . He further suggested that, irrespective to any decision to place Max's on the acquisition list, it's the Department's intention to work with Max's to encourage them to stay in the neighborhood, and if staying at the present location is not going to. work out, we are going to encourage them to locate along the Monroe Street commercial area. Mr. McMahon stated that placing Max's on the acqui- sition list provides the Department an opportunity to work with Max's, to encourage them to stay in the neighborhood. We are planning on.putting an out- reach office into the Monroe- Sample neighborhood to han le some of the housing programs and some of the rel cation and acquisition process, and we have neg tiated somewhat with Max's Grocery Store to establish that office in the store. This would pro- vida them with rental income and some activity that we think would help to offset any loss of business as a result of the acquisition and demolition. Sec ndly, we are going to have a need to relocate soma families on a temporary basis in the neighbor- hood and there are some facilities above Max's to 4 South Bend redevelopment Commission Special Mee ing - April 16, 1981 6. NEW BUSINESS c. continued.... d. house people on a temporary basis, assuming that the premises meet the code standards. This would also provide an opportunity for them to realize some in- come as a result of our activity in the area. Mr. McMahon stated that placing Max's on the acqui sit on list does not fully decide the issue. We thirik we can demonstrate to them that there is a market in the neighborhood and that we can do some things on a short -term basis to help them so that they will not be as negatively impacted as they wou d otherwise be. Mr. McMahon explained that this act on will not compensate them for loss of customers, but would only put Max's on the acquisition list. Mr. Donaldson made a motion that Resolution No. 636 RESOLUTION NO. 636 AMENDED be amended to add Parcel 4 -1 to the acquisition list. TO ADD PARCEL 4 -1 TO Mr. Cira seconded the motion and it was unanimously ACQUISITION LIST carried. Mr. Nimtz removed himself from consideration of this resolution and placed Mr. Robinson in the chair.be- cau a one of the parcels is owned by the Estate of Jacob Wild and he is Executor of that estate. Mr. Cira made a motion to as mended. Mr. Donaldson was unanimously carried. auto mi s! the Mr. the pies enal tho! Mr. Mr. car approve Resolution No. 636, seconded the motion and it ssion approval requested for Resolution No. 637 rizing the preparation,'execution, use grid sub - on of'Proclaimer Certificate in connection with RESOLUTION NO. 636, AS AMENDED, APPROVED, REDE- CLARING MONROE- SAMPLE AREA TO BE BLIGHTED, AND ADOPTING DEVELOPMENT PLAN Monroe - Sample Development Area. McMahon explained that Resolution No. 637 authorizes Executive Director to proclaim the values on 43 es of property in the Monroe - Sample area. This will le the Department to send out purchase offers on e properties. Cira made a motion to approve Resolution No. 637. RESOLUTION NO. 637 APPROVED Donaldson seconded the motion and it was unanimouslyAUTHORIZING PROCLAIMER ,ied. CERTIFICATE FOR MONROE- SAMPLE DEVELOPMENT AREA 5 South Bend edevelopment Commission Special Mee ing - April 16, 1981 6. NEW BUSINESS (continued) e. Commission,approval requested for the followin Grant Pro ram bid 'contracts in actor -dance with recommenda- tio of the Bureau of'Housin ;'subject�to'Common Coun- cil concurrence andlegal review. Name Contractor Amount Margaret Loyd Boocher Construction Co. $ 6,394.00 1446 East Sorin St. Maria B rzai Boocher Construction Co. 1,595.00 2206 South Arnold Rose Szymanski Boocher Construction Co. 5,882.00 609 South Walnut St. Jean McGhee Boocher Construction Co. 10,927.00 1010 California Ave. Mary M. Lewis Brown Maintenance Co. 10,995.00 325 Cushing Street Lucille Wills Brown Maintenance Co. 9,815.00 1517 So th Kendall Matilda Preiner Wilton Construction Co. 4,154.00 2013 So th Catalpa Louis C ark Jefferson Builders 10,115.00 401 Eas Indiana Ave. Sherri aylor Jurtin's Construction Co. 10,740.00 822 Eas Indiana Ave. Joette Pitts Shamrock Exteriors 7,955.00 920 Cleveland Ave. Mrs Baumgartner explained that on four of the contracts, the low bidder is not recommended as that contractor (Bo cher Construction Co.) would not be able to perform in a timely manner on eight contracts at the same time and had selected four (4) contracts and turned down the other four (4). Mr. McMahon stated that the Bureau of Housing has handled thi unique situation in an appropriate manner and the con ractor was in agreement with the procedures used. A cha ge is going to be made in the bid packet, however, [01 South Bend edevelopment Commission Special Mee ing - April 16, 1981 6. NEW BUSINESS e. continued... out fining the process the Bureau uses in this type of sit ation. On motion by Mr. Cira, seconded by Mr. Donaldson and COMMISSION AWARDED TEN (10) unanimously carried, the Grant Program bid contracts CONTRACTS UNDER GRANT PRO- were approved in accordance with the recommendation GRAM of the Bureau of Housing, subject to Common Council concurrence and legal review. f. Commission approval r 312 Loan contract in of the Bureau of'HoUs Name ested for the following Section ordance with the recommendation Contractor Ant Christo her Costello Shamrock Exteriors $2,703.00 713 Nor h Scott St. On motion made by Mr. Robinson, seconded by Mr. Donald- son and unanimously carried, a contract was awarded to Shamrock Exteriors in the amount of $2,703.00 for 713 COMMISSION APPROVED SECTION North Scott Street. 312 LOAN g. Commission approval requested for Change Order No. 1 with Diedrich Construction Com an 'for'an'increase "of' 1;245.0 for an amended contract total of 6;943.00 at 434'South Kaley Street, as set. forth in a letter from'Mrs. Kdthr n Baurl0artner, Director, Bureau of Housing. Mrs Baumgartner explained that this Change Order is needed to replace some structural parts of a porch. In the future, specifications will state the structural members are to be rep aced as necessary and this should eliminate change or- ders of this type. COMMISSION APPROVED CHANGE On motion made by Mr. Donaldson, seconded by Mr. Cira and ORDER NO. 1 FOR DIEDRICH unanimously carried, Change Order No. l with Diedrich Con - CONSTRUCTION COMPANY FOR strLICtion Company was approved. $1,245 INCREASE IN CON - TRACT PRICE AT 434 SOUTH KALEY STREET 7 South Bend edevelopment Commission Special Mee ing - April 16, 1981 6. NEW BUSINESS h. ComrO s s i on i n2j Le tri tt. pproVal requested to enter into the follow - reementS in'tht'R- 66'Central Business Dis- Par el No. Lessee Rent 2-6C, 2 -17 Board of Public Works $ 1.00 /yr. 8 -9 8 -11 Board of Public Works 1.00 /yr. 8 -1 South Bend Parking Co., Inc. 2,389.75/mo. 4-65 South Bend Parking Co., Inc. 640.33/mo. 4 -8 South Bend Parking Co., Inc. 1,225.00/mo. 4-63), 4 -87 South Bend Public Transpor- 1.00 /yr. tation Corporation 9 -1 Inwoods Store 65.00 /mo. Mr. McMahon explained that new leases were needed for the abo a mentioned parcels as previous leases had expired. On motion made by Mr. Robinson, seconded by Mr. Cira and COMMISSION APPROVED LEASE unanimously carried, the Commission approved the lease AGREEMENTS IN THE R -66 agreements listed above in the R -66 Central Business CENTRAL BUSINESS DISTRICT Dis rict. 7. PROGRESS REPORTS Mr. McMahon reported that the Redevelopment Staff has updated the Rou e Report and found that the office needs projections from that report are still legitimate and that the overall trends liscussed in the Rouse Report are still valid. Mr. McM hon also reported that the Common Council has passed d the ornance revising tax abatement procedures and has es- tablish d tax abatement impact areas. 8. NEXT COMMISSION MEETING The nex Regular Commission meeting will be held at 10:00 a M. May 1, 1981. 9. ADJOUR There being no further business to come before the Commission, Mr. Robinson made a motion that the meeting be adjo rned. The motion was seconded by Mr. Donaldson and unanimously carried. The meeting was adjourned at 11:15 a.m. F; NEXT COMMISSION MEETING ADJOURNMENT South Bend edevelopment Commission Special Mee ing - April 16, 1981 n, Executive Director