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HomeMy WebLinkAboutRM 01-02-81January 2, 10:08 A.M. Presiding 0 1. ROLL Legal Redeve SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING �:I icer: Mr. F. Jay Nimtz, President 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Present: Mr. F. Jay Nimtz, President Mr. Lloyd Robinson, Sr., Vice President Mr. Robert J. Cira, Assistant Secretary Absent: Mr. A. Peter Donaldson, Secretary Ms. Paula Auburn, Member Mr. Charles A. Sweeney, Jr. Staff: Mrs. Ann Kolata, Deputy Director Mr. Kevin Horton, Assistant Director Mrs. Angela Coar, Executive Secretary Development Mr. David Daren, Assistant Director Bureau of Housing News Media: Mr. Ms. Mr. Ms. Mr. Mr. Mr. Mr. 2. APPROVAL OF MINUTES F. Vellner, Photographer, WSBT -TV Jeanne Derbeck, Reporter, South Bend Tribune Brent Speraw, Reporter, IAIRBR Dee Armstrong, Reporter, WSBT -TV Les Howard, Photographer, TWNNDU -TV John Strauss, Reporter, WNDU -TV Larry Ford, Reporter, WSJV -TV John Winey, Photographer, WSJV -TV On motion by Mr. Cira, seconded by Mr. Robinson, and unanimously carried, the Minutes of the Regular Meeting of December 19, 1980 were approved. 3. APPROVAL OF CLAIMS There afire no claims to be presented to the Commission. 4. COMMIICATIONS There re no communications to present to the Com fission. MINUTES OF REGUU; , MEETING OF DECEMBER 19, 1980 WERE APPROVED NO CLAIMS PRESENTED TO THE COMMISSION NO COMMUNICATIONS PRE- SENTED TO THE COMMISSION South Bend Regular Me S. OLD BUSINESS elopment Commission - January 2, 1981 There as no old business to present to the Commis ion. 6. NEW BUSINESS a. ntracr for el in the amount seed for awardi 1 renovation of .500.00. Mr,. Kolata: You have in your packets the tabulation sheet for bids opened by the Bureau of Housing. The bids were based on a particular set of specifications. The architects, in drawing up those specifications, also drew up a couple of alternatives. They were concerned that perhaps when the bids came in they would not be able to afford all of the work that they warted to have done, and so they provided for a co ple of options. .However, the low bid from Co lip Electric, in the amount of $59,500, does to e into account all of the items that were originally scheduled, and the Bureau of Housing is recommending approval of a contract for that am unt. Mr. Robinson made a motion that a contract for el ctrical renovation of the Y11CA in the amount of $59,500 be approved and awarded to Colip El ctric Company. Mr. Cira seconded the motion and it was unanimously carried. b. C2*ission approval requested for awarding of co tracts in connection with the HUD Au it Clean- tion o Ce is Miller 92 Allen Street Ba bara Alley 1220 E. Cedar Ve ma Malone S28 South Olive in Contractor Amount Wilton Construction $1,727.00 Jurtin's Construction 2,322.00 Bockaj Construction 5,732.00 THERE WAS NO OLD BUSINESS TO PRESENT TO THE COMMIS- SION BID A14ARDED FOR ELECTRICAL WORK AT YWCA Mrs. Kolata: There are three clean-up contracts here. YoL, will note that all of them have more than one bid, in fact they have quite a few bids, and on each one it is recommended that the bid be awarded to the low bidder. If you have any further questions, Dave Daren from the Bu eau of Housing is here this morning. -2- South BendlRedevelopment Commission Regular Me ting - January 2, 1981 6. NEW BUSINESS b. continued.... Mr. Robinson: How many are we going tolhave of this clean -up? Do we know? Mr. Daren: We don't know exactly, because we're getting right close to the end of it. Kathy is monitoring that, so I'm not sure exactly how far away we are from finishing them up. Mr. Robinson: Now, are these clean -up activities or bids for clean-up activities, are these projects that they had already done previously and these are minor changes or something like that? Mr. Daren: No, these are items that weren't addressed at all on the first contract, gen- erally due to the limitation of the first contract at $9,000.00. Mr. Robinson: Again, we don't have anything on here to tell us what they are bidding on. We're bidding on a pig in a poke again. Mrs. Kolata: We have that information here. We Jid not make copies of it all, but we do have that if you would like to see it. Mr. Cira: Was that limit 10% over the cost estimate or 20% that we were talking about? Mr. Daren: We were talkin about 20 %. I think there is one that might be slightly over. Mrs. Kolata: There is one that is just a bit over, like $40.00 over the 20 %, but it is the low bidder. Mr. Daren: Effective this week we are starting a- new cost estimate procedure. Mr. Cira: Yes, I noticed that. On one cost estimate you have an estimate of $2,700.00 and we awarded the bid for $2,300.00, and then we got a cost estimate of $5,100.00 and awarded it for $5,700.00. This other one was a cost estimate of 1,406.00 and $1,727.00, so the cost estimate was a lot under what we awarded the bid on two out of he three. How accurate was the cost estimate? -3- South Ben0edevelopment Commission Regular Me ting - January 2, 1981 6. NEW BUSINESS b. continued.... Mr. Daren: We've used the HOME -TECH Book and we have analyzed previous contractor's bids to devise the new cost book that we are starting to use beginning this year. Hope- fully that will provide closer estimates. Mr. Nimtz: We are certainly pleased to see the increased number of bidders. This is just an economic question of mine, do you feel it is because of the economic situation that we are getting more bidders, or why are we getting more participation, do you ha any idea? Mr. Daren: Mostly economic. There are several people that are in new home construc- tion coming over and inquiring if they can get into any of the activity. Mr. Robinson: I must be blind, Ann, I can't see what is the scope of the work. In other words, it says, "the contractor agrees to finish all the work ". There is nothing that tells us what they are going to do. Mrs. Kolata: I'm sorry, that is just the contract. Mr. Daren: That would be in the bid specifica- tio s. Mrs Kolata: Right, and that is what he is ask'nLy about. Mr. Robinson: I want to know what kind of work the are doing in order to justify these prices, and again I say, we are going to approve a pig in a poke. We don't really know what we are tal cinq about. Mr.�Cira: We've been doing that for the last cou le of months. Mr. Robinson: I know, and I kept hollering abo t it before. I thought we had it corrected, but 1I guess not. Mr.�Cira: Don't approve them until they give us he specifications. -4- South Bend Redevelopment Commission Regular Me ting - January 2, 1981 6. NEW BUSINESS b. coilt inued ... . Mr Robinson: Then the time limit is go ng to run out on the bidding, and it will be another expense again. Okay, the next time I want to see what we are bidding and what we are awarding. Mr. Daren: I thought we were going to con - ti ue the HUD Audit Clean-Up as we started it. Mr.1 Robinson: No, not really, I want to know wh t the prices are for. Ms. Derbeck: May I ask a question, please. Wh re is the money coming from for all of this? Mr.1 Nimtz: Community Development. Ms. Derbeck: They aren't getting a special grant from HUD to handle this? It is coming out of Community Development money? This is a loss because something else could have been done with the money. . Kolata: Yes. Mr.l Daren: But it is money that should have be spent the first time. Mr.1 Cira: What is the total dollar amount so Mrs. Kolata: I don't know. Ms. Derbeck: If it was done right the first tine then HUD would have paid for it, right? Mr. Daren: No, the money would have come from the same place. Mr. Nimtz: These are things that should have beea done to bring this thing up to code. Tars. Kolata: They are all through the Grant Program which is funded by Community Develop- ment. So it is the same pot, it would have just been done a year or two ago. Mr. Cira: Again, it goes back to the lack of the inspector's efficiency before and after the job. South Bend Redevelopment Commission Regular Me ting - January 2, 1981 6. NEW BU INESS b. continued.... Mr. Daren: And a previous limit of $9,000.00. Sometimes they did the house anyway even though the house may have required $14,000.00 worth of code items.. So if they did just $9,000.00, then ob iously there were some items lacking. The majority of this work is in that area, houses th t shouldn't have been done in the first place. Mrs. Kolata: They shouldn't have been done at all because they couldn't be completed. HUD has the requirement that all code items must be to en care of. Mr.1 Cira: Why were they started? Mrs. Kolata: Because the feeling was that to do some of the work was better than to do nothing. Mr. Nimtz: Bob, it gets down to a question of philosophy. Don Wiggins used to say, many times, yo can't replace the house, and it is better to re air it if it can be lived in and habitable, ra her than to tear it down and have a vacant lot. Mr. Daren: They might have approached it with the attitude that if they had $9,000.00 they might do the roof, wiring, and so on and if they ran to $9,000.00 they would let floors, walls, and windows go. Mr. Nimtz: As it turns out with the inflation and ec omy, and so on, the money that was put in there 5 r 6 years ago is worth much more than it would be ow. Mr. Robinson moved that the contracts be awarded COMMISSION AWARDS THREE (3) as recommended by the Bureau of Housing. Mr. Cira CONTRACTS UNDER HUD AUDIT se onded the motion and it was unanimously carried. CLEAN -UP ACTIVITY c. Commission a roval requested for Resolution No. 631 au orizing the preparation, execution, use an su - mission of Proclaimer Certificate in connection with the East Bank Development Area. Mrs. Kolata: The Resolution basically allows the Executive Director to prepare, execute, and submit Pr claimer Certificates as they relate to the East Bank. We have a similar Resolution on file as it relates to the downtown area, but this one is speci- ca 1y for the East Bank Area. It is tied to the next I Me South BendlRedevelopment Commission Regular Me ting - January Z, 1981 6. NEW b. Mrs. Kolata continues.... item on the agenda which is a Proclaimer Ce tificate establishing the fair market value foT property to be acquired in the East Bank Area. These two items go together. Mr. Nimtz: The Chair will announce that in the Executive Session we went over the various acquisition prices on these parcels, which, of course, has to remain confidential under the regulations and statutes, and I believe we are in agreement concerning the same. Do I hear a motion for the adoption of Resolution No. 631. Mr. Robinson made a motion that Resolution No. 631 allowing the Executive Director to prepare, execute, and submit Proclaimer Certificates as they relate to the East Bank Area be adopted, Mr. Cira seconded the motion and it was unani- mously carried. Mr. Cira: I just have one more question. How do ATe know that the appraisals of Ralph Lauver and Gettel are accurate. Do we have any know - led e at all of that. Mrs. Kolata: We have their personal reputations to D7o on but also if you look at the two apprais- als, none of them were significantly out of line wita each other. Mr. Cira: But does Gettel know that Lauver is mak'ng that appraisal, and vice versa? Mrs. Kolata Yes. It is not a secret project. Mr.lCira: How do we know that they don't work tog other. I'm just asking, how do we know that? Mr. Sweeney: Bob, if I might speak to that, I hav worked with these fellows for a long time thr ugh the years or. all of downtown. These two men probably have the best working know- led ye of values of property in downtown South Benl than any two people that even live in the ciur now. They are so conversant with comparable sal s. Both of these men are MAI's which is the hig est designation one can achieve in their fie d. Once you put these credentials on top of the r actual experiences, it becomes very apparent tha they are on top of the matter. In addition, -7- APPROVAL OF RESOLUTION NO. 631 South Bend edevelopment Commission Regular Mee ing - January 2, 1981 b. Mr.l Sweeney continues.... in matters where we -have had controversy on closings on property that we took by eminent domain the independent appraisals by the people who own the property came very close to what these people had appraised. Mr. Cira: That is what I wanted to know. I know that if I were the owner I would have my own appraiser come in. I'm not saying that they are doing anything wrong, I just wanted to know how you go about it. Mr. Nimtz: It's a matter of professional in -. to rity, in that Charlie and I can be on opposite si es of a case and know a certain thing, yet we car go out and have lunch together, which a client ne er understands, and be good friends and yet ne I- ctive r reveal situations concerning our own re sp sides of the fence. Mrs. Kolata: I would point out that the fair market value as determined by this Proclaimer is thE average of those twcr appraisals on each piece of property. We simply add them together and divide them by two, so we don't feel that there is any large discrepancy between any of them. Th t was one of the things that was looked at in the review. Mr. Nimtz: A lot of it, I would say, as Chuck says, is experience. They have been in this fi ld a long time. Mr. Gettel is from out of town but has done a lot of this work, not only here, but in other places, and he is well ex- q fenced and I think we have two very well qu lifed people. Do I hear a second to the adoption of Resolution Nod 631. Mr� Cira seconded the motion and it was unani- mo sly carried. d. Co fission approval requested for Executive Director to execute Proclaimer Certificate No. 1_ Pstnhlishim the fair market value for 'aro- -8- South Bend edevelopment Commission Regular Mee ing - January 2, 1981 6. NEW d. continued.... Mrs. Kolata: I would like to point out, as we lid in the Executive Session, that the title commitments are being reviewed and up- dat d where necessary, and the purchase offers will not be sent until those title commitments are updated. Mr. Nimtz: Do I hear a motion to approve that the regular meeting dates bed Pro laimer Certificate No. 1 and that the as Exe utive Director be authorized and directed month a to xecute the same and establish the fair ESTABLISHED FIRST AND mar et value. it was unanimously carried. Mr. Cira moved that Proclaimer Certificate PROCLAIMER CERTIFICATE No. 1, authorizing the Executive Director NO. 1 APPROVED (EAST to xcute the same and establish the fait BANK DEVELOPMENT AREA) mar et value be approved, Mr. Robinson second- ed �he motion and it was unanimously carried. 7. PROGRES$ REPORTS Mr. Nimtz: Mrs. Kolata, are there any progress reports Mrs. Kolata: Not really at this point. I would mention that one thing that we should have put on the agenda is that the Commission should adopt their regular meeting dates for the coming year. Mr. Nim z: Does the Chair hear a motion that we establi h the regular meeting dates of the Commission as bein the first and third Fridays of the month at 10:00 A.M. local time. Mr. Cira moved that the regular meeting dates bed established as the first and third Fridays of the MEETING IN G DATES month a 10:00 A.M. local time, Mr. Robinson seconded ESTABLISHED FIRST AND the motion and it was unanimously carried. THIRD FR FRIDAYS OF THE MONTH RD FR AT A.M. LOCAL TIME Mr. Nim z: The Chair now recognizes Mr. John Kagel. Mr. Kag l: At your December 5, 1980, Commission Meeting, Shelly Hager took some pictures for our Center City News for the Downtown Council. I have brought the pictures here today for you to look at and lat r on if you decide that you want some extra copies f them, have Ann Kolata tell us what you want and we ill get them for you. That was the day Governor Bowen's roclamation was presented to Mr. Nimtz. -9- South Bend edevelopment Commission Regular Mee ing - January 2, 1981 7. PROGRESS REPORTS continued.... Mr. ' N tz: Thank you, John, that was very nice o you to do this. Is there anything furthe ? Ms. De eck: I have a question about the YWCA. Will this work be done under a grant or how. Mrs. K lata: This is from the Community Develo ent Block Grant. Mr. Ni tz: Ann, at a City Council meeting two or three years ago, this thing got started. Ms. De beck: At first there was a lot of opposition to it. Mr. N' tz: Yes, there was a lot of opposition on it. I happened to be present at the City Council meeting. There was a lot of dis- cussior on it, and I don't know, the City Council got into the thing, reviewed it, and decided that it was needed in the community for thE people that are there. Ms. DObeck: On the basis of it being housing, right? Mr. NiAtz : Yes. Ms. De�beck: So it comes under the Bureau of Housing's jurisdiction. Mrs. K lata: The Bureau of Housing is handling the contracting and supervising of the project. Ms. De beck: Then it isn't one of the Bureau of Housing's regular programs? Mrs. Ilata: No, it is not. It is just a separate line em in the Community Development Block Grant. 8. NEXT CMISSION MEETING The ne t regular commission meeting will be held at 10: 0 A.M., January 16, 1981. -10- NEXT C94MISSION MEETING South Bend Redevelopment Commission Regular Me ting - January 2, 1981 0 There leing no further business to come before ADJOURNMENT the Commission, Mr. Robinson made a motion that the me ting be adjourned. The :notion was seconded by Mr. Cira, and unanimously carried. The meeting was adjourned at 10:25 A.M. , t"iCJ•3.UUJIL —. MZr1CK M. MCIMatlon, .executive Director -11- January 2, 10:00 A.M. Presiding SOUTH BEND REDEVELOPMENT COMMISSION ANNUAL ORGANIZATION MEETING 981 ficer: Mr. F. Jay Nimtz, President 1. ROLL CALL Commisshoners Present: Commissioners Absent: Legal Counsel: Redevelopment Staff: News Guests: 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Mr. F. Jay Nimtz, President Mr. Lloyd E. Robinson, Sr., Vice President Mr. Robert J. Cira, Assistant Secretary Mr. A. Peter Donaldson, Secretary Ms. Paula N. Auburn, Member Mr. Charles A. Sweeney, Jr. Mrs. Ann Kolata, Deputy Director Mr. Kevin Horton, Assistant Director Mrs. Angela Coar, Executive Secretary iia: Mr. F. Vellner, Photographer, WSBT -TV Ms. Jeanne Derbeck, Reporter, South Bend Tribune Mr. Brent Speraw, Reporter, WRBR Ms. Dee Armstrong, Reporter, WSBT -TV Mr. Les Howard, Photographer, WNDU -TV Mr. John Strauss, Reporter, WNDU -TV Mr. Larry Ford, Reporter, WSJV -TV Mr. John Winey, Photographer, WSJV -TV Mrs. Irene Gammon, City Clerk 2. SWEARING -IN OF COMMISSIONERS BY CITY CLERK Mrs. Ir ne Gammon, City Clerk, administered the oath of office to the followi g Commissioners: Messrs. F. Jay Nimtz, Lloyd E. Robinson, Sr., and Mr. Robert J. Cira. Ms. Paula N. Auburn and Mr. A. Peter Donaldson were unavoidably absent and will be sworn -in at a later date. Mrs. Gammon: Raise your right hand please, and repeat after me: "I, (Commissioner's Name), do solemnly swear that I will support thR Constitution of the United States and the Constitution of the State of Indiana, and that I will faithfully discharge the duties of South Bend Redevelopment Commissioner, so help me God." Mr. Ni Thank you, Madame Clerk. Mrs. Gammon; Thank you. Have a good year. South Bend Commission Annual Orga �edevelopment ization Meeting - January 2, 1981 3. ELECTION OF OFFICERS I Mr. Nimtz: The Chair now recognizes Charles Sweeney, Acting Legal Counsel in the bsence of Kevin Butler, to conduct the election for the ensuing year. Mr. Sweeney: Thank you, Mr. Nimtz. It is my responsibility this morning to see that the election of officers for the forthcoming year is conducted, and to that end I would like to open the floor to nominations for the offices of President, Vice President, Secretary, and Assistant Secretary of the Re- development Commission, and motions are in order. PRESID Mr. Cira nominated Mr. F. Jay Nimtz to serve as President of the South Bend Redevelopment Commission. Motion was seconded by Mr. Robinson. VICE PRESIDENT Mr. Nimtz nominated Mr. Lloyd E. Robinson, Sr., to serve as Vice Presi- dent of the South Bend Redevelopment Commission. Motion was seconded by Mr. Cira. SECRETARY Mr. Robinson nominated Mr. A. Peter Donaldson to serve as Secretary of the South Bend Redevelopment Commission. Motion was seconded by Mr. Cira. ASSISTANT SECRETARY Mr. Ni tz nominated Mr. Robert J. Cira to serve as Assistant Secretary of the South Bend Redevelopment Commission. Motion was seconded by Mr. Robinson. Mr. Sweeney: Those are the only offices that are up for election this morning. Are there any other nominations? If not, I will entertain a motion to close the nominations. Mr. Ro inson moved that the nominations be closed. Mr. Nimtz seconded the mo ion and it was unanimously carried. Mr. Sweeney: Before us we have the nominations as follows: President: Vice President: Secretary: Assistant Secretary: F. Jay Nimtz Lloyd E. Robinson, Sr. A. Peter Donaldson Robert J. Cira I willIentertain a motion for the election of that slate of officers. 2 South Bend Redevelopment Commission Annual Orga ization Meeting - January 2, 1981 3. ELECTION OF OFFICERS continued... Mr. Rob nson made a motion that the slate of officers, as nominated, be elec ed. Mr. Cira seconded the motion and it was unanimously carried. Mr. Sw4ney: Mr. Nimtz, I think that discharges my duty as Temporary Chairmah of this meeting, and I will now return the gavel to you. Mr. Nim z: I assume the responsibilities of the Chair. The next proper ' motion s to reappoint the Staff and Legal Counsel. 4. APPOINThENT OF LEGAL COUNSEL, EXECUTIVE DIRECTOR, AND STAFF Mr. Nim z: The following Redevelopment Staff appointments are being present d to the Commission for approval for the year 1981: Exelcutive Director ..................... Patrick M. McMahon Deputy Director ........................ Assistant Director ..................... Targeted Jobs Coordinator .............. Administrative Assistant ............... Auditor III ............................ Secretary V ............................ Secretary II. ........................ Accounting Clerk I ..................... Clerk III .............................. Ann E. Kolata Kevin C. Horton Jeff Rush Paul J. Falduto Dorothy Deane Angela M. Coar Hedy L. Robinson Joseph Kutch Ruth Tate Mr. Nimltz: Do I hear a motion that this Staff be reappointed? Mr. Cira made a motion to reappoint the Redevelopment Staff as presented by Mr. NImtz. Mr. Robinson seconded the motion and it was unanimously carried. Mr. Ni tz: Do I hear a motion concerning the appointment of the Legal Counsel for the Commission? Mr. Ro inson made a motion that the Commission reappoint Kevin J. Butler as Leg 1 Counsel. Mr. Cira seconded the motion and it was unanimously carrie . 5. ADJOURNMENT Mr. Nin zation adjourr tz: Is there anything further to come up before the Annual Organi- Meeting of the Commission? If not, do I hear a motion that we be ed? 3 South Bend Commission Annual Orga �edevelopment ization Meeting - January 2, 1981 5. ADJOURNMENT continued... There b ing no further business to come before this Organization Meeting, Mr. Robinson made a motion to adjourn the meeting at 10:07 a.m. Mr. Cira seconde the motion and it was unanimously carried. , Pre'sident 1 PatYick M. McMahon, Executive Director 4