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Home My WebLink AboutRejection of Bids - Wastewater Treatment Plant Secondary and Disinfection Improvements – Proj No. 119-069 - Thieneman Construction, Inc. & Superior Construction Co., Inc.1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 � oo 111 w W�FA4M; ;r 00 .� r x 1865 � CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARDF PUBLIC WORKS February 25, 2020 Mr. Jim Ankrum Thieneman Construction, Inc. 17219 Foundation Pkwy. Westfield, IN 46074 PHONE 574/235-9251 FAX 574/235-9171 RE: Rejection of Bids — Wastewater Treatment Plant Secondary and Disinfection Improvements —Project No. 119-069 Dear Mr. Ankrum: The Board of Public Works, at its meeting held on February 25, 2020, approved the rejection of all bids for the above referenced project due to exceeding the budget. Enclosed please find your bid bond. This project will be advertised at a later date. Thank you for bidding, and we hope you bid with us in the future. Please call this office if you have further questions regarding this matter at (574) 235-9251. Sincerely, a ...' .. Linda M Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD F PUBLIC WORKS February 25, 2020 Mr. Daniel J. Sopczak Superior Construction Co., Inc. 1455 Louis Sullivan Dr. Portage, IN 46368 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Rejection of Bids — Wastewater Treatment Plant Secondary and Disinfection Improvements — Project No. 119-069 Dear Mr. Sopczak: The Board of Public Works, at its meeting held on February 25, 2020, approved the rejection of all bids for the above referenced project due to exceeding the budget. Enclosed please find your bid bond. This project will be advertised at a later date. Thank you for bidding, and we hope you bid with us in the future. Please call this office if you have further questions regarding this matter at (574) 235-9251. Sincerely, Linda M Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Board of Public Works Members FROM: Jacob M. Klosinski, P.E. Assistant City Engineer SUBJECT: Agenda Request — Reject Bids 119-069 WWTP Secondary and Disinfection Improvements DATE: February 18, 2020 mNNWUNNNNN oIoIIOIOINONI010I RNNNNRNNNNRNNINMAIN A 0 1 N N A I Iiiii�i I I I I IIIOMUN i � I I I I I I Ii uN�4 The Division of Engineering and Division of Utilities request the Board of Public Works reject all bids for Project No. 119-069 WWTP Secondary and Disinfection Improvements that were received on February 11, 2020. All bids exceeded the available project budget for the work. All bids exceeded the Engineer's Estimate of Probable Construction Costs for the work. The Division of Engineering and Division of Utilities are reviewing the scope of the project and will be working with Arcadis U.S. to discuss options for revising the Plans and Specifications to re -issue and to re -bid a portion of the proposed upgrades. The goal will be to revise the current plans and specifications to include the most critical elements of the project that are within the 2020 Budget for the proposed capital project, All proposed upgrades included in the original scope of work are directly related to improvements for the Long -Term Control Plan for the Wastewater Treatment Plant Upgrades and compliment the City's efforts to comply with the Consent Decree. Some of the scope of work can be completed with a re -bid project. Other portions of the work will have to be constructed in a future project when capital and resources are available to bid the remaining work. The funding source for this project is the Division of Utilities, Sewage Works Capital Account (641-0630-415-4366). If there are any questions, please contact Al Greek at (574) 271-4210 at the Division of Utilities or Jacob M. Klosinski (574) 235-9496 at the Division of Engineering. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Februai 1§ 2020 Department Name Jacob M. Klosinski Engineering/Utilities BPW Date Februm 25 2020 Phone Extension Ext. 9496 Im mwummwumm mm Review andApproval Required Prior to Submittal to Board Diversity Compliance ® Officer Name Michael Patton and Inclusion Officer BPW Attorney Dept. Attorney Purchasing Attorney Name Attorney Name Michael Schmidt Check the Ar roroDri to Item Tvi 0 Professional Services Agreement F-1 Contract Clara McDaniels Clara Mcilaniels Open Market Contract EJ Amendment/Addendum Bid Opening ❑] Bid Award Quote Opening [l Quote Award ❑ Proposal Opening C/O & PCA No. Chg. Order, No. Traffic Control F-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Information All Submissions LJ Proposal Special Purchase, QPA ❑ Req. to Advertise ® Reject Bids/Quotes F� PCA Resolution Ease./Encroach ❑ Title Sheel ❑ Yes[:] If Yes, ITApproved mby Purchasing F No F WBE MBE Completed E-Verify Form Attached EJ Nos WW"I P Secondary and Disinfection Improvements _� - ...-- .................. 119-069 Utilities, Sew Works Capital _. .................................... 641-0630-415-4366 Purpose/Description The Division of EngineeringEqgineering and Division of Utilities re uest the Board of Public Works rc`ect all bids received for the subject ro'ect. Bid ricin w above the Div. of Utilities budget and the Engineer's Estimate for the promo e Engineering, and Utilities will be re iewina the olans to rebid the nroiect. Amount of Increase $ Decrease _.. Previous Amount $ Increase % Current Percent of Change: Decrease % New Amount $ Increase % Total Percent of Change: Decrease % Time Extension Amount: New C0111taletion Date:_�.._��._�_........................�..............��_._...��.........�_..