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Home My WebLink AboutQPA Agreement – Kronos Time Clock Annual Support and Maintenance - Kronos Inc.1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARDU LC WORKS February 25, 2020 Ms. Kimberly Honohan Kronos Inc. 900 Chelmsford St. Lowell, MA 01851 RE: QPA Agreement Dear Ms. Honohan: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on February 25, 2020, approved the above referenced agreement for Kronos time clock annual support and maintenance in the amount of $13,864.43. Enclosed please find the original of the quote for your signature. Please sign and return the original to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR f`KRON05 Payment Terms: Net 30 Days Currency: USD Customer PO Number: Bill To: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES Contact: DAN O'CONNOR Email: doconnor@southbendin.gov Contract Period: 31-MAR-2020 - 30-MAR-2021 Support Services Quote Page 1 of 2 Quote Type: Renewal Customer: CITY OF SOUTH BEND Solution ID: 6123570 Contract #: 1198054 R02-DEC-19 Date: 09-DEC-2019 Prepared by: Kimberly Honohan / US PublicSector1 Ship To: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES CONTRACT SUMMARY Annualized Contract Value: 14,061.00 The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include estimated tax. Please note that this quote may include services priced for prorated periods. IMPORTANT NOTES This order entered into between the Customer and Kronos Incorporated is subject to the terms and conditions of the Master Agreement Reference #18220 dated March 18th, 2019 between the Lead Agency (acting as "Owner") and Kronos Incorporated (as the "Contractor") ( referred to as the "US Communities Agreement #18220"). Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice. CITY OF SOUTH BEND Signature:_ . ........ � ........... Name: '110rd of P" woo KRONOSINCORPORATED Signature: ...... __........... Name: AM- Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1800 225 1561 www.kronos.com r�KRONOS* �' � "' E7Y4�Ifl18YIN11Lt@'f��l6��wr✓"O�L'�/'�/l�✓/�/d/�i/�iie% ,,, � � ,,, Support Services Quote Page 2 of 2 Quote Type: Renewal Customer: CITY OF SOUTH BEND Solution ID: 6123570 Payment Terms: Net 30 Days Contract M 1198054 R02-DEC-19 Currency: USD Date: Customer PO Number: Prepared by: Kimberly Honohan / US PublicSector1 Bill To: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES Contact: DAN O'CONNOR Email: doconnor@southbendin.gov Ship To: CITY OF SOUTH BEND 227 WEST JEFFERSON BLVD SOUTH BEND IN 46601 UNITED STATES EQUIRIMEIN"'I U IIP'111°3IIRT S III::.:::! IRVICIIIES 30-MAR-2021 2 1 De of Exchan e -Options: InTouch 29 31-MAR-2020 30-MAR-2021 36E 3 De of Exchan aI Data Collection: InTouch 1 21-SEP-2020 30-MAR-2021 191 4 1 Depot Exchange I Options: InTouch 1 21-SEP-2020 30-MAR-2021 191 L Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1 800 225 1561 www.kronos.com OPINION OF PROGRAM ADMINISTRATOR* THAT MWBE GOAL SETTING UNDER SOUTH BEND MUNICIPAL CODE CHAPTER 14.5 IS NOT REQUIRED Date: ll .2 v Date of Board of Public Works or Other Approving Body (Specify) Meeting: Company or Vendor: -4 ledr- D 1, 5 City Department: City Project Manager:, ��.... Total Expenditure for Contract: Project Name; 4444w Project Number: Reason for r Opinion of No Goal Setting: PI L, ...0... Additional Comments: I hereby certify that the above project does not iequire goal setting under the terms of South Bend's Inclusive Procurement and Contracting Ordinance #10693-19, as codified in Chapter 14.5 Article 2, Section 14.5-3 of the South Bend Municipal Code. Wature Michael Patton Program Administrator *Program Administrator means the person designated by and reporting directly to the Mayor to support the City's inclusion, diversity, equity, and access goals. Opinion of Program Administrator Form BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/06/2020 Department Innovation & Name Daniel O'Connor Technology BPW Date 02/25/2020 Phone Extension 6201 ... _ _..._.. - ,..�.. _. Review and Approval Required Prior to Submittal to Board _.... .. ._.. _ -..v _ -� Diversity Compliance ® Officer Name Patton and Inclusion Officer ...-._........._ _ _...�, �_.y�... � .__ ._�.� ._.. � ��__ .-___-w ... _,x ...._.. � _. BPW Attorney Attorney Name McDaniels Dept. Attorney ® Attorney Name Kennedy Purchasing E Schmidt Check the Aa r dtr a e Item ' )e — R , Professional Services Agreement [❑ Contract Open Market Contract Amendment/Addendum ❑ Bid Opening [J Bid Award Quote Opening F1 Quote Award Proposal Opening F-1 C/O & PCA No. Chg. Order, No. Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Previous Amount Current Percent of Change: Ncw Amount Total Percent of Change: Time Extension Amount: Proposal Special Purchase, QPA Req. to Advertise ❑ Title Sheet Reject Bids/Quotcs PCA Resolution Ease./Encroach Kronos Inc. ,..._-_ YesIf Yes, �..Approved �b Purchasingg"'°��........................................................�...................................... _..__�� ® No MBE MBE Completed E-Verify Form Attached ❑ Nos Kronos Time Clock annual support and maintenance agreement IT Operations �._. ��,..m,,,,,,,,,,,,,,,,_..m..,...................._.�..,.....�.........,.... ........_.. � ,m. .-._...._-------- ................. 279-0672-415.36-04 $13864.43 Annual ...3..1.._M.....r.....h...2020...._...3.O... March ,,,2021..�_._.,_...._......................................................_ .... � . _ _ ac —Support on our pp r Kronos Time Clocks throughout the City,. Increase $ Decrease ($ Increase % Decrease i. %) $ _Increase......................................_��. ��._...._._...........�........._�.�.�_...�.�.�.� �.�. .......... .._��....................._..�.............._..�.�. __......_........................................................ .. �� ......._.......... U .. %_. �.. ... �— _...._... w. Decrease i %) Information Technologies Department 227 W Jefferson Blvd (574) 245-6000 TO: Board of Public Works, Linda Martin CC: Shawn Delahanty, Michael Schmidt, Sandra Kennedy, Daniel Parker, Ben Dougherty, Clara McDaniels, Michael Patton FROM: Daniel O'Connor SUBJECT: Kronos Time Clock Annual Maintenance and Support DATE: 12/09/19 All, Please see the attached invoice for our Kronos annual (31-Mar-2020 — 30-Mar- 2021) Time Clock Support and Maintenance agreement. This is being purchased through the QPA purchasing agreement dated 03_2019 three year agreement with Omniapartner_Previously_,US Communities. The dollar amount for this annual Invoice is a one-time cost of $13,864.43. Thank you Daniel O'Connor