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HomeMy WebLinkAboutOpening of Quotes - Hydrant Relocation – Proj No. 120-021 - Selge Construction Co., Inc.1316 COUNTY —CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 ;,. PEAi F: yy. y �w an CITY OF • BEND BOARD R 1PUBLIC WORKS February 25, 2020 Mr. Justin Butler Selge Construction Co., Inc. 2833 S. 11th. St. Niles, MI 49120 RE: Quotation Award — Hydrant Relocation — Project No. 120-021 Dear Mr. Butler: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works at its meeting held on February 25, 2020, awarded the above referenced quotation to you in the amount of $45,870. Please forward the following documents in h 104-292Q to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Alicia Czarnecki, Project Engineer SUBJECT: Award Project No. 120-021 Hydrant Relocation Quote DATE: February 25, 2020 On February 25, 2020, the Board of Public Works opened and read quotes for the above project. The quotes ranked as follows: ............................ Bidder Quote Amount 1. Selge Construction Co., Inc. $45,870.00 ............. . ........ 2. HRP Construction, Inc. $96,462.00 I recommend award of a contract for Hydrant Relocation Quote to the lowest responsive responsible bidder Selge Construction Co, Inc, in the amount of $45,870.00. Sufficient funds have been has appropriated from Water Capital, 620-0640-606,31-51 . Please call with your questions. Page 1 of 1 BOARD OF PUBLIC WORKS CITY OF SOUT-I BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 25th Day of February, 2020, by and between, Selge Construction Co., Inc., 2833 S. 1 lth. St., Niles, MI 49120, HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-021 DESCRIPTION: HYDRANT RELOCATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $45,870 FUNDING: WATER CAPITAL The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of February, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS SELGE CONSTRUCTION CO., INC. A:P._� Gary A. Gilo , President I lirabctl A. Maradik, Member Printed Name u Therese J. Dorau, Member J an V. Guth , Member _ Signatures oseph R. Molnar, ttest: Linda l�I, M tin, Member Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal CITY OF SOUTH BEND INDIANA CONTRACTOR'S O _'E FORTUBLIC WORK PROJECT NAME:Hy..._0-0 ._.m_m_drant RelocationQuote mmQ__a_Qa _y ....................... PROJECT NO. 1221 ,... QUOTES DUE February 25, 2020 at 9:30am local time (Must be completed for all quotes. Please type or print) Date: ��Firm: Address: 2833 S. 11th Street City/State/Zip: Niles,_ MI 49120..„_ Telephone Number: (__n. i........ Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers tofurnishlabor and/or material necessary to complete the - public works project of: _ ... .............. m. the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated Fpbruar� 1_Q,..Q for the sum of (enter the Total Quote as shown on the Proposal) Enter Sum of Total Quote lus Alternates shown on Pr po Dollars r870, 00 m �,. �., p o .. _ or Five Thousand Eight Hundred a _ Seventy oposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable pager If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. 11� ell 4 B (Signature) �.n B� utler Director owl' gone u�",:,rt" (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this Subject to the following conditions: ISO D OF 'PD' LIC WOM, PNesud t Eliza radik, Member seph Fk Molnar, Member -- — _ day of A ,(. � .��..... 20 m. (� Member Therese � orau, Me�mb x d�V. Gather, ember :-Linda M. MaNin, CI'er Version 2/14/2020 Page - 7 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) ) STATE OFMICHIGAN ........................_.............._ SS: BERRIEN COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 2/14/2020 Page - 8 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to aft MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel Version 2/14/2020 Page - 9 Public Works Quote products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 25th day of Februaj:M 2020 Selge Construction Co., Inc. Contractor/Bidder (Firm) Sigr}ddil.re bfContractorBidder or Its Agent Justin Butler, Director Business Operations Printed Name and Title Subscribed and sworn to before me this g nth day of, 2020 My Commission Expires 07/2512020 A Notary Public County of Residence Berrien Version 2/14/2020 Page - 10 Public Works Quote i.f dd w v " QUOTE/PROPOSAL 4 CITY OF SOUTH BEND aM. PROJECT NAME �Hydrant Relocation Quote_ PROJECT NO. 120-021 QUOTES DUE......� ................�.....w�_______ �� �. � February 25 2020 at 9:30am local time ............ ___ Item No. Description Quantity Unit Unit Price Total Amount Removal and Relocation of 6 EA Existing Fire Hydrant Assemblies $7, 645.00 $ 45, 870.00 Total Amount of Quote $ 45, 870.00 Firm: Selge Construction Co., Inc. Address: m28m . .. j1 hS.t............................................................................_............................... -L..... -.. ------- .,_........ City/State/Zip: Niles, MI 491„20 Telephone Number: 2( 9_) 684-0842� Fax Number..`a6.84 t4 m...... BY (Signature) Justin Butler, Directorm usiness:.. ppeKgt ons (Printed Name of Person Signing) Version 2/14/2020 Page - 11 Public Works Quote CD N O O N O Z 3 N CY ,o m o 3 a Q C O LL H ai ? 0 W C y 7 M IL0 = 7 d O LL — 0 o 0 0 Zv E rn o0i �o •c a � " c 0 cD c — o 0 C a0o_ oCD CD ^o �In ELn O n 6q u� C d O O v c a14, ui co N c 31W 0 N iL .y X W 0 0 C O U O N Q' c C N f6 O E N of m } cn } ai 0 CD 0) (0 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/18/2020 Department Name Alicia Czarnecki Engineering BPW Date 02/25/2020 Phone Extension 5903 MOM=MN IOIY Review and Approval RN*Kqe Prior to Submittal to Board Diversity Compliance ❑ and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ the Appropriate Item Type — Requ Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Amendment/Addendum ❑ Bid Opening ❑ Bid Award ® Quote Opening ® Quote Award F] Proposal Opening ❑ C/O & PCA No. E] Chg. Order, No. ❑ Traffic Control E] Other: Required Informati, All Submissions L Proposal ❑ Special Purchase, QPA EJ Req. to Advertise Reject Bids/Quotes PCA Resolution Ease./Encroach ❑ Title Sheet Company or Vendor Name TBD ❑ Yes If Yes, Approved by Purchasing New Vendor ❑ No R❑ MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ Nos ProjectName Hydrant Relocation Quote_..._ Project Number ........................................................................................................................................w 120-021 Funding Source _ Water Capital._..............................._.....m...m w_�w Account No. 620-0640-606.31-51 Amount _.......... .----- . ........ ............................................... � ������.............�u�� TBD Terms of Contract NTE Purpose/Description Relocation of existing fire hydrant assemblies in antics ation of roadw� �.� �___.. pro4ects in two locations within the Cfty of South Bend. 1N., Eor "h"Ord&rs+ Amount of _§.. __..... ...... Increase $ mm�mmm Decrease $ ).. Previous Amount -_ .... -- _ ............. $ _ Increase % Current Percent of Change: Decrease ( %) New Amount mm ............._ ......._ $ Increase % Total Percent of Change: Decrease %) Time Extension Amount: ,..-„.o... m. ,.. New Completion Date:..____.�..._�__.�..�.