HomeMy WebLinkAboutOpening of Bids - Gemini at Colfax Exterior Renovations – Proj No. 119-103 - Dudeck Roofing & Sheet Metal, Inc.CITY OF SOUTH BEND, INDIANA
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CONTRACTORS BID FOR PUBLIC WORK
CHECKLIST FOR BIDDERS
Project Name Gemini at Colfax Apts. — EXTERIOR RENOVATIONS
Project No. 119-103
For Bids Due February 25, 2020
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
X or Bid Bond.
Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
X executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and
X Certification of use of United States Steel Products or Foundry Products.
Proof of MBE/WBE Participation Goal Form [MWBE-1.0j. If minimum participation goal is not
met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted
X Form [MWBE-2.1].
X Acknowledge Receipt of 3 Addendum(s) included with the bid,
X All required additional information is included with the bid.
Proposal statements and other affidavits all signed by the proper party with name either
X printed or typed underneath signature.
X This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: Dudeck Roofing and Sheet Metal Inc. Date: 2/24/20
By Authorized iepresentati:
Signature:
Print Name & Title: Stan Peak, Estimator
Version 4/2/2019 Contractors Bid for Public Works - 1
CITY OF SOUTH BEND, INDIANAa
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name Gemini at Colfax Apts. — EXTERIOR RENOVATIONS
Project No. 119-103
For Bids Due February 25, 2020
PART
(Must be completed for all bids. Please type or print)
Date: 2/24/20 Bidder (Firm): Dudeck Roofing and Sheet Metal, Inc.
Address: 1634 S. Franklin Street
City/State/Zip: South Bend,IN 46613 Telephone Number: 574 234-7912
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Exterior renovations at the Gemini -Colfax Apartment Building
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
South Bend Heritage Foundation, Inc.
and dated Janua 17, 2020 for the sum of (enter the Total Bid as shown on the Proposal)
One hundred thi nine thousand eight hundred dollars
(Enter sum of Total Division A Base Bide plus positive value
Alternates shown on Pro osal
(Enter sum of Total Division B Base Bid plus positive value
Alternates shown on Pro osal
(Enter sum of Total Division C Base Bid plus positive value
Alternates shown on Pr000sal)
(Enter sum of Total Division D Base Bid plus positive value
Alternates shown on Pr000sal)
(Enter sum of Total Division E Base Bid)
Division E alternate #1
Division E alternate #2
Division E alternate #3
Division E alternate #4
Ns 139 600.00
(Numerical)
B($ )
(Numerical)
C($ )
(Numerical)
D($
(Numerical)
E($
(Numerical)
Il'' (
(Numerical)
E2($
(Numerical)
E3($ )
(Numerical)
E4($ 1
(Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addenda attached will be specifically referenced at the applicable page.
Version 4/2/2019 Contractor's Bid for Public Works - 2
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be sho o a sopa a attachment.
By _ ` G
(SI nature)
Catherine Dudeck„ Priient
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this day of
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
Elizabeth A. Maradik, Member
Jordan V. Gathers, Member
Joseph R. Molnar, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
Version 4/2/2019 Contractors Bid for Public Works - 3
20
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
St. Joseph COUNTY SS:.
)
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
Version 01/29/2020 Contractor's Bid for Public Works - 5
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien,
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, orjoint venturers awarded a contract by the
City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee
or applicant for employment in the performance of a City contract with respect to hire, tenure, terms,
conditions, or privileges of employment, or any matter directly or indirectly related to employment because
of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions will consider the Contractor's good faith efforts to obtain participation by those
subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to afrMWBE;
however, they may not unlawfully discriminate against said MBE/WBE. A finding of noncompliance or a
discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one
(1) year from the date of such determination, and such determination may also be grounds for terminating
the contact to which the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide ajustification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
may result in forfeiture of contractual payments.
Version 01/29/2020 Contractor's Bid for Public Works - 6
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 24th day of Feb , 2U 20
Subscribed and sworn to before me this 24th
My Commission Expires 12J-24 l23
County of Residence
Dudeck Roofing and Sheet Metal, Inc.
ContractorBidde (Firm)
Signature of Contractor/Bidder or Its Agent
Catherine Dudeck, President
Printed Name and Title
day of Feb ^M20
Notary Public
Version 01/29/2020 Contractor's Bid for Public Works - 7
THE C: NC: NNATI INSURANCE COMPANY
CONTRACTOR (Name, legal status and address)
Dudeck Roofing and Sheet Metal, Inc.
1634 S. Franklin Street
South Bend, IN 46613
SURETY (Name, legal status and principal place of business):
THE CINCINNATI INSURANCE COMPANY
6200 S. GILMORE ROAD
FAIRFIELD, OHIO 45014-5141
OWNER (Name, legal status and address): This document has important legal
City of South Bend, Indiana consequences, Consultation with
Board of Public Works an attorney is encouraged with
County -City Building Room 1316 respect to its completion or
227 West Jefferson Blvd., South Bend, Indiana 46601 modification.
BOND AMOUNT: Any singular reference to
Five Percent (5%) of Accompanying Bid Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
PROJECT (Name, location or address, and Project number, if any):
Gemini at Colfax Apartments Exterior Renovations, Project No. 119-103 Project Number, if any:
Division A, Roof Replacement
626 West Colfax St., South Bend, IN 46601
The Contractor and Surety are bound to the Owner in the amount set firth above, for• the payment of which the
Cryontractor and Surety bind themselves their heirs„ executors, administrators, successors and assigns, jointly wid
severally, as provided herein. The conditions of this Bond are such 'that if" t ae Owner accepts the bid of tl-e
Contractor within the time specified in the bid documents, or within such time Paeriod as may be agreed to by the
Owner and Contr'actor„ aaad'the Contractor either (1) enters into a contract with the Owner in accordance with the
ter m,<; of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with
as surely admitted in the jurisdiction of the Projectand otherwise acceptable to the Owner, for the faithful
performance of such Contract and 'for tl pronipt payinent of labor and material furnished in the prosecution
thereof; or (2) pays to the; Owner the difference„ not to exceed the arnraunt of this Bond, lyetween the amount
specified in said bid and such larger amount for which the Owner may in gcxrd faith contract with another party
to Iv, norm the work covered by said bid, there this obligation shall be null told void, otherwise to remain in full
force and effect. `1"lae Surety hereby waives .any notice of'an ,agreement between the Owner andC�ontractear to
extend the. time in which the Owner may accept the bid. Wgiver of notice by the Surety shall not apply to any
extension exc ling sixty (60) days in the aag,fr�e aate 1 yond the tim for acceptance o9 birls� specified in the bid
documents, and the Owner and C:, ontractor shall obtain the Surety's consent for an extension l yond the sixty (60)
days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond
shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has lien Furnished to com ly with a !statutory orother legal r°eclarireraacirt in the Itcaticrra of"the
Project, any larovisia„on in this Bond conflicting~ with said sstatulory or legal requirement shall be deemed deleted
herefrom and provisions confonning to such Statuttory or other legal requirements shall be deemed incorporated
herein. When so furnished, (lie intent is that this Bond shall he constr ucd as as statutory lxand and not as a`u.
common law bond.
Signed a)d sealed this 25th day of February, 2020.
it'rrrsys)
Dudeck Roofing and Sheet Meti01, Inc.
(Prrncipa
�d��J
(Title)
THE
(Title)
Connie J. Messer
TI INSURANCE COMPANY
(Seal)
The Company cYecutin this bond vouches that this document confonm to American Institute o p y g f Architects Document A310, 2010 Edition.
S-2000 AIA (11/10) PUBLIC
THE CINCINNATI INSURANCE COMPANY
Fairfield, Ohio
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That THE CINCINNATI INSURANCE COMPANY, a corporation organized under the laws of
the State of Ohio, and having its principal office in the City of Fairfield, Ohio, does hereby constitute and appoint
Harold E. Everett; Elaine K. Miller; Marie E. Comparet; Thomas J. Van Dyck; Jada M. Karst; J. Kevin Hughes;
Thomas J. McGovern; Tracie McBride; Melinda Jagger; Connie J. Messer and/or Laura L. Diver
of Fort Wayne, Indiana its true and lawful Attorney(s)-in-Fact to sign, execute, seal
and deliver on its behalf as Surety, and as its act and deed, any and all bonds, policies, undertakings, or other like instruments, as follows:
Any such obligations in the United States, up to
Seventy Five Million and No/100 Dollars ($75,000,000.00).
This appointment is made under and by authority of the following resolution passed by the Board of Directors of said Company
at a meeting held in the principal office of the Company, a quorum being present and voting, on the 61h day of December, 1958, which
resolution is still in effect:
"RESOLVED, that the President or any Vice President be hereby authorized, and empowered to appoint Attorneys -in -
Fact of the Company to execute any and all bonds, policies, undertakings, or other like instruments on behalf of the
Corporation, and may authorize any officer or any such Attorney -in -Fact to affix the corporate seal; and may with or
without cause modify or revoke any such appointment or authority. Any such writings so executed by such Attorneys -in -
Fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected
officers of the Company."
This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted
by the Board of Directors of the Company at a meeting duly called and held on the 711 day of December, 1973.
"RESOLVED, that the signature of the President or a Vice President and the seal of the Company may be affixed by
facsimile on any power of attorney granted, and the signature of the Secretary or Assistant Secretary and the seal of the
Company may be affixed by facsimile to any certificate of any such power and any such power of certificate bearing
such facsimile signature and seal shall be valid and binding on the Company. Any such power so executed and sealed
and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which it is attached,
continue to be valid and binding on the Company."
IN WITNESS WHEREOF, THE CINCINNATI INSURANCE COMPANY has caused these presents to be sealed with its corporate
seal, duly attested by its Vice President this 191h day of December, 2018.
" %now• THE CINCINNATI INSURANCE COMPANY
w"CORPORIITE �....
SEALOhio
Vice President
STATE OF OHIO ) ss:
COUNTY OF BUTLER )
On this 19" day of December, 2018, before me came the above -named Vice President of THE CINCINNATI INSURANCE
COMPANY, to me personally known to be the officer described herein, and acknowledged that the seal affixed to the preceding instrument is
the corporate seal of said Company and the corporate seal and the signature of the officer were duly affixed and subscribed to said instrument
by the authority and direction of said corporation.
%A Rer
,
0 KEITHeOLLETT, Attorney at Law
NOTAR PUBLIC - STATE OF OHIO
My commission has no expiration
0 date. Section 147.03 O.R.C.
I, the undersigned Secretary or Assistant Secretary of THE CINCINNATI INSURANCE COMPANY, hereby certify that the above
is a true and correct copy of the Original Power of Attorney issued by said Company, and do hereby further certify that the said Power of
Attorney is still in full force acid el2ect.
GIVEN under my harm anc',real of said Company at Fairfield, Ohio.
this 25 day of
Fol:,.ruary 2020
SEAL ry tRPDPATE
Secreta
r+' it a +� "
BN-1005 (12/18)
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: Gemini at Colfax Apts. — EXTERIOR RENOVATIONS
Project Number:
For Bids Due:
Contractor Name:
119-103
February 25, 2020
BASE BID — Division A
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Division A: Roof remove and
1
LS
replacement.
$134,100.00
2
Division A: Deck repair
100
SF
$7.00
$700.00
3
Clean-up allowance
1
$5,000.00
BASE BID TOTAL $139,800.00
BASE
BID — Division B
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
Division B: Masonry Parapet Rebuild
1
section 1 (see drawing page A2.4) —
1
LS
rebuild parapet including finials &
pedestrian protections,
Division B: Masonry Wall Repair section
2
2 (see drawing page A2.4) — repair
1
LS
indicated wall areas including at two
removed fire stairs.
3
Division B: replace additional 5 SF
5
SF
'Chica o Common' wall veneer brick
Division B: grind and tuck point 1 SF of
4
wall veneer brick adjacent to base bid
1
SF
rebuilt masonry.
5 Clean-up allowance 1 $5,000.00
BASE BID TOTAL
BASE BID — Division C
Item Description Quantity Unit Unit Price Total Amount
No.
Division C Base Bid: replace 2 fire stairs
1 on west side of building. Including new 1 LS
conc. piers.
BASE BID TOTAL
(cont. next page)
Version 4/2/2019 Contractors Bid for Public Works - 8
Project Name:
Project Number:
For Bids Due:
Contractor Name:
BID/PROPOSAL
CITY OF SOUTH BEND
Gemini at Colfax Apts. — EXTERIOR RENOVATIONS
119-103
February 25, 2020
BASE BID — Division D
IM
a V1
Item
No.
Description
Quantity Unit
Unit Price
Total Amount
Division D Base Bid: New water service
1
from Washington St. to south building
1 LS
foundation wall. Landscape repair.
BASE BID TOTAL
BASE BID — Division E
Item Description Quantity Unit Unit Price Total Amount
No.
Division E Base Bid: Specified window
1 removal and replacement
1 LS
BASE BID TOTAL
ALTERNATE ITEMS — Division E
1
Division E: deduct one column of (3)
1
stacked e C window replacements
LS
2
Division E: deduct one column of (2) 1
stacked type D window re lacements
LS
3
division E: deduct one column of (3)
1
stcked e E window replacements
LS
4
E.
7Diavision E: deduct one column of (3)
cked F window replacements
LS
Bidder (Firm): Dudeck Roofing and Sheet Metal, Inc.
Address: 1634 S. Franklin Street
City/State/Zip: South Bend, IN 46613 Telephone Number: ( 574 ) 234-7912
By
(Signature)
Catherine Dudeck, President
(Printed Name of Person Signing)
Version 4/2/2019 Contractor's Bid for Public Works - 9
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PART II
(For projects of $100,000 or more — IC 36-1-12-4)
These statements to be submitted under oath by each bidder with and as part of his/her/its bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1. Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside
your own firm who have performed part of the work) that you have used on public works
projects during the past five (5) years along with a brief description of the work done by each
subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project, you
are under a continuing obligation to immediately notify the City of South Bend in the event that
you subsequently determine that you will use a subcontractor on the proposed project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the bidder's
capability for completing the project if awarded.
Version 4/2/2019 Contractors Bid for Public Works - 4
Jtl. I IUIV I tAt'tKMNUt UULO I IUNNAIKt
What public works projects has your organization completed for the period of one (1) year prior to the
date of the current bid?
Completion
Contract Amount Class of Work Date Name and Address of Owner
128,820.00 Roofing July 2019 Gemini at Washington
2. What public works projects are now in process of construction by your organization?
Contract Amount
Class of Work
Expected
Completion
Date
Name and Address of Owner
3. Have you ever failed to complete any work awarded to you? No If so, where and why?
4. List references from private firms for which you have performed work.
University of Notre Dame - Tony Polotto (574-631-5000)
The Robert Henry Corporation - John Callan (574-232-2091)
Larson Danielson Construction - John Stalbaum (219-362-2127)
Ziolkowski Construction - Chuck Lewis (574-287-1811
ITR (Indiana Toll Road) - Tamiko Casteel (574-651-2414)
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
Explain your plan or layout for performing proposed work. (Examples could include a narrative of when
you could begin work, complete the project, number of workers, etc. and any other information which you
believe would enable the governmental unit to consider your bid.)
We will perform all work as directed by owner and architect as provided in the drawings and specifications.
2. Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm
who have performed part of the work) that you have used on public works projects during the past five (5)
years along with a brief description of the work done by each subcontractor.
Ziolkowski Construction -Masonry Repair
3. If you intend to sublet any portion of the work, state the name and address of each subcontractor,
equipment to be used by the subcontractor, and whether you will require a bond. However, if you are
unable to currently provide a listing, please understand a listing must be provided prior to contract
approval. Until the completion of the proposed project, you are under a continuing obligation to
immediately notify the governmental unit in the event that you subsequently determine that you will use a
subcontractor on the proposed project.
Ziolkowski Construction / South Bend, IN
4. What equipment do you have available to use for the proposed project? Any equipment to be used by
subcontractors may also be required to be listed by the governmental unit.
Crane, Dump Truck, Skytracks
5. Have you entered into contracts or received offers for all materials which substantiate the prices used in
preparing your proposal? If not, please explain the rationale used which would corroborate the prices
listed.
Yes
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial
statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to
the governing body awarding the contract must be specific enough in detail so that said governing body can make
a proper determination of the bidder's capability for completing the project if awarded.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MWBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MWBE participation.
Project Number: 119-103 Date: 2/24/20
Project Name: Gemini at Colfax Apts. - EXTERIOR RENOVATIONS
Bidder:
Contact Person: Dudeck Roofing and Sheet Metal, Inc. Telephone: 574-234-7912
Address: 1634 S. Franklin Street
City: South Bend State: Indiana zip: 46613
Email: stan@dudeckroofing.com
To determine whether a bidder has demonstrated good faith efforts to reach the MWBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below":
EVIDENCE OF GOOD FAITH EFFORTS
MWBE LIST(S): The bidder reviewed 1) the City of south Bend's Minority and Women Business
Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana
Department of Administration list of Minority and Women Owned Businesses (both certified and non -
certified) found at: htt ;/ wwuwJn.g ov/'doa/.
GOOD FAITH EFFORTS TO OBTAIN MWBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MWBE
participation in the awarded contract.
I affirm Indiana that I
Program
reviewed
anl� and he Indiana Department of nd Worsr n Business Enterprise
South inorrR
x p Administration's certified list of
Minority and Women Business Enterprises, found on their website
I�tt :llwww.'in. ov/�doa .
I affirm that I have made good faith efforts to select portions of the contract work to be
x performed by MWBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MWBE participation,
I affirm that I have made good faith efforts to solicit through all reasonable and available
x means the interest of all MWBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
x MWBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MWBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MWBEs of subcontracting opportunities and allowed
sufficient time for MWBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MWBEs,
I affirm that I negotiated with interested MWBEs in good faith, including providing such
x MWBEs with adequate information about the plans, specifications and other requirements
of the subcontract.
I affirm that I have made good faith efforts to assist interested MWBEs in obtaining
bonding, lines of credit, or insurance as required by the City or the bidder, where
appropriate,
Version 01/29/2020 Contractor's Bid for Public Works -11
CITY OF SOUTH BEND-,
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN'
FORM MWBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested MWBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
affirm that I did not reject any MWBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each MWBE that has bid
on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MWBE was unqualified to perform the job.
r-ruput uumonstrat[on or w0000 r-aim t,rrorts requires your inniais next to all of the above bores. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 01/29/2020 Contractor's Bid for Public Works - 12
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MWBE-2.1 :"'"'
MWBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MWBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the MWBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: 119-103
MWBE Participation Goal ____11.r23%
Project Name: Gemini at Colfax Apts. - EXTERIOR RENOVATIONS
Bidder: Dudeck Roofing and Sheet Metal, Inc.
By: Stan Peak, Estimator 2/24/20
(Signature) (Titte) (Date)
MWBE Firm Wilburne Construction
Owner or Contact at MWBE Firm Michelle Willburn
Telephone: 574-315-8288 Fax: Email: mwilburn@att.net
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Carpentry
RESULTS OF CONTACT WITH THE MWBE FIRM:
Decided to use our own forces
MWBE Firm
Owner or Contact at MWBE Firm
Telephone:
Fax:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MWBE FIRM:
Email:
Version 01/29/2020 Contractor's Bid for Public Works -13
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name Gemini at Colfax Apartments — EXTERIOR RENOVATIONS
Project No. 119-103
For Bids Due February 25, 2020
Contractor Name: Dudeck Roofing and Sheet Metal, Inc.
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works
projects by institution of comprehensive submission requirements in compliance with State law. Quality
workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet
certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCJONS:
If you are a pre -qualified bidder, complete Section I only.
If you are not a pre -qualified bidder, complete Section II only.
Section 11 acts as an application for pre -qualification. Submission of Section II will allow the bidder to be
considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre -
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance")
for a period of twelve (12) months.
Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre -
qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified
Bidders") by December 315t for the upcoming calendar year, or within twelve (12) months of obtaining pre -
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of
the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application
for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal
of the designation, effective January 1 of the following year, or immediately following the twelve (12) months
of pre -qualified standing.
However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works
projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bidder,
additional verification of any information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified standing.
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
Version 5/16/2019 General Conditions - 6
POST BID SUBMISSIONS:
Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding
Ordinance. The post -bid submission requirements are as follows:
1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the
name, address, licensing status, and type of work for any subcontractor from whom the bidder has
accepted a bid and/or intends to hire on any part of the public work project, including individuals
performing work as independent contractors.
2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the
Responsible Bidder Ordinance as though it were bidding directly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of work)
to the successful bidder prior to the commencement of work.
3. Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall
not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5. The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis,
submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidder is responsive and
responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to
utilize all information provided in the contractor's submission and any information obtained by the City
through its own independent verification of the information provided by the contractor.
Version 5/16/2019 General Conditions - 7
PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED)
(a) Acknowledgements:
(i) By checking this box, I hereby acknowledge that I am not a pre -qualified bidder
with the City of South Bend.
(ii) By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current and prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
information provided to the City shall be regarded as public records.
(iii) By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be furnished
upon request.
(iv) X By checking this box, I hereby acknowledge and ensure that I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform work
on the public work project, are properly licensed. Furthermore, I acknowledge my
understanding that it is my responsibility to ensure that all sub -contractors have
the necessary licenses to undertake the work called for in this bid. If a sub-
contractor loses their license at any point, it is the responsibility of that sub-
contractor to notify the City.
(b) Attachments:
(i) _
Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
List identifying all former business names.
Any determinations by a court or governmental agency any violations of federal
state, or local laws including, but not limited to, violations of contracting or antitrust
laws, tax or licensing laws, environmental laws, Occupational Safety and Health
Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5)
years.
(iv)
Statement about staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work I
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v)
Statement that individuals who will perform work on the public work project on my
behalf will be properly classified as an employee or as an independent contractor
under all applicable state and federal laws and local ordinances.
(vi)
For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor's Office of
Apprenticeship, or its successor organization.
(vii)
Copy of a written plan for employee drug testing that covers all of my employees
who will perform work on the public work project and meets or exceeds the
requirements set forth in IC 4-13-18-5 or IC 4-13-18-6.
(viii)
Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
Service "Department of Treasury's Listing of Approved Sureties" as required in the
bid specifications or contract.
Version 5/16/2019 General Conditions - 9
(ix) Written statement of any federal, state or local tax liens or tax delinquencies owed
to any federal, state or local taxing body in the preceding three years.
(i) List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within three (3) years prior to the date on which the bid is due.
Date: 2/24/20
(Sign Here)
Stan Peak
(Print Name Here)
Dudeck Roofing and Sheet Metal, Inc.
(Name of Company)
1634 S. Franklin Street
(Address of Company)
South Bend
(City)
Indiana, 46613
(State)
574-234-7912, fax 574-234-2471
(Telephone Number)
Version 5/16/2019 General Conditions -10
,o
1316 COUNTY -CITY BUILDING j r, PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARDS eft , t FAX 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 , pv,4(' TDD 574/ 235-5567
1865
CITY OF SOUTH BEND TAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date:
February 5, 2020
To:
All Planholders
From
Linda M. Martin, Clerk, Board of Public Works
Subject
Addendum Number: 1
Project Name: Gemini at Colfax Exterior Renovations
Project No.: 119-103
ACKNOWLEDGEMENT OF RECEIPT' OF ADDENDUM
Date Received:
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes: The bid opening is being postponed from February 11', 2020, until February 251h, 2020.
Revised bid documents will be supplied the week of February 10'h. ,Enclosed is a revised Notice
to Bidders.
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Signature:
Date:
W
1316COUNTY-CITY BUILDING PHONE 574/235 9251
227 W. JEFFERSON BOULEVARD
-; FAX 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 w
V FAC F» ;' TDD 574/ 235-5567
l 651
CITY OF SOUTH BEND
JAMF.S MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: February 13, 2020
To: All Planholders
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum Number: 2
Project Name: Gemini at Colfax Exterior Renovations
Project No.: 119-103
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received:
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy
bid package upon submittal.
MUST also be included with your
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes: Revised bid documents are attached herein. These two PDF files replace the original
Plans and Specifications. Changes to documents have been highlighted to note differences from
the original.
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Signature:
Date:
2"?AIZ(9
1316 CouNTY-CiTy BUILDING ° PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD, FAX 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 °" "" D 574/235-5567
.
P84
CITY OF SOUTH BEND r JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: February 0, 2020
To: All Planholders
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum Number: 3
Project Name: Gemini at Colfax — Exterior Renovations
Project No.: 119-103
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received:
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy
bid package upon submittal.
'V1.UST also be included with your
TIIS ADDENDUM MAY AFFECT YOUR BID.
Notes: Please see attached pages.
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Signature:
]J Jc e&' k0ofd
Date: 7
�4