HomeMy WebLinkAboutAmendment to Agreement – Extension to October for Go-Live Timeline and Additional Travel for EnQuesta CIS Implementation - Systems and Software1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
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CITY OF SOUTH BEND TAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
February 25, 2020
Mr. Fred Taylor
Systems and Software
10 E. Allen St., Suite 201
Winooski, VT 05404
RE: Amendment to Agreement
Dear Mr. Taylor:
PHONE 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on February 25, 2020, approved the above
referenced amendment for the extension to October for the go -live timeline and additional
travel for EnQuesta CIS implementation in the amount of $257,800 for a new total of
$1,983,332.
Enclosed please find a copy of the amendment for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
1/7
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR
Systems
& Software
City of South Bend
CIS Implementation Project
Project Change Order
Title: Golive Extension and Additional Travel
Summary of Business Requirements & Reason for Proposed Change:
Completion of critical project tasks and deliverables were delayed from the baseline project plan. Over the course of
the last few months, S&S and the City of South Bend have monitored the situation and as a result are proposing the
project schedule be extended and Go -live be pushed out from April '20 to October'20.
S&S will provide additional project management, resourcing and onsite support pursuant to the approved project
plan. Pricing is as follows:
Additional Labor*
Project Manager $84,000.00
Implementation Consultant 12,600.00
Total $96,600.00
Additional Labor — Onsite"
Implementation Consultants 116,200.00
Total Professional Services Fees $212,800.00
"Supporting schedules are attached hereto.
CO-04 is required to support the current project schedule, Go -live is scheduled for October 12, 2020.
CO-04 Page 1 of 3
Project Extension $212,800.00
Summarized Costing & Work BreakdownCosts
Development $0.00
Professional Services _ $212,800.00
Subtotal - tied to milestone(s) below $212,800.00
Maintenance & Support (20% of Development) — n/a on this CO $0.00
Travel — 18 trips estimated at $2,500.00 each, actual expense to be billed as incurred $45,000.00
Year 1 Costs (incl. Support & Travel) $257,800.00
CO-04 Page 2 of 3
Terms and Conditions:
1. This change order has been submitted, assessed and approved by the PMO Team and
the Executive Sponsors. Signed Approval of this document indicates it will be executed
as described.
2. Current year Maintenance & Support, if applicable, will be prorated from signing date to
your Support renewal date.
Signed: � �� Date:
City of South Bend Executive Sponsor: AI Greek
Signed: . Date:
City of South Bend Project Manager: Stan Harris
Signed:
S&S Executive Sponsor: Dana Lendorf-McCarthy
Signed;a.d'.s
S&S Project Manager: Fred Taylor
Date:
Date: 02-13-20
CO-04 Page 3 of 3
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 2-13-2020
Utilities
Name inn 'I"Isom )sort
BPW Date 2-25-2020 Phone Extension 5969
Review and Approval uired Prior to Submittal to Board W
Diversity Compliance
and Inclusion Officer ❑ Officer Name
......
BPW Attorney Attorney Name Cleat a McD niels
Dept. Attorney ❑ Attorney Name
Purchasing E
Check the A
to r ate Item Tie .l e i
E Professional Services Agreement
[:] Contract
F-1 Open Market Contract
® Amendment/Addendum
❑ Bid Opening
F-1 Bid Award
Quote Opening
❑ Quote Award
I❑
Proposal Opening
C/O & PCA No.
R
Chg. Order, No.
Traffic Control
F Other:
Information
Company or Vendor Name SysteLna and Software
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
Previous Amount
All Submissions
LJ Proposal
Special Purchase, QPA
❑ Req. to Advertise
❑ Reject Bids/Quotes
❑ PCA
Resolution
Ease./Encroach
❑ Title Sheei
Yes" If Yes, Approved by Purchasing
No
❑ MBE Completed E-Verify Form Attached ❑ Yes
❑ WBE ❑ No
Enquesta CIS Implementation
Water O&M Other Contractual Services
62096406573135 -
$257,800.00
Add additional resources and extend the project
timeline
❑ Increase
]' Decrease
Current Percent of Change:
New Amount
is
Increase %
Decrease ( %
Increase %
Total Percent of Change: Decrease m(m ....._
Time Extension Amount:.
New Completion Date: __....... _..........