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Home My WebLink About02112020 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY 6 2020 25 No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Mr. Gathers and carried, the meeting adjourned at 10:50 a.m. BOARD OF PUBLIC WORKS Gary A. ilot, President IP& al Elizabeth A. Maradik, Member Therese J. DKau, Member I` V. GathersWember R. Molnar, Member ATTEST: C1da!M:f. Martin, C erk REGULAR MEETING FEBRUARY 11, 2020 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, February 11, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, . Therese Dorau, Jordan Gathers and Joseph Molnar present. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on January 23, 28 and, February 4, 2020, were approved. OPENING OF BIDS — WASTEWATER TREATMENT PLANT SECONDARY AND DISINFECTION IMPROVEMENTS— PROJECT NO 119-069 (SEWAGE WORKS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: THIENEMAN CONSTRUCTION, INC 17219 Foundation Ave. Westfield, IN 46074 Bid was signed by Vincent J. Rock Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was completed. Five (5%) Bid Bond was submitted. :m Base Bid Total $13,250,000.00 Alternate #1 Total $200,000.00 Alternate #2 Total $300,000.00 Alternate #3 Total $350,000.00 Alternate #4 Total $4,000.00 REGULAR MEETING FEBRUARY 11, 2020 ka SUPERIOR CONSTRUCTION. CO., INC. 1455 Louis Sullivan Dr. Portage, IN 46368 Bid was signed by Daniel J. Sopczak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was completed. Five (5%) Bid Bond was submitted. :o Base Bid Total $17,384,933.00 Alternate # 1 Total $69,072.00 Alternate #2 Total $218,276.00 Alternate #3 Total $2,140,000.00 Alternate #4 Total $0.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — NOTRE DAME AVE. ACCESSIBLE PEDESTRIAN SIGNALS — PROJECT NO. 119-090 (TRAFFIC SIGNAL MAINTENANCE Mr. Gilot advised that Mr. Toy Villa has submitted Change Order No. 1 (Final) on behalf of Michiana Contracting, Inc., 7843 Lilac Rd., Plymouth, IN 46563, indicating the contract amount be decreased by $1,137.50 for a new contract sum, including this Change Order, of $15,200. Also submitted was the Project Completion Affidavit indicating this new final cost of $15,200. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — MORRIS PERFORMING ARTS CENTER THEATER HANDRAILS — PROJECT NO 119-074 (VPA MORRIS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, for the above referenced project, indicating a final cost of $86,810. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS, DIVISION B — PROJECT NO 119-064 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, for the above referenced project, indicating a final cost of $64,372. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LAFAYETTE BUILDING CLEANOUT — PROJECT NO. 119-098 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of HomeWorks Construction, Inc., 1511 Pulaski St., South Bend, IN 46613, for the above referenced project, indicating a final cost of $13,550. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 315 & 319 W. JEFFERSON ELECTRICAL REPAIRS— PROJECT NO 119-0640 (RWDA TIFF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Elite Electrical LLC., 50654 Teall Rd., Bristol, IN 46507, for the above referenced project, indicating a final cost of $42,750. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. 1 r� 11 REGULAR MEETING FEBRUARY 11, 2020 27 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CSO 003 BACKWATER VALVE REPLACEMENT — PROJECT NO. 119-113 (UTILITIES, SEWAGE WORKS OPERATIONS, CONTRACTUAL SERVICES OTHER) In a memorandum to the Board, Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by 'Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — EAGLE WAY SEWER EXTENSION — PROJECT NO. 119-095 (RWDA TIF) In a memorandum to the Board, Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — QUALIFIED CONTRACTORS FOR LEAD HAZARD REDUCTION DEMONSTRATION GRANT (LEAD HAZARD REDUCTION FUND THROUGH HUD GRANT) In a memorandum to the Board, Pam Meyer, Community Investments, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — QUALIFIED CONTRACTORS FOR LEAD HAZARD REDUCTION DEMONSTRATION GRANT (CDBG THROUGH IHCDA STATE GRANT) In a memorandum to the Board, Pam Meyer, Community Investments, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT RESOLUTION NO. 07-2020— A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.07-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER DAVID TURK retired effective January 23, 2020, from the South Bend Police Department after twenty (32) years of service, and the Board of Public Safety of the City of South Bend has determined that she retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT6837, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). REGULAR MEETING FEBRUARY 11, 2020 28 BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 11TH Day of February, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second GSA JusticeTrax, Eight (8) LIMs Software $76,425.38 Maradik/Dorau Software Inc. Licenses for SBPD to (2019 JAG License and Track Crime Lab Grant Maintenance Evidence and One (1) ($64,419); Agreement Year Annual Maintenance 2019 PSN Grant $12,006.38 GSA Leeds Precision Forensic LCF3 $79,499 Maradik/Dorau Purchase Instruments, Comparison Microscope (PSN Grant) Inc. System Purchase for SBPD Crime Lab Addendum to Routeware, Inc. Replace RouteMaker No Cost TABLED Master Sales Support with Interface Change Gilot/Maradik and License Support ($5,975 each) Agreement (Solid Waste Capital) Software Dell, Inc. Complete the Purchase of $146,127.60 Maradik/Dorau Licensing Dynamics 365 Licenses (IT Purchase for Finance and Operations) Operations Software Linko Three (3) Licenses and $16,590 Maradik/Dorau License and Technology Three (3) Year Software ($5,295 Year Subject to Maintenance Inc. Maintenance Renewal One (1); Annual Agreement $5,565 Year Appropriation Two (2); $5,730 Year Three (3)) (IT Operations) Professional Abonmarche Engineering Services for $126,350 Maradik/Dorau Services Consultants, Lincoln Way West and (RWDA TIF) Agreement Inc. Olive Street Intersection Professional American Investigation and Repair NTE $6,180 Maradik/Dorau Services Structurepoint, of Damaged Vault Ceiling (Engineering Agreement Inc. at 1201 Western Ave. Professional Services Amendment The Troyer Design Services for $7,200 Maradik/Dorau 1 L REGULAR MEETING FEBRUARY 11, 2020 29 1 1 11 No. 2 to Group, Inc. Pavement Improvements (RWDA TIF) Professional at Cleveland/Brick Rd. to Services include Water Main Agreement Contract LinkedIn Recruiting Tool for City's $19,025 Maradik/Dorau Diversity Candidates in (IT Key Leadership and Operations) Specialized Positions Amendment DLZ Indiana, Additional Design $22,200 Maradik/Dorau No. 1 to LLC. Services for Washington (COIT) Professional St. Improvement Project Services Agreement Lease AT&T Capital Mobile Hardware Lease of $24,402.53; Maradik/Dorau Financing Services, Inc. Thirty (30) iPads, Three 36 Months Agreement (3) iPad Minis, and Seven (IT Lease (7) Surface Tablets with Account) Docks and Keyboards Professional St. Joseph Inspections and Education $40,000 Maradik/Dorau Services County Health for Federal Lead Grant (Federal Agreement Department Grant Professional St. Joseph Inspections and Education $41,400 Maradik/Dorau Services County Health for IHCDA Lead Grant (State Grant Agreement Department Special Thermo Sole Source Purchase of $31,753 Maradik/Dorau Purchase Scientific TruNarc Drug Analyzer (Police Portable Equipment) Analytical Instruments Inc. Agreement ShotSpotter Renewal of Sole Source $198,450 Maradik/Dorau Renewal Software and System for (Other Location, Alert and Professional Analysis of Gunfire Services) Amendment A & Z Engineering Services for $20,200; Maradik/Dorau No. 2 to Engineering, US 20 Water Main New Total Agreement LLC. Extension to South Bend $127,600 Chocolate Company Site RWDA TIF Agreement Purdue MEP Training for Pathways on $43,000 Maradik/Dorau for Center Demand Program at (EDIT) Professional Ducomb Center and South Services Bend Re -Entry Center APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit application was presented for approval - Applicant Description Date/Time Location Motion Carried St. Patrick's Special Event March 14, 2020; Jefferson Blvd. at Maradik/Dorau Day Parade 9:30 a.m. to Frances St. to Niles 12:30 p.m. Ave., to Washington St. to End at St. Louis Blvd. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — CITY OF SOUTH BEND VENUES, PARKS AND ARTS Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from Ms. Amy Roush, VPA, for the purpose of allowing three (3) trees, a shovel handle sculpture, and rock to be placed in the right-of-way at the northeast corner of W. Angela Blvd. and Riverside Dr., on behalf of the Notre Dame graduating class of 1970. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the REGULAR MEETING FEBRUARY 11, 2020 30 highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Encroachment and Revocable Permit were approved. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Jubilee Builders, Willie Graham, Jr., 1122 Bellhaven Dr., Mishawaka, IN 46545 1. 51608 Duncan Dr. — Water/Sewer (Key No.004-1009-016182) B. Donald Wheeler, 60648 Lilac Rd., South Bend, IN 46614 1. 60648 Lilac Rd.— Water (Key No. 001-1106-3448/71-08-34-426-005.000- 001) Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consents to Annexation and Waivers of Rights to Remonstrate were approved as submitted. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,594,858.06 02/07/2020 City of South Bend $8,536.36 02/04/2020 City of South Bend $9,975,408.76 01/31/2020 City of South Bend $1,057,729.83 02/11/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645, asked what the LinkedIn contract is for, asking if it is software. Mr. Gilot explained it is a recruiting website to help the city with diversity recruiting. He explained applicants put their accomplishments in and others' will endorse them. Mr. Miller asked if it is only for diversity, and which positions is it for. Ms. Dorau stated the city has only a certain number of spots with the contract and Human Resources will decide which jobs to post, not necessarily only for diversity. She added it is for a broad area of positions that HR feels they need help in finding candidates, noting the Board doesn't have the specifics of which jobs will be placed on the website. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 9:52 a.m. BOARD OF PUBLIC WORKS v Gary A. Gilot, Pre .dent Elizabeth A. Maradik, Member Therese J. Dorau, Member C REGULAR MEETING FEBRUARY 11, 2020 31 vf Jo d V. bathers, Member ATTEST: seph R. Molnar, Member 4ndla%. Martin, Clerk 1 1 1