HomeMy WebLinkAbout02062020 Agenda Review SessionAGENDA REVIEW SESSION FEBRUARY 6, 2020 24
The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on
February 6, 2020, by Board Member Elizabeth Maradik with Board Members Jordan Gathers
and Joseph Molnar present. Board Member Therese Dorau joined the meeting in progress at
10:35 a.m. Board President Gary A. Gilot was absent. Also present was Attorney Clara
McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed
agenda of items presented by the public and by City Staff.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2020
TRUCKING OF BIOSOLIDS FOR LAND APPLICATION (UTILITIES SEWAGE WORKS
OPERATIONS, CONTRACTUAL SERVICES OTHER)
In a memorandum to the Board, Jacob Klosinski, Engineering, requested permission to advertise
for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms.
Maradik, seconded by Mr. Gathers and carried, the above request was approved.
Board members discussed the following item(s) from the agenda.
- GSA Software and License Agreements — JusticeTrax, Inc.
Mr. Mark Dollinger, Police Department, stated this software license purchase is through a
Federal Justice Department grant. He explained it is used to track evidence from start to finish
and allows for the purchase of additional licenses for other outside agencies to utilize and enter
evidence.
- GSA Purchase — Leeds Precision Instruments, Inc.
Mr. Dollinger stated this comparison microscope purchase is to replace the current comparison
microscope that is thirteen (13) years old and isn't working for the department.
- Special Purchase — Thermo Scientific Portable Analytical Instruments, Inc.
Mr. Dollinger stated this drug analyzer device is to help in the field and the office to determine
the narcotics in a substance. He noted there are drugs that if opened and exposed, can be fatal.
This device can be set down next to a clear container and tell the chemical compound content
without opening the container or bag. He stated the instrument has the capability to recognize
about four -hundred, eighty (480) different compounds.
- Agreement Renewal — Shotppotter
Mr. Dollinger stated this is a yearly renewal of the Shotpsotter software system. He noted it is
capable of tracking, within a few feet, shots fired within a four (4) square mile area.
- Encroachment — Venues, Parks, and Arts
Ms. Amy Roush, VPA, stated the 1970 Notre Dame Alumni class is donating money to enhance
some green space. She stated the research done shows the property is in the right-of-way. Ms.
Roush stated they are asking to place three (3) trees, and a stone they will move from another
spot to seat people to look out over the river. She added a Chicago Art Institute student, a relative
of a Notre Dame graduate, is doing a shovel handle sculpture. She stated the City Forestry office
identified the type of trees and their placement. She added they looked into potential hazards to
the city and public if it the sculpture is damaged.
- Requests to Advertise and Agreements — St. Joseph County Health Department
Mr. Neil Mihalich, Community Investment, stated these four (4) items are all related to the State
and HUD grants for lead inspection and education. He explained the contracts with the Health
Department are for inspections related to the grants and the Requests for Qualified Contractors is
updating the list of qualified contractors for lead hazard reduction for the current year through
the Federal grant. Ms. Dorau asked if they are assembling a list for homeowners. Ms. Maradik
clarified it's a rotating list for lead removal work for the city to use.
Opening of Bids— WWTP Secondary and Disinfection Improvements
Mr. Jacob Klosinski, Wastewater, stated this is a large project that has an 8.77% MBE goal.
- Request to Advertise — CSO 003 Backwater Valve Replacement
Mr. Klosinski stated this replacement is for failed valves designed to keep river water out of the
system. He noted the standard life cycle on the valves is ten (10) to twelve (12) years, which is
what these are. Mr. Klosinski stated they are quoting two (2) types of valves to see what the costs
and longevity are. He added they are talking to other cities to see how long each last. He noted
they are gradually failing; it is not an immediate failure; the higher the river gets, the less
efficiently they perform.
- Amendment No. 2 to Agreement — A&Z Engineering, LLC
Mr. Klosinski stated this project is to provide a water main extension at the new South Bend
Chocolate Company site. He noted they provided two (2) locations to see which is the less
expensive option.
AGENDA REVIEW SESSION FEBRUARY 6, 2020 25
No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Mr.
Gathers and carried, the meeting adjourned at 10:50 a.m.
BOARD OF PUBLIC WORKS
Gary A. ilot, President
al
Elizabeth A. Maradik, Member
Therese J. D a'u,, Member
rd n V. Gathers ember
R. Molnar, Member
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REGULAR MEETING FEBRUARY 11, 2020
The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday,
February 11, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik,
. Therese Dorau, Jordan Gathers and Joseph Molnar present. Also present was Board Attorney
Clara McDaniels and Clerk of the Board Linda Martin.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the
Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on January 23,
28 and, February 4, 2020, were approved.
OPENING OF BIDS — WASTEWATER TREATMENT PLANT SECONDARY AND
DISINFECTION IMPROVEMENTS— PROJECT NO 119-069 (SEWAGE WORKS CAPITAL)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bids were opened and publicly read:
THIENEMAN CONSTRUCTION, INC
17219 Foundation Ave.
Westfield, IN 46074
Bid was signed by Vincent J. Rock
Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding
Investment with Iran, Employment Eligibility Verification, Non -Discrimination
Commitment for Contractors and Certification of Use of United States Steel Products or
Foundry Products was completed.
Five (5%) Bid Bond was submitted.
LEM
Base Bid Total
$13,250,000.00
Alternate #1 Total
$200,000.00
Alternate #2 Total
$300,000.00
Alternate #3 Total
$350,000.00
Alternate #4 Total
$4,000.00