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HomeMy WebLinkAboutRM 03-07-80SOUTH BEND REDEVELOPMENT COA?4ISSION REGULAR MEETING March 7, 19 0 10:00 A.M. Presiding 0 ficer: Mr. F. Jay Nimtz, President 1. ROLL Members Present: Mr. Mr. Mr. Mr. Ms. Legal C unsel: Mr. 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 F. Jay Nimtz, President Lloyd E. Robinson, Sr., Vice President A. Peter Donaldson, Secretary Robert J. Cira, Assistant Secretary Paula N. Auburn, Member Kevin J. Butler Redevelopment Staff: Mr. Carl Ellison, Executive Director Mrs. Ann Kolata, Deputy Director Mr. Kevin Horton, Real Estate Officer Ms. Ann Bathon, Acquisition Specialist Mr. Bill Fox, Relocation Specialist Mr. Paul Falduto, Employment Targeting Assistant Mrs. Jane Zimmerman, Executive Secretary Mrs. Hedy Robinson, Secretary Community Development Staff: Mrs. Marzy Bauer, Director, Community Development Mrs. Kathryn Baumgartner, Director, Bureau of Housing Mr. Thane Wilson, Project Director, Bureau of Housing News Media: Mr. Mr. Ms. Mr. Ms. Mr. Mr. Mr. Guests: Mrs Mr. 2. APPROVAI. OF MINUTES John McKnight, Reporter, WSBT -TV Frank Vellner, Photographer, WSBT -TV Anne E. Thompson, Reporter, WNDU -TV Jim Holloway, Photographer, WNDU -TV Jeanne Derbeck, Reporter, South Bend Tribune Larry Ford, Reporter, WSJV -TV Bill Hentsch, Photographer, WSJV -TV Brent Speraw, News Director, WRBR-FM Janet Allen John Kagel, Downtown Council On motion by Mr. Robinson, seconded by MINUTES OF REGULAR 11s, Auburn, and unanimously carried, the MEETING OF FEBRUARY 15, Minutes of the Regular Meeting of Friday, 1980 WERE APPROVED February 15, 1980 were approved. South Bend Regular Mee edevelopment Commission ing Parch 7, 1980 3. APPROVAL OF CLAIMS On moti n by Mr. Robinson, seconded by Ms. Auburn, and unanimously carried, the claims otalling $84,130.34 were allowed and ord red to be paid.. The authorized claims re: REDEVELM,ENT REVOLVING FUND Payroll 2,9 -80 to 2- r22 -80 The Alcoholism Council Business Systems, Inc. Indiana Association of Cities $ Towns Indiana Bell Telephone Company Patrick M. McMahon Nat -Lea Inc. National Community Development Assoc, Schilling's Printing Company, Inc. Coffee 'rime Service P.E.A. NROE- SAMPLE AREA Lang, Feeney & Associates, Inc. Richard E. Nichols Associates, Inc. P.E.A. T BANK AREA Abstract & Title Corporation Ronald . Gettel P.E.A. ND. R -66 Kevin J. Butler Indiana & Michigan Electric Co. Ray Bre en Jordan13 Mishawaka Transfer Clyde H we, Appraiser P & G B ilders, Inc. $ 5,632.34 66.00 14.56 80.00 920.31 37.90 403.78 150.00 7.15 TOTAL $ 7,391.99 $ 1,568.00 1,250,00 TOTAL $ 2,818.00 TOTAL TOTAL -2- $12,000.00 6,850.00 $18,850.00 $ 200.00 22.80 124.00 8,607.37 so.00 414.00 $ 9,418.17 CLAIAS APPROVED South Bend Regular Me elopment Commission - March 7, 1980 3. APPROV4 OF CLAIMS (continued) 312 LOANS Douglas Way $ 128.43 Thomas Nawrot 129.00 Paul Ha den 346.54 Richard Kazmierczak & Douglas Way 25P593.54 Electri Construction Co. /Gatson Mincy 44.00 Jeanne reish 231.22 Frank B nicki 102.85 Circle umber/Harold Mullins, Jr. 25,995.00 IFTT? Ele tric /Leona Fleming 17320.00 Cloud Brothers,, Inc. & Douglas Way 858.78 Ridge mpany & Richard & Brenda Ferguson 329.60 Gladys Clarke 245.37 Harold Mullin 516.00 Woltman s Tile Co. & Randolph & Louanne Zima 141.94 Tri-Star,e Home Improvement Co. /Gatson Mincy 3,994.40 Tri-State Home Improvement Co. /Naoma Newsome 3,313.60 National Mill & Douglas Way 580.49 Petra Runirez & Kissell Co. 8,800.00 Daniel T. Broderick 164.32 Valley Insulating Co. /Vincent Klees 759.20 Jurtin Construction/Ernest Garza 13,319.00 Builder's Whitt, Inc. /Jeanne Frisz 2,102.00 Rick's lectric /James Shrack 250.00 Stephen Eddy /Vincent Klees 340.00 C.E. Lee Co. /Larry Dwyer 10.22 Big "C" Lumber & John $ Christina Bid-lack 214.51 Color Tile & Dorothy Pope 67.63 Shillin 's House of Carpet & Dominic Parisi 1,754.54 TOTAL $45,652.18 GRAND TOTAL $84,130.34 4. C044 NICATIOINTS Mr. Ellison: There is one communication that Mr. Butler has fron FBT Bancorp regarding the First Bank Center project. Mr. But er: The "demand note" for $10,000, which is the securit for the ground lease has been delivered. The Char directed that the "demand note" be received and placed n file. -3- DEMAND NOTE RECEIVED FROM FBT BANCORP Sou th Re 5. 9 Bend R Redevelopment Commission se ze placing E. Corby. NO OLD BUSINESS PRESENTED CHANGE ORDER 1\10. 5 WITH B & B PLUMBING FOR $60.00 APPROVED South BE Regular 6. NEW rol C. end Redevelopment Commission. Me ting - March 7, 1980 BUSINESS . . continued. Ms. Auburn made a motion to approve Change Order No. 10 for Plaia Con- st ction Company, for a decrease in contract price of $61.00, at the address of 1120 E. Corby, seconded by Mr. Donaldson, and the motion was unanimously carried. Co fission approval requested for Resolution T673, authorizing the execution Of Redevelop - me t Agreement for disposition of land and the ex cution of quit -claim dee s 'for the trans- fe of title thereto in connection with land to be disposed of in the LaSalle Park Project In . R- 57. cel Number Name Amount 2 -16 John Johnson $254.4 Pa Mr. Nimtz: We have recently had several resolutions similar to this one, authorizing the sale of land in LaSalle Park and putting it back on the tax rolls. Mr. Donaldson made a motion to approve Resolution #6031 authorizing the execution of Redevelopment Agreement for disposition of land and the execution of quit -claim deed(s) and that the President and Secretary be authorized to enter into this agreement, fOT the transfer of title thereto in connection with land to be disposed of in the LaSalle Park Project, Ind. R -57, to Jobn Johnson in the amount of $254.40, seconded by Mr. Cira, and the motion was unanimously carried. Commission approval requested for Resolution T6_04, authorizin the execution of Redevelop - me t for disposition of land and the execution of quit -claim deed (s) for the transfer of title thereto in connection With land to be disposed of in the LaSalle Park Project, Ind. R -57. Pa cel Number Name Amount 17 -35 James Hannah $288.0 17-36 -5- CHANGE ORDER NO. 10 WITH PLAIA CON - STRUCTION COMPANY FOR $61.00 APPROVED RESOLUTION #603 APPROVED FOR SALE OF LAND IN LASALLE PARK PROJECT, IND. R -57 (PARCEL #12 -16) South Bend edevelopment Commission Regular Mee ing - March 7, 1980 6. NEW d. contlinued.... Mr. Ellison: We have discovered that these parcels have been involved in a time payment arrangement for which there was no resolution. Thus we ask the Commission for the authority to sell these lots today. We have talked to Mr. Hannah and have negotiated what we think is an acceptable payment period. This is connected with other staff activities having to do with putting together a disposition plan to allow us to dispose of those one hundred plus parcels in the R-57 area. Mr. Robinson made a motion to approve Resolution #604, authorizing the execution of Redevelopment Agreement for disposition of land and the execution of quit-claim deed(s), and that the President and Secretary be authorized to enter into this agreement, for the transfer of title thereto in connection with land to be disposed of in the LaSalle Park Project, Ind. R-57, Parcel Numbers 17 -35 and 17 -36 to James Hannah in the amount of $288.00, seconded by Mr. Donaldson, an the motion was unanimously carried. e. Commission app_ 605, authorizng Ag eement or__ is of quit-claim deed thereto in connect on in the LaSalle Quested for Resolution execution of Redevelopment inn of 1n and the execution for Parcel Numbers Name °ansfer of title to be disposed Ind. R -57. Amount 13-19 & pt. of Robert & Charolette $288.00 13 -20 Huddleston Ms. Auburn made a motion to approve Resolution #605, authorizing the execution of Redevelopment Ag eement for disposition of land and the execution of Quit -claim deed(s), and that the President and Secretary be authorized to enter into this agree- ment, for the transfer of title thereto in connec- ticn with land to be disposed of in the LaSalle Pa Project, Ind. R -57, Parcels 13 -19 & part of 13 -20 to Robert & Charolette Huddleston for $288.00, -6, RESOLUTION 9604 APPROVED FOR SALE OF LAND IN THE LASALLE PARK PROJECT, IND. R -57 (PARCELS 17 -35 & 17-36) RESOLUTION #605 APPROVED FOR SALE OF LAND IN THE LASALLE PARK PROJECT, IND. R -57 (PARCELS 13 -19 & PART OF 13 -20) South Bend Redevelopment Commission Regular Me ting March 7, 1980 6. NEW BUSINESS (continued) Ms. Auburn: I have a question I would like to ask in relationship to the disposition of some of the land parcels. The media has been carrying a story about the public land trust that ACTION, Inc. has been talking about es- tablis hing for vacant land, and I wondered how that related to our disposition of some of the vacant land we own? Mr. Ellison: It is not really related at this point. Some citizens are in the process of seeking to determine whether there is enough local support to get involved in a neighborhood land trust prograip. It is possible that some of this land c uld be involved in that program. The neigh- borhood land trust concept essentially involves neighborhood groups gaining access to vacant land then putting it to some useful purpose. I believe I would only be in favor of the neighbor- hood land trust arrangement in this area if the LaSalle Park residents were involved in it in a substar.tial way. Since we have no assurance that the program is going to be implemented, we are continuing our process of putting together a disposition plan that would essentially allow LaSalle Park residents to primarily control any remaining land inventory. Ms. Auburn: Thank you. Mr. N' tz: A question was raised concerning the Ap il meetings. If we meet on our regular schedule, the lst and 3rd Friday of the month, we would be meeting on Good Friday, and I presume the building would be closed on that day. The Chair tggests that we maintain a motion for the meetin to be changed to the second and fourth Friday of April. Mr. -Robinson made a motion to change the April meetings of the South Bend Redevelopment Commission from the first and third Friday of April, to the second and fourth Friday of April at 10:00 A.M., seconded by Mr. Donaldson, and the motion was unanim usly carried. Mr. Mison: Those meeting dates are April 11th and ApriSth; proper notice will be given. -7- APRIL MEETINGS OF THE REDEVELOPMENT COMMISSION CHANGED FROM 1ST & 3RD FRIDAY TO 2ND & 4TH FRIDAY OF THE MONTH South Bend edevelopment Commission Regular Mee ing March 7, 1980 7. PROGRES$ REPORTS a. Odd l Fellows Mr. Nimtz: We are all anticipating something concerning the Odd Fellows Building, and I am going to disappoint you, in that we can't say too much this morning. I have had conversations with the Mayor last evening after I arrived back from Indianapolis (from attending the Governor's Conference on Revitalization of Downtown) and again this morning, and we don't have all the papers and documents. I will let Mr.. Ellison say what he may want to say, because I haven't even had a chance to brief the Commissioners. It is the Chair's recommendation that this new proposal be referred to Mr. Nicholas Jannotta & sociates Ltd., for evaluation such as was don with the other proposals. Mr. Ellison: I would like to put into focus what has happened as a result of the Commission's decision to refrain from making a decision on the Odd Fellows Building after the request of Mayor. Parent to allow him some opportunity to try to save the building. A new prospect has developed, and Mayor Parent and I went to San Francisco to work out some of the details of a proposal to be submitted to the Commission. This will then give us a fourth possibility to look at with respect to the building. It probably should be emphasized that in Mayor Parent's optimism he did not take the position that the building irrevocably should not be torn down. Rather, he took the position that the proposal is a substantial one, it certainly has that appear - anc , and is one that should be carefully reviewed by the Commission. The result of the meeting this morning was the Chair's det rriination that the proposal should be submitted to Nick Jannotta & Associates and reviewed just as all the others were so that the Commission can have the best available information to make a determination at a later Mr. Mr. of 1 see Nimtz: What I would like to have Jannotta do is review this proposal in light :he others, and see how it balances out, and what his recommendation is. -8- DISCUSSIONS CONCERNING NEW PROPOSAL TO BE REVIEWED FOR THE REHABILITATION OF THE ODD FELLOWS BUILDING South Bend edevelopment Commission Regular Mee ing - March 7, 1980 7. PROCRES$ REPORTS a. OddlFellows Building (continued) Ms. Derbeck: I got the impression, from the story in the paper last night about thi , that the proposal is complete. Mr. Nimtz: No, the proposal is not complete. The detailed drawings and other plans are roughed out, but not fully complete. We have received $10.00 for the booklet, etc. but that is not in the hands of the Commission yet This was a general discussion between the Mayor and Mr. Ellison. Ms. Derbeck: With the other proposals we knew who they were, but there is so much secrecy about this one, why? Mr. Ellison: Ms. Derbeck there is no intent to be secretive. I believe the story in the newspaper indicated that this whole proposal came about as a result of a party coming into town two or three weeks ago. You have to bear in mind that with the other proposals we advertised for bids and allowed for a substantial period of time before proposals had to be submitted. We are in an awkward position now in that if we were to say every- thing we know about the proposal it may not appear to be competitive because we don't have all the details that the other proposals had whert they were presented publicly. So, in fairness to the developer, and to try to avoid additional confusion to the public, it makes more sense on our part to acknowledge that there is indeed another proposal, and that there is a need for additional details before we can describe it more fully. Ms.�Derbeck: When do you think you will be able to announce this? Mr. Ellison: I believe sometime soon, perhaps in a w ek or two. Mayor Parent indicated that he hop id to have a decision in thirty (30) days. Mrs.1 Allen: Would that come before the next meeting? Mr. Nimtz: It could. sea South Bend Redevelopment Commission Regular Me ting - March 7, 1980 7. PROGRESS REPORTS a. co tinued... Mrs. Allen: How long do you suppose W. Jannotta will take to review this proposal? Mr. Nimtz: It could possibly take about two days. Mr. Ellison: That is correct. We have not yet contacted Mr. Jannotta, so I don't know what his work capacity is at this point, but I don't believe it would take Mr. Jannotta a long time to review it. It would probably be done by next week presuming all thE details are submitted by the developers. Mrs. Allen: Then it might occur at your next me ting? Mr. Ellison: It could come at the next meeting or it could happen at the first meeting in April. I ould doubt that it would take until April 11 foi this information to reach us. Ms. Derbeck: It must have been a pretty good pr posal. Mr. Nimtz It looked substantial. Mr. Ellison: The parties involved are su stantial. Ms. Derbeck: Would we recognize their name? Mr. Ellison: No. Ms. Derbeck: There was something Mr. Ellison said which I didn't Quite understand about the Mayor not taking a position as to whether the building should be demolished necessarily. Mr. Ellison: That is correct. The optimism should not be confused with an irrelevant commitment to leave thE building standing. That is my understanding of thE Mayor's position. Mrs. Janet Allen: I don't feel we should feel uncertain about the decision of the Odd Fellows Building at this tine. We should make up our minds one way or the other, Mr. Ellison: The Odd Fellows Building is a difficult is ue, and it will be settled sooner or later. -10 South BendlRedevelopment Commission Regular Me ting - March 7, 1980 7. PROGRESS REPORTS (continued) The Chair recognized Mr. John Kagel, of the Downtmn Council. (Mr. Nimtz mentioned that Mr. Kagel had just returned from the Governor's Confer nce on Downtown Revitalization and that he was on the "steering committee "). Mr. Ka el: I would like to thank the Commission very much for making it possible for the Redevelop ment Ccmmission to participate in the Governor's 2nd Anrual Conference on Downtown Revitalization. There as excellent participation by the City of South Bend. In my estimation, the exhibit we displayed was more interesting than the other exhibits., I want to thank members of your staff, Ann Kolata and Paul Falduto who went above and beyond the call of duty leaving here at 5 o'clock in the morning. Included in the exhibit were the Century Mall model, the picture of the First Bank Center, and publications from the Chamber of Commerce, the Downtown Council and the Convention and Visitor Bureau. Participating in the program was Mr. Nimtz, who was moderator of a panel for two days, along with Mr. Lloyd Taylor who was a parti- cipant on a panel and Mr. Chuck Leone repre- senting the northwest neighborhood area. Also, I served as moderator of a panel. There was just an awful lot of interest about what is going on here. Incidentally, there were some very impor- tant HUD officials represented, as well as some people from the Department of Commerce, Economic Develop ent Administration, etc. I commend the Commission and I think it should be a matter of record. Mr. Nimtz: Mr. Kagel, I want to thank the Chamber and the Convention and Visitors Bureau for sending a young lady to Indianapolis to stand there the entire time and be on duty to explain the exhibits of Souti Bend, etc. I feel it created a great deal of interst to the people who were there, the dev lopers, bankers, real estate developers, etc. Mr. Kag l: I feel the Commission should do this. This is the first time that South Bend took the show out of town, and maybe the Commissioners will wait to confer with Mayor Parent to consider taking he show on the road more often. It is terribl important public relations work. -11- REPORT ON GOVERNOR'S 2ND ANNUAL CONFERENCE ON DOWN- TOWN REVITALIZATION South Bend Regular Me, 7. elopment Commission — March 7, 1980 REPORTS (continued) Mr. Ellison: It is now the 7th of March, and we had indicated last year by letter to property owners andmerchants in the mall area the likeli hood that we would want to take possession of those p operties inside the mall area which we have ac uried by about the end of March of this year. However, at the start of the year we did not follow through by sending the 90 -day notices to vaca e. We are now in a circumstance where it woul be helpful and appropriate to those who are to be displaced if we would indicate to them a new estimated time for having them vacate the property. My recommendation to the Commission is that the Commission instruct me to write a second letter to the property owners, merchants and tenants indicating an intent to issue notices to vacate no sooner than January 31, 1981. Based on where we appear to be with GSA, the Odd Fellows Building, and with TRANSPO it seems timely to send a letter. Ground) eaking that would require either shifting over th bus transit facility, or that would require the need of that ground would not likely ventuate prior to that time. Mr. Robinson made a motion that the merchants and property owners inside the mall area be notiTie-d by letter from the Executive Director, of the Department of Redevelopment, that the departm nt does not anticipate taking possession of their properties before January 31, 1981, seconded by Ms. Auburn, and the motion was unanimously carried. Ms. Aub rn: I have a question. I would like to know whElt type of liability we accrue for a person or business that may have already relocated on an earlier time plan. Mr. Ellison: We don't accrue any because the initial letter was not a notice to vacate. Rather, it was a letter which described itself as a letter of courtesy to them which indicated an anticipated timetable. There are no liabilities that I am aware of. Ms. Auy rn: I notice that Business Systems has reloca ed on W. Washington so that they will be totall out of that building leaving it vacant. -12- DISCUSSION OF DELAY IN SENDING 90 DAY NOTICES TO VACATE TO TENANTS IN CENTURY MALL AREA South Bend edevelopment Commission Regular Mee ing March 7, 1980 7. PROGRESS REPORTS (continued) Mr. Ellison: That is correct. Ms. A u b rn: Is Mr. Horton still working with some of the usinesses downtown that are going to relocate to help them find space? Mr. Ellison: That is correct. We are aware of others that have lease agreements or tentative arrangements, and we know of others who do not have ar angements. In any event, we would likely wind up with some properties that will be vac at which we will have to manage, and others at won't be for a period of time. Ms. Auburn: My concern is that we try to make the trarisition at least disruptive as we can to the businesses that are located down there and really work with them so that there is some kind of continuity and that changing our time lines do not interfere with their business planning, their i ventory build up that they take on for particular seasons every year, and that we not interfere with them. Mr. Ellison: That is part of the reason for the ext nsion through: January of next year. It clearly says now that you may buy for Christmas. It allows places that do not have an alternative location more time and flexibility with respect to pinning that down. It also gives us more time fr a staff perspective in trying to determi e what might be available in the down- town ar aa. Ms. Aub�rn: I just didn't want to see businesses close d wn and relocate out of town. Mr. Nim z: Ms. Auburn, I agree with you and I believe the rest of the Commissioners agree with you. This is one of the things which resulted when the change of administration occurred, Mr. Ci* Those that have to be out by January 30, they w#1 be re- notified thereafter? -13_ South Bend fZedevelopment Commission Regular Mee ing March 7, 1980 7. PROGRESS REPORTS (continued) 9. Mr. Ellison: Right. If we want to enforce a January 31 date, then by about early November we then send them a formal notice to vacate within 90 days: If anyone in the meantime desires to vacate voluntarily, our lea e terms require that they give us a 30 day otice. Mr. Cir : It may be worthwhile, Mr. Ellison, because of the holidays, to advertise the availab e space to them. Mr. Ellison: That certainly sounds like a good idea. It depends upon the condition of the properties when ce tain merchants move out. Sometimes a number of fixtures are not considerd immovable and. are, therefore, purchased by us. Sometimes the merchants will take those with them. Mr. Ellison: One other item is that I would like to make a staff introduction. As you are aware, Ms. Denise Fleming left us to accept a position in the personnel department as Secretary IV. I have hired Hedy Robinson to replace Denise. Mr. Nimtz: It is nice to have you with us. Mrs. Robinson: Thank you. There bE the Comm the meet and the meeting ing no further business to come before ission, Mr. Robinson made a motion that ing be adjourned, seconded by Ms. Auburn, motion was unanimously carried. The was adjourned at 10 :37 a.m. H STAFF INTRODUCTION OF MS. HEDY ROBINSON ADJOURNMENT -.X4