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HomeMy WebLinkAboutSM 08-22-80August 22 10:00 A.M Presiding 1. ROLL SOUTH BEND REDEVELOPMENT COMMISSION SPECIAL WETING 1980 1200 County -City Building 227 W. Jefferson Boulevard Officer: Mr. F. Jay Nimtz, South Bend, IN. 46601 President Present: Mr. F. Jay Nimtz, President Mr. A. Peter Donaldson, Secretary Mr. Robert Cira, Assistant Secretary Ms. Paula N. Auburn, Member Absent: Mr. Lloyd E. Robinson, Sr., Vice President LegallCounsel: Mr. Kevin J. Butler lopment Staff: Mr. Carl Ellison, Executive Director Mr. Kevin Horton, Assistant Director Ms. Ann Bathon, Acquisition Specialist Mr. Bill Fox, Relocation Specialist Mr. Paul Falduto, Employment Targeting Asst. Mrs. Jane Zimmerman, Executive Secretary Mrs. Hedy Robinson, Secretary Mr. Derrick Campbell, Research Associate ity Development aff: Mrs. Kathryn Baumgartner, Director, Bureau of Housing News Media: Ms. Jeanne Derbeck, Reporter, South Bend Tribune Ms. Dee Armstrong, Reporter, WSBT -TV Mr. Dan Haganes, Photographer, WSBT -TV 2. APPROVAL OF MINUTES On motion by Mr. Cira, seconded MINUTES OF SPECIAL by Ms Auburn, and unanimously MEETING OF carri d, the Minutes of the AUGUST 8, 1980 WERE Speci 1 Meeting of August 8, 1980 APPROVED were pproved. 3. APPRO1rAL OF CLAIMS On motion by Mr. Donaldson, seconded by Ms. Auburn, and unanimously carried, the claims total ing -- $34,694.44 were allowed and o dered to be paid. The authorized claim; are: CLAIMS APPROVED South Bend Redevelopment Commission Special Meeting - August 22, 1980 3. APPROVAL OF CLAIMS (continued) REDE LOPMENT REVOLVING FUND Payroll: 7 -26 -80 to 8 -08 -80 Business Systems, Inc. Downtown Idea Exchange Smith Petroleum, Inc. REDE LOPMENT DISTRICT CAPITAL TOTAL LaSalle Church of Christ TOTAL P.E.A. - EAST BANK AREA Kevin J. Butler, Attorney Lang Feeney & Associates, Inc. P.E.A - IND. R -66 Kevin J. Butler, Attorney Indiana & Michigan Electric Co. Redevelopment Revolving Fund li TOTAL P.E.A. - 312 LOANS Jessie Graves /Midwestern Aluminium Co. Big "C"I Lumber & Mary Hankins Jeanne Welsh Kevin Ervin TOTAL GRAND TOTAL 4. COMMUJCATIONS There were no communications to present to the Commission. E $ 6,298.14 32.24 62.00 $ 6,461.49 $ 179.00 $ 179.00 $ 85.00 367.00 $ 452.00 $ 6,952.10 23.02 19,252.82 $26,227.94 $ 285.00 194.43 77.69 816.89 $ 1,374.01 NO COMMUNICATIONS WERE PRESENTED TO THE COT114ISSION South Ben4 Redevelopment Commission Special M eting - August 22, 1980 S. OLD BIUSIINESS There prese 6. NEW B a. C Name s no old business to to the Commission. ion awrov ;able: 1. Charle� Cunningham 1138 N Hier 2. Apolon a & Herculana Roble o 1204 W Ford NO OLD BUSINESS WAS PRESENTED TO TO THE COMISSION as Contractor Bid Amount Plaia Const. Co. $16,321.00 Plaia Const. Co. $19,205.00 Ws. Baumgartner: Additional code items on the Cunningham home were omitted. Plaia Construction was the only contractor to note the additional changes. On the R bledo home there were addition errors made by two contractors and Stickler did not bid on one whole page. There- fore, it made him ineligible. Mt. Cira: Mrs. Baumgartner, you have a $ ,000 overbid by Plaia on the Robledo c ntract. . Baumgartner: They were not 200 r our cost estimate though. If it be r wish, we can reject the bids and id. . Cira: Don't you feel it would be st that everyone have the opportunity bid on the complete job? For stance, Mr. Plaia discovered problems the chimney. Don't you feel that the her contractors should have the portunity to bid on that? 3 South Ben4 Redevelopment Commission Special eting - August 22, 1980 6. NEW BUSINESS a. cbntinued... s. Baumgartner: I think perhaps we uld receive a lower bid, but I think e question here is that obviously . Plaia took the time and had the pertise to say that the treatment at you need; is thus, giving us the tter job for the money. If in ct, we say that it was fine for . Plaia to come up with these ridings and we will now give everyone se the opportunity to bid, we are ying that one contractor is better an somebody else. . Cira: It is still not a true bid an someone bids on something and the her contractors didn't. Mrs. Baumgartner: In our contract it states that if in fact there are code items missed, that they must present t ose in a form of an addendum, and note any changes that will bring the c de up to standard, which this • imney would. It is basically your p easure. Cira: I feel we should rebid ese contracts. . Auburn: I believe on the Cxmingham home it doesn't seem ght to put that out on a rebid when P aia was the one who originally noted die code items that needed rehabilita- tion and the others did not. It seems to me that you are penalizing a contractor who is more thorough by putting it back out for rebid, at 1 ast on that particular contract. The o her contractors had the same opportunity t look at the house and to note the c de violations. . Butler: It is less than 100 over e cost estimate. South Bend Redevelopment Commission Special Meeting - August 22, 1980 6. NEW BUSINESS a. continued.... . Auburn: It seems to me that rebidding on that one would be going through the paper work twice. I have my questions about the $3,000 differential, but we have had some problems; with cost estimates being too low with the Bureau anyway. I assume that there is a good record with P1aia? M.. s. Baumgartner: Yes there is. Auburn made a motion to approve Section 312 loan bid contracts for the home of Charles Cunningham of 1 138 Napier to contractor- -Plaia Construction Company f r $16,321.00, and to the home of A olonia $ Herculana Robledo of 1204 W. Ford to contractor- -Plaia Construction Company for $19,205.00, seconded by Mr. Donaldson and the motion was carried. (Mr. Cira abstained from voting) . b. Comission approval requested for the Name Apolonia t Herculana Roble do 1204 W. F rd South Bend, IN. 46619 Charles & Kelly Cunningham 1138 Napier South Bend, IN. 46625 Carlis 8, Priscilla Phillips Amount Loan No. $20,150.00 18 /OMC- 0011/91/1 $235,000.00 18 /OMC- 0011/93/1 $27,000.00 18 /OMC- 0011/87/1 1106 W. Washington St. South Bend, IN. 46625 Mrs. Baumgartner: We would like to withdraw an r e lication for Carlis $ Priscilla Phillips; re is a problem with the refinancing of loan. 5 COMMISSION APPROVAL GRANTED FOR SECTION 312 LOAN BIDS AWARDED TO PLAIA CONSTRUCTION COMPANY South Beno Redevelopment Commission Special M eting August 22, 1980 6. NEW BUSINESS b. continued...... Chair ordered that the lication for Carlis $ Priscilla flips be withdrawn. . Ellison: Mrs. Baumgartner, is there ne refinancing done in the nninzham loan? M s. Baumgartner: Yes there is a $ ,000 grant. . Aubuan made a motion to approve a 312 loan to Apolonia & Herculana R bledo of 1204 W. Ford in the amount of $20,150.00, and to Charles & Kelly Cunningham of 1138 Napier in ianimously e amount of $23,000.00, seconded Mr. Cira, and the motion was carried. Ellison: Before taking up Item 6c on the agenda, Mrs. Baumgartner d I had a conversation this morning relative to some needs of the Bureau of Housing as they begin to approach the end of the Fiscal Year (federal) ar the end of September. Their needs are to process additional loans which might dictate the need for an additional meeting. Mrs. Baumgartner, would you e lain what HUD requires as you near t e fiscal year? -s. Baumgartner: Previously any type application being processed down to idianapolis would have to be approved i twenty to thirty days. The next Feting would be held on September 19 iich would be the last meeting in rich we could present the loans, but Tidently there has been a change in ie processing at HUD and they may no mger send their items to Chicago for °ocessing, which was an easy drive from idianapolis, but right now their things ive to go to New York. 2 APPLICATION OF 312 LOAN APPLICATION WITHDRAWN FOR CARLIS & PRISCILLA PHILLIPS 312 LOANS APPROVED BY THE COMMISSION South Beni. Redevelopment Commission Special eting August 22, 1980 6. NEW BUSINESS b. continued.... (Mrs. Baumgartner continues).... ey have a 16th of September d adline which means that loans could present on the 5th of S ptember could not go to Indianapolis without any type of arrangement being made. What we n ed is some alternate plan for a proval where we can take the 1 ans to Indianapolis on the 13th or 16th of September. Mr. Ellison: The problem is that wa have a 312 loan target and HUD only allocates 312 loan dollars for fiscal years. You receive so much m ney and you either use it or you d nit. You don't get to carry it oLrer from one year to the next. Die criterion in how much money y u receive is performance. Mr. Nimtz: We have been receiving m ney that other cities have not b aen using. Mr. Ellison: That is correct. Each y ar toward the end of the fiscal year w have always had a rash of loans ia part because some people will wait til the end of summer to start work. In other instances the Bureau just gears itself to produce every conceivable loan toward the end of the fiscal year. ere is a need for some kind of m chanism or for a special meeting t allow us to process additional loans which should be coming forth. you have any idea what kind of v lame you might have Mrs. Baumgartner? Baumgartner: I would say that would have approximately a dozen dica.tions. Nimtz: What I would suggest is that meet on the 5th to get back on ular schedule, and that we publish the wired notice for a special meeting on 15th of September and then if it isn't essary we could cancel the meeting. Fl South Beno Redevelopment Commission Special M eting - August 22, 1980 6. NEW BUSINESS Mr. Nimtz continues.... can set the meeting for o'clock on the 15th of September. Tie Chair announced that there be a special meeting to be held on September 15, 1980 at 11 o'clock A.M. f r the consideration of 312 loans d any other matters which might come before the Redevelopment Commission at that time, and to have Me Executive Director give the i) over notice to all those concerned. c. Omission approval requested for n gotiation and execLition of "Agri ..... w...r i ...... f...1 - - - - - - - - Horton: S.M. Dix, as the Commission probably aware, has done some work us in relocation in the Century 1 Ind. R -66. We need S.M. Dix to pare some declaratorys in the East k. Their technical services dominately will be doing irremovable :ture appraisals, so that when we go declaratory, we will have to determine only the real estate value, but also irremovable fixtures in the properties the East Bank area. Ellison: The contract requires two to four weeks of performance, and it is for $1,600. We would anticipate that there uld be a subsequent agreement with S.M. similar to the open -ended one we have had f r downtown for some time to generally e their services to provide some appraisals as we get into the actual property acquisition area, both in the E st Bank area and %nroe- Sample. A SPECIAL MEETING OF THE SOUTH BEND REDE- VELOPMENT COMMISSION TO BE HELD ON SEPTEMBER 11, 1980 CONCERNING 312 LOANS South Bend Redevelopment Commission Special eting - August 22, 1980 6. NEW BUSINESS (continued) c. continuea... . Nimtz: Mr. Butler, do you have v comment? . Butler: No, other than in the ope of Services I note that we are king them to study and prepare a port for each of the business tablishments in the project area, and want to limit that to those that we e going to acquire, and those that are ing to be on the acquisition list. Mr. Horton: That is correct Mr. Butler. Tie reason why we haven't limited it to t at extent is because we aren't a solutely sure.. because we don't have a final plan for the exact businesses. . Butler: We will then provide the alified language that they will do their adies, and prepare their reports with spect to the businesses in the area signated by the staff. 1. Cira made a motion to approve the gotiation and execution of "Agreement r Professional and Technical Services" tween the City of South Bend, Department Redevelopment, and Mr. William Banta, S.M. Dix & Associates, Inc., Re: st Bank, pending legal counsel and review, conded by Ms. Auburn, and the motion was animously carried. d. Commission approval requested for f r Professional 'ari Technical Services" b tween the City of South Bend. Department Horton: Mr. Hill was under a prior tract to prepare maps for the Monroe - ple project area. His contract was not exceed $800.00 and I believe his actual is or expenses was $300.00. We need the e type of services for the East Bank j ect. COMMISSION APPROVAL OF AGREEMENT FOR PROFES- SIONAL SERVICES BETWEEN DEPARTMENT OF REDEVELOP- MENT AND MR. WILLIAM BANTA OF S.M. DIX & ASSOCIATES RE: EAST BANK South Ben4 Redevelopment Commission Special M eting - August 22, 1980 6. NEW BUSINESS d. continued.... Cira made a motion to approve the otiation and execution of "Agreement Professional and Technical Services" ween the City of South Bend, Depart - t of Redevelopment, and Mr. Craig 1, Re: East Bank, pending legal nsel and review, seconded by Ms. Auburn, the motion was unanimously carried. N1,. Ellison: I might comment that from time to time there may be a number of small contracts that will come before the Commission. The reason for that is the Department does not have the inhouse capability to do a number of items the way we need to have them done. We will be faced with the choice of either expanding the staff to take on drafting capabilities and others or purchasing t ose services through contractors on Oe market. We find that at the present t me that the most workable method is to btTv those services on the market. e. Commission approval requested for R solution'N6. 623 aut otizing public a kriowledgement of sdle'bf land in Tbd. R =57 ILASAT7 Pat to a city emolovee. Mr. Butler: I have been presented with a,draft resolution by Ms. Bathon with om I spoke this morning. She indicates in the original grant agreement that she fund a provision which prohibits the t ansfer, so we want to ask for HUD's w fiver. . Ellison: The problem is that we ed Community Development money to pay f the final indebtedness on LaSalle Park. e close out agreement requires us to llow some of the procedures related Community Development. The procedures at relate to Community Development quire as a condition for getting CD ney to the city that there be this ocedure whenever a public employee or ty employee would benefit from an tivity. 10 COMMISSION APPROVAL OF AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN DEPART - MENT OF REDEVELOPMENT AND MR. CRAIG HILL, RE: EAST BANK South B Special 6. NEW e. Redevelopment Comission ting - August 22, 1980 SINESS ntinued..... . Ellison continues... occurs to me that selling land r a dollar is a benefit and thus, e waiver would apply. . Nimtz: This is a request for D to submit a waiver for that Ellison: It is for two things. .rst it is a public acknowledgement at we are selling the land to a ty employee, and secondly it is request for a waiver from HUD. .ese are rather cumbersome procedures D has asked us to go through on other milar situations but the process nds to be routine. . Donaldson: Is it mandatory that go that route? . Ellison: I believe so. HUD should mply it and allow public acknowledgement d a local approval. But the current sition of the Area Counsel is that they in fact need to waive the condition the grant agreement because there is provision in the regulations or the law at allows them to delegate to us the thority to approve these with their volvement. Donaldson made a motion to approve and pt Resolution No. 623 authorizing lic acknowledgement of sale of land Ind. R -57 (LaSalle Park) to a city loyee, and requesting HUD waiver of s requirement, seconded by W. Cira the motion was unanimously carried. 11 RESOLUTION NO. 623 APPROVED RE: PUBLIC ACKNOWLEDGEMENT OF SALE OF LAND TO CITY EMPLOYEE (LASALLE PARK) IND. R -57 South B Special 6. NEW f. Redevelopment Commission ting - August 22, 1980 INESS nission abbroval tbduested for e ecution of Redevelo ent'Agreement(s) r the disposition "'o 'Tan. acid t o e ecution 'o auiit =claim ee s for the t an§fer'of title thereto in 'connect ion . A% J / . Parcel # Name Amount 19 -12 Lynn Coleman $2 -00 238 N. Kenmore pt. 19-L3 & Charles Mack $2.00 19 -14 121 S. Chicago Mr. Donaldson: Are these the last lots? M . Ellison: That is correct. Cira made a motion to approve and adopt R solution No. 624 authorizing the execution of Redevelopment Agreement(s) for the dis- sition of land and the execution of quit-claim deed(s) for the transfer of title thereto in connection with land to be sposed of in the LaSalle Park Project, Ind. R -57 (Parcel #19 -12 to Lynn Coleman 238 N. Kenmore for $2.00, and pt. Parcel 1 -13 & 19 -14 to Charles Mack, 121 S. Chicago, f r $2.00), seconded by Mr. Donaldson, and t e motion was unanimously carried. 7. PROGRESS REPORTS Ms. Armstrong: Do you have anything to say w us about the Odd Fellows Building? Mr. Ellison: The City Administration is continuing to make some progress in an effort to determine whether we can request from the Commission to dispose of the building to one of the three parties we have talked about for some time. There appea s to be some progress but nothing that tan be announced at this date. 12 RESOLUTION NO. 624 APPROVED FOR SALE OF LOTS IN LASALLE PARK IND. R -57 (LAST REMAINING LOTS) QUESTIONS ASKED ON PROGRESS OF ODD FELLOWS BUILDING South Ben4 Redevelopment Commission Special eting - August 22, 1980 7. PROGRESS REPORTS (continued) Mr. N' tz: As I understand the situation nobody, has been able to put the financial package together. Is that correct Mr. Ellison? Mr. Ellison: That is correct. It is possible in the near future that there will be some resolution that the per- spective developers will either be able to put together a package or will per- haps iidicate publicly that they cannot. Ms. De beck: I thought when they submitted their proposals that they had a financial package? W. E1 ison: They thought they did but as you may recall there was some skepticism expressed with respect to the economics of the proposals. In addition Nick Jannotta & Associates indicated that all of the proposals were mtrginal. Despite the claims by the developers at that time, both the Commission and the staff had reservations about the quality of the proposals. Mr. N" tz: Most of these developers could go out and borrow money for around 16% and if they do that it is a cost factor added in with the entire project . So, they need some money with lower interest rates in that amount if the thing is going to work out, and this is the thing they haven't been able to do. Mr. N" tz: We have had for a few months now an intern but have found out that he will be leaving to attend his studies at Notre Pame. Derrick we are please to have had you here and we thank you for your wo k and hope that you have learned a few things. Derrick Campbell: I have always given Mrs. Ko ata one word.. "rewarding ". I can sumnarize my summer for working with Redevelopment people that I have met as being a ite rewarding. I thank the Commiss on for what they have done for 13 South Be #d Redevelopment Commission Special Neeting August 22, 1980 7. PRO SS REPORTS (continued) Mr. Campbell continues..... me a d as I have said before, it has been rewarding not only financially but ment lly and physically. In the physical aspe t of meeting people and I thank you for hat. Mr. imtz: Thank you Derrick. 8. NEXT COMMISSION MEETING The next regularly scheduled South Bend Redevelopment Commission Meeting will be held on September 5, 1980 at 10:00 A.M. 9. There being no further business to come before the Commission, Mr. Donaldson made a motion that the meeting be ad jou ed, seconded by Mr. Nimtz, and the motion was unanimously carried. The eeting was adjourned at 10:33 A.M. COM[ENTS BY MR. DERRICK CAMPBELL NEXT COMMISSION MEETING i Nimtz, esident Carl E1lisxecutive Director 14