HomeMy WebLinkAboutSoftware Licensing Purchase for Dynamics 365 Licenses – Dell, Inc.1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD >>,1a
SOUTH BEND. INDIANA 46601-1930
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
February 11, 2020
Mr. Mairin Ganey
Dell, Inc.
One Dell Way RR2C
Round Rock, TX 78682
RE: Software Licensing Purchase
Dear Mr. Ganey:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on February 11, 2020, approved the above
referenced agreement to complete the purchase of Dynamics 365 Licenses for finance and
operations in the amount of $146,127.60.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR
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OPINION OF PROGRAM ADMINISTRATOR* THAT MWBE GOAL SETTING UNDER
SOUTH BEND MUNICIPAL CODE CHAPTER 14.5 IS NOT REQUIRED
Date of Board of Public Works or Other Approving Body (Specify) Meeting:
Company or Vendor:��� )
City Department /-9y,�'_�
City Project Manager: �✓ �r' �....... !'t �` X:i,
"Total Expenditure for Contract:
Project. Name:.,,.....
Project Number:
Reason for Opinion of No Goal Setting: '� � e / ,
Additional Comments:
I hereby certify that the above project does not require goal setting under the terms of South
Bend's Inclusive Procurement and Contracting Ordinance #10693-19, as codified in Chapter 14.5
Article 2, Section 14.5-3 of the South Bend Municipal Code.
Si I d, urc
Michael Patton
Program Administrator
*Program Administrator means the person designated by and reporting directly to the Mayor to support the City's
inclusion, diversity, equity, and access goals.
Opinion of Program Administrator Form
OUT11INTER-OFFICE MEMORANDUM
Department of Innovation & Technology
, City of South Bend 227 W Jefferson Blvd
1865
TO: Board of Public Works, Linda Martin
CC: Daniel Parker, Benjamin Dougherty, Dan O'Connor
FROM: Matt Coats
SUBJECT: Purchase of Licenses for Dynamics Finance and Operations
DATE: 2/5/2020
Linda and Members of the Board,
We are submitting for approval the purchase of licenses for the City's Dynamics for Finance and
Operations (DFO) system in the amount of $146,127.6. We will be leveraging Dell Inc.'s QPA
with the State of Indiana to achieve the lowest attainable pricing for these licenses. Per our ELA
with Microsoft, we will be purchasing the licenses at the cost of the rest of their term instead of
on an annual basis. We will renew all DFO licenses near 8/31/2021.
These licenses are purchased in conjunction with the implementation of DFO with the
assistance of our implementation partner, Crowe LLP. With the purchase of these licenses, the
City will be ready to go live with the system on 4/1/2020.
Thank you,
Matt Coats
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 1/30/2020
Name Scott Matthew Coats Department Innovation & Technology
BPW Date 2/11/2020 Phone Extension 5817
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Review and Approval 1 or to Submittal to Board
DiversityCompliance ® Officer Name Michael Patton
and Inclusion ...._W..... .....
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�...� ....... Attorney Nam, ......._ . _.._� __� ����������....
BPW Attorne.—.....m.m. m......
y ® y e Clara McDaniels
Dept. Attorney ® Attorney Name Sandra Kennedy
Purchasing ® Michael Schmidt
Check the
Professional Services Agreement
Open Market Contract
❑ Bid Opening
❑ Quote Opening
0 Proposal Opening
❑ Chg. Order, No.
Other:
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Contract
F-1 Amendment/Addendum
❑ Bid Award
❑ Quote Award
E] C/O & PCA No.
E] Traffic Control
ltecLcir ed Information
All Submissions
Proposal
® Special Purchase, QPA
❑ Req. to Advertise
Reject Bids/Quotes
❑ PCA
E] Resolution
Ease./Encroach
❑ Title Sheel
Company or Vendor Name
DELL Inc.
Yes If Yes Approved by Purchasing
New Vendor
Z No
MBE/WBE Contractor
❑❑ MBE Completed E-Verify Form Attached
Nees
Project Name
................
Project Number
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FundingSource
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Account No.
279-0672-415.36-04
Amount
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1467.6
Terms of Contract
February 2— September� ���������—��� � rua
s. � . � ..?�'020 .....�.... 2021 _
Purpose/Description
This purchase will complete the purchase of licenses required for Dynamic: ic,
for Finance and Operations to go live on 4/1/2020.
For Orders Onl'__� .—
Amount of
❑
Increase $ ......
Decrease ($ )
Previous Amount
$
Increase
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Current Percent of Change:
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New Amount
$
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Total Percent of Change:
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Time Extension Amount:
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New Completion Date:
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