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Home My WebLink AboutRequest to Advertise - Request for Qualified Contractors for Lead Hazard Reduction Demonstration Grant through IHCDA State GrantBOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1/29/2020 Name Pam M earmm ................. Department DCI BPW Date 2/06/2020 Phone Extension 5845 u mnr r im wa, m^u uaammmimmmuuummmmmmmmmuuuuuuuuuuummuuuuuummumwi�wrr�n�n�,rrrm mwuwmi mo�mr�m�mm www�+ a 1 p vi Rcuired Prior to Submittal to Board ....��_�_....._..__.._.... Review and A � ��IT __.._...... .......�....._..._. ._....w �. .............. Diversity Compliance Officer Name Aladean DeRose and Inclusion Officer ... ............ .......... BPW AttorneyAttorney Name Clara McDaniels _. ..._... ... _............... ...mm...... ........... De.._ �. pt. Attorney Attorney Name Sandra Kennedy Purchasing Michael Schmidt 1.11G1.11 111G 11G111 .1.. .:.::...w:... �.,., .__..�:....._...::::.. .:...... . [� Professional Services Agreement Contract Open Market Contract ❑ Amendment/Addendum Bid Opening ❑ Bid Award Quote Opening ❑ Quote Award Proposal Opening ❑ C/O & PCA No. �j Chg. Order, No. ❑ Traffic Control Other: ivalified Bidders List Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ El Previous Amount Current Percent of Change New Amount Information J Proposal Special Purchase, QPA ® Req. to Advertise ❑ Title Sheei ❑ Reject Bids/Quotes PCA ❑ Resolution Ease./Encroach Yes If Yes, Approved by Purchasing .... F] No MBE Completed E-Verify Form Attached ElYes FJWBE No Qualified Contractors for Lead Hazard Reduction Demonstration Grant CDBG-Disaster Recovery and Lead Hazard Reduction funding through IHCDA State Grant Fund The purpose of this is to amend the list of pre -qualified contractors for the Lead Hazard Reduction Demonstration Grant (IHCDA), which seeks to perform lead hazard reduction work on 40 homes in the City in 2020. We seek to make this Bidder's List open continuously, to allow contractors to more easily participate. We have an advertisement requirement of 2 announcement's libl shed 1 week apart every 6 months. For Clyagge Qrders Only, Increase $ „ Decrease$ ........_ ) �.t.. Increase 0 Decrease %� __...a $ mmLL Increase Total Percent of Change: Decrease Time Extension Amount: z CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS REQUEST FOR QUALIFICATIONS Sealed Applications shall be received in the office of the Board of Public Works, 13th Floor, County City Building, Room 1316, South Bend, Indiana, for: QUALIFIED CONTRACTORS FOR LEAD HAZARD REDUCTION DEMONSTRATION GRANT SUMMARY: The Board of Public Works of the City of South Bend ("City"), on behalf of the Department of Community Investment and the Indiana Housing & Community Development Authority ("IHCDA") is soliciting applications from qualified vendors to serve as preferred vendors for its Lead Hazard Reduction Demonstration Grant Program. Project description: The City is authorized under No. 4755-18 of Common Council of the City of South Bend Resolution No. 4755-18 to offer this Lead Hazard Reduction Demonstration Grant Program to control or eliminate lead hazards in properties owned or leased by low-income households. It is the purpose of this request to establish a list of qualified vendors who will lead hazard reduction work at the rates established herein. This is for one of two grants addressing lead -based paint that the City has received that have the same requirements. Vendors who are interested in participating in both grants they should indicate in their application that they wish to participate in both grants. The Board will open the applications at the next Board of Public Works Meeting, Ste. 1308, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601. Representatives of the City will review the applications and notify vendors if they have been accepted into the program pursuant to the terms below. Applications must meet the minimum specifications. There is no scoring matrix as all vendors whose applications meet the minimum specifications and who meet and accept the conditions will be accepted into the program. The successful applicants shall comply with the City's ordinance and all other federal, state, and local laws and regulations governing nondiscrimination in employment. The City reserves the right to accept, negotiate scope, or reject any or all applicants. Complete instructions are available for download by visiting the City of South Bend's web page at www.sou.t, bendin, ov: X Click on "Business Resources" X Click on "City Contracts — Invitations to Bid" X Click on "Request for Proposals, Vehicles, Equipment and Miscellaneous Bids" X Click on `Bid/Proposal Interest Form" and register your company to receive updated information X Select specification to download X Print the specification or save it to your computer CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS REQUEST FOR QUALIFICATIONS Sealed Applications shall be received the office of the Board of Public Works, 13th Floor, County City Building, Room 1316, South Bend, Indiana, for: QUALIFIED CONTRACTORS FOR LEAD HAZARD REDUCTION DEMONSTRATION GRANT SUMMARY: The Board of Public Works of the City of South Bend ("City"), on behalf of the Department of Community Investment and the Indiana Housing & Community Development Authority ("IHCDA") is soliciting applications from qualified vendors to serve as preferred vendors for its Lead Hazard Reduction Demonstration Program. Project description: The City is authorized under Resolution No. 4755-18 of Common Council of the City of South Bend to offer this Lead Hazard Reduction Program to control or eliminate lead hazards in properties owned or leased by low-income households. It is the purpose of this request to establish a list of qualified vendors who will perform lead hazard reduction work at the rates established herein. This is for one of two grants addressing lead -based paint that the City has received that have the same requirements. Vendors who are interested in participating in both grants they should indicate in their application that they wish to participate in both grants. The Board will open applications each Board of Public Works Meeting, Ste. 1308, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601. Representatives of the City will review the applications and notify vendors if they have been accepted into the program pursuant to the terms below. Applications must meet the minimum specifications as provided herein. There is no scoring matrix as all vendors whose applications meet the minimum specifications and who meet and accept the following conditions will be accepted into the program. Qualified Applicants must meet and accept the following conditions: Requirements: • A copy of the State of Indiana Abatement Contractor License must be included. • Copies of all individuals valid state licenses for lead abatement workers & supervisors. • One-year warranty on work • Company safety manual must be followed. • Must be an EPA approved Renovation, Repair and Painting certified firm. • Must follow South Bend City Standards including materials • Bills must be delivered to Suite 1400S, County -City Building 227 W. Jefferson Blvd. 46601 by the 5th of the following month after work performed under the program • Proof of Commercial General Liability Insurance per Person in the amount of $50,000; and • Proof of Commercial General Liability Insurance per Occurrence in the amount of $1,000,000; and • Worker's Compensation Insurance. • No contract award may be made to parties listed on the government -wide exclusions in the System for Award Management (SAM) or Federal Awardee Performance and Integrity Information System (FAPIIS). • Copies of any contractor licenses (plumbing, electrical, etc.). • A list of any sub -contractors that would be used.