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HomeMy WebLinkAbout01282020 Board of Public Works MeetingAGENDA REVIEW SESSION JANUARY 23, 2020 13 Therese J. orau, Member J rd n V. Gatbk Member R. Molnar, Member ATT ST: s Li da M. Martin, berk REGULAR MEETING JANUARY 28, 2020 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, January 28, 2020, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, and Jordan Gathers present. Board Members Therese Dorau and Joseph Molnar joined the meeting at 9:33 a.m. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on January 9, 14, and 21, 2020, were approved. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — FIRE STATION NOS. 3 AND 6 ABATEMENT — PROJECT NO. 118-047A (FIRE OTHER PROFESSIONAL SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: CLEAN AIR ENVIRONMENTAL SERVICES, INC. 64433 State Road 23 North Liberty, IN 46554 Quotation was submitted by Rick Cavinder Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was completed. QUOTATION: $7,900 SPECIALTY SYSTEMS OF SOUTH BEND, INC. 24501 Research Dr. South Bend, IN 46628 Quotation was submitted by Chad M. Taylor Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was completed. QUOTATION: $17,535 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Ms. Alicia Czarnecki, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Clean Air Environmental Services, Inc. in the amount of $7,900. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract be approved as outlined above. Ms. Dorau seconded the motion, which carried. REGULAR MEETING JANUARY 28, 2020 14 AWARD BIDS — VENUES PARKS AND ARTS 2020 CHEMICAL SUPPLY VARIOUS VPA MAINTENANCE FUNDS) Mr. Patrick Sherman, Venues, Parks, and Arts advised the Board that on January 14, 2020, bids were received and opened for the above referenced chemicals. After reviewing those bids, Mr. Sherman recommended that the Board award the contracts to the following lowest responsive and responsible bidders for each chemical in unit prices as submitted: a) Harrell's, LLC b) Site One Landscape Supply c) Advanced Turf Solutions, Inc. d) Target Specialty Products e) Mark Farm Supply, Inc. fj Cleveland C. Cleary Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bids be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE BID AWARD EXTENSION — TWO (2) MORE OR LESS 2019 OR NEWER TANDEM AXLE STAINLESS STEEL MULTI -USE DUMP TRUCKS - SPEC V STREET DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on October 22, 2019, bids were received and opened for the above referenced trucks. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Truck Centers, Inc., 1011 W. Sample St., South Bend, IN 46619. Mr. Hudak is now requesting to extend the bid award of December 10, 2019, for two (2) additional dump trucks in the amount of $472,218 for the Base Bid plus all Alternates. He noted the wording in the specs included agreement to extend bid prices if requested. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid award be extended. Ms. Dorau seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — RIVERWALK FROM BEYER STREET TO HOWARD PARK — PROJECT NO 117-083A (PARK BOND D INSURANCE FUND REDA 1 UF Mr. Scott Kreeger, Engineering, advised the Board that on December 10, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, in the amount of $3,199,000, subject to funding. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS — SALE OF CITY OWNED PROPERTY 901 E. MINER ST. In a memorandum to the Board, Mr. Andrew Netter, Community Investment, requested permission to reject all bids for the above referenced property noting the Northeast Neighborhood area is in the planning process and this property needs to be held onto until completed. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. AWARD QUOTATION AND APPROVE CONTRACT MAIN STREET CULVERT INLET — PROJECT NO. 120-016 (SEWER CONTRACTUAL) Mr. Scott Kreeger, Engineering, advised the Board that on January 14, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. I Ph. St, Niles, MI 49120, in the amount of $12,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 13 — HOWARD PARK REDEVELOPMENT & ST. LOUIS BLVD. IMPROVEMENTS — PROJECT NO. 117-047B PARK BOND RETIF REGIONAL CITIES & CUMULATIVE CAPITAL) 10ZRINWINAUNXWN JANUARY 28, 2020 15 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 13 on behalf of Larson -Danielson Construction Co. Inc., 302 Tyler St., LaPorte, IN 46350, indicating the contract amount be increased by $40,441.13 for a new contract sum, including this Change Order, in the amount of $18,874,099.28. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — COLFAX WATER WORKS BUILDING REPAINTING — PROJECT NO. 118-055 (WATER WORKS BUILDING REPAIR AND MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Facelift Painting & Powerwashing, 133 S. Truesdale, Youngstown, OH 44506 indicating the contract amount be increased by one -hundred, thirty-seven (137) days with a new completion date of November 4, 2019. Also submitted was the Project Completion Affidavit indicating this new final cost of $19,153.85. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — WATER WORKS NORTH PUMPING STATION WELL REPLACEMENT — PROJECT NO. 117-031R (WATER WORKS) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Peerless Midwest Inc., 55860 Russell Industrial Pkwy., Mishawaka, IN 46545, for the above referenced project, indicating a final cost of $547,558.72. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 03-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.03-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3, and is authorized to transfer such property to another governmental entity pursuant to Indiana Code Section 36-1-11- 8; and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission"), exists and operates pursuant to Indiana Code Section 36-7-14 (the "Act"); and WHEREAS, the Board owns six (6) parcels of real property in the City on Portage Avenue at its intersection with Rex Street, commonly known as 808 N Portage Avenue, and more particularly described on Exhibit A (the "Property"); and WHEREAS, pursuant to declaratory resolutions previously adopted and amended from time to time, the Commission has declared a certain area of the City known as the "River West Development Area" as a redevelopment area and an allocation area under the Act and approved an economic development plan for the Area; and WHEREAS, the Commission desires to obtain title to the Property to encourage the redevelopment of the property commonly known as the former Ward Baking. Co, building and for any other purpose authorized by the Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby approves the conveyance of the Property to the Commission in accordance with Indiana Code Section 36-1-11-8. REGULAR MEETING JANUARY 28, 2020 16 2. The President and Clerk of the Board are authorized and instructed to execute and attest, respectively, a quit claim deed in substantially the form attached hereto as Exhibit B, conveying all of the Board's right, title, and interest in the Property to the Commission. 3. The Board authorizes David Relos or Andrew Netter of the City's Department of Community Investment to present for recordation in the Office of the Recorder of St. Joseph County, Indiana, the deed conveying the Property to the Commission, as well as to execute any other document necessary to affect the Board's conveyance to the Commission. 4. This Resolution will be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2020, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 04-2020 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND BOARD OF PARK COMMISSIONERS Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.04-2020 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND BOARD OF PARK COMMISSIONERS WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of real property owned by the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3; and is authorized to transfer such property to another governmental entity pursuant to Indiana Code Section 36-1-11-8; and WHEREAS, the South Bend Board of Park Commissioners (the "Park Board") exists and operates pursuant to Ind. Code 36-10-3 and 36-10-4; and WHEREAS, the Board holds certain real property located in the City and comprising a portion of the land and improvements known as Howard Park, as more particularly described on Exhibit A (the "Property"); and WHEREAS, the Park Board desires to obtain the Property for park purposes; and WHEREAS, the Park Board will adopt a Resolution accepting the BPW's transfer of the Property in accordance with Ind. Code 36-10-3-18(a); and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board approves the conveyance of the Property to the Park Board in accordance with Indiana Code Section 36-1-11-8. 1 1 1 REGULAR MEETING JANUARY 28, 2020 17 2. The President and Clerk of the Board are authorized and instructed to execute and attest, respectively, a quit claim deed in the form attached hereto as Exhibit B conveying all of the Board's right, title, and interest in the Property to the Park Board. 3. The Board authorizes David Relos or Andrew Netter of the City's Department of Community Investment to, present for recordation in the Office of the Recorder of St. Joseph County, Indiana, the deed conveying the Property to the Park Board, as well as to execute any other document necessary to affect the Board's conveyance to the Park Board. 4. This Resolution will be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on January 28, 2020 at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 05-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.05-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 28, 2020, Assistant Chief, Training John Corthier retired from the South Bend, Indiana, Fire Department after forty-one (41) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Assistant Chief John Corthier has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. REGULAR MEETING JANUARY 28, 2020 18 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2020, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 06-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.06-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 28, 2020, Fire Marshall, Federico Rodriguez retired from the South Bend, Indiana, Fire Department after forty-eight (48) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Fire Marshall Federico Rodriguez has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and REGULAR MEETING JANUARY 28, 2020 19 I WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2020, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional Angeles Consultant for Pathways $69,000 Maradik/Dorau Services Gonzalez Workforce Program (EDIT) Agreement Contract Rebuilding Subsidize the Cost of $143,281 Maradik/Dorau Together, St. Providing Moderate (CDBG) Joseph Repairs for Low - County, Inc. Moderate Income Homeowners Special CDW Renewal of Subscription $35,205.15 Maradik/Dorau Purchase* Government for Adobe Licensing per (IT Operations) I.C. 5-22-10-7 Professional American Structural Engineering $5,850 Maradik/Dorau Services Structurepoint Services for Walker Field (VPA Agreement Inc. Park Shelter House Operations) Second MPinsky, Implement CDFI $150,000 Maradik/Dorau Amendment LLC d/b/a/ Friendly South Bend (Redevelopment to Five/Four Contract Board and General Professional Advisors additional Program (Pokagon) Services Management Agreement Amendment SmithGroup Seitz Park NTE $69,500 Maradik/Dorau No 2 to Inc. Reconstruction (Park Bond) Professional Administration Services Agreement Grant for Neil and Easement Grants for N/A Maradik/Dorau Temporary Barbara Installation of Storm REGULAR MEETING JANUARY 28, 2020 20 Easement Andrews Sewer at Sampson and and Grant for Overlook Ct. Permanent Easement Amendment DLZ Indiana Design Modifications for $53,523 Maradik/Dorau No. 3 to LLC. Two Way Conversion of (WWDA TIF) Professional Colfax Ave Services Agreement tiuorney iviclianieis noted this was originally submitted a s a QPA which was incorrect and was changed to a Special Purchase, falling under I.C. 5-22-10-7. She added this is being approved for one (1) renewal only. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT - TRANSPO Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from Amy Hill, South Bend Public Transportation Corporation (TRANSPO) for the purpose of installing bus shelters, garbage cans, and bike racks in various locations throughout the city. The encroachments shall remain in the right of way until such a time as the Board of Public Works of the City of South Bend shall determine that such encroachments are in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. Mr. Gilot noted he had confirmation from Engineering that TRANSPO would be emptying the trash cans and would have a 2' set -back from the curb on all of their installations. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control device requests were approved: APPLICANT: Trisha Carrico RENEWAL: Handicapped Accessible Parking Space Permit No.1 LOCATION: East Side of Lafayette Blvd., North of Jefferson Blvd. REMARKS: All criteria have been met APPLICANT: Donna Donlin-Sriver RENEWAL: Handicapped Accessible Parking Space Permit No. 2 LOCATION: East Side of Lafayette Blvd., North of Jefferson Blvd. REMARKS: All criteria have been met APPLICANT: David Burgoyne RENEWAL: Handicapped Accessible Parking Space Permit No. 3 LOCATION: North Side of Jefferson Blvd., East of Lafayette Blvd. REMARKS: All criteria have been met APPLICANT: Barbara Savely RENEWAL: Handicapped Accessible Parking Space Permit No. 4 LOCATION: North Side of Jefferson Blvd., East of Lafayette Blvd. REMARKS: All criteria have been met APPLICANT: Jean Samolczyk RENEWAL: Handicapped Accessible Parking Space Permit No. 5 LOCATION: East Side of Lafayette Blvd., North of Jefferson Blvd. REMARKS: All criteria have been met NEW INSTALLATION AND RELOCATION: 30 MPH Speed Limit Signs LOCATIONS: Boland Dr. between Portage Ave. and Riverside Drive REMARKS: All criteria have been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into 1 1 F�' REGULAR MEETING JANUARY 28, 2020 21 I public sanitary sewer system of the City, to provide sanitary sewer service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Tom Jones, 53180 Poppy Rd, South Bend, IN 46628 1. 53180 Poppy Rd — Sewer (Key No.021-1152-5897) Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Steve Carlisle Occupancy Approved January 15, 2020 Steve Carlisle Contractor Approved January 15, 2020 Ms. Maradik made a motion that the bond's approval as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,296,037.65 01/28/2020 U.S. Bancorp, U.S. Bank National Assoc.; Requisition No. 23; Hoosier Equipment $95,914 12/30/2019 St. Joseph County Housing Consortium $10,500.14 07/17/2020 St. Joseph County Housing Consortium $5,062.86 01/17/2020 St. Joseph County Housing Consortium $7,409 01/17/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Huey Schoby thanked the city for opening up Jefferson Blvd. for the Martin Luther King Jr. walk. He requested an update on his request that Martin Luther King Jr. Blvd. be moved from U.S. 31, a State highway, to Michigan St. in front of the Morris Performing Arts Center. Mr. Gilot noted he had responded previously with a letter to Mr. Schoby and questioned if he received that. Mr. Schoby stated he had but the response was not satisfactory to the community. He noted the previous Mayor stood in front of the public and announced the street naming, but he was not representing the 900 community members requesting the change. He suggested the members of the group doing the study were not representative of the community. Mr. Schoby presented Mr. Gilot with a memo from him to the City and the Mayor outlining his request for the change. Mr. Gilot noted it was dated prior to his letter responding to Mr. Schoby, but he would take it under advisement. Mr. Gilot explained the Board is not authorized to make a decision on his request. He stated we love and respect you, but Mayor Pete had a large group of community members do a one (1) year study on the renaming and the outcome of that study must be respected. He noted the Board will take Mr. Schoby's request under advisement with the new Mayor. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS REGULAR MEETING JANUARY 28, 2020 22 6� �� Gary A. Gilot, President Elizabeth A. Maradik, Member i Member V. Gathers, member Molnar, Member TTEST: 4ind::a?�M—. Martin,�Ierk� 1 1