HomeMy WebLinkAboutRDC Packet 2.6.20South Bend Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, Indiana
Agenda
Regular Meeting, February 6, 2020 – 9:30 a.m.
227 W. JEFFERSON BLVD., 1300 SOUTH BEND, INDIANA
1.Roll Call
2.Approval of Minutes
A.Minutes of the Regular Meeting of Thursday, January 23, 2020
3.Approval of Claims
A.Claims Submitted February 6, 2020
4.Old Business
5.New Business
A.River West Development Area
1.Resolution No. 3516 (Accepting Transfer of Property from BPW 6 parcels Portage
and Rex)
B.River East Development Area
1.Budget Request (Kernan Trail)
6.Progress Reports
A.Tax Abatement
B.Common Council
C.Other
7.Next Commission Meeting:
Thursday, February 27, 2020 9:30 am
8.Adjournment
NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
South Be n d
Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, IN
SOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
January 23, 2020
9:30 a.m. 227 West Jefferson Boulevard
Presiding: Marcia Jones, President South Bend, Indiana
The meeting was called to order at 9:48 a.m.
1.ROLL CALL
Members Present: Marcia Jones, President
Don Inks, Vice-President
Quentin Phillips, Secretary
Members Absent: Gavin Ferlic, Commissioner
Lesley Wesley, Commissioner
Legal Counsel: Sandra Kennedy, Esq.
Redevelopment Staff: David Relos, RDC Staff
Mary Brazinsky, Board Secretary
Others Present: Tim Corcoran
Michael Divitia
Kara Boyles
Charlotte Brach
DCI
DCI
Engineering
Engineering
ITEM: 2A
South Bend Redevelopment Commission Regular Meeting – January 23, 2020
2.Approval of Minutes
•Approval of Minutes of the Regular Meeting of Thursday, January 9, 2020
Upon a motion by Vice-President Inks, seconded by Secretary Phillips, the
motion carried unanimously, the Commission approved the minutes of the
regular meeting of Thursday, January 9, 2020.
3.Approval of Claims
•Claims Submitted January 23, 2020
Upon a motion by Vice-President Inks, seconded by Secretary Phillips, the
motion carried unanimously, the Commission approved the claims submitted on
Thursday, January 23, 2020.
4.Old Business
5.New Business
*NOTE: No one from the public attended this meeting, therefore, there was no
public comment on any agenda item.
South Bend Redevelopment Commission Regular Meeting – January 23, 2020
A.River West Development Area
1.Resolution No. 3515 (Setting the Disposition Offering Price 3315 William
Richardson Court)
Mr. Relos presented Resolution No. 3515 (Setting the Disposition Offering Price
3315 William Richardson). This Resolution sets the disposition offering price for
the aforementioned property at $169,000, which is the average of two appraisals
for a little over 7 acres. This property is located at the northwest part of the City,
between Bendix and the bypass north of Cleveland in an older industrial part of
the City. Commission approval is requested.
Upon a motion by Vice-President Inks, seconded by Secretary Phillips, the
motion carried unanimously, the Commission approved Resolution No. 3515
(Setting the Disposition Offering Price 3515 William Richardson) submitted on
Thursday, January 23, 2020.
2.Approval of Bid Specifications and Design Considerations (3515 William
Richardson)
Mr. Relos presented the Approval of Bid Specifications and Design Considerations
for 3515 William Richardson. The Bid Specifications outline the uses and
development requirements that will be considered for this site. Commission
approval is requested.
Upon a motion by Vice-President Inks, seconded by Secretary Phillips, the
motion carried unanimously, the Commission approved Approval of Bid
Specifications and Design Considerations (3515 William Richardson) submitted
on Thursday, January 23, 2020.
3.Request to Advertise (3515 William Richardson)
Mr. Relos presented a Request to Advertise (3315 William Richardson). This
disposition property will be advertised in the South Bend Tribune on January 31
and February 7, 2020. Commission approval is requested.
Upon a motion by Vice-President Inks, seconded by Secretary Phillips, the
motion carried unanimously, the Commission approved Request to Advertise
(3515 William Richardson) submitted on Thursday, January 23, 2020.
4.Budget Request (Lincolnway West / Olive Streetscape Engineering)
Mr. Davita presented a Budget Request (Lincolnway West / Olive Streetscape
Engineering). This is a project budget of $145,000 in River West TIF. The project
for Lincolnway West Streetscapes starting at Olive Street. This is part of the West
Side Main Streets revitalization plan; the City proposes to make further
streetscape improvements to Lincolnway West to create an environment more
inviting to commercial and residential investment. In the neighborhood node at
Olive Street, curbs, sidewalks, and driveway approaches will be replaced as
necessary. Street trees and decorative lighting will be added. Street pavement,
traffic signals, bicycle facilities, water main, and storm sewer will be evaluated for
improvement. Engineering work will proceed through 2020. Tentatively, subject
South Bend Redevelopment Commission Regular Meeting – January 23, 2020
to available funding, construction would begin in Spring 2021 and end in one
season. Commission approval is requested.
Upon a motion by Vice-President Inks, seconded by Secretary Phillips, the
motion carried unanimously, the Commission approved Budget Request
(Lincolnway West Streetscape (Olive) Engineering) submitted on Thursday,
January 23, 2020.
5.Budget Request (Olive Street)
Ms. Boyles presented a Budget Request (Olive Street). Commission approval is
requested. This is a request for $1.5M for an Olive street reconstruction project.
This is a federal LPA project. We have been planning the project since initiation in
2014. Typically, LPA projects are 80/20 funded. This is for up to 80% of the
project. We requested at Macog initiation of the planning for three different
projects in 2013/2014. They all hit in this fiscal year as construction projects. We
have been moving them through preliminary engineering, right-of-way, acquisition
and construction phase; a lengthy process through the federal operation. We
have already bid the first of the three projects, Bendix. We will be doing Corby-
Rockne and Olive will be number three. Once the obligated amount that Macog
gives us in a fiscal year, about $7M gets used up in the fiscal year, means the last
project may not see 80% federal funding. This can be controlled by good planning
but there have been changes over the years. When Olive road construction
project was scoped in 2014, it was scoped as a simple resurfacing of milling and
refilling the pavement. Now the elements of the project are a complete streets
project where we have a road diet from four lane section to two lanes in each
direction with center left turn lane. These are shorter lanes with an eight-foot
shared lane for pedestrian and bicycle access with a parking lane on the westside
for a certain area between Ewing and Calvert. It will be a beautiful streetscape
once complete. When we brought this project to Macog in 2014 we estimated
$2.5M. Today the cost is $4.3M. This will make our cost share approximately
65/35. This is the right decision for the City with future maintenance costs. It is
quite possible we will not need $1.5M depending how bid prices come in. This is
the buffer to afford the project.
Upon a motion by Secretary Phillips, seconded by Vice-President Inks, the
motion carried unanimously, the Commission approved Budget Request (Olive
Street) submitted on Thursday, January 23, 2020.
6.Certificate of Completion (Portage Firehouse)
Mr. Relos presented a Certificate of Completion (Portage Firehouse). This is for
the old Portage Avenue firehouse. In May of 2017 the Commission entered into a
Real Estate Purchase Agreement with the highest bidder. They had to spend a
minimum of $115,000 within 36 months. They have spent well over that amount.
This will release any reversionary interest the Commission has in the property.
The item will be recorded. Commission approval is requested.
Upon a motion by Vice-President Inks, seconded by Secretary Phillips, the
motion carried unanimously, the Commission approved a Certificate of
Completion (Portage Firehouse) submitted on Thursday, January 23, 2020.
South Bend Redevelopment Commission Regular Meeting – January 23, 2020
7.Budget Request (Elwood & Portage Streetscape)
Mr. Corcoran presented Budget Request (Elwood & Portage Streetscape). This is
another streetscape improvement project. We are looking for a $200,000 budget
for infrastructure project engineering work. The need for the streetscape
improvements were identified as part of the Elwood/Portage neighborhood
visioning process that was completed in 2018. The work is anticipated to be
completed in conjunction with AEP’s new substation and corresponding
underground transmission lines along Elwood Avenue. This will start the
engineering work towards the improvements. We will work with AEP as they will
be tearing up a portion of the street. Elwood is in bad shape. The project will give
a better streetscape feel along Muessel Park and the shopping plaza area with
better pedestrian access. Commission approval is requested.
Upon a motion by Secretary Phillips, seconded by Vice-President Inks, the
motion carried unanimously, the Commission approved Budget Request
(Elwood & Portage Streetscape) submitted on Thursday, January 23, 2020.
6.Progress Reports
A.Tax Abatement
B.Common Council
C.Other
7.Next Commission Meeting:
Thursday, February 6, 2020, 9:30 a.m.
8.Adjournment
Thursday, January 23, 2020, 10:09 a.m.
David Relos, Property Development Manager Marcia Jones, President
ITEM: 3A
ITEM: 5A1
RESOLUTION NO. 3516
A RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
ACCEPTING THE TRANSFER OF REAL PROPERTY FROM
THE SOUTH BEND BOARD OF PUBLIC WORKS
WHEREAS, the South Bend Redevelopment Commission (the “Commission”) is the
governing body of the City of South Bend, Indiana (the “City”), Department of Redevelopment
and exists and operates pursuant to Indiana Code Section 36-7-14 (the “Act”); and
WHEREAS, the South Bend Board of Public Works (the “Board”) exists and operates
pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City pursuant to
Indiana Code Section 36-9-6-3, and is authorized to transfer such property to another
governmental entity pursuant to Indiana Code Section 36-1-11-8; and
WHEREAS, the Board owns six (6) parcels of real property in the City on Portage
Avenue at its intersection with Rex Street, commonly known as 808 N Portage Avenue, and
more particularly described on Exhibit A (the "Property"); and
WHEREAS, pursuant to declaratory resolutions previously adopted and amended from
time to time, the Commission has declared a certain area of the City known as the “River West
Development Area” as a redevelopment area and an allocation area under the Act and approved
an economic development plan for the Area; and
WHEREAS, the Commission desires to obtain title to the Property to encourage the
redevelopment of the property commonly known as the former Ward Baking. Co. building and
for any other purpose authorized by the Act; and
WHEREAS, the Board approved the conveyance of the Property pursuant to its
Resolution 03-2020 at its regular meeting held on January 28, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND
REDEVELOPMENT COMMISSION AS FOLLOWS:
1.The Commission hereby accepts the conveyance of the Property from the Board
pursuant to I.C. 36-1-11-8 in the form of a quit claim deed substantially similar to the document
attached hereto as Exhibit B, conveying all of the Board’s right, title, and interest in the Property
to the Commission.
2.The Commission authorizes David Relos or Andrew Netter of the City’s
Department of Community Investment to act on behalf of the Commission in presenting the deed
for recordation in the Office of the Recorder of St. Joseph County, Indiana and executing any
other document necessary to affect the Commission’s acceptance of the Property.
3.This Resolution will be in full force and effect upon its adoption by the
Commission.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
February 6, 2020, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend,
Indiana 46601.
SOUTH BEND REDEVELOPMENT
COMMISSION
______________________________
Marcia I. Jones, President
ATTEST:
______________________________
Quentin M. Phillips, Secretary
EXHIBIT A
Legal Description
PARCEL I: All of Lot Numbered Thirty-Four (34) as shown on the recorded Second Plat of
Shetterley Place Addition to the City of South Bend, Indiana, EXEPTING THEREFROM the
following described tract, viz: Beginning at the Northwest corner of said Lot 34 (which place of
beginning is the point of intersection of the Easterly line of Portage Avenue with the South line
of Rex Street in said City as platted); thence East along the North line of said Lot 34, a distance
of 111 feet, more or less; to the East line of a tract of land conveyed to Standard Oil Company by
deed recorded in Deed Record 163, page 174 of the records of St. Joseph County, Indiana;
thence Southerly along the East line of the land conveyed to Standard Oil Company by said deed
a distance of 17 feet; thence Southwesterly along the line of the land conveyed to Standard Oil
Company a distance of 75 feet to the Easterly line of Portage Avenue at a point 89 feet
Southeasterly from the place of beginning; thence Northwesterly along the said Easterly line of
Portage Avenue, a distance of 89 feet to the place of beginning.
Parcel No. 018-1059-2489
PARCEL II: Lot Numbered Thirty-five (35) as shown on the recorded Second Plat of Shetterley
Place Addition to the City of South Bend.
Parcel No. 018-1059-2490
PARCEL III: Lot Numbered Thirty-six (36) as shown on the recorded Second Plat of Shetterley
Place Addition to the City of South Bend.
Parcel No. 018-1059-2491
PARCEL IV: Lot Numbered Thirty-seven (37) as shown on the recorded Second Plat of
Shetterley Place Addition to the City of South Bend.
Parcel No. 018-1059-2492
PARCEL V: Lot Numbered Seven (7) as shown on the recorded Plat of Charles E. Smith's
Subdivision of Lots Numbered 38, 39, 40, and 41 of Shetterly Place Second Plat in the City of
South Bend.
Commonly known as 808 N Portage Avenue, South Bend, Indiana
Parcel No. 018-1059-2505
PARCEL VI: Beginning at a point 11 feet Southeasterly from the Northwesterly corner of Lot
Numbered Thirty-four (34) of the Second Plat of Shetterley Place Addition to the City of South
Bend and on the Northeasterly line of Portage Avenue, as said Northeasterly line was located on
April 20, 1920, thence Southerly along the Northeasterly line of Portage Avenue, as said
Northeasterly line was located on April 20, 1920, 78 feet; thence Northeasterly along a line at
right angles with said Easterly line of Portage Avenue, 75 feet; thence Northerly 17 feet to a
point on the South line of Rex Street as said South line was located on April 20, 1920, 111 feet
East of the Northwesterly corner of said lot; thence West along the South line of Rex Street, as
said South line was located on April 20, 1920, 100 feet to a point 11 feet East of the
Northwesterly corner of Lot Numbered 34; thence Southeasterly to the place of beginning.
Parcel No. 018-1059-2488
EXHIBIT B
Form of Quit Claim Deed
RETURN TO: AUDITOR’S RECORD
City of South Bend TRANSFER NO.
227 W Jefferson Blvd., Ste 1400S TAXING UNIT
South Bend, IN 46601 KEY NOS. 018-1059-2488
018-1059-2489
018-1059-2490
018-1059-2491
018-1059-2492
018-1059-2505
QUIT CLAIM DEED
THIS INDENTURE WITNESSETH THAT the Civil City of South Bend, Indiana, acting by and through
its Board of Public Works (the “Grantor”) CONVEYS AND QUIT CLAIMS TO the Department of
Redevelopment of the City of South Bend, for the use and benefit of its Department of Redevelopment,
by and through its governing body, the South Bend Redevelopment Commission (the “Grantee”), for and
in consideration of Ten Dollars ($10.00) and other good and valuable consideration, the receipt of which
is hereby acknowledged, the real estate located in St. Joseph County, Indiana, commonly known as 808 N
Portage Avenue, South Bend, Indiana, which is more particularly described on Exhibit A (the
“Property”).
Grantor hereby conveys the Property subject to all covenants, restrictions, easements, and other matters of
record.
The undersigned persons executing this Quit Claim Deed on behalf of the Grantor represent and certify
that each has been fully empowered and authorized to execute this Quit Claim Deed and that all action
necessary to complete this conveyance on Grantor’s behalf has been duly taken.
[Signature page follows.]
Dated this _____ day of January 2020.
GRANTOR:
Civil City of South Bend, Indiana,
acting by and through its
Board of Public Works
By:
Gary A. Gilot, President
ATTEST:
_______________________________________
Linda M. Martin, Clerk
STATE OF INDIANA )
) SS:
ST. JOSEPH COUNTY )
Before me, the undersigned, a Notary Public for and in said County and State this _____ day of
January, 2020, personally appeared Gary A. Gilot and Linda M. Martin, known to me to be, respectively,
as the President and Clerk of the City of South Bend, Indiana, Board of Public Works, the Grantor named
herein, and acknowledged the execution of the foregoing Quit Claim Deed, being authorized by
Resolution 03-2020 of the City of South Bend, Indiana, Board of Public Works so to do.
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal.
, Notary Public
Resident of St. Joseph County, Indiana
Commission expires:
I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document,
unless required by law. Sandra L. Kennedy
Prepared by Sandra L. Kennedy, Assistant City Attorney, 1200 S. County-City Building, 227 W. Jefferson Blvd., South Bend,
Indiana 46601
EXHIBIT A
Legal Description
PARCEL I: All of Lot Numbered Thirty-Four (34) as shown on the recorded Second Plat of
Shetterley Place Addition to the City of South Bend, Indiana, EXEPTING THEREFROM the
following described tract, viz: Beginning at the Northwest corner of said Lot 34 (which place of
beginning is the point of intersection of the Easterly line of Portage Avenue with the South line
of Rex Street in said City as platted); thence East along the North line of said Lot 34, a distance
of 111 feet, more or less; to the East line of a tract of land conveyed to Standard Oil Company by
deed recorded in Deed Record 163, page 174 of the records of St. Joseph County, Indiana;
thence Southerly along the East line of the land conveyed to Standard Oil Company by said deed
a distance of 17 feet; thence Southwesterly along the line of the land conveyed to Standard Oil
Company a distance of 75 feet to the Easterly line of Portage Avenue at a point 89 feet
Southeasterly from the place of beginning; thence Northwesterly along the said Easterly line of
Portage Avenue, a distance of 89 feet to the place of beginning.
Parcel No. 018-1059-2489
PARCEL II: Lot Numbered Thirty-five (35) as shown on the recorded Second Plat of Shetterley
Place Addition to the City of South Bend.
Parcel No. 018-1059-2490
PARCEL III: Lot Numbered Thirty-six (36) as shown on the recorded Second Plat of Shetterley
Place Addition to the City of South Bend.
Parcel No. 018-1059-2491
PARCEL IV: Lot Numbered Thirty-seven (37) as shown on the recorded Second Plat of
Shetterley Place Addition to the City of South Bend.
Parcel No. 018-1059-2492
PARCEL V: Lot Numbered Seven (7) as shown on the recorded Plat of Charles E. Smith's
Subdivision of Lots Numbered 38, 39, 40, and 41 of Shetterly Place Second Plat in the City of
South Bend.
Commonly known as 808 N Portage Avenue, South Bend, Indiana
Parcel No. 018-1059-2505
PARCEL VI: Beginning at a point 11 feet Southeasterly from the Northwesterly corner of Lot
Numbered Thirty-four (34) of the Second Plat of Shetterley Place Addition to the City of South
Bend and on the Northeasterly line of Portage Avenue, as said Northeasterly line was located on
April 20, 1920, thence Southerly along the Northeasterly line of Portage Avenue, as said
Northeasterly line was located on April 20, 1920, 78 feet; thence Northeasterly along a line at
right angles with said Easterly line of Portage Avenue, 75 feet; thence Northerly 17 feet to a
point on the South line of Rex Street as said South line was located on April 20, 1920, 111 feet
East of the Northwesterly corner of said lot; thence West along the South line of Rex Street, as
said South line was located on April 20, 1920, 100 feet to a point 11 feet East of the
Northwesterly corner of Lot Numbered 34; thence Southeasterly to the place of beginning.
Parcel No. 018-1059-2488
Redevelopment Commission Agenda Item
DATE: February 5, 2020
FROM: Kara Boyles, City Engineer
SUBJECT: Budget Request – Riverwalk from Beyer Street to Howard Park (Governor Kernan
Park Trail)
Which TIF? (circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: Obligate budget for the construction of the improvements for the Riverwalk in
the amount of $340K.
Specifics: The Riverwalk from Beyer Street to Howard Park project is part of the My South Bend
Parks and Trails master plan, a holistic overhaul of the parks system designed to
fundamentally transform access to shared spaces in our city. This project includes the
installation of a 10’ multiuse trail with new streetlights adjacent to Northside Boulevard,
repair and replacement of sections of the retention wall damaged by the 2018 flooding
event, and removal of the lower walkway along the St. Joseph River from the Notre Dame
boathouse to the pedestrian bridge. This project was recently award, subject to funding,
by the Board of Public Works in the amount of $3,199,000. There are multiple funding
sources, including two park bonds as well as proceeds from the 2018 flood insurance
payout; however, a gap remains in funding. Please consider this request for $340K to
cover the remaining project costs from the REDA TIF.
INTERNAL USE ONLY: Project Code: _______________________________________________;
Total Amount new/change (inc/dec) in budget: _$_________; Break down:
Costs: Engineering Amt: ______________________; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: ___________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? ____ Existing PO#________ Inc/Dec $_____________
ITEM: 5B1