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Home My WebLink About2019-12 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 3 4 - 7 8 - 22 23 - 59 60 - 68 69 - 83 84 - 108 109 - 116 117 - 120 121 - 126 127 - 131 132 - 136 Fund Guide Narrative Summaries General Fund Departments Special Revenue Funds City Debt Service Funds City Capital Funds Enterprise Funds Internal Service Funds Trust Funds Tax Increment Financing Funds Redevelopment Commission Funds Redevelopment Debt Service Funds Distribution Mayor Chief of Staff Deputy Chief of Staff Common Council Department Heads Fiscal Officers December 31, 2019 Controller Page #General Fund Page #Enterprise Funds 8 101 General Fund 84 287 Emergency Medical Services Capital 85 288 Emergency Medical Services Operating General Fund Departments 86 600 Consolidated Building Fund 9 101-0101 Mayor 87 601 Parking Garages 10 101-0201 City Clerk 88 610 Solid Waste Operations 11 101-0301 Common Council 89 611 Solid Waste Capital 12 101-0302 WNIT Contract 90 620 Water Works Operations 13 101-0401 Administration & Finance 91 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 92 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 93 625 Water Works Sinking 16 101-0501 Legal Department 94 626 Water Works Bond Reserve 17 101-0602 Engineering 95 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 96 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 97 641 Sewage Works Operations 20 101-0801 Police Department 98 642 Sewage Works Capital 21 101-0901 Fire Department 99 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 100 649 Sewage Sinking 101 653 Sewage Debt Service Reserve Special Revenue Funds 102 654 Sewage Works Deposit Fund 23 102 Rainy Day 103 659 Sewer Bond 2011 24 201 Parks & Recreation 104 661 Sewer Bond 2012 25 202 Motor Vehicle Highway 105 667 Storm Sewer Fund 26 203 Recreation Nonreverting 106 670 Century Center 27 209 Studebaker-Oliver Revitalizing Grants 107 671 Century Center Capital 28 210 Economic Development State Grants 108 672 Century Center Energy Conservation Debt Svc 29 211 Department of Community Investment (DCI) 30 212 Dept of Community Investment Grants Internal Service Funds 31 216 Police State Seizures 109 222 Central Services 32 217 Gift, Donation, Bequest 110 224 Central Services Capital 33 218 Police Curfew Violations 111 226 Liability Insurance 34 219 Unsafe Building 112 278 Take Home Vehicle Police 35 220 Law Enforcement Continuing Education 113 279 IT / Innovation / 311 Call Center 36 221 Landlord Registration 114 711 Self-Funded Employee Benefits 37 227 Loss Recovery 115 713 Unemployment Compensation 38 249 Public Safety LOIT 116 714 Parental Leave 39 251 Local Roads & Streets 40 257 LOIT Special Distribution Trust Funds 41 258 Human Rights Federal Grant 117 701 Firefighters Pension 42 265 Local Road & Bridge Grant 118 702 Police Pension 43 266 MVH Restricted Fund 119 730 City Cemetery 44 273 Morris PAC / Palais Royale Marketing 120 731 Bowman Cemetery 45 274 Morris PAC Self-Promotion 46 280 Police Block Grants Tax Increment Financing Funds 47 281 Economic Develop Commission-Revenue Bonds 121 324 TIF - River West Development Area (Airport) 48 289 HAZMAT 122 422 TIF - West Washington 49 291 Indiana River Rescue 123 429 TIF - River East Development Area (NE Dev) 50 292 Police Grants 124 430 TIF - Southside Development #1 51 294 Regional Police Academy 125 435 TIF - Douglas Road 52 295 COPS MORE Grant 126 436 TIF - River East Residential (NE Res) 53 299 Police Federal Drug Enforcement 54 404 County Option Income Tax Redevelopment Commission Funds 55 408 Economic Development Income Tax 127 425 Redevelopment Retail Area (Leighton Plaza) 56 410 Urban Development Action Grant 128 433 Redevelopment General 57 655 Project Releaf 129 439 Certified Technology Park 58 705 Police K-9 Unit 130 452 2018 TIF Park Bond Capital 59 754 Industrial Revolving Fund 131 454 Airport Urban Enterprise Zone City Debt Service Funds Redevelopment Debt Service Funds 60 312 2017 Parks Bond Debt Service 132 315 Redevelopment Bond - Airport Taxable 61 313 Football Hall of Fame Debt Service 133 317 Coveleski Debt Service Reserve 62 350 2018 Fire Station #9 Bond Debt Service 134 328 Redevelopment Bond - Palais Royale 63 377 Professional Sports Development 135 351 2018 TIF Park Bond Debt Service Reserve 64 752 South Bend Redevelopment Authority 136 352 South Shore Double Tracking 65 755 South Bend Building Corp 66 756 Smart Streets Debt Service 67 757 2015 Parks Bond Debt Service 68 760 Eddy Street Commons Debt Service City Capital Funds 69 401 Coveleski Stadium Capital 70 405 Park Nonreverting Capital 71 406 Cumulative Capital Development 72 407 Cumulative Capital Improvement 73 412 Major Moves Construction 74 416 Morris Performing Arts Center Capital 75 450 Palais Royale Historic Preservation 76 451 2018 Fire Station #9 Capital 77 453 2018 Zoo Bond Capital 78 471 2017 Parks Bond Capital 79 677 Football Hall of Fame Capital 80 750 Equipment/Vehicle Leasing 81 751 2015 Parks Bond Capital 82 753 Smart Streets Bond Capital 83 759 Eddy Street Commons Capital 2 December 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of December 31, 2019, total revenue for the year was $365,267,330, 100% of estimated revenue. As of December 31, 2018, total revenue received was $358,265,459. Property taxes are received in June and December each year and were budgeted at $81.0 million for 2019 and came in at $82.6 million. Local income tax (LOIT, COIT and EDIT) receipts were budgeted to be $32,412,051 in 2019 and came in at $34,643,723. As of December 31, 2019, total expenditures were $388,326,600 and outstanding encumbrances were $65,957,349, a total of $454,283,949 which represents 91% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 78% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $338,032,337 as of December 31, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY December 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 65,955,776 23,905,603 67,791,014 62,157,359 (1,835,238) 103% Special Revenue 102 Rainy Day 246,000 66,397 289,770 186,733 (43,770) 118% 201 Parks & Recreation 20,124,974 5,496,032 19,753,423 15,745,565 371,551 98% 202 Motor Vehicle Highway 7,574,468 1,268,318 7,663,825 11,128,648 (89,357) 101% 203 Recreation Nonreverting - - - 995,799 - 0% 209 Studebaker-Oliver Revitalizing Grants 125,000 5,758 124,778 179,995 222 100% 210 Economic Development State Grants 747,768 221 74,888 63,247 672,880 10% 211 Department of Community Investment (DCI)3,068,795 611,829 3,018,515 2,493,411 50,280 98% 212 Dept of Community Investment Grants 9,162,304 203,837 2,515,244 3,746,089 6,647,060 27% 216 Police State Seizures 35,700 1,474 11,691 40,792 24,009 33% 217 Gift, Donation, Bequest 747,093 7,903 745,975 111,277 1,118 100% 218 Police Curfew Violations 500 80 434 1,123 67 87% 219 Unsafe Building 974,376 205,379 965,314 847,849 9,062 99% 220 Law Enforcement Continuing Education 334,710 18,995 288,059 231,518 46,651 86% 221 Landlord Registration 7,650 707 7,726 450 (76) 101% 227 Loss Recovery 14,200 3,745 16,668 13,044 (2,468) 117% 249 Public Safety LOIT 9,270,230 733,649 9,283,457 8,510,052 (13,227) 100% 251 Local Roads & Streets 4,665,366 828,757 4,646,528 2,603,829 18,838 100% 257 LOIT Special Distribution 317,682 1,110 103,375 1,147,913 214,307 33% 258 Human Rights Federal Grant 175,760 76,092 259,863 106,871 (84,103) 148% 265 Local Road & Bridge Grant 1,948,600 2,905 1,116,972 1,376,873 831,628 57% 266 MVH Restricted Fund 3,161,865 276,217 3,224,058 - (62,193) 102% 273 Morris PAC / Palais Royale Marketing 23,100 9,103 23,421 18,414 (321) 101% 274 Morris PAC Self-Promotion 127,800 14,189 86,398 101,746 41,402 68% 280 Police Block Grants 90 25 111 71 (21) 123% 281 Economic Develop Commission-Revenue Bonds - - - 259 - 0% 289 HAZMAT 10,600 173 10,071 456 529 95% 291 Indiana River Rescue 142,615 3,113 143,813 108,519 (1,198) 101% 294 Regional Police Academy 26,280 1,379 26,769 22,930 (489) 102% 295 COPS MORE Grant 268,319 3,171 77,485 130,423 190,834 29% 299 Police Federal Drug Enforcement 53,130 1,084 4,055 45,291 49,075 8% 404 County Option Income Tax 14,200,046 1,091,803 14,256,606 13,507,367 (56,560) 100% 408 Economic Development Income Tax 13,559,146 1,073,568 13,632,466 13,103,202 (73,320) 101% 410 Urban Development Action Grant 45,865 333 84,948 43,860 (39,083) 185% 655 Project Releaf 460,889 39,980 463,036 461,602 (2,147) 100% 705 Police K-9 Unit 2,060 15 65 52 1,995 3% Special Revenue Total 91,622,981 12,047,343 82,919,806 77,075,271 8,703,175 91% City Debt Service 312 2017 Parks Bond Debt Service 1,151,774 576,818 1,242,595 740,988 (90,821) 108% 313 Football Hall of Fame Debt Service 27 - 27 704,173 - 99% 350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - 1 100% 755 South Bend Building Corp 2,656,100 1,569 2,656,743 2,656,314 (643) 100% 757 2015 Parks Bond Debt Service 382,958 62,656 412,797 381,769 (29,839) 108% 760 Eddy Street Commons Debt Service 1,306,917 868 1,306,917 2,229,900 - 100% City Debt Service Total 5,819,483 641,911 5,940,785 6,713,144 (121,302) 102% Capital Project 377 Professional Sports Development 546,719 - 532,504 791,164 14,215 97% 401 Coveleski Stadium Capital 44,215 169 23,947 30,156 20,268 54% 405 Park Nonreverting Capital - - - 33,465 - 0% 406 Cumulative Capital Development 485,622 231,617 505,207 483,673 (19,585) 104% 407 Cumulative Capital Improvement 243,941 123,420 270,470 267,066 (26,529) 111% 412 Major Moves Construction 644,921 13,611 653,840 544,759 (8,919) 101% 416 Morris Performing Arts Center Capital 146,740 15,657 93,995 108,501 52,745 64% 450 Palais Royale Historic Preservation 21,023 1,185 17,386 19,803 3,637 83% 451 2018 Fire Station #9 Capital 40,380 2,482 42,008 5,061,835 (1,628) 104% 452 2018 TIF Park Bond Capital 186,070 27,583 202,657 11,007,782 (16,587) 109% 453 2018 Zoo Bond Capital 22,490 562 22,489 - 1 100% 471 2017 Parks Bond Capital 260,530 56,569 297,324 189,838 (36,794) 114% 677 Football Hall of Fame Capital 2,312 - 2,311 7,804 1 100% 750 Equipment/Vehicle Leasing 1,489,985 670 1,489,777 6,771,560 208 100% 751 2015 Parks Bond Capital 840 - 840 4,813 - 100% 753 Smart Streets Bond Capital 124 - 124 1,060 - 100% 759 Eddy Street Commons Capital 65 6 65 121 - 100% Capital Project Total 4,135,977 473,532 4,154,944 25,323,398 (18,967) 100% Enterprise 287 Emergency Medical Services Capital 1,218,092 149,277 651,058 1,728,956 567,034 53% 288 Emergency Medical Services Operating 6,552,870 1,031,391 6,737,835 6,312,668 (184,965) 103% 600 Consolidated Building Fund 4,925,869 891,209 4,690,916 3,134,485 234,953 95% 601 Parking Garages 1,321,052 62,746 1,036,499 1,314,608 284,553 78% 610 Solid Waste Operations 5,526,415 440,248 5,489,395 5,494,298 37,020 99% 611 Solid Waste Capital 1,137,766 706 1,058,449 1,007,140 79,317 93% 620 Water Works Operations 21,014,634 1,633,868 20,450,225 16,974,691 564,409 97% 622 Water Works Capital 3,414,530 316,062 3,524,387 270,310 (109,857) 103% 624 Water Works Customer Deposit 37,000 7,979 39,720 27,299 (2,720) 107% 625 Water Works Sinking 2,041,041 169,543 2,039,869 2,003,011 1,172 100% 626 Water Works Bond Reserve 37,000 8,769 39,016 25,805 (2,016) 105% 629 Water Works Reserve Operations & Maintenance 296,552 17,977 304,012 100,191 (7,460) 103% 640 Sewer Repair Insurance 686,543 67,975 710,141 674,729 (23,598) 103% 641 Sewage Works Operations 38,513,494 3,384,119 40,475,867 39,306,501 (1,962,373) 105% 642 Sewage Works Capital 5,696,286 112,050 5,758,219 4,064,749 (61,933) 101% 643 Sewage Works Reserve Operations & Maint.270,717 34,460 303,127 334,430 (32,410) 112% 649 Sewage Sinking 7,895,726 20,847 7,900,141 9,261,319 (4,415) 100% 653 Sewage Debt Service Reserve 84,395 11,687 87,669 65,897 (3,274) 104% 654 Sewage Works Deposit Fund 600 2,494 3,107 - (2,507) 518% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 3,229 - 0% 667 Storm Sewer Fund 600,835 88,350 518,432 - 82,403 86% 670 Century Center 4,557,922 321,574 4,543,051 4,437,183 14,871 100% 671 Century Center Capital 189,605 833 190,441 2,026 (836) 100% 672 Century Center Energy Conservation Debt Svc 433,912 831 434,495 417,464 (583) 100% Enterprise Total 106,452,856 8,774,996 106,986,072 96,960,989 (533,215) 101% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY December 31, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Internal Service 222 Central Services 13,876,870 1,155,227 13,461,404 8,220,621 415,466 97% 224 Central Services Capital 378,120 301 3,218 79,780 374,902 1% 226 Liability Insurance 4,927,154 172,359 5,051,872 2,828,085 (124,718) 103% 278 Take Home Vehicle Police 23,160 4,936 25,941 17,137 (2,781) 112% 279 IT / Innovation / 311 Call Center 8,205,115 685,099 8,217,762 6,967,899 (12,647) 100% 711 Self-Funded Employee Benefits 13,938,588 1,259,069 14,030,527 18,721,682 (91,939) 101% 713 Unemployment Compensation 4,475 1,119 5,213 3,874 (738) 116% 714 Parental Leave 174,151 15,623 167,466 164,133 6,685 96% Internal Service Total 41,527,633 3,293,734 40,963,403 37,003,212 564,230 99% Trust & Agency 701 Firefighters Pension 5,219,938 3,495 4,475,663 4,492,205 744,275 86% 702 Police Pension 6,365,380 6,292 6,131,686 6,242,987 233,694 96% 730 City Cemetery 680 305 923 517 (243) 136% 731 Bowman Cemetery 10,720 4,791 14,521 455,998 (3,801) 135% Trust & Agency Total 11,596,718 14,883 10,622,793 11,191,707 973,925 92% City Funds Total 327,111,424 49,152,002 319,378,816 316,425,080 7,732,608 98% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)19,697,434 8,143,337 19,931,280 24,299,343 (233,846) 101% 422 TIF - West Washington 317,570 142,715 321,760 370,731 (4,190) 101% 429 TIF - River East Development Area (NE Dev)2,946,468 1,129,225 2,979,815 3,296,589 (33,347) 101% 430 TIF - Southside Development #1 2,439,843 410,033 2,004,796 2,319,880 435,047 82% 435 TIF - Douglas Road 4,664 1,177 5,428 3,533 (764) 116% 436 TIF - River East Residential (NE Res)4,972,840 2,153,350 4,987,889 4,692,103 (15,049) 100% Tax Increment Financing Total 30,378,819 11,979,837 30,230,968 34,982,180 147,851 100% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)293 - 206 75,817 87 70% 433 Redevelopment General 1,280,027 15,161 1,286,022 638,397 (5,995) 100% 439 Certified Technology Park 11,102 130 11,146 11,138 (44) 100% 454 Airport Urban Enterprise Zone 9,260 2,498 10,900 7,024 (1,640) 118% 754 Industrial Revolving Fund 232,680 47,888 293,958 234,521 (61,278) 126% Redevelopment Total 1,533,362 65,676 1,602,232 966,897 (68,870) 104% Debt Service 315 Redevelopment Bond - Airport Taxable 26,000 6,459 28,483 18,760 (2,483) 110% 317 Coveleski Debt Service Reserve 3,086 - 1,076 9,396 2,011 35% 328 Redevelopment Bond - Palais Royale 40,000 10,799 47,620 31,363 (7,620) 119% 351 2018 TIF Park Bond Debt Service 23,370 6,303 27,510 993,495 (4,140) 118% 352 Redevelopment Bond - South Shore Double Tracking - 9,356,733 9,356,733 - (9,356,733) 0% 752 South Bend Redevelopment Authority 2,875,883 589 2,873,761 3,119,699 2,122 100% 756 Smart Streets Debt Service 1,720,130 435 1,720,129 1,718,588 1 100% Debt Service Total 4,688,469 9,381,319 14,055,313 5,891,302 (9,366,842) 300% Redevelopment Commission Controlled Funds Total 36,600,650 21,426,831 45,888,513 41,840,379 (9,287,861) 125% Grand Total 363,712,074 70,578,833 365,267,330 358,265,459 (1,555,253) 100% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY December 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 1,074,749 61,739 864,336 871,313 180,070 30,343 97% 101-0201 City Clerk 546,269 44,182 498,306 517,289 14,815 33,148 94% 101-0301 Common Council 643,595 73,474 536,158 571,337 33,643 73,795 89% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,572,551 199,465 2,469,719 2,394,684 16,858 85,974 97% 101-0404 Morris Performing Arts Center 1,344,127 125,460 1,091,053 949,488 39,567 213,507 84% 101-0405 Palais Royale 481,432 30,529 358,410 403,873 8,832 114,190 76% 101-0501 Legal Department 1,279,018 103,529 1,177,385 1,088,046 197 101,436 92% 101-0602 Engineering 3,220,121 197,577 2,724,221 1,472,705 242,553 253,347 92% 101-0616 Office of Sustainability 328,815 10,425 171,719 - 101,469 55,627 83% 101-0628 AmeriCorps Grant Program 713,239 24,608 357,600 17,368 15,120 340,519 52% 101-0801 Police Department 31,434,904 2,779,802 29,984,939 29,240,338 77,345 1,372,620 96% 101-0901 Fire Department 22,301,520 2,271,703 21,716,141 21,516,603 90,311 495,068 98% 101-1008 Human Rights 371,996 20,545 257,243 367,811 55 114,698 69% General Fund Total 66,355,336 5,943,038 62,250,229 59,453,854 820,834 3,284,273 95% Special Revenue 201 Parks & Recreation 25,744,102 1,255,405 24,394,477 13,647,003 617,555 732,070 97% 202 Motor Vehicle Highway 12,217,319 134,737 10,935,727 10,237,548 727,749 553,844 95% 203 Recreation Nonreverting - - - 1,780,445 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,011,251 460 149,969 98,594 848,464 12,817 99% 210 Economic Development State Grants 1,055,868 22,884 355,710 127,672 63,463 636,696 40% 211 Department of Community Investment (DCI)3,152,666 244,716 2,735,735 2,874,853 268,679 148,252 95% 212 Dept of Community Investment Grants 7,944,915 118,670 2,555,898 3,848,101 2,421,632 2,967,386 63% 216 Police State Seizures 32,000 - - 7,856 - 32,000 0% 217 Gift, Donation, Bequest 630,592 25,356 241,853 46,800 334,389 54,350 91% 218 Police Curfew Violations 1,000 - 623 854 - 377 62% 219 Unsafe Building 1,043,437 47,339 592,547 684,941 44,895 405,995 61% 220 Law Enforcement Continuing Education 517,546 5,274 312,170 357,452 49,877 155,499 70% 221 Landlord Registration 500 - - 5 - 500 0% 227 Loss Recovery 272,506 - 37,311 232,338 200,000 35,195 87% 249 Public Safety LOIT 8,566,555 856,111 7,982,259 7,538,724 - 584,296 93% 251 Local Roads & Streets 7,159,026 71,790 3,332,822 2,009,875 2,792,683 1,033,521 86% 257 LOIT Special Distribution 901,263 7,378 691,494 2,669,894 164,087 45,682 95% 258 Human Rights Federal Grant 367,191 14,339 267,329 149,313 28,192 71,670 80% 265 Local Road & Bridge Grant 2,064,741 - 996,856 2,039,640 974,341 93,544 95% 266 MVH Restricted Fund 3,165,223 1,209,589 2,569,216 - 29,386 566,621 82% 273 Morris PAC / Palais Royale Marketing 30,000 - 7,720 16,083 10,816 11,464 62% 274 Morris PAC Self-Promotion 75,000 - 956 - - 74,044 1% 281 Economic Develop Commission-Revenue Bonds - - - 28,126 - - 0% 289 HAZMAT 10,472 928 1,457 8,834 - 9,015 14% 291 Indiana River Rescue 135,265 310 31,581 50,541 2,782 100,903 25% 292 Police Grants - - - 21,735 - - 0% 294 Regional Police Academy 22,500 541 6,737 11,589 - 15,763 30% 295 COPS MORE Grant 306,904 23,789 110,228 63,050 142,630 54,045 82% 299 Police Federal Drug Enforcement 51,000 - 43,499 22,100 - 7,501 85% 404 County Option Income Tax 17,238,714 1,675,300 13,308,985 10,309,203 3,607,470 322,259 98% 408 Economic Development Income Tax 14,703,202 1,970,426 11,343,420 10,719,482 2,997,827 361,955 98% 410 Urban Development Action Grant 60,000 - 60,000 486,081 - - 100% 655 Project Releaf 674,962 174,813 659,719 693,453 - 15,243 98% 705 Police K-9 Unit 2,020 - - 601 - 2,020 0% Special Revenue Total 109,157,740 7,860,154 83,726,297 70,782,788 16,326,915 9,104,528 92% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 1,181,140 593,304 - 3 100% 313 Football Hall of Fame Debt Service 97,077 - 97,077 631,315 - 0 100% 350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - - 1 100% 755 South Bend Building Corp 2,634,750 1,100 2,632,744 2,636,875 - 2,006 100% 757 2015 Parks Bond Debt Service 383,732 - 382,731 379,106 - 1,001 100% 760 Eddy Street Commons Debt Service 1,299,125 - 1,298,125 1,278,472 - 1,000 100% City Debt Service Total 5,917,534 1,100 5,913,523 5,519,072 - 4,011 100% Capital Project 377 Professional Sports Development 533,304 - 532,504 814,870 - 800 100% 401 Coveleski Stadium Capital 104,622 4,346 71,468 11,249 - 33,154 68% 405 Park Nonreverting Capital - - - 210,170 - - 0% 406 Cumulative Capital Development 825,277 - 810,388 575,402 14,389 501 100% 407 Cumulative Capital Improvement 28,000 - 28,000 249,500 - - 100% 412 Major Moves Construction 2,641,236 5,844 1,226,034 678,454 1,172,285 242,917 91% 416 Morris Performing Arts Center Capital 225,462 1,400 50,052 145,063 91,759 83,651 63% 450 Palais Royale Historic Preservation 111,967 - 38,779 - 34,160 39,028 65% 451 2018 Fire Station #9 Capital 3,232,757 - 3,143,446 1,558,865 89,311 - 100% 452 2018 TIF Park Bond Capital 10,426,145 292,490 6,536,438 578,442 3,889,707 0 100% 453 2018 Zoo Bond Capital 3,300,000 338,892 3,166,419 - 133,581 0 100% 471 2017 Parks Bond Capital 12,760,867 16,033 4,191,107 1,103,093 8,569,760 1 100% 677 Football Hall of Fame Capital 3,514 - - 29,891 - 3,514 0% 750 Equipment/Vehicle Leasing 3,651,596 255,560 3,415,328 7,428,144 261,062 (24,794) 101% 751 2015 Parks Bond Capital 474,187 - 472,527 2,804,350 - 1,660 100% 753 Smart Streets Bond Capital 70,000 - 68,967 972,373 - 1,033 99% 759 Eddy Street Commons Capital 7,650,241 865,115 4,602,119 8,479,190 3,048,122 0 100% Capital Project Total 46,039,175 1,779,680 28,353,575 25,639,056 17,304,136 381,464 99% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY December 31, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 4,612,275 25,790 2,793,864 1,926,906 1,449,316 369,095 92% 288 Emergency Medical Services Operating 6,505,669 539,724 6,232,938 6,193,361 52,067 220,665 97% 600 Consolidated Building Fund 5,088,302 360,296 4,496,742 4,172,542 277,935 313,625 94% 601 Parking Garages 1,906,584 18,153 1,038,909 1,209,117 479,060 388,615 80% 610 Solid Waste Operations 5,724,543 354,972 5,568,762 5,573,774 34,806 120,974 98% 611 Solid Waste Capital 1,132,616 45 1,038,004 1,002,470 94,000 612 100% 620 Water Works Operations 22,812,916 1,674,665 20,680,391 15,794,122 896,761 1,235,764 95% 622 Water Works Capital 3,981,291 - 1,212,655 524,191 1,728,047 1,040,589 74% 624 Water Works Customer Deposit 37,000 2,752 34,076 24,957 - 2,924 92% 625 Water Works Sinking 3,757,230 1,480,914 3,483,048 300,794 - 274,182 93% 626 Water Works Bond Reserve 37,000 25,000 34,582 24,000 - 2,418 93% 629 Water Works Reserve Operations & Maintenance 71,000 6,193 65,938 43,905 - 5,062 93% 640 Sewer Repair Insurance 663,186 16,678 552,812 525,213 84,819 25,555 96% 641 Sewage Works Operations 46,142,937 2,144,883 40,274,366 37,554,179 3,940,529 1,928,043 96% 642 Sewage Works Capital 15,023,292 1,019,131 5,421,771 2,291,171 6,418,020 3,183,501 79% 643 Sewage Works Reserve Operations & Maint.119,000 11,872 127,330 88,247 - (8,330) 107% 649 Sewage Sinking 7,781,226 550 7,776,294 9,151,851 - 4,932 100% 654 Sewage Works Deposit Fund 600 - - - - 600 0% 659 Sewer Bond 2011 - - - 146 - - 0% 661 Sewer Bond 2012 - - - 645,350 - - 0% 667 Storm Sewer Fund 600,000 18,843 330,386 - 46,730 222,884 63% 670 Century Center 4,913,357 364,965 4,528,676 4,259,708 38,186 346,496 93% 671 Century Center Capital 83,000 - 66,123 10,016 - 16,877 80% 672 Century Center Energy Conservation Debt Svc 416,424 - 415,423 305,736 - 1,001 100% Enterprise Total 131,409,448 8,065,425 106,173,089 91,621,757 15,540,276 9,696,083 93% Internal Service 222 Central Services 14,666,498 1,118,720 13,014,881 8,343,173 148,891 1,502,726 90% 224 Central Services Capital 402,671 - 149,818 105,474 148,194 104,659 74% 226 Liability Insurance 5,465,770 167,191 3,781,947 3,794,574 208,922 1,474,901 73% 278 Take Home Vehicle Police 50,000 42,818 50,000 18,198 - 0 100% 279 IT / Innovation / 311 Call Center 10,001,456 310,963 7,868,352 5,791,956 2,000,521 132,583 99% 711 Self-Funded Employee Benefits 17,642,986 1,020,718 16,712,210 16,616,059 25,819 904,957 95% 713 Unemployment Compensation 70,000 132 32,957 20,480 - 37,043 47% 714 Parental Leave 195,694 11,942 186,085 112,882 - 9,609 95% Internal Service Total 48,495,075 2,672,484 41,796,249 34,802,795 2,532,347 4,166,479 91% Trust & Agency 701 Firefighters Pension 5,112,457 364,977 4,454,351 4,640,381 - 658,106 87% 702 Police Pension 6,425,902 483,232 6,379,925 6,180,140 - 45,977 99% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,538,359 848,209 10,834,276 10,820,521 - 704,083 94% City Funds Total 418,912,667 27,170,091 339,047,239 298,639,844 52,524,507 27,340,920 93% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)43,490,031 1,443,136 20,663,402 26,112,929 7,834,836 14,991,793 66% 422 TIF - West Washington 1,695,130 139,136 1,089,137 845,688 342,165 263,828 84% 429 TIF - River East Development Area (NE Dev)12,201,982 76,866 5,741,954 979,054 4,543,278 1,916,751 84% 430 TIF - Southside Development #1 10,352,728 1,233 1,833,015 701,361 234,951 8,284,762 20% 435 TIF - Douglas Road 208,000 5,975 21,575 - 87,225 99,200 52% 436 TIF - River East Residential (NE Res)4,275,000 - 4,263,831 5,189,326 - 11,169 100% Tax Increment Financing Total 72,222,871 1,666,345 33,612,914 33,828,358 13,042,454 25,567,503 65% Redevelopment 425 Revelopment Retail Area (Leighton Plaza)8,592 - 8,592 244,164 - 0 100% 433 Redevelopment General 1,074,000 23,824 422,200 29,994 389,636 262,164 76% 439 Certified Technology Park 625,000 - 624,194 - 752 55 100% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 26,324 119,441 102,258 - 37,559 76% Redevelopment Total 1,914,592 50,147 1,174,426 376,416 390,388 349,778 82% Debt Service 315 Redevelopment Bond - Airport Taxable 26,000 2,225 23,962 17,155 - 2,038 92% 317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100% 328 Redevelopment Bond - Palais Royale 40,000 3,720 40,061 28,681 - (61) 100% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 352 Redevelopment Bond - South Shore Double Tracking - 9,326,794 9,326,794 - - (9,326,794) 0% 752 South Bend Redevelopment Authority 2,861,269 34,806 2,861,669 3,431,439 - (400) 100% 756 Smart Streets Debt Service 1,712,019 - 1,712,019 1,710,444 - - 100% Debt Service Total 5,166,806 9,367,545 14,492,021 5,187,719 - (9,325,215) 280% Redevelopment Commission Controlled Funds Total 79,304,269 11,084,038 49,279,361 39,392,493 13,432,842 16,592,066 79% Grand Total 498,216,936 38,254,129 388,326,600 338,032,337 65,957,349 43,932,987 91% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 19,675,684 42,705,987 40,719,333 - (1,563,017) 104% Intergov./ Shared Revenues 4,774,543 1,981,453 4,780,922 4,544,341 - (6,379) 100% Intergov./ Grants 293,744 302,484 419,724 - - (125,980) 143% Licenses & Permits 277,232 6,105 283,282 267,811 - (6,050) 102% Charges for Services 1,863,857 513,645 1,928,048 1,547,108 - (64,191) 103% Fines, Forfeitures, and Fees 20,479 3,347 24,068 16,760 - (3,589) 118% Interest Earnings 720,000 242,970 906,676 487,006 - (186,676) 126% Donations 1,534,612 345 1,534,957 937,302 - (345) 100% Other Income 1,392,301 14,477 1,271,311 1,448,414 - 120,990 91% Payment in Lieu of Taxes (PILOT)6,340,990 528,416 6,340,990 6,332,487 - - 100% Interfund Allocation Reimb 7,460,048 621,677 7,460,048 5,428,374 - - 100% Transfers In 135,000 15,000 135,000 428,423 - - 100% Total Revenue 65,955,776 23,905,603 67,791,014 62,157,359 - (1,835,237) 103% Expenditures by Dept 101-0101 Mayor's Office 1,074,749 61,739 864,336 871,313 180,070 30,343 97% 101-0201 City Clerk 546,269 44,182 498,306 517,289 14,815 33,148 94% 101-0301 Common Council 643,595 73,474 536,158 571,337 33,643 73,794 89% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,572,551 199,465 2,469,719 2,394,684 16,858 85,974 97% 101-0404 Morris PAC 1,344,127 125,460 1,091,053 949,488 39,567 213,507 84% 101-0405 Palais Royale 481,432 30,529 358,410 403,873 8,832 114,190 76% 101-0501 Legal Dept 1,279,018 103,529 1,177,385 1,088,046 197 101,436 92% 101-0602 Engineering Dept 3,220,121 197,577 2,724,221 1,472,705 242,553 253,347 92% 101-0616 Office of Sustainability 328,815 10,425 171,719 - 101,469 55,627 83% 101-0628 AmeriCorps Program 713,239 24,608 357,600 17,368 15,120 340,519 52% 101-0801 Police Dept 31,434,904 2,779,802 29,984,939 29,240,338 77,345 1,372,620 96% 101-0901 Fire Dept 22,301,520 2,271,703 21,716,141 21,516,603 90,311 495,068 98% 101-1008 Human Rights 371,996 20,545 257,243 367,811 55 114,698 69% Total Expenditures by Dept 66,355,336 5,943,038 62,250,229 59,453,854 820,834 3,284,271 95% Expenditures by Type Personnel Salaries & Wages 37,246,312 3,297,502 36,055,875 35,265,084 - 1,190,437 97% Fringe Benefits 11,815,145 1,036,744 11,145,074 13,256,488 6,197 663,874 94% Total Personnel 49,061,457 4,334,246 47,200,949 48,521,572 6,197 1,854,311 96% Supplies 2,099,130 101,341 1,609,558 1,200,753 134,344 355,228 83% Services & Charges Professional Services 2,338,245 345,163 1,379,957 944,415 476,558 481,730 79% Printing & Advertising 160,702 18,915 134,261 116,792 11,671 14,770 91% Utilities 735,683 77,610 689,427 661,703 - 46,256 94% Education & Training 117,214 12,676 91,606 133,978 1,800 23,808 80% Travel 117,407 2,181 87,683 71,660 4,203 25,521 78% Repairs & Maintenance 2,471,583 193,518 2,110,509 1,378,104 119,182 241,892 90% Other Interfund Allocations 7,627,252 634,512 7,614,119 5,746,373 - 13,133 100% Debt Service - Principal 153,129 - 151,720 173,816 - 1,409 99% Debt Service - Interest & Fees 6,269 - 6,245 10,676 - 24 100% Grants & Subsidies 83,000 737 46,026 58,916 - 36,974 55% Other Services & Charges 583,328 47,896 395,003 419,596 16,880 171,445 71% Transfers Out 608,052 152,013 608,052 500 - - 100% Total Services & Charges 15,001,864 1,485,221 13,314,607 9,716,529 630,293 1,056,962 93% Capital 192,885 22,230 125,115 15,000 50,000 17,770 91% Total Expenditures 66,355,336 5,943,038 62,250,229 59,453,854 820,834 3,284,271 95% Net (399,560) 17,962,564 5,540,785 2,703,505 (5,119,508) Cash Balance 44,786,781 38,944,317 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 7 101-0101 Mayor's Office 5 101-0201 City Clerk 5 4 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council 6 101-0401 Admin & Finance 25 23 101-0401 Admin & Finance 2 101-0404 Morris PAC 8 8 101-0404 Morris PAC 5 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 23 21 101-0602 Engineering Dept 8 101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 11 101-0801 Police Dept 243 221 101-0801 Police Dept 24 101-0901 Fire Dept 169 177 101-0901 Fire Dept 1 101-1008 Human Rights 3 3 101-1008 Human Rights 1 Total 508 487 Total 65 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report December 31, 2019 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 3,053 - - 0% Interfund Allocation Reimb 1,074,749 61,739 864,336 868,260 - 210,413 80% Transfers In - - - - - - 0% Total Revenue 1,074,749 61,739 864,336 871,313 - 210,413 80% Expenditures Personnel Salaries & Wages 557,029 38,214 537,624 489,548 - 19,405 97% Fringe Benefits 187,465 13,072 181,423 202,305 - 6,042 97% Total Personnel 744,494 51,285 719,047 691,853 - 25,447 97% Supplies 864 - 750 830 - 114 87% Services & Charges Professional Services 180,070 - - - 180,070 - 100% Printing & Advertising 20,130 566 18,742 22,895 - 1,388 93% Utilities - - - - - - 0% Education & Training 800 - 105 4,225 - 695 13% Travel 5,194 (135) 5,059 3,691 - 135 97% Repairs & Maintenance 1,250 - 250 834 - 1,000 20% Other Interfund Allocations 120,197 10,017 120,197 142,046 - - 100% Debt Service - Principal - - - 3,608 - - 0% Debt Service - Interest & Fees - - - 536 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,750 6 186 796 - 1,564 11% Transfers Out - - - - - - 0% Total Services & Charges 329,391 10,454 144,539 178,631 180,070 4,782 99% Capital - - - - - - 0% Total Expenditures 1,074,749 61,739 864,336 871,313 180,070 30,343 97% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 7 Part-Time /Seasonal/Temporary N/A 5 Total 8 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Mayor's Office City Funds General Fund This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb 546,269 44,182 498,306 517,289 - 47,963 91% Transfers In - - - - - - 0% Total Revenue 546,269 44,182 498,306 517,289 - 47,963 91% Expenditures Personnel Salaries & Wages 273,873 19,856 258,911 252,036 - 14,962 95% Fringe Benefits 97,076 6,980 85,361 101,244 - 11,715 88% Total Personnel 370,949 26,836 344,272 353,280 - 26,677 93% Supplies 14,013 174 11,385 4,398 - 2,628 81% Services & Charges Professional Services 21,913 3,386 20,177 26,812 610 1,126 95% Printing & Advertising 36,486 7,079 33,443 28,674 1,705 1,338 96% Utilities - - - - - - 0% Education & Training 3,355 - 2,880 3,233 - 475 86% Travel 950 228 481 1,693 - 469 51% Repairs & Maintenance 19,026 - 6,491 5,344 12,500 35 100% Other Interfund Allocations 76,327 6,361 76,327 90,906 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,250 117 2,849 2,949 - 401 88% Transfers Out - - - - - - 0% Total Services & Charges 161,307 17,171 142,649 159,612 14,815 3,844 98% Capital - - - - - - 0% Total Expenditures 546,269 44,182 498,306 517,289 14,815 33,149 94% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 4 Part-Time /Seasonal/Temporary N/A 1 Total 5 5 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report December 31, 2019 City Clerk General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. 10 Department Name Fund/Dept No.101-0301 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb 643,595 73,474 536,158 571,337 - 107,437 83% Transfers In - - - - - - 0% Total Revenue 643,595 73,474 536,158 571,337 - 107,437 83% Expenditures Personnel Salaries & Wages 218,200 14,222 195,562 194,749 - 22,638 90% Fringe Benefits 111,880 8,433 100,195 119,188 - 11,685 90% Total Personnel 330,080 22,655 295,757 313,937 - 34,323 90% Supplies 6,465 1,056 2,784 10,068 90 3,591 44% Services & Charges Professional Services 181,927 41,001 162,889 139,506 7,720 11,318 94% Printing & Advertising 14,948 2,988 12,558 11,012 - 2,390 84% Utilities - - - - - - 0% Education & Training 1,000 396 496 790 - 504 50% Travel 5,000 - 1,378 242 - 3,622 28% Repairs & Maintenance 39,750 - - 20,461 25,500 14,250 64% Other Interfund Allocations 56,532 4,711 56,532 62,134 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 7,893 667 3,764 13,188 333 3,796 52% Transfers Out - - - - - - 0% Total Services & Charges 307,050 49,763 237,616 247,332 33,553 35,880 88% Capital - - - - - - 0% Total Expenditures 643,595 73,474 536,158 571,337 33,643 73,794 89% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A 6 Total 9 15 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Common Council General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. 11 Department Name Fund/Dept No.101-0302 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 43,000 - 43,000 43,000 - - 100% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report December 31, 2019 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 19,789 12 19,801 18,712 - (12) 100% Interfund Allocation Reimb 2,552,762 199,453 2,449,918 2,375,973 - 102,844 96% Transfers In - - - - - - 0% Total Revenue 2,572,551 199,465 2,469,719 2,394,684 - 102,832 96% Expenditures Personnel Salaries & Wages 1,642,180 130,030 1,619,488 1,499,948 - 22,692 99% Fringe Benefits 540,981 42,575 502,640 565,152 - 38,341 93% Total Personnel 2,183,161 172,605 2,122,128 2,065,101 - 61,033 97% Supplies 24,478 397 14,283 13,679 7,398 2,797 89% Services & Charges Professional Services 76,183 - 51,168 61,887 8,000 17,015 78% Printing & Advertising 753 35 327 976 - 426 43% Utilities - - - - - - 0% Education & Training 7,702 198 7,175 8,823 - 527 93% Travel 13,803 147 12,343 8,103 1,460 - 100% Repairs & Maintenance 785 - 784 3,350 - 1 100% Other Interfund Allocations 228,287 19,024 228,287 196,753 - - 100% Debt Service - Principal - - - 8,168 - - 0% Debt Service - Interest & Fees - - - 1,051 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 37,399 7,058 33,225 26,294 - 4,174 89% Transfers Out - - - 500 - - 0% Total Services & Charges 364,912 26,463 333,308 315,905 9,460 22,143 94% Capital - - - - - - 0% Total Expenditures 2,572,551 199,465 2,469,719 2,394,684 16,858 85,973 97% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 23 Part-Time /Seasonal/Temporary N/A 2 Total 25 25 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Administration & Finance General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this allocation is to recover management oversight costs. Other Revenue is derived from a rebate. 13 Department Name Fund/Dept No.101-0404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 - - - - 170,627 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,113,500 459,147 1,220,096 1,131,903 - (106,596) 110% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 60,000 12,724 46,536 50,540 - 13,464 78% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 471,872 1,266,632 1,182,443 - 77,495 94% Expenditures Personnel Salaries & Wages 488,202 30,185 381,917 363,209 - 106,285 78% Fringe Benefits 213,595 12,811 147,033 187,894 560 66,002 69% Total Personnel 701,797 42,996 528,950 551,102 560 172,287 75% Supplies 38,830 546 20,954 20,327 12,164 5,712 85% Services & Charges Professional Services 10,150 - 2,160 - 7,990 - 100% Printing & Advertising 55,767 6,771 43,730 25,151 8,419 3,618 94% Utilities 135,000 17,581 128,031 120,748 - 6,969 95% Education & Training 4,198 365 2,938 3,025 - 1,260 70% Travel 15,154 458 5,648 3,786 2,743 6,763 55% Repairs & Maintenance 99,098 13,456 85,650 36,683 7,691 5,757 94% Other Interfund Allocations 240,405 20,034 240,405 179,604 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,728 1,025 10,358 9,062 - 8,370 55% Transfers Out - - - - - - 0% Total Services & Charges 578,500 59,689 518,920 378,059 26,843 32,737 94% Capital 25,000 22,230 22,230 - - 2,770 89% Total Expenditures 1,344,127 125,460 1,091,053 949,488 39,567 213,506 84% Net - 346,412 175,579 232,955 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 5 Total 8 13 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 20,332 142,130 145,247 - 48,580 75% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 267,322 9,326 197,585 236,085 - 69,737 74% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 23,400 871 18,694 22,540 - 4,706 80% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 30,529 358,410 403,873 - 123,023 74% Expenditures Personnel Salaries & Wages 107,069 6,852 88,606 121,692 - 18,463 83% Fringe Benefits 54,957 4,175 49,675 82,636 - 5,282 90% Total Personnel 162,026 11,027 138,282 204,328 - 23,745 85% Supplies 13,600 91 5,181 13,006 470 7,949 42% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 23,118 1,370 21,346 25,686 1,308 464 98% Utilities 94,500 12,372 88,730 81,902 - 5,770 94% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 111,598 1,523 54,179 31,028 7,054 50,365 55% Other Interfund Allocations 48,511 4,042 48,511 29,690 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,579 104 2,181 3,233 - 8,398 21% Transfers Out - - - - - - 0% Total Services & Charges 290,806 19,411 214,947 171,539 8,362 67,497 77% Capital 15,000 - - 15,000 - 15,000 0% Total Expenditures 481,432 30,529 358,410 403,873 8,832 114,191 76% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,473 313 66,869 62,452 - 11,604 85% Interfund Allocation Reimb 1,200,545 103,216 1,110,516 1,025,593 - 90,029 93% Transfers In - - - - - - 0% Total Revenue 1,279,018 103,529 1,177,385 1,088,046 - 101,633 92% Expenditures Personnel Salaries & Wages 866,473 71,128 798,210 708,726 - 68,263 92% Fringe Benefits 278,276 22,634 251,604 272,218 - 26,672 90% Total Personnel 1,144,749 93,762 1,049,814 980,943 - 94,935 92% Supplies 3,450 162 1,771 2,962 197 1,482 57% Services & Charges Professional Services 2,550 230 475 420 - 2,075 19% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 11,000 1,246 10,998 6,917 - 2 100% Travel 3,450 7 2,804 1,315 - 646 81% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 96,719 78,152 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 17,100 63 14,804 17,336 - 2,296 87% Transfers Out - - - - - - 0% Total Services & Charges 130,819 9,605 125,800 104,140 - 5,019 96% Capital - - - - - - 0% Total Expenditures 1,279,018 103,529 1,177,385 1,088,046 197 101,436 92% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Legal Department General Fund City Funds This department is funded by the Admin Cost Allocation - The following departments' expenditures are allocated to operating departments: Mayor, Clerk, Council, Admin & Finance, and Legal. This department also collects a reimbursement for legal services to other city depts. 16 Department Name Fund/Dept No.101-0602 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,518,244 74,849 1,016,394 1,200,195 - 501,850 67% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 154,730 6,055 160,730 146,082 - (6,000) 104% Charges for Services 50 - - - - 50 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 147,038 - 147,038 126,428 - - 100% Interfund Allocation Reimb 1,400,059 116,673 1,400,059 - - - 100% Transfers In - - - - - - 0% Total Revenue 3,220,121 197,577 2,724,221 1,472,705 - 495,900 85% Expenditures Personnel Salaries & Wages 1,757,736 118,066 1,630,795 651,541 - 126,941 93% Fringe Benefits 558,778 41,789 515,864 247,411 - 42,914 92% Total Personnel 2,316,514 159,854 2,146,659 898,952 - 169,855 93% Supplies 43,952 1,974 12,665 13,530 1,023 30,264 31% Services & Charges Professional Services 377,919 4,524 139,573 118,203 234,791 3,555 99% Printing & Advertising 7,000 71 3,520 2,265 239 3,241 54% Utilities - - - - - - 0% Education & Training 18,300 - 7,953 24,323 - 10,347 43% Travel 16,150 - 9,682 11,736 - 6,468 60% Repairs & Maintenance 23,800 78 4,840 19,988 6,500 12,460 48% Other Interfund Allocations 365,366 30,447 365,366 344,631 - - 100% Debt Service - Principal 14,637 - 14,637 20,605 - - 100% Debt Service - Interest & Fees 408 - 407 684 - 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 36,075 629 18,918 17,788 - 17,157 52% Transfers Out - - - - - - 0% Total Services & Charges 859,655 35,749 564,896 560,223 241,530 53,229 94% Capital - - - - - - 0% Total Expenditures 3,220,121 197,577 2,724,221 1,472,705 242,553 253,348 92% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 21 Part-Time /Seasonal/Temporary N/A 8 Total 23 29 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Engineering General Fund City Funds This department is funded by property tax revenue collected in the General Fund and charges for engineering services. The interfund allocation reimbursement is a fixed cost allocation charged to other departments who utilize the Engineering Dept. 17 Department Name Fund/Dept No.101-0616 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 328,815 10,425 171,719 - - 157,096 52% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 69,005 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 328,815 10,425 171,719 69,005 - 157,096 52% Expenditures Personnel Salaries & Wages 98,302 6,242 81,071 - - 17,231 82% Fringe Benefits 27,772 2,180 26,572 - - 1,200 96% Total Personnel 126,074 8,422 107,643 - - 18,431 85% Supplies 22,300 - 3,934 - 17,270 1,096 95% Services & Charges Professional Services 70,000 - 37,201 - 19,250 13,549 81% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 1,800 - 18 - - 1,782 1% Travel 4,974 201 201 - - 4,773 4% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 19,234 - - 13,133 59% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 20,800 199 3,487 - 14,949 2,364 89% Transfers Out - - - - - - 0% Total Services & Charges 130,441 2,003 60,142 - 34,199 36,101 72% Capital 50,000 - - - 50,000 - 100% Total Expenditures 328,815 10,425 171,719 - 101,469 55,628 83% Net - - - 69,005 Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) prior to 2019. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Office of Sustainability General Fund City Funds 18 Department Name Fund/Dept No.101-0628 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 429,109 9,608 105,361 17,368 - 323,748 25% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 149,130 - 117,240 - - 31,890 79% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 135,000 15,000 135,000 - - - 100% Total Revenue 713,239 24,608 357,600 17,368 - 355,638 50% Expenditures Personnel Salaries & Wages 305,000 18,008 244,129 13,424 - 60,871 80% Fringe Benefits 50,066 2,857 40,651 3,252 - 9,415 81% Total Personnel 355,066 20,865 284,780 16,677 - 70,286 80% Supplies 128,757 972 43,669 53 4,218 80,870 37% Services & Charges Professional Services 204,868 1,608 12,054 - 8,602 184,212 10% Printing & Advertising 1,000 34 594 - - 406 59% Utilities - - - - - - 0% Education & Training 9,300 568 4,769 - 1,800 2,731 71% Travel 10,631 560 10,609 - - 22 100% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,617 - 1,125 638 500 1,992 45% Transfers Out - - - - - - 0% Total Services & Charges 229,416 2,770 29,151 638 10,902 189,363 17% Capital - - - - - - 0% Total Expenditures 713,239 24,608 357,600 17,368 15,120 340,519 52% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 1 Part-Time /Seasonal/Temporary N/A 11 Total 2 12 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report December 31, 2019 AmeriCorps Grant Program General Fund City Funds 19 Department Name Fund/Dept No.101-0801 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,850,278 2,734,161 29,371,583 28,950,905 - 1,478,695 95% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 472,000 45,172 502,127 173,375 - (30,127) 106% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 112,626 469 111,229 116,057 - 1,397 99% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,434,904 2,779,802 29,984,939 29,240,338 - 1,449,965 95% Expenditures Personnel Salaries & Wages 17,636,892 1,464,706 17,218,225 17,703,733 - 418,667 98% Fringe Benefits 5,523,852 473,006 5,275,228 6,365,856 - 248,624 95% Total Personnel 23,160,744 1,937,712 22,493,452 24,069,590 - 667,291 97% Supplies 1,128,331 67,763 905,823 715,253 50,951 171,557 85% Services & Charges Professional Services 887,100 292,322 657,704 434,585 3,585 225,811 75% Printing & Advertising - - - - - - 0% Utilities 203,445 13,953 185,066 183,917 - 18,379 91% Education & Training 350 - 350 4,785 - - 100% Travel 1,601 - 1,339 1,433 - 262 84% Repairs & Maintenance 1,068,646 71,357 906,259 339,174 21,711 140,676 87% Other Interfund Allocations 4,333,272 361,106 4,333,272 3,055,248 - - 100% Debt Service - Principal 138,492 - 137,083 141,435 - 1,409 99% Debt Service - Interest & Fees 5,861 - 5,837 8,406 - 24 100% Grants & Subsidies 40,000 737 3,026 15,916 - 36,974 8% Other Services & Charges 364,177 34,851 252,842 270,597 1,098 110,237 70% Transfers Out - - - - - - 0% Total Services & Charges 7,042,944 774,327 6,482,779 4,455,495 26,394 533,772 92% Capital 102,885 - 102,885 - - - 100% Total Expenditures 31,434,904 2,779,802 29,984,939 29,240,338 77,345 1,372,620 96% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 221 Part-Time /Seasonal/Temporary N/A 24 Total 243 245 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for police officers working at various events. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police Department General Fund City Funds 20 Department Name Fund/Dept No.101-0901 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 22,144,959 1,968,874 21,401,456 21,509,390 - 743,503 97% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 144,614 302,484 302,484 - - (157,870) 209% Licenses & Permits - - - - - - 0% Charges for Services 3,097 - 3,007 - - 90 97% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - 345 345 - - (345) 0% Other Income 8,850 - 8,849 7,213 - 1 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,301,520 2,271,703 21,716,141 21,516,603 - 585,379 97% Expenditures Personnel Salaries & Wages 13,097,316 1,370,873 12,884,584 13,090,460 - 212,732 98% Fringe Benefits 4,107,579 403,207 3,938,049 5,044,259 5,637 163,893 96% Total Personnel 17,204,895 1,774,080 16,822,632 18,134,719 5,637 376,625 98% Supplies 673,053 28,206 585,336 405,751 40,563 47,154 93% Services & Charges Professional Services 323,525 2,092 294,517 163,002 5,940 23,068 93% Printing & Advertising 1,000 - - 132 - 1,000 0% Utilities 302,738 33,705 287,600 275,135 - 15,138 95% Education & Training 56,549 9,902 51,604 76,396 - 4,945 91% Travel 38,500 715 38,139 38,825 - 361 99% Repairs & Maintenance 1,097,930 105,909 1,042,780 911,197 38,171 16,979 98% Other Interfund Allocations 1,979,778 164,982 1,979,778 1,498,978 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 15,500 99 5,702 12,470 - 9,798 37% Transfers Out 608,052 152,013 608,052 - - - 100% Total Services & Charges 4,423,572 469,417 4,308,172 2,976,134 44,111 71,289 98% Capital - - - - - - 0% Total Expenditures 22,301,520 2,271,703 21,716,141 21,516,603 90,311 495,068 98% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 177 Part-Time /Seasonal/Temporary N/A 1 Total 169 178 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Fire Department General Fund City Funds 21 Department Name Fund/Dept No.101-1008 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 332,383 20,545 217,631 346,076 - 114,752 65% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 30,000 - - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 9,613 - 9,613 21,734 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 371,996 20,545 257,243 367,811 - 114,752 69% Expenditures Personnel Salaries & Wages 198,040 9,121 116,754 176,018 - 81,286 59% Fringe Benefits 62,868 3,024 30,779 65,074 - 32,089 49% Total Personnel 260,908 12,146 147,533 241,092 - 113,375 57% Supplies 1,037 - 1,022 898 - 15 99% Services & Charges Professional Services 2,040 - 2,040 - - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,360 - 2,320 1,461 - 40 98% Travel - - - 837 - - 0% Repairs & Maintenance 9,700 1,196 9,275 10,046 55 370 96% Other Interfund Allocations 49,491 4,125 49,491 68,231 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 46,460 3,079 45,563 45,246 - 897 98% Transfers Out - - - - - - 0% Total Services & Charges 110,051 8,399 108,689 125,821 55 1,307 99% Capital - - - - - - 0% Total Expenditures 371,996 20,545 257,243 367,811 55 114,697 69% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A 1 Total 3 4 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Human Rights General Fund City Funds 22 Fund Name Fund Number 102 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 246,000 66,397 289,770 186,733 - (43,770) 118% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 246,000 66,397 289,770 186,733 - (43,770) 118% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 246,000 66,397 289,770 186,733 (43,770) Cash Balance 10,708,300 10,464,997 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 23 Fund Name Fund Number 201 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 4,629,379 10,048,047 9,591,899 - (367,730) 104% Intergov./ Shared Revenues 890,592 458,549 890,592 842,315 - - 100% Intergov./ Grants 4,283,899 - 3,635,801 746,101 - 648,098 85% Charges for Services 2,698,780 260,061 2,583,508 1,715,313 - 115,272 96% Interest Earnings 126,000 19,092 140,690 84,863 - (14,690) 112% Donations 1,714,670 5,000 1,714,670 81,500 - - 100% Other Income 319,849 23,950 329,248 337,727 - (9,399) 103% Interfund Allocation Reimb - - - - - - 0% Transfers In 410,867 100,000 410,867 2,345,846 - - 100% Total Revenue 20,124,974 5,496,032 19,753,423 15,745,565 - 371,551 98% Expenditures by Division Administration 1,749,190 137,060 1,723,159 1,259,102 125 25,906 99% Maintenance 10,371,465 621,158 9,873,523 6,204,964 198,214 299,728 97% Golf Courses 1,720,065 67,774 1,621,929 1,416,310 1,846 96,290 94% Recreation 3,288,602 274,604 3,034,640 1,911,046 38,626 215,336 93% Potawatomi Zoo 700,000 - 700,000 712,660 - - 100% Potawatomi Greenhouse 46,527 (647) 43,251 43,692 - 3,276 93% Graffiti Removal 4 (176) - 99,070 - 4 0% Marketing & Events 1,034,594 96,812 965,503 803,874 10,624 58,467 94% Regional Cities Grant 3,608,655 58,819 3,207,472 1,196,285 368,120 33,063 99% Pokagon Band-Howard Pk Imprv 2,225,000 - 2,225,000 - - - 100% Leighton Foundation Grant 1,000,000 - 1,000,000 - - - 100% Total Expenditures by Division 25,744,102 1,255,405 24,394,477 13,647,003 617,555 732,070 97% Expenditures Personnel Salaries & Wages 6,048,770 440,918 5,970,871 5,399,492 - 77,899 99% Fringe Benefits 1,885,515 159,699 1,850,776 2,271,216 428 34,311 98% Total Personnel 7,934,285 600,618 7,821,647 7,670,708 428 112,210 99% Supplies 1,613,196 101,811 1,291,583 998,555 58,638 262,975 84% Services & Charges Professional Services 774,718 6,979 443,489 423,466 266,262 64,967 92% Printing & Advertising 150,377 5,527 112,043 37,141 5,279 33,055 78% Utilities 793,817 63,824 764,164 651,921 19 29,634 96% Education & Training 44,879 1,445 23,428 10,086 1,699 19,752 56% Travel 31,925 1,794 17,974 12,131 - 13,951 56% Repairs & Maintenance 797,057 82,828 689,481 415,648 45,092 62,484 92% Other Interfund Allocations 1,672,261 139,358 1,672,261 1,064,472 - - 100% Debt Service - Principal 514,878 - 456,436 359,864 - 58,442 89% Debt Service - Interest & Fees 47,646 - 43,303 24,972 - 4,343 91% Grants & Subsidies 715,000 - 715,000 691,626 - - 100% Other Services & Charges 1,259,917 96,241 1,178,849 443,831 17,137 63,931 95% Transfers Out - - - - - - 0% Total Services & Charges 6,802,475 397,996 6,116,428 4,135,158 335,489 350,559 95% Capital 9,394,146 154,980 9,164,819 842,582 223,001 6,326 100% Total Expenditures 25,744,102 1,255,405 24,394,477 13,647,003 617,555 732,070 97% Net (5,619,128) 4,240,627 (4,641,054) 2,098,562 (360,519) Cash Balance 3,641,124 8,298,306 Staffing Budget Actual Full Time 94 94 Part-Time /Seasonal/Temporary N/A 152 Total 94 246 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. 24 Fund Name Fund Number 202 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,516 270,504 3,209,051 6,870,730 - (59,535) 102% Licenses & Permits 3,150 250 3,150 - - - 100% Charges for Services 243,410 10,924 253,301 246,361 - (9,891) 104% Interest Earnings 146,000 27,779 165,725 139,982 - (19,725) 114% Other Income 42,176 412 42,383 56,611 - (207) 100% Interfund Allocation Reimb 138,150 11,512 138,150 - - - 100% Transfers In 3,852,066 946,938 3,852,066 3,814,963 - - 100% Total Revenue 7,574,468 1,268,318 7,663,825 11,128,648 - (89,358) 101% Expenditures by Division Streets/Traffic & Lighting 10,545,743 (12,050) 9,441,018 8,914,649 644,326 460,399 96% Curb & Sidewalk Program 1,671,576 146,787 1,494,709 1,322,900 83,423 93,444 94% Total Expenditures by Division 12,217,319 134,737 10,935,727 10,237,548 727,749 553,843 95% Expenditures Personnel Salaries & Wages 2,732,646 (36,621) 2,602,952 2,885,203 - 129,694 95% Fringe Benefits 1,009,298 (48,401) 970,717 1,351,638 - 38,581 96% Total Personnel 3,741,944 (85,022) 3,573,668 4,236,841 - 168,275 96% Supplies 1,967,927 (55,544) 1,080,335 1,701,021 602,698 284,894 86% Services & Charges Professional Services 726,793 47,469 645,007 670,422 81,708 78 100% Printing & Advertising 1,000 - 222 263 - 778 22% Utilities 51,752 4,710 49,037 45,568 620 2,095 96% Education & Training 10,000 - 9,540 4,425 0 460 95% Travel 9,000 43 3,391 1,716 - 5,609 38% Repairs & Maintenance 469,332 (581,384) 424,771 1,679,173 42,626 1,935 100% Other Interfund Allocations 1,628,279 135,690 1,628,279 1,018,733 - - 100% Debt Service - Principal 799,016 - 734,901 719,026 - 64,115 92% Debt Service - Interest & Fees 68,076 - 45,227 37,504 - 22,849 66% Other Services & Charges 179,884 43,774 177,033 94,989 97 2,754 98% Transfers Out 2,500,000 625,000 2,500,000 - - - 100% Total Services & Charges 6,443,132 275,302 6,217,408 4,271,818 125,050 100,673 98% Capital 64,316 - 64,316 27,868 - - 100% Total Expenditures 12,217,319 134,737 10,935,727 10,237,548 727,749 553,842 95% Net (4,642,851) 1,133,581 (3,271,902) 891,100 (643,200) Cash Balance 4,732,078 8,012,501 Staffing Budget Actual Fund Purpose: Full Time 59 57 Part-Time /Seasonal/Temporary N/A 4 Total 59 61 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow control. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Department is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. 25 Fund Name Fund Number 203 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 972,422 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 15,514 - - 0% Debt Proceeds - - - - - - 0% Donations - - - 2,023 - - 0% Other Income - - - 5,840 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 995,799 - - 0% Expenditures by Division Recreation - - - 1,635,736 - - 0% Marketing & Events - - - 144,709 - - 0% Total Expenditures by Division - - - 1,780,445 - - 0% Expenditures Personnel Salaries & Wages - - - 304,327 - - 0% Fringe Benefits - - - 26,080 - - 0% Total Personnel - - - 330,407 - - 0% Supplies - - - 122,292 - - 0% Services & Charges Professional Services - - - 130,391 - - 0% Printing & Advertising - - - 63,651 - - 0% Utilities - - - - - - 0% Education & Training - - - 6,853 - - 0% Travel - - - 9,354 - - 0% Repairs & Maintenance - - - 168 - - 0% Other Interfund Allocations - - - 110,146 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 198,209 - - 0% Transfers Out - - - 798,976 - - 0% Total Services & Charges - - - 1,317,748 - - 0% Capital - - - 9,998 - - 0% Total Expenditures - - - 1,780,445 - - 0% Net - - - (784,646) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. 26 Fund Name Fund Number 209 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - 63,513 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 5,758 24,778 16,482 - 222 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - 100,000 100,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,000 5,758 124,778 179,995 - 222 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,011,251 460 149,969 98,594 848,464 12,818 99% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,011,251 460 149,969 98,594 848,464 12,818 99% Capital - - - - - - 0% Total Expenditures 1,011,251 460 149,969 98,594 848,464 12,818 99% Net (886,251) 5,298 (25,191) 81,401 (12,596) Cash Balance 927,235 956,464 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 27 Fund Name Fund Number 210 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,900 221 2,878 6,864 - 22 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 72,011 - 72,010 54,008 - 1 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 747,768 221 74,888 63,247 - 672,880 10% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 196,457 4,882 53,699 - 63,463 79,295 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 400,000 - - - - 400,000 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 17,085 67,581 65,591 - 1 100% Debt Service - Interest & Fees 4,429 917 4,429 6,419 - - 100% Grants & Subsidies 65,000 - - - - 65,000 0% Other Services & Charges 92,400 - - 55,662 - 92,400 0% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 1,055,868 22,884 355,710 127,672 63,463 636,696 40% Capital - - - - - - 0% Total Expenditures 1,055,868 22,884 355,710 127,672 63,463 636,696 40% Net (308,100) (22,663) (280,822) (64,425) 36,184 Cash Balance 64,754 345,693 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 28 Fund Name Fund Number 211 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 440,636 - 434,000 270,192 - 6,636 98% Licenses & Permits - - - - - - 0% Charges for Services 259,100 17,695 212,079 338,582 - 47,021 82% Fines, Forfeitures, and Fees 152 - - - - 152 0% Interest Earnings 13,570 5,852 17,680 14,360 - (4,110) 130% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 4,704 624 4,123 4,256 - 581 88% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 587,658 2,350,633 1,866,020 - - 100% Total Revenue 3,068,795 611,829 3,018,515 2,493,411 - 50,280 98% Expenditures Personnel Salaries & Wages 1,520,670 124,537 1,493,197 1,464,757 - 27,473 98% Fringe Benefits 609,943 46,621 528,540 630,626 - 81,403 87% Total Personnel 2,130,613 171,158 2,021,736 2,095,383 - 108,876 95% Supplies 28,460 1,085 18,276 19,501 2,263 7,921 72% Services & Charges Professional Services 333,178 30,016 155,829 315,383 164,029 13,320 96% Printing & Advertising 19,994 718 13,604 10,940 66 6,324 68% Utilities - - - - - - 0% Education & Training 12,125 912 9,835 8,889 - 2,290 81% Travel 26,400 1,605 24,271 17,302 1,524 605 98% Repairs & Maintenance 118,345 (503) 11,705 6,222 100,701 5,939 95% Other Interfund Allocations 464,363 38,697 464,363 390,538 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 19,188 1,028 16,116 10,694 96 2,976 84% Transfers Out - - - - - - 0% Total Services & Charges 993,593 72,473 695,723 759,969 266,416 31,454 97% Capital - - - - - - 0% Total Expenditures 3,152,666 244,716 2,735,735 2,874,853 268,679 148,251 95% Net (83,871) 367,113 282,780 (381,442) (97,971) Cash Balance 1,009,933 731,464 Staffing Budget Actual Full Time 28 28 Part-Time /Seasonal/Temporary N/A - Total 28 28 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 29 Fund Name Fund Number 212 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 7,744,914 202,561 2,030,043 3,542,536 - 5,714,871 26% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 30 30 110 - 970 3% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,416,390 1,246 485,170 203,444 - 931,220 34% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,162,304 203,837 2,515,244 3,746,089 - 6,647,061 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 300,000 (22,269) - - 67,678 232,322 23% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 7,644,915 140,939 2,555,898 3,848,101 2,353,954 2,735,063 64% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,944,915 118,670 2,555,898 3,848,101 2,421,632 2,967,385 63% Capital - - - - - - 0% Total Expenditures 7,944,915 118,670 2,555,898 3,848,101 2,421,632 2,967,385 63% Net 1,217,389 85,167 (40,654) (102,012) 3,679,676 Cash Balance 305,248 347,782 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds 30 Fund Name Fund Number 216 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 30,000 - 5,018 36,737 - 24,982 17% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,390 1,474 6,364 3,755 - (974) 118% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 310 - 310 300 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35,700 1,474 11,691 40,792 - 24,008 33% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - 7,856 - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - 7,856 - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - 7,856 - 32,000 0% Net 3,700 1,474 11,691 32,936 (7,992) Cash Balance 237,764 227,103 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 31 Fund Name Fund Number 217 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 11,800 5,401 15,115 2,527 - (3,315) 128% Donations 658,800 2,502 654,367 108,750 - 4,433 99% Other Income - - - - - - 0% Transfers In 76,493 - 76,493 - - - 100% Total Revenue 747,093 7,903 745,975 111,277 - 1,118 100% Expenditures by Project Animal Care & Control 40,000 400 38,658 34,604 - 1,342 97% Wayfinding Signage Project 138,476 - 53,988 11,524 57,944 26,544 81% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Bloomberg Mayors Challenge Award 391,466 22,356 127,296 - 264,170 - 100% AmeriCorps-Milton Trust Energy Gra 25,000 2,600 2,600 - 12,275 10,125 60% Human Rights Scholarship Program 28,150 - 19,310 - - 8,840 69% Historic Preservation Commiss.5,000 - - 322 - 5,000 0% Hesburgh-MLK Memorial - - - 350 - - 0% Total Expenditures by Project 630,592 25,356 241,853 46,800 334,389 54,351 91% Expenditures Supplies 5,000 - - 322 - 5,000 0% Services & Charges Professional Services 567,042 22,356 218,362 42,669 322,114 26,566 95% Printing & Advertising 14,818 - 3,479 - - 11,339 23% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 27,900 3,000 4,181 1,014 12,275 11,444 59% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 15,832 - 15,831 2,795 - 1 100% Transfers Out - - - - - - 0% Total Services & Charges 625,592 25,356 241,853 46,478 334,389 49,350 92% Capital - - - - - - 0% Total Expenditures 630,592 25,356 241,853 46,800 334,389 54,350 91% Net 116,501 (17,453) 504,122 64,476 (53,232) Cash Balance 666,875 165,219 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. 01/2019 - The City received a donation of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. 04/2019 - The City received the Bloomberg Mayors Challenge award in the amount of $100,000. 06/2019 - The City received $100,000 from the St Joseph County Chamber of Commerce for the wayfinding signage project. 06/2019 - The City received another installment of the Bloomberg Mayors Challenge award in the amount of $174,000. 06/2019 - The City moved the Human Rights Scholarship program cash to this fund to better track the donations and expenditure of those donations. 32 Fund Name Fund Number 218 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 75 138 - 125 38% Interest Earnings 300 80 359 236 - (59) 120% Debt Proceeds - - - - - - 0% Donations - - - 750 - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 80 434 1,123 - 66 87% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - 623 854 - 377 62% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - 623 854 - 377 62% Capital - - - - - - 0% Total Expenditures 1,000 - 623 854 - 377 62% Net (500) 80 (190) 269 (311) Cash Balance 12,864 13,109 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 219 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 275,987 29,583 263,172 193,536 - 12,815 95% Interest Earnings 14,600 5,373 18,352 6,040 - (3,752) 126% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,298 50 2,298 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 170,373 681,491 648,273 - - 100% Total Revenue 974,376 205,379 965,314 847,849 - 9,063 99% Expenditures Personnel Salaries & Wages 201,978 13,077 178,355 165,262 - 23,623 88% Fringe Benefits 79,869 5,731 65,378 83,517 - 14,491 82% Total Personnel 281,847 18,809 243,732 248,778 - 38,114 86% Supplies 46,450 1,538 22,623 21,415 7,715 16,112 65% Services & Charges Professional Services 54,000 1,500 39,500 37,725 9,000 5,500 90% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 444,722 13,636 153,241 223,202 - 291,481 34% Other Interfund Allocations 34,894 2,908 34,894 57,916 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 156,944 8,948 73,977 68,404 28,180 54,787 65% Transfers Out - - - 27,500 - - 0% Total Services & Charges 690,560 26,992 301,612 414,748 37,180 351,768 49% Capital 24,580 - 24,580 - - - 100% Total Expenditures 1,043,437 47,339 592,547 684,941 44,895 405,994 61% Net (69,061) 158,040 372,767 162,908 (396,931) Cash Balance 920,989 544,556 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A 1 Total 4 5 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 220 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 152,292 8,581 135,148 124,980 - 17,144 89% Fines, Forfeitures, and Fees 118,025 7,923 103,233 78,353 - 14,792 87% Interest Earnings 9,300 2,557 11,017 10,040 - (1,717) 118% Debt Proceeds - - - - - - 0% Donations 2,000 - - 525 - 2,000 0% Other Income 53,093 (65) 38,661 17,621 - 14,432 73% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 334,710 18,995 288,059 231,518 - 46,651 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 - 168,527 173,990 41,227 85,802 71% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 2,404 64,459 77,133 6,050 21,481 77% Travel 60,000 2,870 41,704 40,706 - 18,296 70% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 - 37,480 65,622 2,600 29,920 57% Transfers Out - - - - - - 0% Total Services & Charges 221,990 5,274 143,643 183,461 8,650 69,697 69% Capital - - - - - - 0% Total Expenditures 517,546 5,274 312,170 357,452 49,877 155,499 70% Net (182,836) 13,721 (24,110) (125,933) (108,848) Cash Balance 420,288 446,232 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 221 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 7,375 600 7,375 310 - - 100% Interest Earnings 275 107 351 140 - (76) 128% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 7,650 707 7,726 450 - (76) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - 5 - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - 5 - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - 5 - 500 0% Net 7,150 707 7,726 445 (576) Cash Balance 17,781 10,130 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 36 Fund Name Fund Number 227 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,200 3,745 16,668 13,044 - (2,468) 117% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 14,200 3,745 16,668 13,044 - (2,468) 117% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - 1,211 73,065 - 32,786 4% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 - 36,100 135,000 200,000 - 100% Transfers Out - - - - - - 0% Total Services & Charges 270,097 - 37,311 208,065 200,000 32,786 88% Capital 2,409 - - 24,273 - 2,409 0% Total Expenditures 272,506 - 37,311 232,338 200,000 35,195 87% Net (258,306) 3,745 (20,643) (219,294) (37,663) Cash Balance 604,051 627,325 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 37 Fund Name Fund Number 249 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 9,205,130 713,380 9,205,130 8,487,336 - - 100% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 65,100 20,269 78,327 22,716 - (13,227) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,270,230 733,649 9,283,457 8,510,052 - (13,227) 100% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 437,682 4,114,929 4,265,266 - 340,047 92% 249-0905 Fire PS LOIT 4,111,579 418,430 3,867,331 3,273,458 - 244,248 94% Total Expenditures by Dept 8,566,555 856,111 7,982,259 7,538,724 - 584,295 93% Expenditures Personnel Salaries & Wages 6,552,180 650,001 6,114,800 5,514,445 - 437,380 93% Fringe Benefits 2,014,375 206,110 1,867,459 2,024,279 - 146,916 93% Total Personnel 8,566,555 856,111 7,982,259 7,538,724 - 584,296 93% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 856,111 7,982,259 7,538,724 - 584,296 93% Net 703,675 (122,462) 1,301,198 971,328 (597,523) Cash Balance 3,246,155 1,958,708 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 49 Sworn Firefighters 45 42 Total 90 91 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,695,689 173,035 1,858,579 1,827,580 - (162,890) 110% Intergov./ Grants 320,000 - 117,020 292,498 - 202,980 37% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 111,300 30,721 132,553 71,117 - (21,253) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 38,377 - 38,375 412,635 - 2 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 625,000 2,500,000 - - - 100% Total Revenue 4,665,366 828,757 4,646,528 2,603,829 - 18,839 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 - 63,646 555,400 28,876 247,153 27% Services & Charges Professional Services 878,000 1,380 175,032 14,000 591,081 111,887 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 923,926 35,410 376,289 764,121 330,210 217,427 76% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 - 5,000 - - - 100% Transfers Out 664,316 - 617,569 284,500 - 46,747 93% Total Services & Charges 2,471,242 36,790 1,173,890 1,062,621 921,291 376,061 85% Capital 4,348,109 35,000 2,095,286 391,854 1,842,515 410,308 91% Total Expenditures 7,159,026 71,790 3,332,822 2,009,875 2,792,683 1,033,522 86% Net (2,493,660) 756,967 1,313,706 593,955 (1,014,683) Cash Balance 5,220,874 3,929,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: City Funds City of South Bend, Indiana Monthly Financial Report December 31, 2019 Local Roads & Streets Special Revenue Funds This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. 39 Fund Name Fund Number 257 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 215,000 - - 670,000 - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,229 1,110 10,922 38,179 - (693) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 92,453 - 92,453 185,734 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 254,000 - - 0% Total Revenue 317,682 1,110 103,375 1,147,913 - 214,307 33% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 6,161 257,469 390,739 23,860 40,990 87% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 1,340,000 - - 0% Total Services & Charges 322,319 6,161 257,469 1,730,739 23,860 40,990 87% Capital 578,944 1,217 434,025 939,155 140,227 4,692 99% Total Expenditures 901,263 7,378 691,494 2,669,894 164,087 45,682 95% Net (583,581) (6,268) (588,119) (1,521,981) 168,625 Cash Balance 170,335 759,357 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report December 31, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. 40 Fund Name Fund Number 258 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 145,000 72,960 247,060 74,580 - (102,060) 170% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,360 3,118 12,491 8,987 - (2,131) 121% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 15 312 23,303 - 20,088 2% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 175,760 76,092 259,863 106,871 - (84,103) 148% Expenditures Personnel Salaries & Wages 119,744 9,231 119,255 52,886 - 489 100% Fringe Benefits 40,504 2,850 35,042 25,756 - 5,462 87% Total Personnel 160,248 12,080 154,296 78,642 - 5,951 96% Supplies 2,000 - 1,330 1,772 - 670 67% Services & Charges Professional Services 47,233 1,667 21,691 37,812 4,667 20,875 56% Printing & Advertising 43,000 - - 15,369 18,000 25,000 42% Utilities - - - - - - 0% Education & Training 10,500 - 3,709 15 5,000 1,791 83% Travel 12,417 592 9,201 6,412 - 3,216 74% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 15,300 - 607 9,292 525 14,168 7% Transfers Out 76,493 - 76,493 - - - 100% Total Services & Charges 204,943 2,259 111,703 68,899 28,192 65,050 68% Capital - - - - - - 0% Total Expenditures 367,191 14,339 267,329 149,313 28,192 71,671 80% Net (191,431) 61,753 (7,467) (42,442) (155,774) Cash Balance 519,829 529,536 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 41 Fund Name Fund Number 265 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 600,000 - 553,253 - - 46,747 92% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,600 2,905 10,466 6,373 - (1,866) 122% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,340,000 - 553,253 1,370,500 - 786,747 41% Total Revenue 1,948,600 2,905 1,116,972 1,376,873 - 831,628 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 2,064,741 - 996,856 1,704,898 974,341 93,544 95% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 334,741 - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,064,741 - 996,856 2,039,640 974,341 93,544 95% Capital - - - - - - 0% Total Expenditures 2,064,741 - 996,856 2,039,640 974,341 93,544 95% Net (116,141) 2,905 120,116 (662,766) 738,084 Cash Balance 448,377 330,177 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. 42 Fund Name Fund Number 266 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Intergov./ Shared Revenues 3,149,515 270,504 3,209,051 - - (59,536) 102% Charges for Services - - - - - - 0% Interest Earnings 12,350 5,713 15,007 - - (2,657) 122% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,161,865 276,217 3,224,058 - - (62,193) 102% Expenditures by Division Streets/Traffic & Lighting 3,165,223 1,209,589 2,569,216 - 29,386 566,621 82% Curb & Sidewalk Program - - - - - - 0% Total Expenditures by Division 3,165,223 1,209,589 2,569,216 - 29,386 566,621 82% Expenditures Personnel Salaries & Wages 348,370 290,561 290,561 - - 57,809 83% Fringe Benefits 402,255 148,185 148,185 - - 254,070 37% Total Personnel 750,625 438,746 438,746 - - 311,879 58% Supplies 1,565,690 115,895 1,355,841 - 29,386 180,463 88% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 848,908 654,949 774,629 - - 74,279 91% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 848,908 654,949 774,629 - - 74,279 91% Capital - - - - - - 0% Total Expenditures 3,165,223 1,209,589 2,569,216 - 29,386 566,621 82% Net (3,358) (933,372) 654,842 - (628,814) Cash Balance 648,877 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement. City of South Bend, Indiana Monthly Financial Report December 31, 2019 MVH Restricted Fund Special Revenue Funds City Funds 43 Fund Name Fund Number 273 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 21,600 8,662 21,618 17,373 - (18) 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 441 1,802 1,041 - (302) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 23,100 9,103 23,421 18,414 - (320) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - 7,720 16,083 10,816 11,464 62% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - 7,720 16,083 10,816 11,464 62% Capital - - - - - - 0% Total Expenditures 30,000 - 7,720 16,083 10,816 11,464 62% Net (6,900) 9,103 15,701 2,331 (11,784) Cash Balance 72,873 57,485 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 44 Fund Name Fund Number 274 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 124,625 13,068 82,464 100,932 - 42,161 66% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,175 1,121 3,934 814 - (759) 124% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 127,800 14,189 86,398 101,746 - 41,402 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - 956 - - 14,044 6% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - 956 - - 74,044 1% Capital - - - - - - 0% Total Expenditures 75,000 - 956 - - 74,044 1% Net 52,800 14,189 85,442 101,746 (32,642) Cash Balance 186,401 101,746 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 280 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 90 25 111 71 - (21) 123% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 90 25 111 71 - (21) 123% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 90 25 111 71 (21) Cash Balance 4,085 3,992 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 281 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 259 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 259 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 28,126 - - 0% Total Services & Charges - - - 28,126 - - 0% Capital - - - - - - 0% Total Expenditures - - - 28,126 - - 0% Net - - - (27,867) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 47 Fund Name Fund Number 289 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - 9,350 - - 650 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 600 173 721 456 - (121) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,600 173 10,071 456 - 529 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 928 1,457 8,834 - 9,015 14% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 928 1,457 8,834 - 9,015 14% Net 128 (755) 8,614 (8,378) (8,486) Cash Balance 27,582 19,085 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report December 31, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 48 Fund Name Fund Number 291 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 111,870 1,300 111,870 100,590 - - 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,800 1,813 6,998 2,777 - (1,198) 121% Debt Proceeds - - - - - - 0% Donations 24,945 - 24,945 - - - 100% Other Income - - - 5,152 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 142,615 3,113 143,813 108,519 - (1,198) 101% Expenditures Personnel Salaries & Wages 13,000 - 462 3,000 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 - 462 3,000 - 15,038 3% Supplies 43,745 310 10,913 13,277 2,782 30,050 31% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - 890 - - 110 89% Utilities - - - - - - 0% Education & Training 11,000 - 10,855 2,054 - 145 99% Travel 14,500 - 942 9,845 - 13,558 6% Repairs & Maintenance 49,520 - 7,520 21,764 - 42,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 600 - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 - 20,206 34,264 - 55,813 27% Capital - - - - - - 0% Total Expenditures 135,265 310 31,581 50,541 2,782 100,901 25% Net 7,350 2,803 112,232 57,977 (102,099) Cash Balance 292,637 181,646 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 292 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 21,735 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 21,735 - - 0% Capital - - - - - - 0% Total Expenditures - - - 21,735 - - 0% Net - - - (21,735) - Cash Balance 26,716 26,716 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 50 Fund Name Fund Number 294 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 23,525 650 23,525 21,192 - - 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,580 729 3,069 1,739 - (489) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 175 - 175 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 26,280 1,379 26,769 22,930 - (489) 102% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 157 6,150 - 9,843 2% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 541 6,579 5,249 - 2,921 69% Transfers Out - - - - - - 0% Total Services & Charges 21,000 541 6,737 11,399 - 14,264 32% Capital - - - - - - 0% Total Expenditures 22,500 541 6,737 11,589 - 15,764 30% Net 3,780 838 20,032 11,341 (16,253) Cash Balance 118,204 98,680 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 51 Fund Name Fund Number 295 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 224,489 - 56,495 101,310 - 167,994 25% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 10,000 556 9,219 12,766 - 781 92% Interest Earnings 4,030 1,066 4,724 2,334 - (694) 117% Debt Proceeds - - - - - - 0% Donations 6,800 1,548 5,098 - - 1,702 75% Other Income 23,000 - 1,949 14,012 - 21,051 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 268,319 3,171 77,485 130,423 - 190,834 29% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 168,554 8,241 65,306 19,215 83,317 19,931 88% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 300 - 300 - - - 100% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 58,050 15,548 44,622 43,835 - 13,428 77% Transfers Out - - - - - - 0% Total Services & Charges 58,350 15,548 44,922 43,835 - 13,428 77% Capital 80,000 - - - 59,313 20,687 74% Total Expenditures 306,904 23,789 110,228 63,050 142,630 54,046 82% Net (38,585) (20,618) (32,743) 67,372 136,788 Cash Balance 169,042 202,528 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report December 31, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 299 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,130 1,084 4,055 2,654 - (925) 130% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 36,436 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 53,130 1,084 4,055 45,291 - 49,075 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 - 43,499 22,100 - 1,501 97% Total Expenditures 51,000 - 43,499 22,100 - 7,501 85% Net 2,130 1,084 (39,444) 23,191 41,574 Cash Balance 113,552 153,920 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 404 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,879,847 1,012,358 12,879,847 12,339,734 - - 100% Intergov./ Grants 12,500 - 12,500 - - - 100% Charges for Services 8,600 - 8,500 6,000 - 100 99% Interest Earnings 296,750 79,445 348,410 186,016 - (51,660) 117% Donations - - 5,000 - - (5,000) 0% Other Income 75,272 - 75,272 651,457 - - 100% Transfers In 927,077 - 927,077 324,159 - - 100% Total Revenue 14,200,046 1,091,803 14,256,606 13,507,367 - (56,560) 100% Expenditures by Activity Goodwill Strategic Outreach 130,000 - 130,000 130,000 - - 100% Election Costs 187,026 - 187,026 - - - 100% Debt Service & Other 477,188 - 285,828 1,798,753 191,360 - 100% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 279,622 277,864 - - 100% Light Up South Bend 338,101 6,316 247,862 88,404 71,828 18,411 95% Street Paving 1,938,323 484,438 1,937,750 12,755 - 573 100% Utilities & Services 2,724,861 183,344 2,516,844 2,682,053 148,307 59,710 98% Curb & Sidewalk 1,500,000 375,000 1,500,000 1,500,000 - - 100% Information Technology 3,052,662 138,000 1,375,412 2,874 1,677,250 - 100% Police Department 1,618,740 - 1,618,739 1,158,785 - 1 100% Fire Department & EMS 926,579 231,645 926,579 166,390 - - 100% Community Investment 2,402,354 111,854 1,106,661 949,592 1,251,085 44,608 98% Parks Administration 400,000 100,000 400,000 1,287,600 - - 100% Corridor Ambassadors 351,050 - 351,050 189,133 - - 100% Vacant & Abandoned 847,208 21,401 380,612 - 267,640 198,956 77% Total Expenditures by Activity 17,238,714 1,675,300 13,308,985 10,309,203 3,607,470 322,259 98% Expenditures by Type Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 4,240 207,469 683,344 54,743 15,889 94% Services & Charges Professional Services 3,684,102 165,744 1,675,224 244,535 1,907,695 101,183 97% Printing & Advertising - - - - - - 0% Utilities 1,745,000 151,930 1,729,535 1,614,522 - 15,465 99% Repairs & Maintenance 874,614 27,028 725,734 1,483,180 148,307 573 100% Other Interfund Allocations 8,631 719 8,631 6,873 - - 100% Debt Service - Principal 1,557,180 - 1,557,180 1,520,162 - - 100% Debt Service - Interest & Fees 90,722 - 90,721 126,279 - 1 100% Grants & Subsidies 1,969,768 103,075 1,166,244 1,143,117 790,445 13,079 99% Other Services & Charges 1,597,404 23,092 1,161,336 572,460 285,144 150,924 91% Transfers Out 4,764,329 1,191,082 4,764,329 2,787,600 - - 100% Total Services & Charges 16,291,750 1,662,671 12,878,933 9,498,728 3,131,591 281,225 98% Capital 668,863 8,389 222,583 127,132 421,136 25,144 96% Total Expenditures 17,238,714 1,675,300 13,308,985 10,309,203 3,607,470 322,258 98% Net (3,038,668) (583,497) 947,621 3,198,164 (378,818) Cash Balance 12,694,852 11,799,456 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriented policing. City of South Bend, Indiana Monthly Financial Report December 31, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 408 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 12,474,651 966,436 12,474,651 11,885,489 - - 100% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - 150,000 - - - 100% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 393,400 108,912 463,996 264,870 - (70,596) 118% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,901 (1,779) 10,625 598,182 - (2,724) 134% Transfers In 178,534 - 178,534 - - - 100% Total Revenue 13,559,146 1,073,568 13,632,466 13,103,202 - (73,320) 101% Expenditures by Activity Debt Service & Other 415,000 - 388,426 3,212,725 15,000 11,574 97% Street Paving 500,000 38,731 445,439 1,937,750 54,561 - 100% PSAP 2,857,018 234,834 2,818,011 2,395,284 - 39,007 99% Community Investment 6,997,310 863,024 3,856,494 994,809 2,928,266 212,550 97% Parks & Recreation 432,275 31,237 410,164 - - 22,111 95% Potawatomi Zoo 291,199 - 214,487 100,000 - 76,712 74% Code Enforcement 2,364,559 591,140 2,364,559 1,258,252 - - 100% Animal Care & Control 845,841 211,460 845,841 820,662 - - 100% Total Expenditures by Activity 14,703,202 1,970,426 11,343,420 10,719,482 2,997,827 361,954 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,433,140 262,829 3,267,745 2,528,862 93,534 71,861 98% Printing & Advertising 5,043 - 350 606 - 4,693 7% Utilities 16,055 72 3,274 1,281 12,781 - 100% Repairs & Maintenance 747,918 50,374 626,634 133,329 91,859 29,425 96% Debt Service - Principal 149,381 - 100,000 - - 49,381 67% Debt Service - Interest & Fees 142,568 - 115,237 750 - 27,331 81% Grants & Subsidies 3,709,291 260,392 975,685 964,922 2,712,469 21,137 99% Other Services & Charges 7,285 - 221 467,351 - 7,064 3% Transfers Out 5,827,521 1,396,759 5,826,504 6,572,551 - 1,017 100% Total Services & Charges 14,038,202 1,970,426 10,915,652 10,669,652 2,910,642 211,909 98% Capital 665,000 - 427,769 49,830 87,185 150,046 77% Total Expenditures 14,703,202 1,970,426 11,343,420 10,719,482 2,997,827 361,955 98% Net (1,144,056) (896,857) 2,289,046 2,383,720 (435,275) Cash Balance 17,348,536 15,134,269 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. 55 Fund Name Fund Number 410 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 625 333 844 6,352 - (219) 135% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 - 84,104 37,508 - (38,864) 186% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 45,865 333 84,948 43,860 - (39,083) 185% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 - 60,000 486,081 - - 100% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 - 60,000 486,081 - - 100% Capital - - - - - - 0% Total Expenditures 60,000 - 60,000 486,081 - - 100% Net (14,135) 333 24,948 (442,221) (39,083) Cash Balance 53,712 28,990 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 655 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 37,135 447,563 447,240 - (424) 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 13,750 2,742 15,370 14,362 - (1,620) 112% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 103 103 - - (103) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 460,889 39,980 463,036 461,602 - (2,147) 100% Expenditures Personnel Salaries & Wages 72,660 31,480 61,398 43,222 - 11,262 85% Fringe Benefits 5,559 2,408 4,659 3,307 - 900 84% Total Personnel 78,219 33,888 66,057 46,529 - 12,162 84% Supplies - - - 1,184 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 9,606 - - 0% Other Interfund Allocations 40,243 3,354 40,243 31,381 - - 100% Debt Service - Principal - - - 48,404 - - 0% Debt Service - Interest & Fees - - - 576 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 71 3,419 5,773 - 3,081 53% Transfers Out 550,000 137,500 550,000 550,000 - - 100% Total Services & Charges 596,743 140,925 593,662 645,740 - 3,081 99% Capital - - - - - - 0% Total Expenditures 674,962 174,813 659,719 693,453 - 15,243 98% Net (214,073) (134,833) (196,683) (231,851) (17,390) Cash Balance 397,249 594,755 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A 13 Total -13 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 705 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 60 15 65 52 - (5) 108% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,060 15 65 52 - 1,995 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - 601 - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - 601 - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - 601 - 2,020 0% Net 40 15 65 (549) (25) Cash Balance 2,390 2,335 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 754 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 232,680 47,888 293,958 234,521 - (61,278) 126% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 232,680 47,888 293,958 234,521 - (61,278) 126% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 130,900 24,155 95,223 89,432 - 35,677 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 26,100 2,168 24,218 12,826 - 1,882 93% Transfers Out - - - - - - 0% Total Services & Charges 157,000 26,324 119,441 102,258 - 37,559 76% Capital - - - - - - 0% Total Expenditures 157,000 26,324 119,441 102,258 - 37,559 76% Net 75,680 21,564 174,517 132,263 (98,837) Cash Balance 2,078,333 1,632,491 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Industrial Revolving Fund Redevelopment Funds City Funds 59 Fund Name Fund Number 312 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 537,943 1,166,972 703,118 - (89,972) 108% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 74,209 38,027 74,210 37,107 - (1) 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 565 847 1,412 763 - (847) 250% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,151,774 576,818 1,242,595 740,988 - (90,820) 108% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 770,000 350,000 - - 100% Debt Service - Interest & Fees 411,143 - 411,140 243,304 - 3 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 1,181,140 593,304 - 3 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 1,181,140 593,304 - 3 100% Net (29,369) 576,818 61,455 147,684 (90,823) Cash Balance 208,251 147,684 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2017 Parks Bond Debt Service Capital & Debt Service Funds City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 60 Fund Name Fund Number 313 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - 426,604 - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - 28,705 - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27 - 27 141 - - 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 248,724 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27 - 27 704,173 - - 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 11,315 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 97,077 - 97,077 - - - 100% Total Services & Charges 97,077 - 97,077 631,315 - - 100% Capital - - - - - - 0% Total Expenditures 97,077 - 97,077 631,315 - - 100% Net (97,050) - (97,050) 72,858 - Cash Balance - 97,077 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Football Hall of Fame Debt Service Capital & Debt Service Funds City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 61 Fund Name Fund Number 350 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 321,707 - 321,706 - - 1 100% Total Revenue 321,707 - 321,706 - - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 170,000 - 170,000 - - - 100% Debt Service - Interest & Fees 151,707 - 151,706 - - 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 321,707 - 321,706 - - 1 100% Capital - - - - - - 0% Total Expenditures 321,707 - 321,706 - - 1 100% Net - - - - - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments. Debt service payments are due on January 15 and July 15. The final bond payment is due 1/15/38. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2018 Fire Station #9 Debt Service Capital & Debt Service Funds City Funds 62 Fund Name Fund Number 377 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,201 - 1,201 37 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 7,431 - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 - 527,517 783,696 - 1 100% Total Revenue 546,719 - 532,504 791,164 - 14,215 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 770,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 44,870 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 178,534 - 178,534 - - - 100% Total Services & Charges 533,304 - 532,504 814,870 - 800 100% Capital - - - - - - 0% Total Expenditures 533,304 - 532,504 814,870 - 800 100% Net 13,415 - - (23,706) 13,415 Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Professional Sports Development Capital & Debt Service Funds City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. 63 Fund Name Fund Number 752 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,383 589 6,383 4,699 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 - 2,867,378 3,115,000 - 2,122 100% Total Revenue 2,875,883 589 2,873,761 3,119,699 - 2,122 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 - 1,725,000 1,915,000 - - 100% Debt Service - Interest & Fees 1,136,269 34,806 1,136,669 1,192,219 - (400) 100% Other Services & Charges - - - - - - 0% Transfers Out - - - 324,220 - - 0% Total Services & Charges 2,861,269 34,806 2,861,669 3,431,439 - (400) 100% Capital - - - - - - 0% Total Expenditures 2,861,269 34,806 2,861,669 3,431,439 - (400) 100% Net 14,614 (34,217) 12,092 (311,740) 2,522 Cash Balance 222,584 210,492 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report December 31, 2019 South Bend Redevelopment Authority Debt Service Funds City Funds 64 Fund Name Fund Number 755 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,600 1,569 15,243 10,314 - (643) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,641,500 - 2,641,500 2,646,000 - - 100% Total Revenue 2,656,100 1,569 2,656,743 2,656,314 - (643) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 - 2,175,000 2,100,000 - - 100% Debt Service - Interest & Fees 459,750 1,100 457,744 536,875 - 2,006 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 1,100 2,632,744 2,636,875 - 2,006 100% Capital - - - - - - 0% Total Expenditures 2,634,750 1,100 2,632,744 2,636,875 - 2,006 100% Net 21,350 469 23,999 19,439 (2,649) Cash Balance 1,734,901 791,026 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report December 31, 2019 South Bend Building Corp Capital & Debt Service Funds City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 65 Fund Name Fund Number 756 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,630 435 4,629 4,588 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 - 1,715,500 1,714,000 - - 100% Total Revenue 1,720,130 435 1,720,129 1,718,588 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 - 970,000 940,000 - - 100% Debt Service - Interest & Fees 742,019 - 742,019 770,444 - - 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,712,019 - 1,712,019 1,710,444 - - 100% Capital - - - - - - 0% Total Expenditures 1,712,019 - 1,712,019 1,710,444 - - 100% Net 8,111 435 8,111 8,145 1 Cash Balance 815,025 1,726,790 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Smart Streets Debt Service Debt Service Funds City Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 66 Fund Name Fund Number 757 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,527 428 3,527 2,787 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 31,723 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 62,229 409,270 347,259 - (29,839) 108% Total Revenue 382,958 62,656 412,797 381,769 - (29,839) 108% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 - 220,000 210,000 - - 100% Debt Service - Interest & Fees 163,732 - 162,731 169,106 - 1,001 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 - 382,731 379,106 - 1,001 100% Capital - - - - - - 0% Total Expenditures 383,732 - 382,731 379,106 - 1,001 100% Net (774) 62,656 30,066 2,662 (30,840) Cash Balance 590,497 560,431 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2015 Parks Bond Debt Service Capital & Debt Service Funds City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 67 Fund Name Fund Number 760 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,792 868 8,792 6,428 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 - 1,298,125 2,223,472 - - 100% Total Revenue 1,306,917 868 1,306,917 2,229,900 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 - 50,000 25,000 - - 100% Debt Service - Interest & Fees 1,249,125 - 1,248,125 1,253,472 - 1,000 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 - 1,298,125 1,278,472 - 1,000 100% Capital - - - - - - 0% Total Expenditures 1,299,125 - 1,298,125 1,278,472 - 1,000 100% Net 7,792 868 8,792 951,428 (1,000) Cash Balance 3,461,700 3,452,908 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Eddy Street Commons Debt Service Capital & Debt Service Funds City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 68 Fund Name Fund Number 401 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - 23,125 29,082 - 20,375 53% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 715 169 823 1,074 - (108) 115% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,215 169 23,947 30,156 - 20,267 54% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 4,346 38,513 1,249 - 33,154 54% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 4,346 38,513 1,249 - 33,154 54% Capital 32,955 - 32,955 10,000 - - 100% Total Expenditures 104,622 4,346 71,468 11,249 - 33,154 68% Net (60,407) (4,177) (47,520) 18,907 (12,887) Cash Balance 25,789 73,435 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Coveleski Stadium Capital Capital & Debt Service Funds City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 69 Fund Name Fund Number 405 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 4,665 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1,200 - - 0% Debt Proceeds - - - - - - 0% Donations - - - 27,600 - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 33,465 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 36,361 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 15,634 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 126,675 - - 0% Total Services & Charges - - - 142,309 - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 210,170 - - 0% Net - - - (176,705) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Park Non-Reverting Capital Capital & Debt Service Funds City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 70 Fund Name Fund Number 406 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 209,628 455,002 436,677 - (18,672) 104% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 40,352 20,777 40,353 38,373 - (1) 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,940 1,212 9,852 8,622 - (912) 110% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 485,622 231,617 505,207 483,673 - (19,585) 104% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 498,598 - 498,598 549,419 - - 100% Debt Service - Interest & Fees 40,679 - 40,678 25,983 - 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 539,277 - 539,276 575,402 - 1 100% Capital 286,000 - 271,112 - 14,389 499 100% Total Expenditures 825,277 - 810,388 575,402 14,389 500 100% Net (339,655) 231,617 (305,181) (91,729) (20,085) Cash Balance 223,093 529,328 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Cumulative Capital Development Capital & Debt Service Funds City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 407 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 207,296 119,413 231,026 236,379 - (23,730) 111% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,645 4,008 14,444 5,687 - (2,799) 124% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - 25,000 25,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 243,941 123,420 270,470 267,066 - (26,529) 111% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 249,500 - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - 28,000 - - - 100% Total Expenditures 28,000 - 28,000 249,500 - - 100% Net 215,941 123,420 242,470 17,566 (26,529) Cash Balance 687,399 447,850 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Cumulative Capital Improvement Capital & Debt Service Funds City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 412 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 60,740 13,611 69,658 51,431 - (8,918) 115% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 584,181 - 584,181 493,328 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 644,921 13,611 653,840 544,759 - (8,918) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 - 1,502 - 97,870 628 99% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,187 - 710,820 671,364 142,099 69,268 92% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,022,187 - 712,322 671,364 239,969 69,896 93% Capital 1,619,049 5,844 513,712 7,090 932,317 173,020 89% Total Expenditures 2,641,236 5,844 1,226,034 678,454 1,172,285 242,916 91% Net (1,996,315) 7,767 (572,194) (133,695) (251,834) Cash Balance 2,190,822 2,772,697 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Major Moves Construction Capital & Debt Service Funds City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 73 Fund Name Fund Number 416 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 13,068 82,464 101,251 - 55,036 60% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,240 2,589 10,956 7,250 - (1,716) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 575 - - (575) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 146,740 15,657 93,995 108,501 - 52,745 64% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 26,127 - 14,469 6,690 - 11,658 55% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 119,335 1,400 21,435 63,882 91,759 6,141 95% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 119,335 1,400 21,435 63,882 91,759 6,141 95% Capital 80,000 - 14,149 74,492 - 65,851 18% Total Expenditures 225,462 1,400 50,052 145,063 91,759 83,650 63% Net (78,722) 14,257 43,943 (36,562) (30,905) Cash Balance 421,135 379,010 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report December 31, 2019 Morris Performing Arts Center Capital Capital & Debt Service Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 450 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,500 521 14,425 17,661 - 4,075 78% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,523 664 2,961 2,143 - (438) 117% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,023 1,185 17,386 19,803 - 3,637 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 - 38,779 - 34,160 39,028 65% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 - 38,779 - 34,160 39,028 65% Capital - - - - - - 0% Total Expenditures 111,967 - 38,779 - 34,160 39,028 65% Net (90,944) 1,185 (21,393) 19,803 (35,391) Cash Balance 107,539 129,405 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report December 31, 2019 Palais Royale Historic Preservation Capital & Debt Service Funds City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 75 Fund Name Fund Number 451 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,380 2,482 42,008 56,076 - (1,628) 104% Debt Proceeds - - - 5,005,758 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,380 2,482 42,008 5,061,835 - (1,628) 104% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 128,325 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 10,250 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 138,575 - - 0% Capital 3,232,757 - 3,143,446 1,420,290 89,311 - 100% Total Expenditures 3,232,757 - 3,143,446 1,558,865 89,311 - 100% Net (3,192,377) 2,482 (3,101,438) 3,502,969 (1,628) Cash Balance 398,940 3,502,969 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2018 Fire Station #9 Capital Capital & Debt Service Funds City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 76 Fund Name Fund Number 453 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,490 562 22,489 - - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,490 562 22,489 - - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 3,300,000 338,892 3,166,419 - 133,581 - 100% Total Expenditures 3,300,000 338,892 3,166,419 - 133,581 - 100% Net (3,277,510) (338,330) (3,143,930) - 1 Cash Balance 120,929 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment due 2/1/34. The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond issuance costs were $3,702,814. This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue. The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2018 Zoo Bond Capital Capital & Debt Service Funds City Funds 77 Fund Name Fund Number 471 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 260,530 56,569 297,324 189,838 - (36,794) 114% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 260,530 56,569 297,324 189,838 - (36,794) 114% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 21,464 - 15,000 147,642 6,464 - 100% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 21,464 - 15,000 147,642 6,464 - 100% Capital 12,739,403 16,033 4,176,107 955,451 8,563,296 - 100% Total Expenditures 12,760,867 16,033 4,191,107 1,103,093 8,569,760 - 100% Net (12,500,337) 40,536 (3,893,782) (913,256) (36,794) Cash Balance 9,041,542 12,975,703 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2017 Parks Bond Capital Capital & Debt Service Funds City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 78 Fund Name Fund Number 677 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,312 - 2,311 7,804 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,312 - 2,311 7,804 - 1 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - 1,792 - 1,868 0% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 27,644 - 1,249 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 455 - 397 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 29,891 - 3,514 0% Capital - - - - - - 0% Total Expenditures 3,514 - - 29,891 - 3,514 0% Net (1,202) - 2,311 (22,087) (3,513) Cash Balance - 425,528 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Football Hall of Fame Capital Capital & Debt Service Funds City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 79 Fund Name Fund Number 750 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 17,000 670 16,792 31,473 - 208 99% Debt Proceeds 1,472,985 - 1,472,985 6,638,312 - - 100% Other Income - - - - - - 0% Transfers In - - - 101,776 - - 0% Total Revenue 1,489,985 670 1,489,777 6,771,560 - 208 100% Capital Expenditures by Dept Unassigned/Bank Fees 101,999 70,365 101,364 437,486 - 635 99% Streets/Traffic & Lighting 643,891 93,681 587,884 792,510 56,007 - 100% Central Services 31,846 31,846 31,846 - - - 100% Solid Waste 719,498 - 719,498 1,432,467 - - 100% Sewers 58,655 - - - 58,655 - 100% Wastewater 101,400 - - - 101,400 - 100% Organic Resources - - - - - - 0% Water Works - - - 603,954 - - 0% Information Technology - - - 25,054 - - 0% Police Department 972,735 - 953,165 2,221,105 45,000 (25,430) 103% Fire Department 400,159 - 400,159 1,064,653 - - 100% Parks & Recreation 482,805 - 482,805 712,619 - - 100% Code Enforcement 138,608 59,668 138,608 - - - 100% Animal Care & Control - - - 72,627 - - 0% Building Department - - - 65,670 - - 0% Total Capital Expenditures by Dept 3,651,596 255,560 3,415,328 7,428,144 261,062 (24,795) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 92,576 64,014 91,941 - - 635 99% Debt Service - Interest & Fees 9,173 6,351 9,172 500 - 1 100% Other Services & Charges 250 - 250 217,125 - - 100% Transfers Out - - - 219,861 - - 0% Total Services & Charges 101,999 70,365 101,364 437,486 - 636 99% Capital 3,549,597 185,195 3,313,965 6,990,658 261,062 (25,430) 101% Total Expenditures 3,651,596 255,560 3,415,328 7,428,144 261,062 (24,794) 101% Net (2,161,611) (254,890) (1,925,552) (656,584) 25,002 Cash Balance 1,016,472 2,942,040 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City of South Bend, Indiana Monthly Financial Report December 31, 2019 Equipment/Vehicle Leasing Capital & Debt Service Funds City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 80 Fund Name Fund Number 751 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 840 - 840 4,813 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 840 - 840 4,813 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,082 - 6,082 43,656 - - 100% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,582 - 4,582 291,724 - - 100% Transfers Out 3,048 - 3,048 288 - - 100% Total Services & Charges 7,630 - 7,630 292,013 - - 100% Capital 460,475 - 458,815 2,468,681 - 1,660 100% Total Expenditures 474,187 - 472,527 2,804,350 - 1,660 100% Net (473,347) - (471,687) (2,799,537) (1,660) Cash Balance - 471,687 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2015 Parks Bond Capital Capital & Debt Service Funds City Funds 81 Fund Name Fund Number 753 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 124 - 124 1,060 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 124 - 124 1,060 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 70,000 - 68,967 972,373 - 1,033 99% Total Expenditures 70,000 - 68,967 972,373 - 1,033 99% Net (69,876) - (68,843) (971,313) (1,033) Cash Balance - - Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Smart Streets Bond Capital Capital & Debt Service Funds City Funds 82 Fund Name Fund Number 759 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 65 6 65 121 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 65 6 65 121 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 1,500 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 1,500 - - 0% Capital 7,650,241 865,115 4,602,119 8,477,690 3,048,122 - 100% Total Expenditures 7,650,241 865,115 4,602,119 8,479,190 3,048,122 - 100% Net (7,650,176) (865,108) (4,602,054) (8,479,069) - Cash Balance 3,048,190 7,650,244 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Eddy Street Commons Capital Capital & Debt Service Funds City Funds 83 Fund Name Fund Number 287 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,616,582 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 71,960 12,854 79,926 81,118 - (7,966) 111% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,437 - 25,437 3,515 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 136,424 545,695 27,741 - - 100% Total Revenue 1,218,092 149,277 651,058 1,728,956 - 567,034 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 39,950 - - 100% Services & Charges Professional Services 11,636 - - 25,402 - 11,636 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 436,250 - 434,910 361,561 - 1,340 100% Debt Service - Interest & Fees 43,725 - 43,560 75,481 - 165 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 726,207 - 726,206 505,276 - 1 100% Total Services & Charges 1,217,818 - 1,204,676 967,721 - 13,142 99% Capital 3,375,657 25,790 1,570,388 919,235 1,449,316 355,953 89% Total Expenditures 4,612,275 25,790 2,793,864 1,926,906 1,449,316 369,095 92% Net (3,394,183) 123,487 (2,142,806) (197,950) 197,939 Cash Balance 1,957,611 4,109,519 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Emergency Medical Services Capital Enterprise Funds City Funds 84 Fund Name Fund Number 288 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits 24,000 1,475 23,943 24,659 - 57 100% Charges for Services 5,473,284 778,401 5,661,421 6,217,287 - (188,137) 103% Fines, Forfeitures, and Fees 2,500 - 1,275 225 - 1,225 51% Interest Earnings 59,150 4,279 59,267 49,138 - (117) 100% Debt Proceeds - - - - - - 0% Donations - - - 200 - - 0% Other Income 5,000 3 2,993 21,159 - 2,007 60% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 247,234 988,936 - - - 100% Total Revenue 6,552,870 1,031,391 6,737,835 6,312,668 - (184,965) 103% Expenditures Personnel Salaries & Wages 4,037,313 322,455 3,956,680 3,712,912 - 80,633 98% Fringe Benefits 1,243,427 107,281 1,213,698 1,369,042 - 29,729 98% Total Personnel 5,280,740 429,735 5,170,378 5,081,953 - 110,362 98% Supplies 411,762 21,219 351,249 341,657 1,467 59,046 86% Services & Charges Professional Services 79,110 25,293 71,285 157,713 924 6,901 91% Printing & Advertising - - - - - - 0% Utilities 33,000 - 8,758 18,800 - 24,242 27% Education & Training 25,200 831 19,688 44,560 4,778 734 97% Travel - - - - - - 0% Repairs & Maintenance 148,809 - 93,053 127,347 44,824 10,932 93% Other Interfund Allocations 261,156 21,763 261,156 220,456 - - 100% Debt Service - Principal 1,044 - - - - 1,044 0% Debt Service - Interest & Fees 49 - - - - 49 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 227,294 5,525 222,012 181,063 72 5,210 98% Transfers Out - - - - - - 0% Total Services & Charges 775,662 53,412 675,953 749,939 50,599 49,112 94% Capital 37,505 35,359 35,359 19,811 - 2,146 94% Total Expenditures 6,505,669 539,724 6,232,938 6,193,361 52,067 220,666 97% Net 47,201 491,668 504,897 119,307 (405,631) Cash Balance 2,514,250 1,961,341 Staffing Budget Actual Full Time 51 46 Part-Time /Seasonal/Temporary N/A - Total 51 46 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. 85 Fund Name Fund Number 600 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 1,730,460 141,177 1,680,701 1,598,562 - 49,759 97% Charges for Services 59,408 4,300 57,616 56,229 - 1,792 97% Fines, Forfeitures, and Fees 471,550 93,902 279,090 342,205 - 192,460 59% Interest Earnings 45,300 13,384 54,618 47,231 - (9,318) 121% Other Income 16,938 110 16,678 65,777 - 260 98% Interfund Allocation Reimb 73,304 6,109 73,304 - - - 100% Transfers In 2,528,909 632,227 2,528,909 1,024,481 - - 100% Total Revenue 4,925,869 891,209 4,690,916 3,134,485 - 234,953 95% Expenditures by Dept Code Enforcement 2,324,579 133,689 1,923,446 1,712,624 230,462 170,672 93% Animal Care & Control 1,058,627 73,300 933,341 908,180 37,906 87,380 92% Rental Unit Inspection 180,974 14,093 144,603 59,234 2,176 34,195 81% Building Department 1,524,122 139,214 1,495,352 1,492,504 7,392 21,378 99% Total Expenditures by Dept 5,088,302 360,296 4,496,742 4,172,542 277,935 313,625 94% Expenditures Personnel Salaries & Wages 2,046,142 144,167 1,975,991 1,815,522 - 70,151 97% Fringe Benefits 782,406 61,077 746,714 831,710 - 35,692 95% Total Personnel 2,828,548 205,244 2,722,705 2,647,232 - 105,843 96% Supplies 174,049 10,007 99,951 118,165 37,808 36,290 79% Services & Charges Professional Services 178,308 2,540 137,900 139,223 3,533 36,875 79% Printing & Advertising 24,129 1,990 15,063 9,471 - 9,066 62% Utilities 37,950 2,097 34,801 31,852 - 3,149 92% Education & Training 25,160 209 9,733 9,279 - 15,427 39% Travel 9,122 793 7,128 8,319 - 1,994 78% Repairs & Maintenance 143,390 9,091 98,809 84,242 10,203 34,378 76% Other Interfund Allocations 936,177 78,017 936,177 797,080 - - 100% Debt Service - Principal 145,598 - 126,441 106,799 - 19,157 87% Debt Service - Interest & Fees 11,709 - 9,285 10,884 - 2,424 79% Other Services & Charges 383,219 10,572 107,819 129,997 226,391 49,009 87% Transfers Out 158,943 39,736 158,943 - - - 100% Total Services & Charges 2,053,705 145,045 1,642,100 1,327,145 240,127 171,479 92% Capital 32,000 - 31,987 80,000 - 13 100% Total Expenditures 5,088,302 360,296 4,496,742 4,172,542 277,935 313,625 94% Net (162,433) 530,914 194,174 (1,038,057) (78,672) Cash Balance 2,280,373 2,097,307 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 27 13 13 Part-Time /Seasonal/Temporary N/A 4 N/A - Total 28 31 13 13 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County. Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) City of South Bend, Indiana Monthly Financial Report December 31, 2019 Consolidated Building Fund Enterprise Funds 86 Fund Name Fund Number 601 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,221,730 52,719 945,347 1,224,035 - 276,383 77% Fines, Forfeitures, and Fees 55,700 1,961 42,745 65,553 - 12,955 77% Interest Earnings 26,938 8,066 32,323 23,414 - (5,385) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 16,684 - 16,084 1,606 - 600 96% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,321,052 62,746 1,036,499 1,314,608 - 284,553 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 969 - - 0% Services & Charges Professional Services 752,083 1,569 700,337 1,001,178 - 51,746 93% Printing & Advertising - - - - - - 0% Utilities 120,605 9,475 104,528 97,488 - 16,077 87% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 540,147 2,574 126,794 59,093 155,380 257,973 52% Other Interfund Allocations 49,026 4,087 49,026 40,944 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 17,551 448 13,574 9,444 - 3,977 77% Transfers Out - - - - - - 0% Total Services & Charges 1,479,412 18,153 994,259 1,208,148 155,380 329,773 78% Capital 427,172 - 44,650 - 323,680 58,842 86% Total Expenditures 1,906,584 18,153 1,038,909 1,209,117 479,060 388,615 80% Net (585,532) 44,592 (2,410) 105,492 (104,062) Cash Balance 1,323,142 1,329,185 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Parking Garages Enterprise Funds City Funds 87 Fund Name Fund Number 610 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,503,472 436,879 5,463,922 5,408,816 - 39,550 99% Interest Earnings 10,430 2,654 12,252 9,887 - (1,822) 117% Other Income 12,513 714 13,220 75,596 - (707) 106% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,526,415 440,248 5,489,395 5,494,298 - 37,021 99% Expenditures Personnel Salaries & Wages 1,078,705 83,534 1,030,068 1,067,278 - 48,637 95% Fringe Benefits 431,744 37,390 421,865 502,791 - 9,879 98% Total Personnel 1,510,449 120,923 1,451,934 1,570,069 - 58,516 96% Supplies 337,861 23,689 254,413 277,367 30,360 53,088 84% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 975 - 975 11,509 - - 100% Travel 1,637 - 1,137 2,556 - 500 69% Repairs & Maintenance 812,393 44,664 810,289 972,796 - 2,104 100% Other Interfund Allocations 998,406 83,201 998,406 851,115 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 1,009,546 82,494 998,584 884,322 4,446 6,516 99% Transfers Out 1,053,026 - 1,053,026 1,004,039 - - 100% Total Services & Charges 3,876,233 210,359 3,862,416 3,726,338 4,446 9,370 100% Capital - - - - - - 0% Total Expenditures 5,724,543 354,972 5,568,762 5,573,774 34,806 120,974 98% Net (198,128) 85,276 (79,367) (79,476) (83,953) Cash Balance 448,091 526,853 Staffing Budget Actual Full Time 24 23 Part-Time /Seasonal/Temporary N/A - Total 24 23 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Solid Waste Operations Enterprise Funds City Funds 88 Fund Name Fund Number 611 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 5,150 706 5,423 1,666 - (273) 105% Other Income - - - 1,435 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 - 1,053,026 1,004,039 - 79,590 93% Total Revenue 1,137,766 706 1,058,449 1,007,140 - 79,317 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 971,025 44 970,891 937,090 - 134 100% Debt Service - Interest & Fees 67,591 1 67,113 65,381 - 478 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,038,616 45 1,038,004 1,002,470 - 612 100% Capital 94,000 - - - 94,000 - 100% Total Expenditures 1,132,616 45 1,038,004 1,002,470 94,000 612 100% Net 5,150 661 20,445 4,670 78,705 Cash Balance 64,773 44,603 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Solid Waste Capital Enterprise Funds City Funds 89 Fund Name Fund Number 620 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,958,930 1,421,754 18,428,418 15,388,151 - 530,512 97% Interest Earnings 72,870 24,913 89,938 53,391 - (17,068) 123% Other Income 88,120 5,301 37,155 33,509 - 50,965 42% Interfund Allocation Reimb 1,734,889 144,574 1,734,889 1,390,950 - - 100% Transfers In 159,825 37,327 159,826 108,690 - (1) 100% Total Revenue 21,014,634 1,633,868 20,450,225 16,974,691 - 564,408 97% Expenditures Personnel Salaries & Wages 3,578,355 255,893 3,287,529 3,495,419 - 290,826 92% Fringe Benefits 1,420,482 106,257 1,287,012 1,684,791 - 133,470 91% Total Personnel 4,998,837 362,149 4,574,540 5,180,210 - 424,296 92% Supplies 1,915,565 47,904 1,499,242 1,319,059 195,618 220,705 88% Services & Charges Professional Services 2,856,215 307,224 2,013,180 1,373,050 462,330 380,705 87% Printing & Advertising 2,250 - 1,165 469 - 1,085 52% Utilities 816,675 48,326 769,708 777,050 - 46,967 94% Education & Training 34,743 - 10,627 11,331 7,785 16,331 53% Travel 18,750 60 2,386 2,785 - 16,364 13% Repairs & Maintenance 468,654 11,899 321,740 359,337 107,985 38,929 92% Other Interfund Allocations 1,979,352 164,946 1,979,352 1,339,518 - - 100% Debt Service - Principal 396,983 144 396,892 394,755 - 91 100% Debt Service - Interest & Fees 23,015 3 23,014 35,731 - 1 100% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 2,098,212 158,370 1,886,371 1,222,554 123,043 88,798 96% Transfers Out 7,203,665 573,639 7,202,176 3,778,273 - 1,489 100% Total Services & Charges 15,898,514 1,264,612 14,606,609 9,294,853 701,143 590,760 96% Capital - - - - - - 0% Total Expenditures 22,812,916 1,674,665 20,680,391 15,794,122 896,761 1,235,761 95% Net (1,798,282) (40,797) (230,166) 1,180,569 (671,353) Cash Balance 4,194,557 4,629,470 Staffing Budget Actual Full Time 67 63 Part-Time /Seasonal/Temporary N/A 3 Total 67 66 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Water Works Operations Enterprise Funds City Funds 90 Fund Name Fund Number 622 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 20,520 192,850 225,863 - (92,850) 193% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 73,530 25,455 90,537 36,395 - (17,007) 123% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,087 3,241,000 8,053 - - 100% Total Revenue 3,414,530 316,062 3,524,387 270,310 - (109,857) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 179,404 - 65,611 11,896 113,792 1 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 179,404 - 65,611 11,896 113,792 1 100% Capital 3,801,887 - 1,147,043 512,295 1,614,255 1,040,589 73% Total Expenditures 3,981,291 - 1,212,655 524,191 1,728,047 1,040,590 74% Net (566,761) 316,062 2,311,733 (253,880) (1,150,447) Cash Balance 4,177,611 1,892,832 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Water Works Capital Enterprise Funds City Funds 91 Fund Name Fund Number 624 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,000 7,979 39,720 27,299 - (2,720) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 37,000 7,979 39,720 27,299 - (2,720) 107% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 37,000 2,752 34,076 24,957 - 2,924 92% Total Services & Charges 37,000 2,752 34,076 24,957 - 2,924 92% Capital - - - - - - 0% Total Expenditures 37,000 2,752 34,076 24,957 - 2,924 92% Net - 5,227 5,643 2,342 (5,644) Cash Balance 1,284,429 1,506,992 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. 92 Fund Name Fund Number 625 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 26,000 4,543 26,869 15,871 - (869) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 165,000 2,013,000 1,987,140 - 2,041 100% Total Revenue 2,041,041 169,543 2,039,869 2,003,011 - 1,172 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,918,962 1,222,345 2,653,962 - - 265,000 91% Debt Service - Interest & Fees 812,268 255,187 803,857 284,967 - 8,411 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 26,000 3,381 25,229 15,827 - 771 97% Total Services & Charges 3,757,230 1,480,914 3,483,048 300,794 - 274,182 93% Capital - - - - - - 0% Total Expenditures 3,757,230 1,480,914 3,483,048 300,794 - 274,182 93% Net (1,716,189) (1,311,371) (1,443,179) 1,702,217 (273,010) Cash Balance 285,460 1,730,279 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. 93 Fund Name Fund Number 626 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,000 8,769 39,016 25,805 - (2,016) 105% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 37,000 8,769 39,016 25,805 - (2,016) 105% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 37,000 25,000 34,582 24,000 - 2,418 93% Total Services & Charges 37,000 25,000 34,582 24,000 - 2,418 93% Capital - - - - - - 0% Total Expenditures 37,000 25,000 34,582 24,000 - 2,418 93% Net - (16,231) 4,434 1,805 (4,434) Cash Balance 1,424,701 1,426,313 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Water Works Bond Reserve Enterprise Funds City Funds 94 Fund Name Fund Number 629 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 71,000 17,977 78,460 47,942 - (7,460) 111% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,552 - 225,552 52,249 - - 100% Total Revenue 296,552 17,977 304,012 100,191 - (7,460) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 71,000 6,193 65,938 43,905 - 5,062 93% Total Services & Charges 71,000 6,193 65,938 43,905 - 5,062 93% Capital - - - - - - 0% Total Expenditures 71,000 6,193 65,938 43,905 - 5,062 93% Net 225,552 11,784 238,073 56,286 (12,522) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 95 Fund Name Fund Number 640 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 54,240 652,271 640,050 - (14,408) 102% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 48,680 13,370 57,505 34,679 - (8,825) 118% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 365 365 - - (365) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 686,543 67,975 710,141 674,729 - (23,598) 103% Expenditures Personnel Salaries & Wages 113,545 3,863 108,341 148,298 - 5,204 95% Fringe Benefits 44,636 2,965 44,267 69,760 - 369 99% Total Personnel 158,181 6,827 152,608 218,059 - 5,573 96% Supplies 71,355 19 29,334 32,495 28,520 13,501 81% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 3,400 291,547 250,641 56,299 3,809 99% Other Interfund Allocations 75,495 6,292 75,495 17,868 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 139 3,828 6,150 - 2,672 59% Transfers Out - - - - - - 0% Total Services & Charges 433,650 9,831 370,870 274,659 56,299 6,481 99% Capital - - - - - - 0% Total Expenditures 663,186 16,678 552,812 525,213 84,819 25,555 96% Net 23,357 51,297 157,329 149,516 (49,153) Cash Balance 2,168,507 2,019,718 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewer Repair Insurance Enterprise Funds City Funds 96 Fund Name Fund Number 641 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,362,995 3,177,094 39,245,843 38,513,117 - (1,882,848) 105% Interest Earnings 325,225 93,878 387,785 238,326 - (62,560) 119% Other Income 76,481 16,152 93,446 98,616 - (16,965) 122% Interfund Allocation Reimb 421,463 35,123 421,463 - - - 100% Transfers In 327,330 61,872 327,330 456,442 - (0) 100% Total Revenue 38,513,494 3,384,119 40,475,867 39,306,501 - (1,962,373) 105% Expenditures by Division Sewers 9,390,013 564,462 5,790,685 6,335,739 2,558,253 1,041,075 89% Concrete Crew 516,390 31,872 418,317 387,496 18,258 79,815 85% Wastewater 34,417,924 1,482,132 32,448,555 29,266,937 1,352,174 617,195 98% Organic Resources 1,808,610 66,418 1,609,596 1,557,590 11,843 187,170 90% Clay Sewage 10,000 - 7,212 6,417 - 2,789 72% Total Expenditures by Division 46,142,937 2,144,883 40,274,366 37,554,179 3,940,529 1,928,043 96% Expenditures Personnel Salaries & Wages 5,089,359 399,859 4,674,220 5,069,496 - 415,139 92% Fringe Benefits 1,903,073 158,990 1,739,623 2,267,846 - 163,450 91% Total Personnel 6,992,432 558,849 6,413,843 7,337,342 - 578,589 92% Supplies 2,534,365 101,148 1,739,090 1,747,634 390,839 404,436 84% Services & Charges Professional Services 2,319,055 182,549 1,645,831 1,383,933 465,443 207,781 91% Printing & Advertising 3,950 - 297 746 250 3,403 14% Utilities 1,215,275 121,530 1,206,860 1,045,885 3,304 5,111 100% Education & Training 35,200 - 17,885 12,948 (0) 17,315 51% Travel 44,500 879 10,919 16,671 1,349 32,232 28% Repairs & Maintenance 2,619,350 115,361 2,327,935 1,320,235 188,234 103,181 96% Other Interfund Allocations 5,730,856 477,574 5,730,856 3,820,255 - - 100% Debt Service - Principal 566,921 144 564,025 602,115 - 2,896 99% Debt Service - Interest & Fees 25,997 3 25,784 41,596 - 213 99% Other Services & Charges - - - - - - 0% Payment In Lieu of Taxes 6,292,436 196,982 2,837,379 2,925,605 2,891,109 563,948 91% Transfers Out 17,762,600 389,864 17,753,661 17,299,215 - 8,939 100% Total Services & Charges 36,616,140 1,484,886 32,121,433 28,469,203 3,549,690 945,019 97% Capital - - - - - - 0% Total Expenditures 46,142,937 2,144,883 40,274,366 37,554,179 3,940,529 1,928,044 96% Net (7,629,443) 1,239,236 201,502 1,752,322 (3,890,417) Cash Balance 15,373,313 15,201,615 Staffing Budget Actual Full Time 89 88 Part-Time /Seasonal/Temporary N/A 5 Total 89 93 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 97 Fund Name Fund Number 642 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 451,786 51,525 475,488 691,413 - (23,702) 105% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 244,500 60,525 282,731 153,406 - (38,231) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 - 5,000,000 3,219,930 - - 100% Total Revenue 5,696,286 112,050 5,758,219 4,064,749 - (61,933) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 1,019,131 5,421,771 2,291,171 6,418,020 3,183,501 79% Total Expenditures 15,023,292 1,019,131 5,421,771 2,291,171 6,418,020 3,183,501 79% Net (9,327,006) (907,081) 336,448 1,773,577 (3,245,434) Cash Balance 9,394,977 9,122,983 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewage Works Capital Enterprise Funds City Funds 98 Fund Name Fund Number 643 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 119,000 34,460 151,410 96,204 - (32,410) 127% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 270,717 34,460 303,127 334,430 - (32,410) 112% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 119,000 11,872 127,330 88,247 - (8,330) 107% Total Services & Charges 119,000 11,872 127,330 88,247 - (8,330) 107% Capital - - - - - - 0% Total Expenditures 119,000 11,872 127,330 88,247 - (8,330) 107% Net 151,717 22,588 175,797 246,184 (24,080) Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 99 Fund Name Fund Number 649 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 115,050 20,847 119,465 87,659 - (4,415) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 - 7,780,676 9,173,661 - - 100% Total Revenue 7,895,726 20,847 7,900,141 9,261,319 - (4,415) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - 5,931,732 7,147,038 - - 100% Debt Service - Interest & Fees 1,849,494 550 1,844,562 2,004,813 - 4,932 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 550 7,776,294 9,151,851 - 4,932 100% Capital - - - - - - 0% Total Expenditures 7,781,226 550 7,776,294 9,151,851 - 4,932 100% Net 114,500 20,297 123,847 109,469 (9,347) Cash Balance 1,085,194 966,030 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds 100 Fund Name Fund Number 653 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 84,395 11,687 87,669 65,897 - (3,274) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 84,395 11,687 87,669 65,897 - (3,274) 104% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 84,395 11,687 87,669 65,897 (3,274) Cash Balance 4,291,915 4,204,246 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. 101 Fund Name Fund Number 654 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 600 2,494 3,107 - - (2,507) 518% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600 2,494 3,107 - - (2,507) 518% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 600 - - - - 600 0% Total Services & Charges 600 - - - - 600 0% Capital - - - - - - 0% Total Expenditures 600 - - - - 600 0% Net - 2,494 3,107 - (3,107) Cash Balance 412,188 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue in the form of security deposits collected from utility customers. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewage Works Deposit Fund Enterprise Funds City Funds 102 Fund Name Fund Number 659 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 146 - - 0% Total Services & Charges - - - 146 - - 0% Capital - - - - - - 0% Total Expenditures - - - 146 - - 0% Net - - - (145) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewer Bond 2011 Enterprise Funds City Funds 103 Fund Name Fund Number 661 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,229 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 3,229 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 17,136 - - 0% Total Services & Charges - - - 17,136 - - 0% Capital - - - 628,214 - - 0% Total Expenditures - - - 645,350 - - 0% Net - - - (642,121) - Cash Balance - - Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report December 31, 2019 Sewer Bond 2012 Enterprise Funds City Funds 104 Fund Name Fund Number 667 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 600,000 87,535 517,091 - - 82,909 86% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 835 816 1,341 - - (506) 161% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 600,835 88,350 518,432 - - 82,403 86% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 100,000 4,850 54,500 - 5,500 40,000 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 100,000 4,850 54,500 - 5,500 40,000 60% Capital 500,000 13,993 275,886 - 41,230 182,884 63% Total Expenditures 600,000 18,843 330,386 - 46,730 222,884 63% Net 835 69,507 188,046 - (140,481) Cash Balance 124,114 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers.The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Storm Sewer Fund Enterprise Funds City Funds 105 Fund Name Fund Number 670 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 1,275,000 - 1,275,000 1,275,000 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 312,349 3,192,290 3,157,588 - 15,440 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7 17 24 - - (17) 341% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 9,140 3,704 9,692 4,595 - (552) 106% Interfund Allocation Reimb 66,045 5,504 66,045 - - - 100% Transfers In - - - - - - 0% Total Revenue 4,557,922 321,574 4,543,051 4,437,183 - 14,871 100% Expenditures Personnel Salaries & Wages 1,418,246 93,313 1,385,180 1,370,048 - 33,066 98% Fringe Benefits 466,662 34,865 441,043 472,805 - 25,619 95% Total Personnel 1,884,908 128,178 1,826,223 1,842,853 - 58,685 97% Supplies 1,331,224 131,097 1,145,517 1,224,932 1,095 184,612 86% Services & Charges Professional Services 86,248 6,907 76,325 95,836 6,108 3,815 96% Printing & Advertising 2,976 1,591 2,893 99 83 - 100% Utilities 422,744 33,668 375,552 344,126 - 47,192 89% Education & Training - - - 299 - - 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 162,005 7,366 101,642 56,990 30,900 29,463 82% Other Interfund Allocations 162,380 15,857 162,380 - - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 60,611 1,225 57,019 90,112 - 3,592 94% Other Services & Charges 530,034 39,076 512,899 518,552 - 17,135 97% Transfers Out 268,227 - 268,227 85,909 - - 100% Total Services & Charges 1,697,225 105,689 1,556,936 1,191,923 37,091 103,197 94% Capital - - - - - - 0% Total Expenditures 4,913,357 364,965 4,528,676 4,259,708 38,186 346,494 93% Net (355,435) (43,391) 14,375 177,475 (331,623) Cash Balance 1,537,196 1,533,009 Staffing Budget Actual Full Time 8 6 Part-Time /Seasonal/Temporary N/A 8 Total 8 14 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Century Center Enterprise Funds City Funds 106 Fund Name Fund Number 671 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,130 833 12,966 2,026 - (836) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 177,475 - 177,475 - - - 100% Total Revenue 189,605 833 190,441 2,026 - (836) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 66,124 - 66,123 4,800 - 1 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 66,124 - 66,123 4,800 - 1 100% Capital 16,876 - - 5,216 - 16,876 0% Total Expenditures 83,000 - 66,123 10,016 - 16,877 80% Net 106,605 833 124,318 (7,989) (17,713) Cash Balance 981,681 857,363 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Century Center Capital Enterprise Funds City Funds 107 Fund Name Fund Number 672 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 235,000 - 235,000 221,437 - - 100% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,650 831 4,232 69 - (582) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 104,510 - 104,511 110,049 - (1) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - 90,752 85,909 - - 100% Total Revenue 433,912 831 434,495 417,464 - (583) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 - 280,090 162,702 - - 100% Debt Service - Interest & Fees 136,334 - 135,333 143,034 - 1,001 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 - 415,423 305,736 - 1,001 100% Capital - - - - - - 0% Total Expenditures 416,424 - 415,423 305,736 - 1,001 100% Net 17,488 831 19,071 111,727 (1,584) Cash Balance 189,082 170,609 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 108 Fund Name Fund Number 222 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 7,015 249 3,320 4,107 - 3,695 47% Charges for Services 8,248,563 601,454 7,407,131 677,908 - 841,432 90% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 16,400 8,045 22,362 10,934 - (5,962) 136% Other Income 4,994,166 494,584 5,417,866 7,135,261 - (423,700) 108% Interfund Allocation Reimb 610,726 50,895 610,726 392,410 - - 100% Transfers In - - - - - - 0% Total Revenue 13,876,870 1,155,227 13,461,404 8,220,621 - 415,465 97% Expenditures by Division Equipment Services 8,220,501 632,407 7,084,306 2,634,414 20,306 1,115,889 86% Building Maintenance 236,639 16,192 177,588 208,440 - 59,051 75% Central Purchasing/Stores 308,040 22,816 284,301 245,265 26 23,713 92% Print Shop 191,281 11,910 160,886 142,462 3,563 26,832 86% Radio Shop 301,290 7,265 230,894 279,334 706 69,690 77% Energy/Sustainability 17,237 - 6,002 304,308 - 11,235 35% Electric & Gas Utilities 5,074,755 418,724 4,950,465 4,528,950 124,290 0 100% Facilities Management 316,755 9,405 120,439 - - 196,316 38% Total Expenditures by Division 14,666,498 1,118,720 13,014,881 8,343,173 148,891 1,502,726 90% Expenditures Personnel Salaries & Wages 2,247,675 147,468 1,920,693 2,061,867 - 326,982 85% Fringe Benefits 913,435 60,219 731,886 930,977 - 181,549 80% Total Personnel 3,161,110 207,687 2,652,580 2,992,844 - 508,531 84% Supplies 4,892,944 340,220 4,515,181 134,464 17,321 360,442 93% Services & Charges Professional Services 204,720 - 8,439 30,814 - 196,281 4% Printing & Advertising 3,341 - 715 4,809 - 2,626 21% Utilities 5,144,475 424,784 5,013,625 4,587,384 124,290 6,560 100% Education & Training 17,888 165 4,603 8,779 - 13,285 26% Travel 2,800 256 481 1,251 - 2,319 17% Repairs & Maintenance 104,659 6,569 65,348 71,056 7,237 32,074 69% Other Interfund Allocations 648,014 54,001 648,014 411,263 - - 100% Debt Service - Principal 14,249 778 14,248 13,606 - 1 100% Debt Service - Interest & Fees 1,030 57 1,029 1,566 - 1 100% Grants & Subsidies 2,500 - 2,434 5,320 - 66 97% Other Services & Charges 93,768 84,202 88,185 3,016 42 5,541 94% Transfers Out 375,000 - - 77,000 - 375,000 0% Total Services & Charges 6,612,444 570,812 5,847,121 5,215,865 131,570 633,754 90% Capital - - - - - - 0% Total Expenditures 14,666,498 1,118,720 13,014,881 8,343,173 148,891 1,502,727 90% Net (789,628) 36,507 446,523 (122,552) (1,087,262) Cash Balance 1,451,745 1,005,873 Staffing Budget Actual Full Time 42 37 Part-Time /Seasonal/Temporary N/A 2 Total 42 39 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report December 31, 2019 Central Services Internal Service Funds 109 Fund Name Fund Number 224 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,120 301 3,218 2,780 - (98) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - 77,000 - 375,000 0% Total Revenue 378,120 301 3,218 79,780 - 374,902 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - 4,718 8,905 - 282 94% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 - 63,060 18,697 - 25,611 71% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - 3,881 - - 3,932 50% Debt Service - Interest & Fees 1,187 - 365 - - 822 31% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 - 67,305 18,697 - 30,365 69% Capital 300,000 - 77,795 77,871 148,194 74,011 75% Total Expenditures 402,671 - 149,818 105,474 148,194 104,658 74% Net (24,551) 301 (146,601) (25,693) 270,244 Cash Balance 21,870 168,606 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 110 Fund Name Fund Number 226 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 97,500 30,532 117,720 71,401 - (20,220) 121% Other Income 885,057 (185,774) 989,555 703,577 - (104,498) 112% Interfund Allocation Reimb 3,944,597 327,601 3,944,597 2,053,107 - - 100% Transfers In - - - - - - 0% Total Revenue 4,927,154 172,359 5,051,872 2,828,085 - (124,718) 103% Expenditures by Division Safety & Risk Management 251,682 18,056 232,240 225,183 - 19,442 92% Liability Insurance 1,532,932 124,197 742,777 1,380,506 - 790,155 48% Business Insurance 689,500 - 677,290 715,424 - 12,210 98% Workers' Compensation 1,528,000 24,652 1,479,416 1,264,573 95 48,489 97% Catastrophic Events 1,463,656 286 650,224 208,887 208,827 604,605 59% Total Expenditures by Division 5,465,770 167,191 3,781,947 3,794,574 208,922 1,474,901 73% Expenditures Personnel Salaries & Wages 153,962 11,883 152,168 188,273 - 1,794 99% Fringe Benefits 62,065 5,272 61,226 85,214 - 839 99% Total Personnel 216,027 17,155 213,394 273,487 - 2,633 99% Supplies 58,062 451 51,453 10,108 - 6,609 89% Services & Charges Professional Services 184,409 3,714 132,825 177,662 - 51,584 72% Printing & Advertising - - - - - - 0% Education & Training 35,650 1,100 29,927 13,336 - 5,723 84% Travel 6,082 650 3,245 2,743 - 2,837 53% Repairs & Maintenance 35,186 20 31,110 105,403 - 4,076 88% Other Interfund Allocations 144,621 12,052 144,621 111,929 - - 100% Insurance 2,033,750 23,242 2,010,853 1,640,270 - 22,897 99% Other Services & Charges 1,367,339 108,521 591,761 1,328,847 95 775,483 43% Transfers Out - - - 25,425 - - 0% Total Services & Charges 3,807,037 149,298 2,944,342 3,405,616 95 862,600 77% Capital 1,384,644 286 572,758 105,364 208,827 603,059 56% Total Expenditures 5,465,770 167,191 3,781,947 3,794,574 208,922 1,474,901 73% Net (538,616) 5,168 1,269,925 (966,489) (1,599,619) Cash Balance 4,949,790 3,705,796 Staffing Budget Actual Full Time 3 2 Part-Time /Seasonal/Temporary N/A 1 Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. 111 Fund Name Fund Number 278 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 17,660 4,576 20,608 13,630 - (2,948) 117% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,500 360 5,333 3,507 - 167 97% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 23,160 4,936 25,941 17,137 - (2,781) 112% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 42,818 50,000 18,198 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 50,000 42,818 50,000 18,198 - - 100% Capital - - - - - - 0% Total Expenditures 50,000 42,818 50,000 18,198 - - 100% Net (26,840) (37,882) (24,059) (1,061) (2,781) Cash Balance 723,493 750,703 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Take Home Vehicle Police Internal Service Funds City Funds 112 Fund Name Fund Number 279 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 54,400 17,992 67,048 31,487 - (12,648) 123% Charges for Services 92,585 - 92,585 - - 0 100% Donations - - - 100,000 - - 0% Other Income 66,799 1,160 66,798 47,427 - 1 100% Interfund Allocation Reimb 7,991,331 665,947 7,991,331 6,788,985 - - 100% Transfers In - - - - - - 0% Total Revenue 8,205,115 685,099 8,217,762 6,967,899 - (12,647) 100% Expenditures by Division 311 Call Center 546,390 39,209 519,646 526,971 958 25,787 95% Information Technology 9,455,066 271,755 7,348,706 5,264,986 1,999,564 106,796 99% Total Expenditures by Division 10,001,456 310,963 7,868,352 5,791,956 2,000,521 132,583 99% Expenditures Personnel Salaries & Wages 1,707,686 131,496 1,689,240 1,558,863 - 18,446 99% Fringe Benefits 575,430 49,741 569,382 619,247 - 6,048 99% Total Personnel 2,283,116 181,236 2,258,622 2,178,109 - 24,494 99% Supplies 219,979 2,564 169,850 119,984 13,410 36,719 83% Services & Charges Professional Services 2,273,658 11,652 1,065,128 710,365 1,170,394 38,136 98% Printing & Advertising 5,182 - 5,181 298 - 1 100% Education & Training 43,950 2,149 22,957 15,237 14,237 6,756 85% Travel 57,715 3,091 32,456 40,820 15,720 9,539 83% Repairs & Maintenance 3,776,228 75,835 2,975,430 2,246,257 786,760 14,038 100% Other Interfund Allocations 6,785 565 6,785 5,211 - - 100% Debt Service - Principal 391,480 (7,035) 391,117 209,189 - 363 100% Debt Service - Interest & Fees 55,446 14,809 52,924 26,836 - 2,522 95% Grants & Subsidies - - - 25,000 - - 0% Other Services & Charges 287,917 26,096 287,902 214,652 - 15 100% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 7,498,361 127,163 5,439,880 3,493,863 1,987,111 71,370 99% Capital - - - - - - 0% Total Expenditures 10,001,456 310,963 7,868,352 5,791,956 2,000,521 132,583 99% Net - - - - (145,230) Cash Balance 3,101,052 2,765,025 Staffing Budget Actual Full Time 30 28 Part-Time /Seasonal/Temporary N/A 1 Total 30 29 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept. City Funds City of South Bend, Indiana Monthly Financial Report December 31, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 113 Fund Name Fund Number 711 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 251,340 58,342 288,858 212,822 - (37,518) 115% Donations - - - - - - 0% Other Income 13,687,248 1,200,727 13,741,669 18,508,861 - (54,421) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 13,938,588 1,259,069 14,030,527 18,721,682 - (91,939) 101% Expenditures by Division Employee Benefits 16,319,986 1,012,438 15,604,093 15,753,366 7,723 708,170 96% Employee Wellness Clinic 1,323,000 8,280 1,108,117 862,693 18,096 196,787 85% Total Expenditures by Division 17,642,986 1,020,718 16,712,210 16,616,059 25,819 904,957 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 223,686 6,445 200,942 83,295 18,096 4,648 98% Services & Charges Professional Services 1,443,176 33,681 1,196,478 1,063,695 7,723 238,975 83% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,963,196 980,588 15,301,876 15,044,882 - 661,320 96% Other Services & Charges 12,928 4 12,913 10,473 - 15 100% Transfers Out - - - 413,714 - - 0% Total Services & Charges 17,419,300 1,014,273 16,511,267 16,532,764 7,723 900,310 95% Capital - - - - - - 0% Total Expenditures 17,642,986 1,020,718 16,712,210 16,616,059 25,819 904,958 95% Net (3,704,398) 238,351 (2,681,683) 2,105,624 (996,897) Cash Balance 9,255,644 12,026,307 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 114 Fund Name Fund Number 713 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,475 1,119 5,213 3,874 - (738) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,475 1,119 5,213 3,874 - (738) 116% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 132 30,557 20,480 - 29,443 51% Total Personnel 60,000 132 30,557 20,480 - 29,443 51% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 132 32,957 20,480 - 37,043 47% Net (65,525) 987 (27,744) (16,606) (37,781) Cash Balance 180,487 209,023 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Unemployment Compensation Internal Service Funds City Funds 115 Fund Name Fund Number 714 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 805 187 937 481 - (132) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 173,346 15,436 166,529 163,651 - 6,817 96% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 174,151 15,623 167,466 164,133 - 6,685 96% Expenditures Personnel Salaries & Wages 195,694 11,942 186,085 112,882 - 9,609 95% Fringe Benefits - - - - - - 0% Total Personnel 195,694 11,942 186,085 112,882 - 9,609 95% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 195,694 11,942 186,085 112,882 - 9,609 95% Net (21,543) 3,682 (18,618) 51,251 (2,924) Cash Balance 32,486 51,251 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Parental Leave Fund Internal Service Funds City Funds 116 Fund Name Fund Number 701 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 5,212,638 - 4,466,993 4,475,669 - 745,645 86% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,300 3,495 8,670 7,526 - (1,370) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 9,010 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,219,938 3,495 4,475,663 4,492,205 - 744,275 86% Expenditures Personnel Salaries & Wages 5,105,307 366,162 4,449,225 4,636,193 - 656,082 87% Fringe Benefits - (1,296) - - - - 0% Total Personnel 5,105,307 364,867 4,449,225 4,636,193 - 656,082 87% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - 4,000 3,202 - 1,000 80% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 111 1,126 919 - 374 75% Transfers Out - - - - - - 0% Total Services & Charges 6,850 111 5,126 4,121 - 1,724 75% Capital - - - - - - 0% Total Expenditures 5,112,457 364,977 4,454,351 4,640,381 - 658,106 87% Net 107,481 (361,482) 21,312 (148,176) 86,169 Cash Balance 335,712 315,853 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Fire Pension Trust Funds City Funds 117 Fund Name Fund Number 702 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 6,347,700 - 6,111,782 6,223,858 - 235,918 96% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,180 6,292 17,014 15,005 - (2,834) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,500 - 2,890 4,124 - 610 83% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,365,380 6,292 6,131,686 6,242,987 - 233,694 96% Expenditures Personnel Salaries & Wages 6,413,985 496,070 6,374,654 6,175,699 - 39,331 99% Fringe Benefits 3,717 (12,958) - 261 - 3,717 0% Total Personnel 6,417,702 483,111 6,374,654 6,175,960 - 43,048 99% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 4,000 3,200 - 1,500 73% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 121 1,271 979 - 129 91% Transfers Out - - - - - - 0% Total Services & Charges 7,400 121 5,271 4,179 - 2,129 71% Capital - - - - - - 0% Total Expenditures 6,425,902 483,232 6,379,925 6,180,140 - 45,977 99% Net (60,522) (476,940) (248,240) 62,847 187,717 Cash Balance 696,511 947,846 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Police Pension Trust Funds City Funds 118 Fund Name Fund Number 730 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 680 305 923 517 - (243) 136% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 680 305 923 517 - (243) 136% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 680 305 923 517 (243) Cash Balance 29,661 28,987 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 City Cemetery Trust Trust Funds City Funds 119 Fund Name Fund Number 731 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,720 4,791 14,521 - - (3,801) 135% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 455,998 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,720 4,791 14,521 455,998 - (3,801) 135% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 10,720 4,791 14,521 455,998 (3,801) Cash Balance 466,596 455,998 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. This fund only receives revenue from interest earned on the fund's cash balance. The cash reserve requirement is set at $400,000 with the expectation that interest earned on that balance will be used for expenses. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Bowman Cemetery Trust Funds City Funds 120 Fund Name Fund Number 324 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 18,555,308 7,911,716 18,555,308 18,662,835 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues 396,500 - 395,000 395,000 - 1,500 100% Intergov./ Grants 41,207 - 41,206 22,988 - 1 100% Charges for Services 1,080 - 2,160 3,220 - (1,080) 200% Interest Earnings 621,580 174,187 744,246 498,346 - (122,666) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 33,825 51,488 129,336 4,671,057 - (95,511) 382% Transfers In 47,934 5,946 64,022 45,896 - (16,088) 134% Total Revenue 19,697,434 8,143,337 19,931,280 24,299,343 - (233,844) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 2,834,968 13,506 1,099,869 1,291,350 845,286 889,813 69% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 440,000 4,038,315 2,806,409 - - 100% Debt Service - Interest & Fees 1,198,775 20,475 1,198,375 1,026,282 - 400 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,440,128 55,247 1,325,523 2,163,396 874,704 239,901 90% Transfers Out 4,266,098 - 4,266,098 4,267,975 - - 100% Total Services & Charges 14,778,284 529,228 11,928,180 11,555,412 1,719,989 1,130,114 92% Capital 28,711,747 913,908 8,735,222 14,557,517 6,114,846 13,861,679 52% Total Expenditures 43,490,031 1,443,136 20,663,402 26,112,929 7,834,836 14,991,793 66% Net (23,792,597) 6,700,201 (732,123) (1,813,586) (15,225,637) Cash Balance 30,879,977 31,738,300 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report December 31, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 121 Fund Name Fund Number 422 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 261,830 117,805 261,830 332,220 - - 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 37,240 6,410 41,430 38,510 - (4,190) 111% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,500 18,500 18,500 - - - 100% Transfers In - - - - - - 0% Total Revenue 317,570 142,715 321,760 370,731 - (4,190) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - 148 - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - 148 - 479 0% Capital 1,694,651 139,136 1,089,137 845,540 342,165 263,349 84% Total Expenditures 1,695,130 139,136 1,089,137 845,688 342,165 263,828 84% Net (1,377,560) 3,580 (767,377) (474,958) (268,018) Cash Balance 1,029,402 1,801,466 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report December 31, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 122 Fund Name Fund Number 429 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,722,643 1,080,468 2,722,642 3,062,820 - 1 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 216,100 48,757 249,447 161,666 - (33,347) 115% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,725 - 7,725 72,104 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,946,468 1,129,225 2,979,815 3,296,589 - (33,346) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 147,427 - 29,225 340,567 48,400 69,802 53% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 26,000 - 25,256 - - 744 97% Other Services & Charges 790 - 790 7,417 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 174,217 - 55,271 347,984 48,400 70,546 60% Capital 12,027,765 76,866 5,686,682 631,070 4,494,878 1,846,205 85% Total Expenditures 12,201,982 76,866 5,741,954 979,054 4,543,278 1,916,751 84% Net (9,255,514) 1,052,359 (2,762,138) 2,317,536 (1,950,097) Cash Balance 8,196,149 10,994,678 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 430 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 351,340 1,755,231 2,166,637 - 474,052 79% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 210,560 58,693 249,564 150,223 - (39,004) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 3,020 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,439,843 410,033 2,004,796 2,319,880 - 435,048 82% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 964,932 - 190,544 242,352 131,580 642,808 33% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 964,932 - 190,544 242,352 131,580 642,808 33% Capital 9,387,796 1,233 1,642,471 459,009 103,371 7,641,954 19% Total Expenditures 10,352,728 1,233 1,833,015 701,361 234,951 8,284,762 20% Net (7,912,885) 408,800 171,781 1,618,519 (7,849,714) Cash Balance 9,585,265 9,455,102 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 435 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,664 1,177 5,428 3,533 - (764) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,664 1,177 5,428 3,533 - (764) 116% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 208,000 5,975 21,575 - 87,225 99,200 52% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 208,000 5,975 21,575 - 87,225 99,200 52% Capital - - - - - - 0% Total Expenditures 208,000 5,975 21,575 - 87,225 99,200 52% Net (203,336) (4,798) (16,147) 3,533 (99,964) Cash Balance 187,366 204,331 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report December 31, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 436 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,933,557 2,134,969 4,933,558 4,686,651 - (1) 100% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 39,283 18,381 54,332 5,385 - (15,049) 138% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 6 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 61 - - 0% Total Revenue 4,972,840 2,153,350 4,987,889 4,692,103 - (15,050) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - 2,026 - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 - 392,522 376,417 - - 100% Debt Service - Interest & Fees 102,306 - 102,306 116,911 - - 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 3,769,003 4,693,972 - 2,122 100% Total Services & Charges 4,275,000 - 4,263,831 5,189,326 - 11,169 100% Capital - - - - - - 0% Total Expenditures 4,275,000 - 4,263,831 5,189,326 - 11,169 100% Net 697,840 2,153,350 724,058 (497,223) (26,219) Cash Balance 3,698,203 2,990,020 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report December 31, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 126 Fund Name Fund Number 425 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 22,398 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 206 - 206 2,729 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 87 - - 50,691 - 87 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 293 - 206 75,817 - 87 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies (321) - (321) 2,744 - - 100% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 16,897 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,093 - 1,093 52,815 - - 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 39,402 - - 0% Transfers Out 7,820 - 7,820 132,306 - - 100% Total Services & Charges 8,913 - 8,912 241,420 - - 100% Capital - - - - - - 0% Total Expenditures 8,592 - 8,592 244,164 - - 100% Net (8,299) - (8,386) (168,347) 87 Cash Balance - 8,388 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Revelopment Retail Area (Leighton Plaza) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 127 Fund Name Fund Number 433 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 84,095 5,863 84,095 - - - 100% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 18,820 9,298 24,815 2,969 - (5,995) 132% Donations 1,177,112 - 1,177,112 607,302 - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 28,126 - - 0% Total Revenue 1,280,027 15,161 1,286,022 638,397 - (5,995) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,184 - 5,211 29,994 - 3,973 57% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,064,816 23,824 416,989 - 389,636 258,191 76% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 23,824 422,200 29,994 389,636 262,164 76% Capital - - - - - - 0% Total Expenditures 1,074,000 23,824 422,200 29,994 389,636 262,164 76% Net 206,027 (8,663) 863,822 608,403 (268,159) Cash Balance 1,473,451 615,795 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 128 Fund Name Fund Number 439 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,102 130 11,146 11,138 - (44) 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 11,102 130 11,146 11,138 - (44) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 - 624,194 - 752 54 100% Total Expenditures 625,000 - 624,194 - 752 54 100% Net (613,898) 130 (613,048) 11,138 (98) Cash Balance 10,939 624,204 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 129 Fund Name Fund Number 452 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 186,070 27,583 202,657 - - (16,587) 109% Debt Proceeds - - - 11,007,782 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 186,070 27,583 202,657 11,007,782 - (16,587) 109% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 999,501 - 640,860 355,337 358,641 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 999,501 - 640,860 355,337 358,641 - 100% Capital 9,426,644 292,490 5,895,577 223,104 3,531,066 1 100% Total Expenditures 10,426,145 292,490 6,536,438 578,442 3,889,707 1 100% Net (10,240,075) (264,908) (6,333,781) 10,429,340 (16,588) Cash Balance 4,076,090 10,429,340 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2018 TIF Park Bond Capital Redevelopment Funds Redevelopment Commission Controlled Funds 130 Fund Name Fund Number 454 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,260 2,498 10,900 7,024 - (1,640) 118% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,260 2,498 10,900 7,024 - (1,640) 118% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (40,740) 2,498 10,900 7,024 (51,640) Cash Balance 402,803 393,651 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 131 Fund Name Fund Number 315 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 26,000 6,459 28,483 18,760 - (2,483) 110% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 26,000 6,459 28,483 18,760 - (2,483) 110% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 26,000 2,225 23,962 17,155 - 2,038 92% Total Services & Charges 26,000 2,225 23,962 17,155 - 2,038 92% Capital - - - - - - 0% Total Expenditures 26,000 2,225 23,962 17,155 - 2,038 92% Net - 4,234 4,521 1,604 (4,521) Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 132 Fund Name Fund Number 317 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,086 - 1,076 9,396 - 2,010 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,086 - 1,076 9,396 - 2,010 35% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 527,518 - 527,517 - - 1 100% Total Services & Charges 527,518 - 527,517 - - 1 100% Capital - - - - - - 0% Total Expenditures 527,518 - 527,517 - - 1 100% Net (524,432) - (526,442) 9,396 2,009 Cash Balance - 526,587 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report December 31, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 133 Fund Name Fund Number 328 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 10,799 47,620 31,363 - (7,620) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 40,000 10,799 47,620 31,363 - (7,620) 119% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 40,000 3,720 40,061 28,681 - (61) 100% Total Services & Charges 40,000 3,720 40,061 28,681 - (61) 100% Capital - - - - - - 0% Total Expenditures 40,000 3,720 40,061 28,681 - (61) 100% Net - 7,079 7,559 2,682 (7,559) Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report December 31, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 134 Fund Name Fund Number 351 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 23,370 6,303 27,510 - - (4,140) 118% Debt Proceeds - - - 993,495 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 23,370 6,303 27,510 993,495 - (4,140) 118% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 23,370 6,303 27,510 993,495 (4,140) Cash Balance 1,016,594 993,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report December 31, 2019 2018 TIF Park Bond Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 135 Fund Name Fund Number 352 Fund Type Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Intergov./ Shared Revenues - - - - - - 0% Intergov./ Grants - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 121 121 - - (121) 0% Debt Proceeds - 9,356,612 9,356,612 - - (9,356,612) 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 9,356,733 9,356,733 - - (9,356,733) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - 201,794 201,794 - - (201,794) 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - 201,794 201,794 - - (201,794) 0% Capital - 9,125,000 9,125,000 - - (9,125,000) 0% Total Expenditures - 9,326,794 9,326,794 - - (9,326,794) 0% Net - 29,940 29,940 - (29,939) Cash Balance 29,819 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report December 31, 2019 South Shore Double Tracking Debt Service Funds Redevelopment Commission Controlled Funds 136