HomeMy WebLinkAboutAward Bid - Venues, Parks, and Arts 2020 Chemical Supply - Target Specialty Products1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOI ITH BEND. 1NDIANA 46601-1 930
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARDF PUBLIC WORKS
January 28, 2020
Ms. Kris Louden
Target Specialty Products
640 44th. St., SW Suite #6
Grand Rapids, MI 49548
RE: Award Bid — Venues, Parks, and Arts 2020 Chemical Supply
Dear Ms. Louden:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on January 28, 2020, awarded the above
referenced chemical bid. Your award is shown on the enclosed bid tab highlighting the
chemical awards to each vendor. Also, enclosed please find a signed Bid/Proposal form.
If you have any further questions regarding this matter, please call Patrick Sherman at (574)
235-5601.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR
Bidder (Firm): Target Specialty Product
Address: 640 44th street sw. suite #6
City/State/Zip: Grand Rapids, MI q9';4%
Telephone Number:
BOARD OF PUBLIC
616-877-3744 Fax Number: 616-877-0464
,AF
By r.
(Signature)
V
(Printed Name)
mm (Title)
Gary A.jlot, President
RKS
� 1 VV-.y4J h ) Member
CITY OF SOUTH BEND
Elizabeth A. Maradik, Member
I'l erese J. orau, Member
Attest: E inda M. Martin, Cie
INSTRUCTIONS TO BIDDERS
µ
1. BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal
and all Instructions. Failure to do so will be at the Bidder's risk.
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
s
S
B
81?
. .
. ......
.
2
z
2
<
z
U)
id7
f
fJ.Y
<
z
<
<
U)
M
92
0.1.
M
Q
Q?
00.
91
In
M
ZQ
7,
z
z
zzzz2,z
za?z
73
Q.
o
m
Q
Q
Q
fp
QY
In
p
m
iY
spy
el
Ell
ZZ23
2.zz
zzzzzz.Gz,
E
zo;
Z.
z
z
z
z
m
z
z
z
z
z
z
z
Z-
z
m
LL
Zz'Z
Zz
m
In
z
M
Q
al
m
z
z
M
4'99
IUD
.CA
cro
IQ
M
w
m
9
m
M
m
. ..... "i
ia
7d
-,d
m
0
-a
m
Iq
la
0
9
4u
M
IQ
ffl
0)
Iq
7d
.
10
ffi
a
9
YJD
N
N
1
0
IN
M
IN
m
IN
P.W
N
IN
g
0
0
rn
G.
0
z
E
E
z
0
ou
w
m
CU.TM
rl
c
t5
C
2
�Ai=
.1
a
.
T
0
lu
c
mm
.
g
E
0)
0
.
z
.
In
co
u
=
li.
=
Iu
t-
U)
x
(n
co
CL.
-1
D
C
0
W
0
co
0
0
, I
0
U,
co
'Bo
0
0
m
-a
-6
co
C
w
0
x
r-
r+
iz
o
0
�m
S
-2
T
LT
27
2
.0
0 1
U)
0
U)
w
E
E
0
D
x
w
w
.-J .j
.1
0
ol
CL
(Y-
of
�n
�
m
m
rry
...
Pl
��,
rV
�
W
...�.....
a
tfr
w
���.
....
........��.
c4
.... ��
mm..����
Pam]
...
,
.-
r �
_
[Y➢
rvM
c
i
ea
_ rm
»a
CY a�a
mac,
`2
i
..n
g
avi
W
<,
rsv
�
ni
,✓u
w%r
,.>
vy
Qz
z
r .
z
r
T
-
'
i�
2
cam'
...
C ex
un
ara
as
r
r
m
..
x
a
ry
pi
Y
n
rz
Ea
�?"
t
F
,+•
s.r
i➢
`h' n
%
:z'^�
f!?
z
zy
1
s'
r
Ca,
.�
`�
K3
14
o
s m
22
A
m
m
m
n
e
n
r
r
r
III...
.:.
z
r i
v
+a
-
a
r_
c:
r
_
sa
rro
n
es
ry
R
�sv
...
en
.e
_____....,...,.,.".
n
ua
.a
...........
q
..
vx
,.__,_..
Ana
......,.
ue
ux
ua
..., ,.
era
...__
u7
,ro
___......,
an
.
z
0
va,
u>
....
nr
in
�
s
yea
------
na
r
vy
cr
uro
oaa
n
to
ua
�m
a
m
a
(9
Uy
UY
ry
o
a
;r..'.
1p.9
_
�
ca
q(y
Y
m
U3
a
u
r'a
�
G➢
rY
r
y
�
Im
(}
F
43
®
1A�
_
S
II
""
I�
n
m
�
cY
..
iL
(7
Y
OF
n.
p�jA
ud
°m
I�
r'ro
1i
N
p
•r
4Y
ra
-ri
I%
V,y
�
liu.
rl
-y
P..3
r'Y
P"f
uY
y
D
z
W:
Y.
v
'
e•".
cr
ru
ca
uh
o
w
ca
rn
w
i
o
d
cr
ra
a
,
�
ca
riY
.g
° to
N
,
n
r}
k-
b
•-
v .
r_
v
.-
.-
r
M`
Av.
ALLM
K:Y
is
asn�
x
y
m
ti.
ia�D
�
ifb
i b
✓AA idA
fk.
I
KPb
�g
Y.k..
mp
wA
+Y
�
h.
u
K
R�
SA
a
.
.... --
.-
_.........
qs
..
u?
_..
..............
...
pr
_..__......
w_
. w_..
-
.....
-----
-
-
.....................
�_._
...
................
------
r„-----
......
--
_ .._
of
7
r
z
+.
4'a,
�a
�r
....�,..
...
....
2
..�..
,....
.,,.....
...,,.
„m.......,.....
'A.
...
I
.....
..
..........
.....w,...,,.
5'
r�
t
�
a
T
d
5
2
ia.
r.
�'+
5
51
,A
xt
mA
m
s
a
-
P..
c
7
N
�°
m
�
yr
o
rv•�
r
rr
"w
r
r
to
Ry
-
..i.
m
In
CJ
�.........
........
.�
......e
»mow.
H.
m
n
n
.....
lA
N
_,_..,'''.
m
w
N
m
Yr
N
vt9
n
N
m
em
V
'
n
m
l»
u
m
Cn
m
V[
[I
n
n
ry
F
q
{
V
�
2
R
�?
crii
Z
(D
d
F
n
r
o
MA
99
o
o
m
nr
c.
C l
r
¢�
_
w
v~t
n
r
v
n
N
k
x
fQ
112
c.n
CY
..........
................ .
. .......
xL
z
:7.
ID
M
m
if
:z
CL
12
2
--
�2
Z
z
Z.
7.1
9
CA
:T
2
.
........ .
. .
Pfl
M.
m
Z
z
Z
z
..
.......... .
�t
tp
Qt
16
m
(n
`.YI
0
CM
In
......
r
......
r
r
r
r
-
- ---------
N
N
CV
IN
®-
—1c
1�
0
m
W
0
w
ml
f°dx
m
E
E
2
2
In
N
Q
0
zr
W
Zr
CITY OF ,wBEND,
SELLER"$ BID FOR SALE OR LEASE OF MATERIALS
II III.' 7p wR AND '#' DEBARMENT AFFIDAVIT AND
BID NAME
FOR BIDS DUE January J4!.2&"
01/02/2020 Bidder Target Specialty Procuts
Date: (Firm):
Address: 640 44'h street SW,.
City/State/Zip: Grand Rapids M149548 Telephone Number: 1269 1 217-7623
Agent of Bidder (if Applicable): Kris Louden
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit,
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF: Indiana )
SS:
COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding,
and that this bid is made without reference to any other bid and without any agreement,
understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will
receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account
of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13th Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574)
2359251, by the time specified (local time) in the Notice to Bidders. If not delivered
personally, the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
D. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
E. The Board may reject any bid that does not conform to these requirements as
nonresponsive.
5. ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or
other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION. ERASURES INCOMPLETE.
BIDS AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7, TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as nonresponsive.
TAX EXEMPTIONS,
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
11. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13, AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all subcontractors
must be identified.
19, PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20, INSPECTION OF GOODS,
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the
estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27, TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
28. INDEMNIFICATION CLAUSE,
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your bid via Federal Express or another overnight source,
please confirm that your package will arrive before the bid opening time and
date.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 10
vk/\A
day of 2L—uQOy0 . .... .
Sub -V bed and sworn to )efore me this
I
My Commission Expires
Cot r7kAor/Bldd, ki"11"MY
'_
Signature of Contractor/Bidder or Its Agent
Pe
Printed Name and Title
/ C-�3 day of -�Ctyl uct &,,—, 20 2(.--) \1
County of Residence
Notary Public
CHERYL L. CAMPBELL
Notary Public, Kalamazoo County, MI
My Commission Expires April 15,2021
BID NAME
BID/PROPOSAL
CITY OF SOUTH BEND
Venues Parks & Arts 2020 Chemical, Supply
FOR BIDS DUE Janua 10 202A 9:3Q am
Please use the forms below to submit bids.