The URL can be used to link to this page

Home My WebLink AboutChange Order No 2 & PCA - Colfax Water Works Building Repainting Proj No. 118-055 - Facelift Painting & Powerwashing1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD 1,17A, ��.- / ,J FAX 574/ 235-9171 SOI ITH BEND. INDIANA 46601-1 Ran ^; °�Y ✓$" 1% CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 28, 2020 Ms. Lisa Robbins Facelift Painting & Powerwashing 133 S. Truesdale Youngstown, ON 44506 RE: Change Order No. 2 (Final)/Project Completion Affidavit Colfax Water Works Building Repainting — Project No. 118-055 Dear Ms. Robbins: The Board of Public Works, at its meeting held on January 28, 2020, approved the Final Change Order for this project, for an increase of 137 days for a new completion date of November 4, 2019. In addition, the Project Completion Affidavit for this project was approved in the amount of $19,153.85. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER 12/9/2019 118-055 Colfax Water Works Building Repainting Base Bid & Alt.#1 12/20/2018 CHANGE ORDER NO: 2 Final SUBJECT OF CHANGE ORDER: PCR #2-Added Contract Days Due to Weather & Sign Manufacturing. All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is Increased Decreased The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR r Signature L(50 / C o h7s - at, h Printed Name and Title Facelift Painting & Powerwashin Company Name 133 S. Truesdale Address Youn stown, Ohio 44506 City, State, Zip 4/26/2019 55 days 137 days 11 /4/2019 as 19,153.85 0.00 19,153.85 $ 0.00 $ 19,153.85 0.00 % 0.00 % REQQNMENDED EQR APPROVAL, • arkNAGER CITY OF SOUTH BEND BOARD OF PUBLIC WO KS Approved Date: Gary A. GiloC President J. ik, Member R. Imoloar•, wmber CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS'` PROJECT COMPLETION AFFIDAVIT� PROJECT NAME Colfax Water Works Building Repainting Base Bid & Alt.#1 PROJECT NO 118-055 FINAL COST $19,153.85 CONTRACT SIGNED 12/20/2018 MAINTENANCE AGREEMENT ENDS Repair, clean and paint the exterior walls of the Colfax Water Works building located at 125 PROJECT DESCRIPTION West Colfax Avenue, South Bend, Indiana. WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Executed his 01,�k day of 201 l Facelift Painting & Powerwashin w: Company Name Sign fore 133 S. Truesdale L f S k &A �� Company Address Printed Name WITNESSESS: afore me„ th undersigned Notary Public in and f wand acknowledged hi the day of�201 Youngstown, Ohio "606 City, State, Zip country and state, personally appeared xe to the bo a Prp�'ect Completion Affidavit on �ranK $COiC Notary Public, State of Ohio My Commission Expires J „� 6mmissio4� aii' W0MU `%�—Z0 µ. Not Signature m _V�L� Printed Name County of Residence t If the Contractor is a corporation, the following certificate will be executed. I, _ certify that I am Secretary of the Corporation executing this release; that who signed this release on behalf of the contractor was then of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: Secretary's Signature Printed Name Corporate Seal DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable f r f pproval and we recommend to the Board of Public Works that it be ordained so. Date: Constructio liner BOARD OF PUBLIC WORKS APPROVAL Date: J g' Gary A.Gild. f ' Bt?PL�?�� Elrxabet A„ aradik„ Member harass J Dorau„ Member 1 d,a M. Martin, Clerk T'' r'►'�Iv�� wthber Final Waiver of Lien Stal fIndiana, County of ., "' �SS: � -- . being duly sworn that he/she is the arn Of Omer) _ (Title) of% having contracted with r (fontractor) _ (Owner) to famish certain materials and/or labor as follows: w �� " i^oft 1, AL for a project /mown as , , �,, �i.� ' �: i located at and owned by X (Name and does hereby further state on the behalf of the aforementioned subcontracWsupplier: (PARTIAL WAIVER) that there is due from the Contractor the sum of Dollars, ❑ receipt of which is hereby aelntowledgedd; or ❑ the payment of which has been promised as the sole consideration for this Affidavit and Final Waiver of Lien -which is given solely with respect to said amount, and which waiver shall be effective only upon receipt of payment thereof by the undersigned; (FINAL WAIVED that the final balance due kom the contractor is the sum of (S ) ❑ receipt ofwhieh is hereby aftowledged; or the payment of which has been promised as the sole consideration for this Affidavit and Final Waiver of Lien which shall become effective only upon receipt of such payment. TMEFORE, the undersigned waives and releases unto the Owner of said premises, any and all liens or claims whatsoever on the above-doscribed property and improvements thereon an account of labor or material or both, fbmished b the undersigned thereto, subject to linrltations or conditions expressed herein, if any; and further certifled that no other party has any claim or right to a lien on account of any work performed or material famished to the undersigned fo ;sj project, and within the scope of this Affidavit and Waiver ofLien. - A444 (Au�tborizel Representative) �TATE OFµ NA^ L d ) Cw�Ji � ) SS: s1 *Ilf �t" MTY ) Before me, the undersigned, a Notary Public, In and for said County and State, personally appearedITm t M °t c JCS and aelmowledged the execution ofthe foregoing Affidavit and Waiver of Lien. IN WITNESS VMMEREOF, I have hereunto subscribed my naino and affixed my official seal on the 5 day of Frank Sc blie -y :Notary Public, Stag signature My Commission Expires: T7 My Commission Expires 0 w, July 20, 2020 i ^ Residing in ' unty, r s w Notary Public fame FACELIFT PAINTING AND POWER WASHING 133 S. Truesdale Ave. Youngstown, Ohio 44506 14/2019 The City of South Bend Department of Public Works Re: Excusable Project Delay Letter - Colfax Water Works Repaint PROJECT NO. 118-055 r Unfavorable Weather « Unusual Delay in Signage Deliveries Dear Josh, This notification is in response to your email requesting a letter explaining the reason for the project delay at the Colfax Water Works Repaint Project. #118-055. Below is a summary explaining why the project was delayed. Unfavorable Weather: My original completion date was April 26, 2019. However, due to unfavorable weather (low temps and rain), the revised contract date was changed for June 20t-2019. Unusual Delay in Signage Deliveries: There was an EXTENSIVE delay in the delivery of the WATER WORKS MUNICIPAL UTILITIES signage. As a result, the project completion date was extended to November 4th, 2029. First, let me personally apologize for the delay in delivering services and results in contract time. Sir, it is my constant endeavor to provide services within deadlines but only on few occasions I fall short. While this delay was due to events outside of my control, I personally felt the burden and embarrassment of not completing it on schedule. I realize that delays of this nature can caused confusion and inconveniences, and for that I am sorry. Again, I sincerely apologize for the delay, and I appreciate you understanding the unforeseen circumstances that caused this matter. Sincrely, p ?J Lisa Robbins FACELIFT PAINTING 330-519-5547 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1/21/2020 Department Name BPW Date 1/28/2020 Phone Extension 5920 Review and , . °6va1 � ai t°et) Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney Attorney Name Purchasing ...... ..... ❑' Check the Appno ri to Item "1' )e -- Requh ❑ Professional Services Agreement ❑ Contract Open Market Contract ❑ Amendment/Addendum Bid Opening ❑', Bid Award E] Quote Opening E] Quote Award EJ Proposal Opening Z C/O & PCA No. 1(final) Chg. Order, No. Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description All LJ Proposal [� Special Purchase, QPA Req. to Advertise ❑ Reject Bids/Quotes F] PCA Resolution J Ease./Encroach ❑ Title Sheet F❑acelift�Pant� rgw & pP erwasly n.................... ...._.............. Yes If Yes A roved b Purchasing No MBECompleted E-Verify Form Attached ❑ Nos Colfax Water Works Building Repainting 118-055 _.......... ..... -...... ... ..........._.... _.............. Buildin Re air & Maintenance 620.0640.657.36.01 $19,153.85 _Project Closeout For Change Orders Amount of Increase $ _ ........ R Decrease$ ) Previous Amount $ Increase % Current Percent of Change: Decrease o......_._.....� ( /o) New Amount $ _. Increase .. _ _................ % Total Percent of Change: Decrease o ) ( /o Time Extension Amount: 137 Days _M ..�......._ ..._ New Completion Date: 11/04/2019