HomeMy WebLinkAboutAward Quote - Fire Station Nos. 3 and 6 Abatement Proj No. 118-047A - Clean air Environmental Services, Inc.1316 COUNTY -CITY BUILDING �j
�1 PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD "'^",
FAX 574/ 235-9171
SO( JTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARDOF PUBLIC WORKS
January 28, 2020
Mr. Rick Cavinder
Clean Air Environmental Services, Inc.
64433 State Road 23
North Liberty, IN 46554
RE: Quotation Award — Fire Station Nos. 3 and 6 Abatement — Project No. I I8-047A
Dear Mr. Cavinder:
The Board of Public Works at its meeting held on January 28, 2020, awarded the above
referenced quotation to you in the amount of $7,900.
Please forward the following documents J. "ne ,subV111 & la to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 28th Day of January, 2020, by and between,
Clean Air Environmental Services, Inc., 64433 State Road 23, North Liberty, IN 46554,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-047A
DESCRIPTION: FIRE STATION NOS.:3 AND 6 ABATEMENT
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: NTE; $7,900
FUNDING: FIRE OTHER PROFESSIONAL SERVICES
The unit prices for this improvement were those prices as received and accepted by the Board on
the 28th Day of January, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS
Gary A. dilot, President Elirabe . A. Maradik,,M ember mm
M
dseph F
Member
.Cutest: Linda M' ,M
Clerk
Member
Wit...
CLEAN AIR ENVIRONMENTAL
SERVICES, INC.
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
I, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then ........__ of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
CITY OF SOUTH BEND, INDIANA'°° `' CONTRACTORS TOTE FOR PUBLIC WORK
140
PROJECT NAME: Fire Stations 3 & 6 Abatement Quote
PROJECT NO. 118-047A QUOTES DUE January 28, 20_20 at 9:30am local time i --w ... .......... �..................._ _
(Must be completed for all quotes. Please type or print)
Date: 1/27/2020 Firm: Clean Air Environmental Services, Inc.
Address: 64433 SR 23
City/State/Zip: North Liberty, IN 46554 Telephone Number: (5�74 23Z-* Q7
Agent of Bidder (if Applicable).
Pursuant to notices given, the undersignedoffers to furnish labor and/or --material necessary to complete the
public works project of:
Fire Stations 3 & 6 Asbestos Abatement
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The Cites South Bendl, Department of Public Works
and dated 1/28/2020 for the sum of (enter the Total Quote as slhhown on the Proposal)
Seven Th9.ld�1N�dOdd.... _..._ ... --r L� 7200.00 —..�.
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract ar eeded, t e c t of units must be the same as that shown
in the original contract if accepted by the City of So th. Bend. If he rote is to be awarded on a unit basis, the
itemization of the units shall be shown on a ser arat attachment.
The above quote is accepted this
Subject to the following conditions:
OF PUBLIC U'OI
Gar . G-ildt" Piesi ent
,k I I I.
k, Member
eph Molnar, Member
" (Signature)
Rick Cavinder President
(Printed Name of Person Signing)........................................................�.,......�.
ACCEPTANCE
c;2 9 day of
20 ;)D
... flier w. e J, . �o t, Member ......:.:", .........,
YAftt'n �Gathers, Mere r
est:
Linda M. Martln, Clerk
Version 4/2/2019 Page - 1 Public Works Quote
0 11� a
QUOTE/PROPOSAL
CITY OF SOUTH BEND w
PROJECT NAME Fire Stations 3 & 6 Abatement Quote
PROJECT NO. 18-047A
QUOTES DUE January 28, 2020 at 9:30am local time
Item ...-.— .... ----- ..
No. Description _ Quantity Unit Unit Price Total Amount
emove and dispose of asbestos
1 floor tile and black mastic in 1 LS $ 5,400 00
identified locations at Fire Station 3
Remove and dispose -of mm
bestos
2 black mastic in identified locations 1 LS $ 2,500,00
at Fire Station 6
Total Amount of Quote $ 7,900.00
Firm: Clean Air Environmental Services, Inc
Address: 64433 SR 23
City/State/Zip: North Liberty, IN 46554 Telephone Num
Fax 4um
74 A) 232-6607
w 516-6654
(Signature)
Rick Cavinder President
Printed Name of Person Sig
Version 4/2/2019 Page - 2 Public Works Quote
Wlre►r the prospective Contractor is rr►rrrble to certify to any of the staleme►rts below, it shall attach an explanation to this A.ffir/rrvit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH iRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
SS:
)
.�.�.�.�.�...._.St.Josew...h..._..?_..........__-w. COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of pei jury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, an), rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an afti liate of', Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i, Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
d. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 4/2/2019 Page - 3 Public Works Quote
alien. Contractor agrees that he/shc/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the terns of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any Combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WISE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the Use of steel products or foundry products made in the United States (I.C. 5-16-
Version 4/2/2019 Page - 4 Public Works Quote
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this day of January , 2020
LENA K HIPSI4ER
ery Public, state of Indiana
EAQ
Elkhart CountyCommission
# 702883Mya
Commission Expires
duly7, 2025
rvices, Inc.
Signrrturr:.of C'otrtractor/Bidder or Its Agent
Rick Cavinder
Printed Name and Title
JantrarY 20..2.0...
.... Subscribed and sworn to before me this loth day o "_ ......_............... �,
My Commission Expires j 1 � .._.. _ .... ���
Notary Public
County of Residence _
Version 4/2/2019 Page - 5 Public Works Quote
1 ft
, ,,
INTER -OFFICE MEMORANDUM
Ilk
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Alicia Czarnecki, Project Engineer AW��
SUBJECT: Award Project No. 118-047A
Fire Stations 3 & 6 Abatement Quote
DATE: January 28, 2020
uuumm�i�um�i�mrrr�iooi000iim mirwiw�.u...uuum�uuuuuuuuuuwmwwuuuwwwwwwwwwwuwr�ioouuummmmuummiouoow�ww�wmwm�m�u�uo�auawiw ioow�or�.... wumrrmmmmmw�ia�rwwawww�awwwwawowriwwiomomNrrr«wrmoinumom
On January 28, 2020, the Board of Public Works opened and read quotes for the above project.
The quotes ranked as follows:
Bidder Quote Amount
1. Clean Air Environmental Services, Inc. $ 7,900.00
__....... ._............................ .... _.
2. Specialty Services of South Bend, Inc. $ 17,535.00
I recommend award of a contract for Fire Stations 3 & 6 Abatement Quote to the lowest
responsive / responsible bidder, Clean Air Environmental Services Inc. in the amount of
7 900.00.
Sufficient funds have been has appropriated from FIRE PROFESSIONAL SERVICES / OTHER
PROFESSIONAL SVCS 101-0901422.31-06.
Please call with your questions.
Page 1 of 1
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date January° 21, 2020
Department
Name Alicia Czarnecki Engineering/Fire
BPW Date JanuarX 28219 Phone Extension 5903
Review and A roval Re uim' Prior to Submittal to Board
Diversity Compliance ❑
and Inclusion Officer Officer Name
BPW Attorney [ Attorney Name
Dept. Attorney Attorney Name
Purchasing
INI
Check the
ro dale Item "1 �° ii
Professional Services Agreement
R Contract
El
Open Market Contract
❑ Amendment/Addendum
Bid Opening
❑ Bid Award
® Quote Opening
® Quote Award
❑ Proposal Opening
❑ C/O & PCA No.
Chg. Order, No.
❑ Traffic Control
Other:
Reuured Information
All Submissions
❑ Proposal
EJ Special Purchase, QPA
Req. to Advertise ❑ Title Sheet
Reject Bids/Quotes
F] PCA
❑ Resolution
Ease./Encroach
Company or Vendor Name
TBD
❑ Yes[:] If Yes, Approved by Purchasing
New Vendor
No
Yes
MBE/WBE Contractor
❑ WBE Completed E-Verify Form Attached
BE No
Project Name
Fire Stations 3 & 6 Abatement Quote
- ����� �--.��....._- ._� �� _... _.�...........
Project Number
118-047A
Funding Source
FIRE PROFESSIONALWSERVICES / OTHER PROFESSIONAL SVCS
..............................� ww
Account No.
��._....._.�...
101-0901-422.31-06
Amount
TBD
Terms of Contract
.............................. ... .w...
NT_E
Purpose/Description
Remove and dispose of asbestos floor tile and black mastic in identified
locations at Fire Station 3 & 6.
Amount of Increase ...$..... _wm------w
�] Decrease
Previous Amount $
..............................................
Incw ......www ...
rease %
_..........
Current Percent of Change: Decrease - IT mmmmmmmmm mmmm%
New Amount $
Increase %
Total Percent of Change: Decrease ( %) _W.. w..
Time Extension Amount:
New Completion Date:
1316 COUNTY -CITY BUILDING ��� J
�� PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD I"�
,� ,��r FAX 574/ 235-9171
SOUTH BEND. INDIANA 46601-1930
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
January 28, 2020
Mr. Chad M. Taylor
Specialty Systems of South Bend, Inc.
24501 Research Dr.
South Bend, IN 46628
RE: Quotation Award — Fire Station Nos. 3 and 6 Abatement — Project No. 118-047A
Dear Mr. Taylor:
The Board of Public Works, at its meeting held on January 28, 2020, awarded the above
referenced quotation to Clean Air Environmental Services, Inc. in the amount of $7,900.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. G[LOT ELIZABETH A. MARAD[K THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR