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HomeMy WebLinkAboutAmendment No 2 to PSA – Seitz Park Reconstruction Administration – SmithGroup Inc.tAV 1316 COUNTY —CITY BUILDING f� PHONE $74/ 235-9251 227 W. JEFFERSON BOULEVARD � s �"� �� � � �� �, T FAX 574/ 235-9171 SO11TH BEND. INDIANA 46601-1 930 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 28, 2020 Ms. Emily S. McKinnon SmithGroup, Inc. 201 Depot St., Second Floor Ann Arbor, MI 48104 RE: Amendment No 2 to Professional Services Agreement Dear Ms. McKinnon: The Board of Public Works, at its meeting held on January 28, 2020, approved the above referenced amendment for the Seitz Park reconstruction administration in the amount not to exceed $69,500. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR This is EXHIBIT K, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated Dec 12, 2017. AMENDMENT TO OWNER -ENGINEER AGREEMENT Amendment No. —2 1. Background Data: a. Effective Date of Owner -Engineer Agreement: Dec 12, 2017 b. Owner: Board of Public Works, City of South Bend Indiana ....... ._ _._._.............._ ..._... C. Engineer: SmithGrou_p Inc. (Formerly SmithGroupJJR Inc.) d. Project: Seitz Park Reconstruction, South Bend Project No. 117-093 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: 1) Perform Task 4: Implementation as previously described in Attachment A to attend Construction Meetings and Site Observations, review Submittals and RFIs and prepare Closeout and Record Drawings. 2) The scope of services is for Phase 1 Bid Package that includes Divisions A and B - North Riverwalk and Division C — South Riverwalk only, refer to Exhibit K-1 attached. b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: 1) The anticipated construction duration is estimated to be fourteen months, April 2020 through May 2021. 2) SmithGroup Inc will attend weekly coordination meetings with Owner and Contractor via web-ex/video conference calls with one (1) in -person meeting per month allocated to coincide with a construction site visit. A total of twelve (12) site visits are included within Phase 1 Bid Package scope of services. It is assumed that physical site visits will not be required during winter months after anticipated substantial completion in October 2020 until Spring of 2021 for final project completion. c. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation on a hourly not - to -exceed basis: 1) Sixty-nine thousand and five hundred dollars ($69,500) Page 1 (Exhibit K — (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. d. The schedule for rendering services is modified as follows; 1) Extend the period of professional services for implementation, as shown in original Attachment B — Project Schedule, to the end of May 2021 for Phase 1 construction. 5. Agreement Summary (Reference only) a. Original Agreement amount: $ 186,400 b. Net change for prior amendments: $ 74,500 c. This amendment amount (hourly): $ 69,500 d. Adjusted Agreement amount: $ 930,400 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is December 23 2019 .f I t By:. Title: Date Signed: ..................C1 2 .... 1� ENG R. ... ... � ............. _......... _ By: Emily S McKinnon; PE Title: Principal I Director of Operations Date Signed: I d �-�n Page 2 (Exhibit K — (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. z 0 z < ci C14 0 z CL ii z LD =) < M p CD G IM 0 z 6 < < 25 w C/) 113- z Lmu Z LU LL A N C/) ' Ow w w M U) of a-O L) CO %A I 0 \ir ra m Z C) Ir Jri LD LJ) > I—j V�)O(v W) Seitz Park Reconstruction - Task 4 Fee Summary Phase 1 - North & South Riverwalks Anticipated 14 month construction schedule (April 2020-May 202 ) SmithGroup Labor Hours Fee Construction Meetings and .Site Observotio,ns 80 $28,000 Weekly Conference Calls Twelve (12) Site Observations Visits 144 SubmittalsZRFIs 224 $28,000 Closeout and record Drawings 40 $5,000 1 Coordination vv 'ad acent ro'ects Continuint 40 $5,000 Total Hours 528 $66,000 (SmithGroup Reimbursables $3,500 Task 4 Total Fee: $69,500 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1 /21 /20 Name Sue Ellen Doudrick Department Public Works Division/Bureau Engineering BPW Date 1/28/20 Phone Extension 5992 MM . . ..... ............ __­__.__ .......... ............... . . . . .... _J�,qquired Prior to Submittal to Board ............. ......... — . ...... . .................... . . . ........... Legal Attorney Name: Clara McDaniels Controller El Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing El Michael Schmidt Check the A ......... .. — - E -------- — Agreement Amendment E] Professional Services FBid Opening F-1 Quote Opening El Change Order No. F-] Ease/Encroach. FOther: . . . ............... Company or Vendor Name ropriate Item L Contract E] Resolution F1 Bid Award F-1 Quote Award 0 C/O & PCA No F-1 Traffic Control: New Vendor MBENVBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description - Required for All Submissions 0 Proposal F1 Req. to Advertise Required Information F-1 PCA Addendum F-1 Title Sheet SmithGroup JJR El Yes 0 No ----------- [If Yes, Approved `'—by PurchasL'nl..__..__, F1 MBE F-1 WBE No I I Yes Name of Co Seitz Park Reconstruction 117-093 ... ......... Parks Bond 471-1141-452.31-06 $66-,�500 . . . . . . .......... ............. HNTE . ------ — - J-6-i- ..... . . . ............ Construction Administration for Seitz Park Reconstruction Phase I L_J Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) ..... . ........ For ChanqeOrde�rsOnlv E] increase Amount of [:1 Decrease Previous Amount Current Percent of Change: % New Amount Total Percent of Chance: mm mm % Disoersal After Copy Original F� El F-1 El F El