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Home My WebLink AboutRM 03-02-79March 2, 1979 10:00 A.M. Presiding Off SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING cer: F. Jay Nimtz, President 1. ROLL C L Members Present: Legal Counsel: News Guests; 1200 County -City Bldg. 227 W. Jefferson Blvd. South Bend, IN. 46601 Mr. F. Jay Nimtz, President Mr. Lloyd E. Robinson, Sr., Vice President Mr. A. Peter Donaldson, Secretary Mr. Robert J. Cira, Assistant Secretary Ms. Paula N. Auburn, Member Kevin J. Butler ia: Mr. Mr. Ms. Mr, Mr. Ms. Commun ty Development Stiff: John McKnight, Reporter, WSBT -TV Frank Vellner, Photographer, WSBT -TV Jeanne Derbeck, Reporter, South Bend Tribune Larry Ford, Reporter, WSJV_TV Jim Skwarcan, Photographer, WSJV -TV Glenda Rae Henandez, South East PAC Ms. Shirley McCoy, Labor Standards Officer Ms. Barbara Radican, Labor Standards Monitor Mrs. Theresa Ellett, Labor Standards Monitor Mr. James Harcus, Director, Bureau of Housing LPA Staff: Mr. Carl Ellison, Director Mr. Timothy K. Eckerle, Assistant Director Mr. Kevin Horton, Planner Mrs. Jane Zimmerman, Executive Secretary 2. APPROVAL OF MINUTES On motion by Mr. Robinson, seconded by Mr. Cira, and unanimously carried, the Minutes of the Regular Meeting of Februa y 16, 1979, were approved. 3. APPROVAL OF CLAIMS On motion by Mr. Donaldson, seconded by Mr. Robinson, and unanimously carried, the claims -- totalling $111,361.29 were allowed and ordered to be paid. The authorized claims are: MINUTES APPROVED CLAIMS APPROVED South Bend Regular Me Redevelopment Commission sting - March 2, 1979 3. APPROV�L OF CLAIMS (Continued) REDEVELOPMENT REVOLVING FUND Payrol L : 2 -10 -79 to 2 -23 -79 Kevin T. Butler Busine s Systems, Inc. Confer nce, National Council for Urban conomic Development Indiani Bell Telephone Company Warren Gorham & Lamont, Inc. Dictap one Corporation Queens ay Hilton REDEVELOPMENT DISTRICT CAPITAL Abstract Company of St. Joseph County, Inc. P.E.A.IIND. R -66 St. Joseph County Treasurer NelsonlL. Ault, Jr., Virginia N. Ault 312 LOANS $ 4,094.12 200.00 24.90 75.00 298.26 50.09 26.64 33.00 TOTAL $ 4,802.01 $ 60.00 TOTAL $ 60.00 TOTAL Barnes Electric Company -Frank Dixon, Jr. Barnes Electric Company - Hermans Owens Barnes Electric Company- Lawrence Dwyer Barnes Electric Company -Rosa & Elworth Perkins Barnes Electric Company -Ron Johnson Charle Brown Maintenance Co., Inc. Dept. cf Housing $ Urban Development Superior Waste Systems Nation el Home Acceptance Corporation James fuller 2 $ 4,056.15 94,543.85 $98,600.00 $ 1,642.00 300.00 1,546.00 498.00 746.00 107.00 2,500.00 72.00 332.28 TOTAL $ 7,899.28 GRAND TOTAL .$111,361.29 South Bend Redevelopment Commission Regular Me ting —March 2, 1979 4. COMMUNICATIONS There were no communications to come before the Commission. S. OLD BUSINESS There was no old business to come before the Commission. 6. NEW BUSINESS a. Commission approval requested for Change Order #1 R. A. Stickler Plumbing for an amended contract total of $4 7.00, at the address of 1036 Talbot Street, as set forth in letter from Mr. James Harcus, Director, Bureau of Housing. During rehabilitation of 1036 Talbot Street, contracted plumber R. A. Stickler judged that while lavatory specified for replacement could be saved, the kitchen facets were leaking and corrosion had set in. Change Order #1 deletes lairatory and adds kitchen facets without increase to contract nr ce. Mr. Donaldson made a motion to approve Change Order #1, with R. A. Stickler Plumbing, seconded by Ms. Auburn, and the motion was unanimously carried. b. Commission approval re Vested for Change Order #2, R. A. Stickle Plumbing, for an increase in contract price of 6 .00, for an amended contract total of $530.00, at the address of 1414 E. Sorin as set forth in letter from Mr James Harcus. Director. Bureau of Housing. During a progress inspection of 1414 E. Sorin the general co struction contractor advised the Bureau that he had prepared the countertop for a double bowl whereas the plumbing specifi- cations prescribed a single bowl porcelain unit. Deviation from double bowl is rare and apparently the homeowner at time of initial inspection expressed disapproval of cabinet drawer space loss which would result from a double bowl installation. During actual rehabilitation homeowner reversed his position and requested general contractor to prepare for a double bowl- contractor obliged but neither party advised the Bureau. Ch ge Order #2 altering specification to double bowl unit with fixtures, etc., results in a $65.00 cost increase. Mr Robinson made a motion to disapprove Change Order #2, with R. A. Stickler plumbing because they did not obtain Commission approval prior to deviating from contract specifications, seconded by Mr. Cira, and the motion was carried. KA CHANGE ORDER #1 R.A. STICKLER PLUMBING APPROVED CHANGE ORDER #2 R. A. STICKLER PLUMBING APPROVED South BendlRedevelopment Commission Regular Me ting - March 2, 1979 6. NEW C. 1I INESS (Continued) ssion approval re Maintenance Co., 08.00. for an ame at Ithe address of 1414 E. letter from Mr. James Harc ed for Change Order #2, Charles an increase in contract price ract total of $3,053.00, Street, as set forth in irector. Bureau of Housing. Th ( original contract for 1414 E. Sorin specifies instal- lation of a cylindrical lockset in a living room door and • deletion of this item is recommended. While performing • Irogress inspection the bureau also observed the following: 1) kitchen cabinet doors were not closing and catches should be installed; (2) installation of underlayment and tile would be appropriate to small side door landing which is showing wear and beginning to chip. This landing exists adjacent to a hallway and kitchen where surfaces are specified to be re fled; (3) living room evidenced water damage and should be repaired. The roof had been serviced under a prior eme,Tgency contract. Change Order #2 reflects these recommen- ds ions and increases contract by $108.00. Mr Robinson made a motion to approve Change Order #2, with Charles Brown Maintenance Co., for an increase in contract price of $108.00, seconded by Mr. Donaldson, and the motion was unanimously carried. Coinnission zipproval requested for Change Order #3, Charles Brown Maintenance Co., Inc. for an increase in contract nice of $177.00, for an amended contract total of $5,807.00 at the address of 1214 E. Cedar Street, as set forth in letter from Mr. James Harcus. Director, Bureau'of Housing. Original contract for 1214 E. Cedar Street specified replace- ment of deteriorated base cabinets. It was discovered that wa 1 units are interlocked with base cabinets and would collapse if the base was removed (the result of prior handyman's inventiveness). Change Order ##3 records an ad ition to the contract of two (2) wall cabinets which re ults in a $177.00 increase to the contract. CHANGE ORDER #2 CHARLES BROWN MAINTENANCE CO., INC. APPROVED CHANGE ORDER #3 CHARLES BROWN MAINTENANCE CO. INC. APPROVED Mr. Robinson made a motion to approve Change Order #3, Charles Brown Maintenance Co., Inc. for an increase in contract price of $177.00, seconded by Mr. Donaldson, and the motion was unanimously carried. e. Commission approval requested for Change Order #1, Charles CHANGE ORDER #1, Brown Maintenance Co., Inc. for an increase in contract CHARLES BROWN K r ce of 295.00, for an amended contract total of MAINTENANCE CO., 074.00, at the address of 1036 N. Talbot, as set forth INC. APPROVED in letter from Mr. James HArcus, Director, Bureau of Housing. 4 South Bend Redevelopment Commission Regular Me ting —March 2, 1979 6. NEW BU INESS (Continued) e. continued ..... Th original contract for 1036 N. Talbot specified repairs to a rear porch - utility room. Because the homeowner now intends to demolish this porch it was recommended that all re ated specifications be deleted. During a` progress inspection tha bureau observed that the homeowner was storing glassware, cu - s and saucers on a kitchen table. Change Order #1 reflects th se recommendations to delete repairs relating to rear porch ani add to contract sufficient kitchen cabinets. Incorporated is a minor counter top modification necessitated by the fore- going. Change Order #1 nets a cost increase of $295.00. Mr Donaldson made a motion to approve Change Order #1, with Charles Brown Maintenance Co., Inc, for an increase in contract price of $295.00, seconded by Ms. Auburn, and the motion was unanimously carried. f. Commission approval requested for Change Order #4, Charles Brown Maintenance Co., Inc. for an increase in contract pr ce of 1,808.00, at the address of 1306 E. Miner, as s etter au of Housing. Mr. James Harcus, Director During a progress inspection of 1306 E. Miner Street, the bureau was advised by homeowner that a substantial draft resulted from voids between the foundation and the upper st cture, and that the bathroom ceiling was now cracking. Upon review of contract specifications we surmise that the in pector who executed initial inspection intended to correct draft condition via substantial "tuck pointing". An investi- ga ion revealed the bathroom ceiling to be unsafe. Change Order #4 deletes tuck pointing and the addition of insulation an bathroom ceiling, increasing contract price by $366.00. Mr. Donaldson moved for approval of Change Order #4, with Charles Brown Maintenance Co., Inc. for an increase in contract price of $1,808.00, seconded by Ms. Auburn, and the motion was unanimously carried. g. Commission approval requested for Resolution #573, authorizin the execution of Redevelopment Agreement for disposition of lad and the execution of quit claim deed(s) for the transfer of title thereto in connection with land to be disposed of in th LaSalle Park Project, Indiana R -57. Parcel Number 17 -6 & 17 -7 Name Elton Gailday and Marie Gailday 5 Amount $578.55 CHANGE ORDER #4 CHARLES BROWN MAINTENANCE CO., INC. APPROVED RESOLUTION #573 APPROVED South Bend Redevelopment Commission Regular Me ting - March 2, 1979 6. NEW BUSINESS (Continued) g. co$ tinued.... . Ms. Auburn made a motion to approve Resolution #573, authorizing the president and secretary to execute a Redevelopment Agreement for disposition of land and the execution of quit claim deed(s) for the transfer of title thereto in connection with land to be disposed of in the LaSalle Park Project Ind. R -57, parcels 17 -6 an 17 -7, to Elton Gailday and Marie Gailday in the amount of $578.55, seconded by Mr. Donaldson, and the motion wa unanimously carried`. h. Co*ission authorization requested to execute contract for ssional services with James E. Chil subject to legal counsel review. Associates Mr Ellison: Essentially, the contract calls for the Ch Id's firm to provide a study which can assist the Commission in its deliberation and study processes in an area locally known as the Monroe - Sample one. The contract describes general tasks which are of a planning nature. It is the staff's recommendation that the commission authorize th s contract to enable us to carry forth the process which be an two weeks ago, when we were authorized to begin an in estigation process of this particular area. CONTRACT WITH JAMES E. CHILDS $ ASSOCIATES, INC. APPROVED The Chair noted that an additional reason for executing the co tract was to place the Commission in the position to act quickly to take advantage of development opportunities, which ma exist in the Monroe - Sample area. The Chair then recommended Coimission approval of the contract. Mr Robinson made a motion to approve the contract for professional services with James E. Childs & Associates, Inc. subject to legal counsel review, seconded by Mr. Cira, and the motion was unanimously carried. (Ms. Auburn was abstained from voting because of a possible conflict of interest). 7. PROGRESS REPORT Th ere time. 8. NEXT re no progress reports to report to the Commission at this SSION MEETING NEXT COMMISSION MEETING The Ch it announced that the next regularly scheduled Redevelopment Commis ion Meeting will be held on March 16, 1979, at 10:00 A.M. CI South Bendy Redevelopment Commission Regular Meeting - March 2, 1979 91 There 3eing no further business to come before the Commis ion, Mr. Donaldson made a motion that the meeting be adj urned, seconded by Mr. Robinson, and the motion was un nimously carried. The meeting was adjourned at 10:21 A.M. z, President 7 Carl Ellison, Director ADJOURNMENT