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HomeMy WebLinkAboutRM 01-03-78SOUTH BEND REDEVELOPMENT COMMISSION County -City Building, Room 1200 227 West Jefferson Boulevard South Bend, Indiana 46601 COMMISSIONERS' REGULAR MEETING MINUTES TUESDAY, JANUARY 3, 1978 - -- 10:20 A.M. PRESIDING OFFICER: F. Jay Nimtz, President ROL.L CALL Commissioners: Ledal Counsel: NeOs Media: Co munity Development S aff: LPA Staff: F. Jay Nimtz, President A. Peter Donaldson, Secretary Lloyd Robinson, Sr., Member Mr. Kevin J. Butler Mr. Edward Chapleau Ms. Jeanne Derbeck, South Bend Tribune Mr. Dave Anderson, WNDU -TV Mr. Lester Ho0ard, WNDU -TV Mr. Lou Tutino, WNDU James M. Harcus Kenneth Schaller C. Wayne Brownell Marc Brammer Gertrude E. Barth 2. APPROVAL OF MINUTES On motion by Mr. Donaldson and seconded by Mr. Robinson, the minutes of the meeting of December 16, 1977 were approved as mailed. 3. APPROVAL OF CLAIMS REDEVELOPMENT REVOLVING FUND Payroll: 12 -19 -77 to 12 -31 -77 $3,034.24 TOTAL $3,034.24 Note: No claims were processed for approval at this meeting. 4. COMMUNICATIONS Letter dated December 30, 1977, from John J. Powers, Managin Editor of the South Bend Tribune regarding meeting notices. SOUTH B ND REDEVELOPMENT COMMISSION MINUTES Page Tw January 3, 1978 4. COMMUNICATIONS, (CONTINUED) Mr. Brownell read this letter from Mr. Powers, which was the an ual request by the South Bend Tribune that they receive written notice of all meetings of the Department of Redevelop- me it in the calendar year 1978. All notices should be mailed or delivered to City Desk, South Bend Tribune, 223 West Colfax Av nue, South Bend, Indiana 46626. Request was also made that if an emergency meeting is called, the same notice be furnished to the Tribune as to the governing body. Further, if the notice to the governing body is by telephone, the number to call at th2 Tribune office is 233 -6161, extension 321 or 322. Th� Chair directed that this letter be received and placed on fi e. Letter dated December 30, 1977, from Mr. Michael Collins WN U regarding meeting notices. Mr. Brownell also read the letter from Mr. Collins with a si ilar request for notification to WNDU of any and all meetings of the Redevelopment Commission. Th� Chair directed that this letter too be received and placed on file. Mr. Brownell then pointed out ( "as Mr. Nimtz is aware ") we have se it notices to all the media, of the fact that we have meetings on the first and third Friday of each month during 1978 and we also sent another notice that today's meeting was to be held on the third of January instead of the sixth (that being th2 first Friday of the month). These notices were signed by Mr. Nimtz and sent "return receipt" mail. We have all the re eipts back from the people they were mailed to - and have placed them in the file. We also have on file an affidavit fr m Ms. Jane Zimmerman that she mailed these letters. Letter dated December 20, 1977 from Lloyd S. Taylor, Vice Pres. of St. Joseph Bank & Trust Company, regarding Certificate of Completion, Whitcomb & Keller Building. C. Wayne Brownell read the letter from Mr. Taylor and indicated that following receipt of the letter, we asked Per. James Childs to examine the landscaping, determine if it has been ac omplished according to the plans - and is complete. We have a letter from Mr. Childs which states that he personally vi ited the site and outlined his observations concerning th landscaping. He indicates that it is substantially complete. SOUTH Page Janua 4. 5. BEND REDEVELOPMENT COMMISSION MINUTES Th ee ry 3, 1978 COMMUNICATIONS, CONTINUED) this point, motion was made by Mr. Robinson, seconded b, At Mr Donaldson and carried, that Mr. Brownell place these letters on file and authorized him to issue a Certificate Completion concerning the Whitcomb & Keller Building for de ivery to the St. Joseph Bank & Trust Company. Letter dated December 28,.1977, from Albert Smith., Acting Director, Community Planning & Development Division, HUD, regarding Disposition Parcel 6 -1A and remaining balance of 6- B, Indiana R -66. Brownell read this letter which acknowledged receipt o Mr notification of disposition of subject parcels. No action be ng necessary, this letter was received and placed on fi OL BUSINESS Letter dated November 28, 1977 to Mayor Nemeth from HUD a) regarding Notification of Acquisition Monitoring Visit. Mr. Brownell advised that this visit was not accomplish at the appointed time due to inability to get transport tion on December 6th so the visit has been postponed to a later date. b) Commission approval requested for rejection of bids for general construction, Contract Set #5: On recommendation of the South Advisory Board, Commissi approval is requested for rejection and re -bid of contr Set #5 for general construction work, inasmuch as the 1 bidder, Brittain Construction, submitted stock certifi- cates as bid bond. Legal counsel has recommended that stock certificates not be accepted as fulfilling the contract bid bond requirements. Following are all bids from the tabulation sheet: Plaia Construction Co. $54,203.00 Brittain Construction 50,060.00 Slatile Roofing /Sheet Metal 54,795.00 On recommendation of the Advisory Board and advice of legal counsel, Mr. Robinson moved for rejection of bids and proposal for re -bid of Contract Set #5. Motion was seconded by Mr. Donaldson and carried. c) Commission approval requested for rejection of bid for electrical work, Contract Set #5: On recommendation of the South Advisory Board, Commissi D le. ed a- on act Dw D SOUTH B ND REDEVELOPMENT COMMISSION MINUTES Page Fo r January 3, 1978 5. OLD BUSINESS, (CONTINUED) approval is requested for rejection and re -bid of Contract Set #5, electrical work. The firm submitting low bid (the only bidder) erred in totalling bid amounts more than $500.00. Therefore, Mr. Kocsis, Joe Kocsis Electric Company, requested an increase in bid amount. Legal counsel has recommended that the contract be .re -bid. Mr. Robinson observed that compared to the estimated cost of the contract, the bid appears to be very low so ""someone certainly got the figures wrong "; he moved for rejection of bid and re -bid of the contract. Motion was seconded by Mr. Donaldson and carried. 6. NEW BUSINESS a) Acquisition Assistance Proposal from S. M. Dix for proposed property acquisition in the downtown area. C. Wayne Brownell inquired of the Commission whether they wished to discuss the proposal at this time - or wait until staff has completed their work for presentation to the Commissioners for their consideration. The Chair suggested that this proposal be received and re- ferred to staff and legal counsel for recommendation. Ms. Derbeck asked if S. M. Dix are the "experts" on reloca- tion .... Mr. Brownell indicated in the affirmative .... the people we call on for this service. Mr. Butler cited the reference in the Dix letter to the "South Bend 2000" project - this of course is inaccurate, we do not have a name for what we are doing in the downtown area at this time. Mr. Brownell said that we will put together a contract according to this proposal and submit it for Commission consideration. b) Commission approval of contract award, heating contract - Contract Set #5, to Area Services, Inc. for 6,143.00: On recommendation of the South Advisory Board, request is made for Commission approval of the following bid for heating contract award, subject to legal counsel review and South Bend Common Council approval: Contract Set #5 Area Services, Inc. $6,143.00 Owens Heating Co. 6,700.00 Builders Whitt, Inc. 6,170.00 SOUTH BEND REDEVELOPMENT COMMISSION MINUTES Page ive Janua y 3, 1978 6. NEW BUSINESS, (CONTINUED ince the cost estimate was $4,970.00..it is obvious that igure is very vague..they no longer have a cost estimator ut there. r. Robinson commented that if the estimate is'bery vague" e are right back in the position we were in some time ago. Mr. Schaller stated that he could add something here..there is considerable duct work involved in several of the struc- tures where we are installing heating units and we are unable to get a very close estimate as to the costs involved in doing the duct work. r. Robinson: You had an estimated cost on projects in the ast when you were using unit prices - I didn't think you ere getting down to details such as the amount of duct and ost, in this manner. I figured you took it off some kind f book or some formula whereby you estimated unit cost. r. Schaller: They do estimate unit cost, but are somewhat ague and do not get into the duct work, what it is exactly, hat sizes of duct, etc. so this is where our variance will ccur. Mr. Robinson moved for award of the contract to the low bidder, Area Services, Inc. in the amount of $6,143.00, seconded by Mr. Donaldson and carried. c) Commission approval of contract award, for plumbing contract - Contract Set #5, to R. A. Stickler Plumbing for 7,773.00: On recommendation of the South Advisory Board, request is made for Commission approval of the following bid for plumb- ing contract award, subject to legal counsel review and South Bend Common Council approval: Contract Set #5 R. A. Stickler - Plumbing $7,773.00 Mr. Nimtz commented that this bid is way below estimated cost and asked if, indeed, this is the correct bid. Mr. Schaller stated that it is the correct bid, Stickler Plumbing has been working on this project and have done very good work, have an efficient operation, no problems at all. Mr. Brownell added that they have been the successful low bidder a number of times and we have had no difficulty. Mr. Donaldson moved for award of the contract as indicated subject to legal counsel review and South Bend Common Council SOUTH BEND REDEVELOPMENT COMMISSION MINUTES Page ix Janua y 3, 1978 6. NEW BUSINESS, (CONTINUED pproval. ) C. Wayne Brownell explained that our contract with Real state Research has expired due to the time limit and we eed to execute a new contract. We have put together a roposed new contract which has not been presented to them n writing although we have discussed it with them over the hone. Mr. Brownell stated that he believes they are greeable to the terms - some of which they gave him on he telephone. He asked the Commission whether they wished o pass on this item today? r. Robinson asked whether the legal staff has given a recom- endation one way or the other and Mr. Brownell indicated e has not yet given it to them. r. Robinson suggested that the contract be given to legal ounsel for their review - this would neither speed up nor elay approval and the Chair then referred the proposed new ontract to legal staff for their review and recommendation. s. Derbeck asked Mr. Brownell at this point if "you are going head with the acquisition... whereupon Mr. Brownell suggested hat discussion be delayed until other business be concluded. 7. RROGRESS REPORTS a here were no progress reports. he next Commission Meeting will be Friday, January 20, 1978, t 10:00 A.M. r. F. Jay Nimtz welcomed back Ms. Gertrude Barth as Commission ecretary. r. Donaldson moved for adjournment at 10:42 A.M. Motion was econded by Mr. Robinson and carried. , 11 \LJ11l LI 1 1 v. VVl FTrC LJI %VVlll LL.L,