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HomeMy WebLinkAboutRM 10-21-77SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING OCTOBER 2 , 1977 10:00 0'C ock A.M. Presiding Officer: F. JAY NIMTZ, PRESIDENT 1. ROLL I CALL ssioners Present: Legal Counsel: NewslMedia: Guess: C .nity Development Staff: LPA Staff: 2. APPROVAL OF MINUTES 1200 County -City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 F. Jay Nimtz, President A. Peter Donaldson, Secretary Donald A. Wiggins, Vice Pres. Robert J. Cira, Asst. Secretary Lloyd E. Robinson, Sr., Member Kevin J. Butler Jeanne Derbeck, Tribune Reporter Lester Howard, WNDU T Lee Ann Chelmaniak, WNDU Joseph D. Anderson John J. Lehner Edith Hawley Suzanne Mason Arba E. Hawley Patricia J. Hughes Kenneth Schaller John E. Davis J. L. Johnson Richard E. Pfeiffer C. Wayne Brownell Marc A. Brammer Jane A. Zimmerman Christine L. Trippel On m tion by Mr. Wiggins, seconded by Mr. Cira and carried, the minutes of t e regular meeting of October 7, 1977 were approved as mailed. 3. APPROVAL OF CLAIMS On m tion by Mr. Wiggins, seconded by Mr. Robinson the following claims in t e amount of $40,732.84 were approved as submitted and allowed and rdered paid: Re REDEVELOPMENT FUND lopment Revolving Fund $ 452.34 TOTAL 452.34 REGULAR C MMISSION MEETING OCTOBER 2 , 1977 Page Two 3. APPROVAL OF CLAIMS (CONT'D REDEVELOPMENT REVOLVING FUND Payroll: 9 -24 -77 to 10 -7 -77 $ 2,984.74 IBM Corporation 232.80 Postmaster 25.67 Xero Corporation 11.80 TOTAL $ 3,255.01 PROJEICT EXPENDITURE ACCOUNT INDIANA R -66 Edward A. Chapleau $ 280.00 Holle & White, Reporting Service 99.40 Redevelopment Revolving Fund 17,844.14 Van Ausdall & Farrar, Inc. 21.40 Davis Products Company 16.41 TOTAL $ 18,261.35 312 LOANS Area Services, Inc. B.W. Electric Company C.R. Campbell & Sons, Inc. R.E. Carlton Plumbing & Heating Kocsis Electric Company Michiana Insulation Vanderheyden Eavestrough Service Arrow Electric Company Hubert L. Weaver Tri-State Home Improvement Inc. Skelton Brothers Plumbing V & J Removal Service L.L. Geans & Sons, Inc. Arrow Electric Company Design Craft Specialties Oris Company J & R [ence Insulation The P inter 4. COMMUNICATIONS $ 968.00 710.00 1,160.00 63.54 810.00 475.00 317.25 475.00 50.00 4,988.82 1,562.00 165.00 745.00 725.00 2,527.39 822.14 800.00 1,400.00 TOTAL $ 18,764.14 GRAND TOTAL $ 40,732.84 a) October 20, 1977 letter from the Department of Public Parks. Mr. Bownell explained that this letter was regarding the fire damage done o the pedestrian bridge crossing the river from Plaza Park to REGULAR C N OCTOBER 2 , Page Thre as Howa brid brid of p resp that the dama us a. for Mr. this abou writ woul have spel of r firs $2,5 that Mr. and nego $2,2 Mr. posi and Cira go 0 away of t ell to d( be o: the lamp; repa. whol, and a co: they and abou up t: far indi clau: made aut hi Depa: to t: make ISSION MEETING 1977 JN I CATIONS ( CONT ' D -d Park. There is approximately $2,200.00 of damage to the ;e. The Park Department not having funds to repair the ;e suggested the Redevelopment Commission take responsibility Lyment for the work and the Park Department would take the )nsibility of contracting the work. Mr. Brownell explained we still own the bridge as it has never been sold, nor has )ark been sold to the City, so it was our bridge that was ;ed. Mr. Butler concurred that the bridge was still owned by id was still our responsibility and it was proper procedure ;he Redevelopment Commission to contract for this repair work. 3rownell asked for authorization by the Commission to carry out responsibility for repairs. Mr. Wiggins expressed his worry losing control of the cost for this work and did not want to them a blank check. Mr. Butler assurdd Mr. Wiggins that we L contract with them for a specific amount and then they would to get their bids and get it done for that amount. If we out a figure Mr. Wiggins wondered how we determined the cost pairs, a fair estimate. Mr. Brownell said that when he was ; approached about this situation that the original estimate was '5.00 at which time he indicated he had no funds available at time. Mr. Wiggins wanted to know who made the estimate, and 3rownell indicated that Jim Seitz negotiated with a contractor ;hey are not required to take bids under $5,000.00, and by ;iating with the contractor Mr. Seitz got the price down to )0.00. Mr. Donaldson wondered if that was just one contractor, 3rownell indicated that the contractor was in an advantageous ;ion as he already had the heavy planks that go into the bridge ;hey matched, as he was the original builder of the bridge. Mr. wondered if we would just forget about the cost, take bids and 1 from there. Brownell indicated that we were trying to get from the supervision as we don't have the staff to do this kind ling. Mr. Robinson asked if he heard right that the Redevelopment _ssion hasn't turned over that park to the park department. Brown - ;aid yes. Robinson continued by saying that what we were going ), hasn't anyone been down there recently, that it is going to 1 a piece meal basis, vandals have practically knocked down all _llumination, only a couple wires are hanging out of the post so I imagine they are going to be back here for more money to _r the light fixtures. I would think that they would get the thing together at one shot or do it at a later point and time ;hen turn it over to the Park Department so that we don't have itinuing responsibility. Brownell indicated that the reason are talking at this point about the bridge is that it is dangerous ;he lights are not at this time. Mr. Wiggins expressed concern ; the vandalism. Brownell said he would like HUD to loosen ieir regulations so we can sell this parcel to the City, but so ;hey have resisted. Cira asked about insurance, Brownell sated any insurance that we would get would have a deductible ;e and we would end up paying for most of the damage. Wiggins a motion that the executive director and legal counsel be )rized to negotiate with the superintendent of the Park -tment for the repair of the bridge and to make a report back ie Commission, and also that the City Engineer be requested to an estimate to the cost of such repairs. Mr. Brownell indicated REGULAR C MMISSION MEETING OCTOBER 21, 1977 Page Four 4. COMMUNICATIONS (CONT'D) the cnly problem would be the delay, and Mr. Wiggins indicated that tele hone approval would be fine, that no one wants to delay action we j st want to know what is being done. Jeanne Derbeck asked what was going to be done about the vandalism? Mr. Wiggins added that it wasn t legal to shoot them, but a request to the City Administration to beef up police patrol of that area might be in order. Mr. Wiggins also added that as more things happen in the Block 6 area a built in type of surveillance would exist. Mr. Butler wondered if we could purSILe with the Park Department, as we have not entered into a contract with the contractor, perhaps we could proceed with sale of the land to a public body, and a provision in that contract turning poss ssion over to them with additional provision that they bear the cost of all maintenance and repairs, including those that are necessitated by vandalism. Mr. Robinson said that was going to be the next motion but we hadn't voted on the first one yet. All were in favor of the first motion unanimously and Mr. Robinson asked the Chairman to entertain a motion to authorize the executive director and egal counsel to enter into negotiations with the Park Department and he City Administration to relieve us of the park and all responsi- bili y therein. Mr. Nimtz indicated he would entertain such a motion., Mr. onaldson supported the motion. Mr. Nimtz added that to clarify the IUD regulations, that is the reason this hasn't been fully and legally turned over to them. Mr. Brownell added that HUD objected to the City paying us for this particular property, as we wanted the Park Department to take down Community Development funds to buy the park from us and we would take those funds back on the project notes. HUD is perfectly agreeable to taking the money down from Community Development and putting it on the notes, but they don't agree to the sale of the land, our price on it is $160,000.00, HUD paid for the park once and they don't want to pay for it again. If they don't give in, once we get the project notes completed and paid off, why I would then suggest that we deed the land to the City, for a dollar or something of that sort. A combination of HUD officials are saying no, so there is widespread objection. Mr. Nimtz asked if there was any further discussion, all were in favor of Mr. Robinson's motion and it w s carried. The Chair added that the situation would be looked into to see if HUD approval can be gotton. 5. OLD BUSINESS a) A reement between redevelopers and the Redevelopment Commission r garding the purchase of project land. Mr. Brownell recommended that this be put over to the next meeting in as much as the contract or agreement has not been approved by HUD. Mr. Nimtz added unless there was objection, this would be continued over to the November 4th meeting. With no objections the Chair so directed this action. REGULAR COMMISSION MEETING OCTOBER 2 , 1977 Page Five 6. NEW BUSINESS a) C mmission approval for the following contract awards for g neral construction, electric construction, plumbing and h ating is requested: ntract Set #11 Slatile Roofing $41,177.00 ntract Set #11 Electric Construction $ 7,789.00 ntract Set #11 R.A. Stickler $ 4,532.00 ntract Set #11 Builders -Whitt $ 3,223.00 General construction approval was moved by Mr. Wiggins, supported by M . Cira and carried. The Housing Bureau requested that the high or Slatile bid be accepted even though it is not the low bidder. The bid was $340.00 higher than the low bid. Mr. Schaller indicated that the reason for the awarding of the contract to Slatile was that the ow bidder, Brittain Construction was awarded a contract with the North Bureau for general rehabilitation for nine structures with the completion date of 10 October. As of this date the construction work has not been completed on any of those structures involved. In view of this the Advisory Board recommended the bid be awarded to Slatile. The total bids submitted by the general, electrical, plumbing and heating were still lower than the estimated costs. Mr. Wiggins asked about the long time experience with Slatile in getting bid work done and Mr. Schaller indicated that work has been done with them for several years and they have been pretty much on time. Mr. Nimtz asked Mr. Butler to clarify the authority to take a higher bid over a lower one, and Mr. Butler indicated that it can be done and the factor mentioned is certainly one that can be considered. Mr. Robinson indicated that he hadn't any objections to the reasoning and Mr. Wiggins moved for approval seconded by Mr. Cira and carried. A correction in the amount for the electrical bid, the bid should read $7,780.00 and not $7,789.00 as indicated by Mr. Schaller. The bid by Electric Construction was the low bid and was lower than the total labor and material estimate. Mr. Robinson moved for approval supported by Cira and carried. The plumbing bid was low bid by R.A. Stickler, Mr. Wiggins moved approval, seconded by Mr. Cira and carried. The heating bid by Builders Whitt Incorporated was the low bid, Mr. Wiggins moved approval seconded by Mr. Robinson and carried. b) C mmission approval is requested for Change Order #1 for 630 East Hane Avenue. No additional costs are involved. Mr. 3rownell indicated it is a deletion of bathroom walls, patch, sand, and aint two coats using non - porous semi -gloss enamel at a cost of $250.00 and bathroom ceiling patch cracks, sand and paint two coats usin non- porous semi -gloss enamel $150.00, totaling $400.00 to be dele ed. The addition is to install eleven aluminum combination storm windows for $400.00. Mr. Robinson wanted to know how that many storia windows could be bought at the same cost that one little bathroom could be painted. Mr. Johnson indicated that they were not second hand storm windows, but were the same kind that were already REGULAR COMMISSION MEETING OCTOBER 2t, 1977 Page Six 6. NEW BUSINESS (CONT'D b) had been installed in the house. The home owner and the contractor got together, we explained to her that we couldn't give her any additional cost for the storm windows but if she could find anything in the house that she could possibly do hereself and it wasn't a major code violation we would allow her to exchange for some storm wind ws. The contractor is giving her the storm windows at his cost which is much cheaper, about $25.00 cheaper a piece. This contractor is the same contractor that was going to do the painting. Mr. Wiggins indicated that if the home owner worked out a bargain we ought not to stand in her way. Mr. Wiggins moved for approval, supported by Mr. Robi son and carried. c) Commission approval is requested for fund allocation for non - profit group rehabilitation on the structure at 126 East Dubail Avenue (RENEW INC.) for $4,657.47. The Advisory Board approved this request subject to the approval of the Commission, and if approved the contract between the Redevelopment Commission and RENEW INC. should be signed by the parties listed on the contract form. Mr. Wiggins moved for approval, and seconded by Mr. Robinson the motion carried. 7. PROGRESS REPORTS Mr. Brownell indicated that there were no progress reports and this completed all of our formal business so we could next go to the continuation of the public hearing. Mr. TTimtz desired to acknowledge the receipt of a letter from Mayor Nemeth which arrived yesterday and was too late to be placed on the agenda, which reads: "I am writing this letter to request that you and your fellow commissioners consider removing the Odd Fellows Building from the proposed amendment to the downtown urban renewal plan. While I still believe that the inclusion of the Odd Fellows Building in the plan change is essential to insure the success of the renewal prof ct, it has become obvious that the owners of the building, 104 South Main Joint Venture, intend to legally obstruct the project for a lengthy period especially in view of statements to that effect made by one of the members of the group. Inasmuch as the property for Century Mall must be ready for bidding by April of 1979, an undue delay in meeting that timetable could mean the failure of the overall prof ct. Therefore, I am requesting that the Odd Fellows Building be removed from Redevelopment Resolution No. 540 in the hope that the remaining properties can be acquired and the project proceed without unnecessary delay. Thanking you for your consideration in this matter I remain very truly yours Peter J. Nemeth." The ( cons: hear: part from 'hair will direct that this be received and placed on file for Aeration following the full hearing and adjournment of the public .ng on this matter. Are there any comments or questions on the of the Commission. Mr. Anderson requested a copy of the letter Mayor Nemeth. REGULAR COMMISSION MEETING OCTOBER 2 , 1977 Page Seve 8. Mr. i.mtz indicated that the next regular meeting of the Redevelopment Commission would be November 4, 1977 at 10:00 o'clock a.m. 9. Mr. ITimtz called for the recess of this meeting to continue at 11:0 o'clock at the hearing upstairs, so formal action could be taken if the hearing is concluded. Mr. Wiggins moved that we recess this meeting and reconvene at 11:00 o'clock in the hearing room upstairs, seconded by Mr. Cira and carried. The Meeting was recessed at 10:30 a.m. , PRESIDENT C. WAYNE BROWNELL, EXEC. DIR.