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HomeMy WebLinkAboutRM 06-03-77June 3, 10:00 A Presidi SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING 1977 1200 County -City Building M. 217 West Jefferson Blvd. ig Officer: F. Jay Nimtz, President South Bend, Indiana 46601 1. ROLL CALL Commissioners Present Legal Counsel News Media Others Present Communi Development Staff y LPA Sta 2. AP�ROVAL OF MINUTES Mr. F. Jay Nimtz, President Mr. Robert J. Cira, Asst. Secretary Mr. Lloyd E. Robinson, Sr., Member Mr. Kevin J. Butler Mr. George Patton Mr. Dave Anderson, WNDU -TV Reporter Jeanne Derbeck, South Bend Tribune Reporter Mr. Dan Caesar, WSBT -TV Reporter Mr. Les Howard, WNDU -TV Photographer Mr. Isiah Cooks, WSBT -TV Photographer Mrs. Janet Allen (Mrs. Allen arrived after the meetinq was over). Mr. Keith P. Crighton Mr. John E. Davis Mr. James Johnson Mr. Kenneth Schaller Mr. C. Wayne Brownell Ms. Gertrude E. Barth Mr. Marc Brammer On motion by Mr. Cira, seconded by Mr. Robinson and carried, the Mi utes of the Regular Meeting of May 20, 1977 were approved as ma led. 3. APPROVAL OF CLAIMS On motion by Mr. Robinson, seconded by Mr. Cira and carried, the claims in the amount of $24,986.78 were approved as submitted and were allowed and ordered to be paid. Litt of claims approved this date is as follows: MINUTES OF MAY 20, 1977 APPROVED CLAIMS APPR'D IN THE AMOUNT OF $24,986.78 3. 4. APPROVAL OF CLAIMS, Continued PROJECT EXPENDITURE ACCOUNT INDIANA R -66 Kevin J. Butler $ 1,920.01 Redevelopment Revolving Fund 8,588.50 South Bend Exterminating Co. 30.00 Curly's Sales & Service 43.10 Total $ 10,581.61 REDEVELOPMENT DISTRICT CAPITAL RentAlls $ 12.00 Aay's Kevin J. Butler 120.00 Gatchell Tree Service 230.00 Total $ 362.00 URBAN REDEVELOPMENT FUND D. Lauver $ 500.00 Ralph Total $ 500.00 REDEVELOPMENT REVOLVING FUND Pa roll: 5 -7 -77 thru 5 -20 -77 $ 2,626.05 Indiana Bell Telephone Co. 204.99 Mu zynski Insurance Agency, Inc. 66.00 Ur an Redevelopment Fund 10,627.70 Di taphone Corporation 18.43 COMMUNICATIONS. a. AN Total $ 13,543.17 Grand Total $ 24,986.78 Letter signed by C. Wayne Brownell concerningKarl Kind Towers, FHA APPROVAL OF No. 073 - 35217- PM -L8, Block 6, Indiana R -66, approval of mortgage MORTGAGE transaction, to wit: International Constructors Company, IV. an Ohio TRANSACTION limited partnership, mortgagor, and St. Joseph Valley Bank, an BY DEPT. OF Indiana banking corporation , Elkhart, Indiana, mortgagee approved REDEVELOPM. by the City of South Bend Department of Redevelopment. This letter KARL KING was received and placed on file. TOWERS Letter signed by Inge Greeninger, dated May 12, 1977, re Plat PLAT OF showina dedication of streets and alleys, in the Eastern part DEDICATION of Block 6 as requested by Washington National Insurance Company, OF STREETS their Loan #RE 1599, St. Joseph Bank Buildina. RIV, BEND ADDITION - 2 - 4. COMMUNICATIONS, Continued Mr. Brownell explained that we had sent the four pages showing Plat of River Bend Addition to the City of South Bend, St. Joseph County, Indiana, with dedication of streets and alleys in the Eastern part of the Downtown Project—with letter dated June 1, 1977. Mr. Butler explained that this insurance company is involved because they actually own the St. Joseph Bank Building. Mr. Nimtz inquired whether the street dedication is all cleaned up now.. and Mr. Brownell replied that it is except for one thing. He has asked Clyde Williams to.make copies of this thing so that we will have copies here and there will be one for each of the Abstract companies and the Board of Works. Mr. Brownell also stated he has a receipt for th originals of the dedication from Clyde Williams and when they have finished copying them, the originals will be returned to this o fice for return to the Board of Works. 5. OL a. b. C. BUSINESS Mr. Brownell reported that the Deed to property now occupied by Re- recorded the Whitcomb & Keller Building was re- recorded on 4- 13 -77, after corrected corrections were made in the legal description. This matter is Deed - Whit for information update and requires no action, letter placed on file. Comb & Keller Bldg Judgment in the case of The Philadelphia, Inc. etal vs City of South Bend Department of Redevelopment, Cause No. 2051, in the sum of JUDGMENT - 2,789.80, in full and final.settlement of all claims. C. Wayne PHILA. INC. Brownell stated that in this connection we had to talk with the vs HUD office and get their authorization so that this claim could CITY OF S.B be paid and after getting their approval in letter of May 23, DEPT. REDEV 1977, signed by Stephen J. Havens, Director of Planning & Development FINAL Division (Mr. Brownell then read this letter) we prepared a check $2,789.80 which the Commission authorized, for the above amount and forwarded it with cover letter to Mr. George Patton for delivery. The Chair inquired as to whether this is all cleaned up - Mr. Patton indicated that the check was delivered to Mr. Cholis and he will release the judgment, etc. The Chair also commended Mr. Patton and Mr. Chapleau on the.good job they did on this case. Relocation claim of Indiana & Michigan Electric Company in the amount IND & MI of 319,934.00 Mr. Brownell indicated we have a release and settle- ELEC. CO. ment of claim signed by Vice President R. C. Menge and attested by RELOC. A. H. Stuhlman, Asst. Secretary of I & M, releasing all claims and CLAIM acknowledging receipt of the above relocation payment. Mr. Brownell $319,934. also stated that we have sent a letter to Mr. Havens at HUD - which PAID he read in its entirety and indicated that he believes this completes this matter. The Chair indicated that we have previously had discussions regard- ing getting credit from HUD for this payment making the check joint, etc., how was that resolved? -- 3 5. OLDIBUSINESS. Continued C. Q Mr. Brownell said that the Assistant Controller for the City de- cided they would make the check payable to the Revolving Fund. We received the check which was made payable to our Revolving Fund and we in turn have put it in to the account so we can pay this claim. The Chair asked if there would be any question then about HUD giving us credit for this payment.... and Mr. Brownell stated that as far as he knows, there would be no question. It simply means that we will have to put in a requisition for this amount for relocation. We will not get any money from them except to be paid on the notes. Elimination of Labor Standards Provision, Rehab contracts, Mr. Brownell stated this item was tabled in two previous meetings and the Chair inquired of Mr. Crighton if he wished to make a statement. Mr. Crighton then recalled what was discussed on May 6 - "I had asked that the Commission consider eliminating the labor standards provisions presently used in our contracts for the reason of saving money on our continually dwindling Community Development funds and also to reduce the amount of paper work that our contractors are presently completing every week and every month. At that time I believe it was Commissioner Wiggins asked me to further investigate the matter and discuss it further with the contractors and for the past month that is about all I have been doing. After much discussion, I suppose there are only two major proposals or requests that the majority of contr actors would like to see - they feel that under our new bidding procedure, that the Commission has approved, the maintenance of the Labor Standards Provisions for the skilled trades will not be a detriment to their production. However, they do feel that the common laborer rate of $7.40 an hour is rather high for someone who is going to be primarily driving a truck or picking-up materials, hauling equipment or lumber around the job. This seemed to be their central focus of objection is to our present labor standards and they would like to see us reduce that rate. I would propose a rate of no less than $5.40 an hour for common laborers. Secondarily, the contractors' objection centered primarily on the paper work required for the labor standards provisions compliance -that they have to fill out on a monthly and weekly basis and submit to Frank Alford, the City's EEO Compliance Officer. I have discussed this second point with Mr. Alford and he and I have mutually agreed to sit down and streamline the EEO compliance, Parts I and II, relating to wage reporting within the next month if the Commission approves this request. I guess what T am asking this time is for two basic changes, (1) to reduce the Common Laborer rate to $5.40 an hour and (2) to allow us to streamline the Labor Standards reporting system presently in use." r. Brownell asked if they wouldn't have to do the work on the stream- ining and then submit it since at the present time, we have no dea how you are going to change it.. - 4 - 5. OU D BUSINESS, Continued d. Mr. Crighton then stated that all they were going to do is change the format of the reporting to make it simpler for the contractor and the content of Parts I and II will be changed only so far as Davis -Bacon requirements are concerned, since we are not subject to Davis -Bacon requirements on our contracts. So, we will elim- inate some of the conditions that relate to that and we will also streamline the reporting format that Mr. Alford presently has in use. Mr. Alford is now using Davis -Bacon report forms required by the Department of Labor -since rehabilitation of under eight units of single family dwellings is not subject to Davis- Bacon, we can design our.own reporting forms that will still serve the purpose but make it simpler for the Contractor to fill out the pertinent data. The Chair asked for the sentiments of the Commission - and Mr. Robinson stated that he would much rather have this discussed and the new evidence presented by Mr. Crighton passed on to more than just the three of the Commissioners present so he suggested that action be tabled instead of rushing in to something. The Chair also asked - apparently we have been usina forms with the Davis -Bacon requirements included although they do not apply to us - is that right? Mr. Crighton stated that they (the Davis -Bacon requirements) may apply to Redevelopment but rehab programs where we are doing single family units, it does not apply. It is a rather unique section under Community Development. The Chair asked if there was any objection to eliminating those reports on single family units and Mr. Robinson stated that in the past there was a wage rate established by HUD even for single family dwellings and it was published so I think this should all be en- compassed and we should discuss the whole problem rather than a few of us making the decision and "I believe the other two gentlemen on the Board should be involved in this before we make a decision." The Chair made the point that what he wished Mr. Crighton to do was to refrain from spending a lot of time with Mr. Alford on this if our feeling is that we are not going to approve that part of his re- quest - of eliminating those report forms. Mr. Crighton: Mr. Chairman, I am not requesting eliminating them just revision of them. Mr. Robinson: He can work with Mr. Alford but I still think it ought to be under consideration of the full board, rather than just a few of us. Mr. Crighton: I agree with that. Chair: By agreement, this matter will be set over until we have a full board present—and Keith you go ahead and meet with Mr. Alford in regard to revision of this reporting procedure. All present were in agreement with this. - 5 - N NEW BUSINESS a. Change Order No. 1 to Contract SECD PR'CSr,6'48 to decrease amount CO #1 to of contract $Zbb.00 for an amended contract total of 2;695;00, per BUR. HS'G recommendation of Project Director Kenneth 0. Schaller, Bureau of SOUTH Housing South..Commi "ssi'on approval requested for subject Change CONTRACT Order. Mr. Brownell explained that the change order is the re <. #SECD /PR/ cult of homeowner's accomplishing certain improvements himself.. 6 -48 thereby decreasing contract amount. APPROVED Mr. Robinson complimented the homeowner on this and made motion for the approval. Mr. Cira seconded the motion and it carried. b. Commission approval requested for rejection of the following bids for rehabilitation of real property in the Northwest Community Development program, per recommendation of the Northwest Advisory Committee: Contract #15 /NWCD 1045 Van Buren Avenue $5,960. Slatile Roofing Co. " #16 /NWCD 633 N. Harrison Ave. 7,845. " " #17 /NWCD 918 N. Allen St. 5,900. " " #18 /NWCD 1033 Lawndale Ave. 7,185. " " #19 /NWCD 1114 Harvey Street 7,055. " " #21 /NWCD 512 N. Euclid Ave. 8,330. " #28 /NVICD 920 N. Allen St., 9 605. #29 /NWCD 1238 1VanBuren St., 7,,595., #30 /NWCD 1033 Vasa &ar Avenue 7,510.: The above were the only bids received for these. units and rejection of the bids is requested.due to excessive b.i'd amounts. The speci., fications for these units will be reviewed and revi=sed in order that lower bids may be obtained through. the next advertisement. Mr. Brownell stated that in each case, the bid amount can be compared with what we show as a cost estimate and "as you can see, they are all substantially over the cost estimate ". Mr. Cira moved for rejection of the bids, seconded by Mr. Robinson and motion carried. Following question about a solution to this problem, Mr. Crighton said that he thought the Commission has already acted on this problem - the new bidding procedure—this set of contracts was under the old system—Mr. Schaller's division is preparing the first contract to be done under the new bidding procedure and I believe this will lower our prices and be a bit more in line with our cost estimates. 7. PROGRESS REPORTS a Updated Burueau of Housing Information Sheet with contract awards and change orders- previously approved in meetings of April 15 and May 6 -were handed to the Commission for their perusal..no Commission action necessary on this. On question by Ms. Derbeck, Mr. Crighton explained the "bulk bidding procedure as approved in previous meeting—he also explained that the Commission had approved a cash performance bond, in lieu of a surety performance bond. 6. New Business, conti:nued,. Commission approval requested for rejection of the following bids for rehabilitation of real property in the Northwest Community Development Program, per recommendation of the Northwest Advisory Committee: Contract #15 /NWCD 1045 Van Buren Avenue $5,960, Slati'le Roofing etal Contract #16 /NWCD 633 N. Harrison Ave. $7,845. Contract #17 /NWCD 918 N. Allen St. $5,900 " Contract #18 /NWCD 1033 Lawndale Ave. $7,185.. Contract #19 /NWCD 1114 Harvey Street $7,055. " Contract #21 /NWCD 512 N. Euclid Ave. $8,330. Contract #28 /NWCD 920 N. Allen St. $9,605. Contract #29 /NWCD 1238 VanBuren St. $7,595. Contract #30 /NWCD 1033 Vassar Avenue $7,510. " The above were the only bids received for these units and rejection of birds is requested due to excessive bid amounts. The specifications for these units will be reviewed and revised in order that lower bids may be obtained through the next advertisement. 7. Progress reports. a. Updated Bureau of Housing Information Sheet listing contract awards and change orders approved in meetings of April 15 and May 6 as submitted by Project Director Kenneth Schaller. 8. Next Commission Meeting - June 17, 1977, 10:00 A.M. 9. Adjournment. 7. P90 GRESS REPORTS, Continued Mr. Brownell stated that this completed the agenda except for one i em, Ms. Gertrude Barth has submitted her resignation dated May 18, 1S77, to be effective June 10. He stated that we appreciate her coming back - she had worked for us quite a while before -- and filling in for Ms. King when she left. She has been very helpful., we are sorry to have her resign because she has been doing excellent work. T e Chair added that he agreed with that (statement) and "we regret 1 sing you, Ms. Barth, we can't persuade you to stay on ?" M . Caesar asked for the resignation date and was told it would be J ne 10, 1977. 8. N4xt Commission Meeting - June 17, 1977. 10:00 A.M. 9. T ere being nothing further to come before the Commission, motion was m de at 10:25 A.M. for adjournment, by Mr. Robinson, seconded by Mr. C ra and carried. (SI :AL) %-- Executiv ector F. Jay imtz, Presiden -7