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Home My WebLink AboutRM 10-15-76October 15, 1976 10:00 A. M. Presidin Officer: 1. ROLL (CALL SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING Mr. F. Jay Nimtz, President Commissioners Mr. F. Jay Nimtz, President Present: Mr. Donald A. Wiggins, Vice President Mr. A. Peter Donaldson, Secretary Mr. Robert J. Cira, Assistant Secretary Mr. Lloyd E. Robinson, Sr., Member Legal Counsel: Mr. Kevin J. Butler 1200 County -City Building 217 West Jefferson Blvd. South Bend, Indiana 46601 Mr. George T. Patton News edia: Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. Terry O'Reilly, WNDU -TV Reporter Mr. Scott Brink, WNDU -TV Photographer Mr. Les Howard, WSJV -TV Photographer Others Present: Mr. Gene Evans, Executive Secretary, Civic Planning Assn. Mr. Robert E. Soderberg, President, Peoples First Federal Savings and Loan Assn. of St. Joseph Co. Commu i ty Mr. Keith P. Crighton Mr. Richard E. Pfeifer Development Mr. John E. Davis Mr. Kenneth J. Schaller Staff Mr. James L. Johnson, Jr. LPA Staff: Mr. C. Wayne Brownell Mr. Edwin R. Bauer Ms. Helen S. King Mr. Marc Brammer 2. APPROVAL OF MINUTES On mo ion by Mr. Wiggins, seconded by Mr. Cira and carried, the Minutes MINUTES of th Regular Meeting of October 1, 1976, were approved as mailed. APPROVED 3. APPROVAL OF CLAIMS On motion by Mr. Wiggins, seconded by Mr. Cira and carried, the claims CLAIMS were approved, as submitted, and were allowed and ordered to be paid -- APPROVED total ing $34,008.02. The authorized claims are: PROJECT EXPENDITURES ACCOUNT, INDIANA R -57 Kevin J. Butler Redev lopment Revolving Fund - 1 - $ 92.00 4,081.32 3. APPROVAL OF CLAIMS (Cont'd) South Bend Tribune $ 35.74 St. Joseph Circuit Court 800.00 St. Joseph Circuit Court 400.00 St. Joseph Circuit Court 400.00 St. Joseph Circuit Court 2,080.00 Total $ 7,889.06 PROJECT EXPENDITURES ACCOUNT, INDIANA R -66 Kevin J. Butler $ 696.00 John G. Pence Associates, Inc. 200.00 Redevelopment Revolving Fund 12,478.90 South Bend Tribune 31.08 Tri -C unty News 32.76 Barto - Aschman Associates, Inc. 6,109.23 Total 19,547.97 REDEVgLOPMENT REVOLVING FUND Payroll: September 18, 1976 to October 1, 1976 Bruning Division Credit Bureau of South Bend - Mishawaka Business Systems, Inc. Dorothy Z. Deane - Petty Cash International Business Machines Corp. James R. Meehan & Associates Postmaster Schilling's Printing Co., Inc. Xerox Porp. Amoco pil Company Total BUREAU OF HOUSING E -7 Redevelopment Revolving Fund A.B.C. Plumbing & Heating Co. Total PROJECT TEMPORARY LOAN REPAYMENT FUND R -66 Project Expenditures Account Total GRAND TOTAL 4. CORRES ONDENCE a. John G. Pence Associates, Inc. letter dated Se tember 29, 1976: The letter was written by Mr. John G. Pence, President, which stated: - 2 - $ 3,192.16 79.55 5.00 18.00 55.70 279.36 9.36 5.70 19.60 1.37 61.24 3,727.04 $ 394.72 1,403.54 1,798.26 $ 1,045.69 1,045.69 $ 34,008.02 RE -USE APPRAISAL, BLOCK 6, R -66 4. CORRESPONDENCE (Cont'd u have asked that I review my recent appraisals and make a study the market in Block 6 to determine whether or not the values as bmitted in my most recent Re -use Appraisal would be altered if e uses of a portion of the land were to be changed so that a tel could be constructed on a portion of it and 350 units of using on another portion. I have completed an analysis which is being submitted under sepa- rate cover which indicates that under current conditions there is n3 reason to believe that there would be any change in value due t3 this change in use. b. H D Area Office letter dated September 30, 1976: This letter is HUD from Mr. Stephen J. Havens, Director, Community Planning and De- CONCURRENCE, v lopment Division, advising of HUD concurrence in Change Order C.O. #1 TO N). 1 to Plaza Park Contract No. 3, with Colip Electric, Inc. CONTRACT 3, PLAZA PARK, E ecuted copies of HUD 4217 for the above were enclosed with the R -66 1 tter. c. HQD Area Office letter dated October 4, 1976: This letter is also PROCLAIMER f om Mr. Stephen J. Havens, Director, Community Planning and De- CERTIFICATE v lopment Division, advising receipt of our Proclaimer Certificate NO. 10, N . 10, Project Indiana R -66, and that they have recorded the in- R -66 f rmation in their files. 4M . Brownell advised this Proclaimer Certificate was submitted w th the updated Re -Use Values of the 18 parcels downtown. On mofion by Mr. Wiggins, seconded by Mr. Robinson and carried, the above letters were to be received and placed on file. 5. PUBLIC HEARING a. Public Hearing of the LaSalle Park Urban Renewal Project, Indiana Rt57, and for the making_of certain changes to the Urban Renewal KUM Mr. C. Wayne Brownell, Executive Director, Department of Redevelop - m nt, advised Resolution No. 533 was adopted by the Redevelopment Commission, on this subject, in a previous meeting on September 17, 1976. Since then, the matter has been before the Area Plan Commis - s on and passed by their Resolution No. 40 on September 21, 1976; b fore the City Council and adopted by their Resolution No. 535 -76 or October 1, 1976. The Notice of Public Hearing was advertised ir The South Bend Tribune under dates of September 29 and October 5 1976. Copies of the Notice of Public Hearing were also posted ot the Bulletin Board in the County -City Building, Municipal Ser- v ces Building, County Court House, and in the Department of Re d velopment; and was also served on the City Engineer, on the B ilding Commissioner, and the Superintendent of the Park Depart m nt. The affidavits of the publication were available for examina- tion at this Commission meeting. - 3 - PUBLIC HEARING, LASALLE PARK PROJECT, R -57 5. PUBLIC HEARING (Cont'd e Michiana Area Council of Governments, at their meeting on tober 13, 1976, reviewed and approved Resolution No. 533, and received a letter from MACOG dated October 13, 1976, that they prove of the changes in our Declaratory Resolution No. 533. Today, we have the Public Hearing for consideration of the adoption of Resolution No. 535 which confirms Resolution No. 533 with respect t ) the LaSalle Park Project, Indiana R -57, and for making certain c anges to the Urban Renewal Plan. M3. Jeanne Derbeck, South Bend Tribune Reporter, asked to have ex- plained in layman's language what we are trying to do. Mr. Brownell advised, as explained in our meeting of September 17 - -at the time Resolution No. 533 was adopted by the Commission- -that we wish to delete 55 parcels from the acquisition list in the LaSalle Park Urban Renewal Project, Indiana R -57. A number of these parcels were actually dropped from the acquisition list several years ago, but formal action amending the plans was not taken at that time. We are facing the R -57 Project close -out and we are now trying to amend the plan to formally delete these 55 parcels from the acquisition list. M . Derbeck asked why these parcels were being deleted. Mr. Brownell r plied there were various reasons for the deletion of these parcels. Ore reason was that HUD had requested the deletion of some of the parcels where the condemnation action was requiring too long a period ol time and HUD decided to get this Project closed out before the end of this calendar year. Some of the parcels were deleted at a prior date several years ago. Apparently some of the parcels were deleted because they are on muck land and there was no desire to ac- quire additional lots which were not usable for building but only for gardens and other uses. Thee Chair asked if there were any other questions or comments from th public, or the Press? Ms. Derbeck raised the question, "Didn't anyone know these were on muck land before they started the Project ?" Commissioner Wiggins advised that we re- claimed a lot of muck land and there is a fair amount of muck that we did take that we set up as available for ga dens that we turned over to the Park Department. That whole area was a part of what was known as Beck's Lake or the beginning of the Kankakee system. No one knew how extensive the muck was or how deep it was until we had the contractor, Woodruff and Sons, to put in some sewers and they took out as much as 60 feet of muck in some places. President Nimtz added that she (Ms. Derbeck) may recall this is partly what was wrong with Western Avenue for many years th t had a wavy washboard effect, until it was taken up and the mu k removed. Co .issioner Wiggins further added that briefly what was done was to salvage all that was salvageable, and the balance of the land th re will be satisfactory for a park, a sodded grassy area, or for - 4 - 5. PUBLIC HEARING (Cont'd a garden, and that is about all that can be done with it. We have s )ld off some of these lots or the half lots to people who have h uses next to them or have been rehabilitated in order to provide tie homeowners a wider lot, or provide them with garden space and t at sort of thing. We have done all this at a very reasonable f gure to accommodate the people out there. What we are doing n w is to finalize this project and to complete it. Mr. Brownell said that we also built Beck's Lake sewer. Commissioner W ggins added that we rebuilt Beck's Lake; it's not a retention basin--it's been given a little different name, (Beck's Lake Secondary Storm Water Outlet), but it is basically the same thing. President Nimtz asked if the Commissioners have any comments or any questions? There being none, President Nimtz then asked if there W re any further comments from the public? There being none, the Chair then declared the Public Hearing closed. th the Public Hearing closed and no remonstrances filed, the Chair quested the Commissioners to take whatever action they desire on solution No. 535. (Item 5b). b. Resolution No. 535: RESOLUTION OF THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION CONFIRMING RESOLUTION NO. 533 WITH RESPECT TO THE LASALLE PARK PROJECT, IN R -57, AND FOR MAKING CERTAIN CHANGES TO THE URBAN RENEWAL PLAN Wiggins moved that Resolution No. 535 be adopted, seconded by Donaldson and unanimously carried. 6. OLD BUSINESS None. 7. NEW BUSINESS RESOLUTION NO. 535 ADOPTED, R -57 a. Plaza Park Ra.iling Contract, Project R -66: Mr. Brownell advised PLAZA we have received proposals from three 3 companies for the guard PARK rails at the west end of the pedestrian bridge, and we would like RAILING to get the rails installed because of the danger of someone falling CONTRACT do n -- especially a child - -to the concrete abutment which is approxi- AWARDED TO: ma ely 22 feet straight down. Mr. Brownell said the design is a continuation of the design on the bridge and this plan had been presented to the Commission earlier as blueprint drawings by Mr. Edwin R. Bauer. Permission was received to obtain informal proposals for this recommended work. Quotations wei,e received from the following contractors: G. R. Nunemaker Construction $ 996.00 Muia Construction Co., Inc. 2,217.00 The Hickey Company, Inc. 2,593.00 - 5 - G. R. NUNE- MAKER CON- STRUCTION, R -66 7. NEW OUSINESS (Cont'd opies of the proposals were in the packets. Commissioner Cira 'eferred to the G. R. Nunemaker Construction proposal, stating he firm just bid for the "Railing per plan" and if there is more etail on this bid? Mr. Brownell advised the railing will be recisely like the railing on the bridge, around the three sections f the seating area along the edge towards the river, along the dge towards the north, and one section along the west side on hat seating area. r. Wiggins made the motion to award this contract to the low idder, G. R. Nunemaker Construction, for their bid amount of 996.00; said motion seconded by Mr. Cira. ommissioner Robinson raised the following question: "I am not ure the cheapest price is the best price. You got one in the mill ere that's basically very explicit and what he plans to do; the ther people you are buying a prig in the poke. It doesn't say any - hing other than they are going to put up a railing. How do you now you are getting the best price ?" Mr. Brownell stated that we ill draft a contract. Commissioner Robinson further added, "At ie same time, the man puts what he is going to use in writing. iia states: 'Our quotation is based upon using pressure treated )lmanized Lumber, and we plan to anchor to existing concrete with ig bolts and shields of the diameter called for.' The railing )uld be a lot of things." C mmissioner Wiggins stated they all bid on the same plan. Mr. G ne Evans, Executive Secretary, Civic Planning Association, in- q ired, "What does the plan say; do we have copies of the plan? I don't deny it is a good question; I was wondering the same thing. M% Brownell advised the plan was before the Commission in a prior meeting. We will draft a contract and have it signed by both the contractor and the Commission before this can take effect, so the contract will have all the provisions any way according to the p an made up by our engineer. R garding Commissioner Wiggins' question directed to Mr. Edwin R. Bauer, Assistant Director, if he furnished the contractors with a set of the specifications on that for the bidding, Mr. Bauer advised all the specifications were right on the drawing, a d in addition to these three contractors who bid, four other contractors were asked to submit a bid and they chose not to. These are all union contractors. President Nimtz stated there is such a discrepancy here in the bid amounts submitted that he is inclined to favor Commissioner Ro inson's comment here, that there is so much difference here in this. Co missioner Wiggins referred to the engineers cost estimate ba ed upon unit costs of the previous bidders indicates a cost fa for range of $1,126 (low figure) to approximately $1,800 (high fi ure), and he feels that it doesn't look like any big job and co ldn't see the $2,000 plus figures for doing that work. 7. NEW BUSINESS (Cont'd he Chair stated it has been moved and seconded the bid be awarded o G. R. Nunemaker Construction, the low bidder, and asked if there s any further discussion. There being none, the Chair requested vote in favor of the passage of the resolution, and the "Ayes" ere unanimous. Contrary - -none. Motion was carried unanimously o award the Park Railing Contract to G. R. Nunemaker Construction, n bid amount of $996.00, and the President and Secretary be author - zed to enter into and execute said Contract, subject to Legal Counsel pproval, Project Indiana R -66. b. Demolition and Site Clearance Contract No. 39, Project R-66: The advertisement for invitation for bids appeared in The South Bend Tribune and Tri- County News on September 24 and October 1, 1976. The affidavits of the publication were available for examination at this Commission meeting. . Brownell advised we had the bid opening on October 12, and in e packets we have included the bid tabulation along with the oposal sheets from each of the bidders: Calendar ntractor Bid Amount Days Niblock Excavating, Inc. $ 58,915.55 60 B istol, IN 46507 Siebert & Associates Contracting, Inc. 182,841.62 90 3321 East Michigan Boulevard Michigan City, IN 46360 R'tschard Bros., Inc. 53,747.70 30 1 04 West Sample Street S uth Bend, IN 46621 0 Neals Trucking Company, Inc. 64,556.00 50 1 04 West Donald Street S uth Bend, IN 46613 R eth -Riley Construction Co., Inc. 57,467.85 60 P 0. Box 1775 S uth Bend, IN 46634 W odruff and Sons, Inc. No bid recd. - P 0. Box 450 - 2125 East U.S 12 M chigan City, IN 46360 Jackson Wrecking Co. Route 4, Box 233 Rochester, IN 46975 Mr. Brownell said this t actors picked up bid 1 w bidder was Jackson bid in accordance with 45,000.00 90 is a very unusual situation. Seven (7) con - documents; one did not submit a bid. The Wrecking Company, but he did not submit his the bidding documents in that he simply bid 7 DEMOLITION & SITE CLEARANCE CONTRACT NO. 39 AWARDED TO RITSCHARD BROS., INC R -66 7. NEW $USINESS (Cont'd lump sum of $45,000.00. The documents called for specific unit ,ricer, and in talking to Mr. Kevin J. Butler, Commission Legal ounsel, about this, he advises the low bid of $45,000.00 cannot e accepted because.there are no unit prices in the specification roposal and the unit prices are needed for payment under the ontract. The next low bidder is Ritschard Bros., Inc., in bid mount of $53,747.70, and they seem to be the apparent low bidder ho bid in accordance with the bid documents. The only item of rregularity in their case is that they had not signed the Section , which is the E.E.O. section. In discussing this with Mr. Butler nd with Mr. Frank Alford, who represents the E.E.O., we were advised his is an irregularity that frequently occurs and which can be cor- ected after the bid opening. Mr. Brownell advised he had discussed his matter also with a representative from Rieth -Riley Construction D., Inc., who would be the next low bidder, and they agreed that t was an irregularity that could be corrected and would have no bjection if Ritschard Bros., Inc. was allowed to complete the Sec - ion 3 form. . Brownell suggested that perhaps the Commission may wish to fer this to Legal Counsel, or may wish to act on the awarding the contract today. President Nimtz stated that as he understands the situation the 1 w bidder is actually Jackson Wrecking Company at $45,000.00; h wever, there is no breakdown of the various unit amounts which i3 required by the bid documents. He stated he was advised that Jackson Wrecking Company got mixed up on the bid opening date aid submitted their bid in a hurry and didn't fill out all of tie documents requested. The question before the Commission is w ether to award this Contract to Ritschard Bros., Inc., the n xt low bidder, or to reject all the bids and to ask for re bidding. However, as all of us who were at the groundbreaking ar the St. Joseph Bank site on Block 6 the other day know that t me is of the essence and they are very interested in getting that large area cleaned up and this is what this is about. C mmissioner Cira added that Ritschard Bros., Inc. also has noted t at they would complete the work in 30 calendar days, whereas J ckson Wrecking Company noted 90 calendar days. On motion by Mr. Robinson, seconded by Mr. Cira and carried, De- molition and Site Clearance Contract No. 39 was awarded to Ritchard Bros., Inc., in bid amount of $53,747.70, and the President and Secretary be authorized to enter into and execute said Contract, subject to Legal Counsel approval and HUD concurrence. c. Can e Orders to Contracts with Madison Builders, Inc., in the N rthwest Community Development Housing Program: 1 ) Change Order No. 1 to Contract NWCD /PR /CS -1 /01: This is for CHANGE ORDER an increase in contract amount of $32.00, for the installation 1 TO CONTRACT NWCD /PR /CS- 8 1 /01 APPROVED - - 7. NEW $USINESS (Cont'd) of one (1) aluminum combination storm window. At the time of the inspection, the homeowner was using the window for an air conditioner but has since discontinued its use. Mr. Richard E. Pfeifer, Chief Inspector, Northwest Bureau of Housing, in his memorandum of October 4, 1976, was recommend- ing this request be approved. The dwelling is at 752 North CHANGE Cleveland Avenue, and increases the contract amount from ORDER $6,342.00 to an amended contract total of: $6,374.00. NO. 1 TO On motion by Mr. Wiggins, seconded by Mr. Cira and carried, CONTRACT the above Change Order was approved. NWCD /PR/ Change Order No. 2 to Contract NWCD /PR /CS- 1/05: This is for CHANGE an increase in contract amount of $824.00, for work on the ORDER front porch, 6' x 19', to include tearing out the porch deck- NO. 2 TO ing, joists and columns. Install 2' x 6' joists 16" O.C. and CONTRACT tongue and groove decking, paint decking two coats. Install NWCD /PR/ 28 ft. of lattice work and paint two coats. Install two wrought CS -1/05 iron corner posts and two wrought iron flat posts. APPROVED, NWCD Mr. Brownell read Mr. Pfeifer's memorandum which stated the HOUSING porch decking on the change order was detected and reported in PROGRAM the specification write up. However, the Northwest Advisory Board requested to have it deleted from the contract. Since the time of the initial inspection, this porch deck has deteriorated to the point of being unsafe for the occupants. Therefore, a telephone poll of the Advisory Board members was made and the entire Advisory Board voted "yes" to the replacements specified on the change order. It is recommended that the contract be amended to include the items on the Change Order and that it be approved. The dwelling is at 537 North Euclid Avenue, and increases the contract amount from $2,156.00 to an amended contract total of: $3,599.00. On motion by Mr. Wiggins, seconded by Mr. Cira and carried, the above Change Order was approved. 31 Change Order No. 1 to Contract NWCD /PR /CS -1/04: This is for CHANGE specification changes with contract price unchanged for dwell- ORDER ing at 612 North Walnut Street. Contract amount: $3,207.00. NO. 1 TO CONTRACT Mr. Pfeifer, in his memorandum of October 11, 1976, advised NWCD /PR/ since the time of the initial inspection, the homeowner has CS -1/04 replaced the sprayer on the sink. However, she has leak APPROVED, problems with her fixtures in the kitchen and bathroom. The NWCD contractor was instructed to submit a change order for the HOUSING deletion of the sprayer and the additions requested on the PROGRAM change order at no additional cost. 7. NEW BWSINESS (font'd The additions are: Kitchen Sink: Reseat the fixtures and install shut- off valves, install a P -trap $ 73.00 Bathroom Lavatory: Reseat the fixtures and install shut -off valves 45.00 118.00 Deletions are: Kitchen Sink: Replace sprayer and P -trap $1.18.00 On motion by Mr. Wiggins, seconded by Mr. Cira and carried, the above Change Order was approved. 4 ) Change Order No. 1 t Contract NWCD /PR /CS -1/07: This is for an increase in contract amount of $949.00, amending contract amount of $6,396.00 to amended contract total of: $7,345.00 for re- habilitation work at 537 North Cleveland Avenue. Mr. Brownell read Mr. Pfeifer's memorandum dated October 11, 1976, which stated the specification called for painting the upper and lower cabinets and installing a double bowl stainless steel sink. This cannot be done due to the insufficient width of the base cabinets. The cabinets are homemade and of non- professional caliber. Also, the kitchen floor has a 4'x4' area of missing floor tile. The foundation is allowing water to enter the basement and must be tuck - pointed. The side exterior door needs a pane to keep out the elements. Staff recommended this contract be amended to include the above items and the Change Order be approved. Additions are: Kitchen Cabinets: Scrape and paint upper cabinets two coats and install 10' 2" of base cabinets $511.00 Kitchen Floor: Install 3/8" tempered masonite and tile using waterproof adhesive 272.00 Foundation: Tuck - point the foundation on the southwest, northwest and southeast sides of the structure 180.00 Exterior Side Door: Replace pane 18.00 Total .......................... $981.00 Deletions are: Kitchen Cabinets: Scrape and paint upper and lower cabinets two coats -32.00 Increase in contract amount ..... $949.00 Mr. Wiggins made the motion to approve the Change Order. Ms. Derbeck, South Bend Tribune Reporter, asked why the inspectors didn't notice these things before; how could they miss the floor tiles, for instance? Mr. John Davis, Project Director, Northwest Bureau of Housing, replied when they inspected the house, the tiles - 10 - CHANGE ORDER NO. 1 TO CONTRACT NWCD /PR/ CS -1/07 TABLED FOR NEXT COM- MISSION MTG., NWCD HOUSING PROGRAM 7. NEW BI JSINESS (Cont'd were probably on the floor at the time of the inspection and have come off since. Commissioner Wiggins added, that part of the reason they pro- bably came up is the fact that they have had water getting in the basement and the whole area was damp and that would be sufficient to loosen the tiles. This again is the nature of the cause of the cure that you acquire here. You are talking not only about fixing the cabinet but the kitchen floor, in- stalling a masonite base, underlayment and tide on top of that. Fixing the foundation and the two items amounts to roughly $450.00. Sometimes water damage is a continuous thing and not even know it is happening until at a later point it all shows up. President Nimtz asked if there is any further discussion on the item; there being none, the Chair then asked if there is a second to the motion. No second to the motion was forthcoming and the Chair declared the motion lost for failure of a second and requested the item be placed on the Agenda for the next Commission meeting. Commissioner Robinson asked if we could get the initial inspec- tor on the dwelling here for the next meeting to explain the inspection made and Mr. Pfeifer advised that inspector is no longer working for the department. Order No. 02 to Contract SECD /HR /CS -2/31, in Southeast mmunity Development Housing Program: Approval was requested of is Change Order, for an increase in contract amount of $175.00, HAO House #31, (located at 617 Cottage Grove Avenue), increasing e contract amount from $13,894.00 to an amended contract total of 4,069.00, for Contract Set 2/18 through 2/53, with Charles Brown intenance Service, in the Southeast Community Development Program. M,. Brownell read the memorandum from Mr. James L. Johnson, Jr., C ief Inspector, dated October 12, 1976, to Mr..Kenneth J. Schaller, P oject Director, which stated the specifications call for the in s allation of a space saver lavatory, including hot and cold water 1 nes and shut -off valves. The water closet and the floor must be removed in order to run the proper supply lines. Since the water c oset is over 20 years old and in poor condition, it would be im- possible to reseat the item without causing further deterioration. Therefore the recommendation is that the subfloor, underlayment and tile and the water closet be replaced. The itemized price for t is structure, #31, will be increased from $185.00 to $360.00 a ended contract amount. e $175.00 is to replace the subfloor, water closet, and install 4" tempered masonite and vinyl tile, using waterproof adhesive the bathroom, 30 square feet. - 11 - CHANGE ORDER NO. 02 TO CONTRACT SECD /HR /CS- 2/31, AP PROVED, SECD HOUSING PROGRAM 7. NEW BUSINESS (Cont'd C )mmissioner Wiggins questioned the $175.00 to replace the stool and flooring, as it states the water closet and floor must be re- ved in order to run the proper supply line, so in order to put ii the lavatory they will have to tear up the floor in any event. S if they have this included in their figure they are in error. Mr. Schaller advised it was not included in the original bid by tie contractor to remove the stool to install the supply lines. Tie contractor was originally going to run that externally around tie baseboard; however, the homeowner stated she does not want it r n that way and it is a very small bathroom. Further conversations followed on the cost questioning the amount a3 being high, and Commissioner Wiggins said that he can see it u der those terms to tear up the floor and put in the supply lines aid replace the floor -- especially in a small area - -as this gets into a lot of time. The work goes a lot faster in a large area than s metimes in a small area. It requires less material but is hard t get at. These are installed prices. The cost of the fixture i self would be no way near that cost. motion by Mr. Wiggins, seconded by Mr. Robinson and carried, e above Change Order was approved. e. Can a Order No. 3 to Contract SECD /HR /CS -2/24, in Southeast 5mmunity Develo ment Housin Program: Approval was requested of t is Change Order, for an increase in contract amount of $173.00, oi HAO House #24, (located at 1311 Hine Street), increasing the c ntract amount from $1,680.00 to $1,853.00, or an amended con - t act total of $14,242.00, for Contract Set 2/18 through 2/53, w.th Charles Brown Maintenance Service, in the Southeast Community D velopment Housing Program. 1 u Brownell read the memorandum from Mr. James L. Johnson, Jr., rich stated this Change Order is requested to correct water !akage on structure #24. The contractor had called to request its Change Order to alleviate the problem listed on the Change •der. The specifications call for the installation of under - Lyment and tile in the bathroom. By not correcting the leakage ,oblem, the underlayment and new tile will not hold up. A •oceed Order was issued to correct this health and safety •oblem. The itemized price on structure #24 will be increased •om $1,680.00 to $1,853.00. The Change Order calls for the )llowing: Reseat toilet $ 35.00 Replace lavatory trap 30.00 Replace lavatory water fixtures 75.00 Reset lavatory to wall 25.00 Replace hinges on trap door in kitchen floor 8.00 Total ................ $173.00 C mmissioner Robinson asked if Charles Brown Maintenance Service a tually is the employer who does the work or does he contract t is work out? Mr. Johnson said he believe this contractor subs - 12 - CHANGE ORDER NO. 3 TO CONTRACT SECD /HR /CS- 2/24 APPROVE[ SECD HOUSING PROGRAM 7. NEW Is INESS (Cont'd htis plumbing out, but does some of the actual carpentry work h'mself. M3. Derbeck questioned repairs to one house being $1,853.00? Mr. J )hnson advised his staff goes by what the HAO inspection states n eds to be repaired before the homeowner is eligible for HAO a sistance. Mr. Butler advised the individual figures on the HAD homes being rehabilitated are considerably lower than the figures on other homes being rehabilitated in our other programs. L ss work is being done on these homes as a rule. O� motion by Mr: Wiggins, seconded by Mr. Donaldson and carried, t e above Change Order was approved. ange Order No. 02 to Contract SECD /PR /CS =3/23; in the Southeast mmunity Development Program: Approval was requested of this ange Order, for an increase in contract amount of $100.00, or amended contract total of $7,772.00, for rehabilitation at 407 st Ohio Street, with Area Services, Inc., in the Southeast Com- nity Development Program. M . Brownell read the memoranda from Mr. Kenneth J. Schaller, P oject Director, and from Mr. James L. Johnson, Jr., Chief I Spector, which stated the specifications called for the in- s allation of the furnance according to South Bend Code. Although tie furnace has been installed, the oil space heater on the second f oor needs cleaning and the oil pump should be repaired. The $'00.00 is noted on the Change Order for cleaning and checking the oil space heater, removing the oil pump and calibrate it, and to re- install the oil pump. The staff recommends approval of the C ange Order. Commissioner Wiggins said the amount sounds high; Commissioner C ra asked why a space heater is needed when the homeowner has a furnace? Mr. Johnson advised that some of these inconsistencies may be the reason that particular inspector is no longer with the d partment, for the same reason the original inspection calls for t e installation of a furnace. This homeowner has a 1 -1/2 story d elling unit and is using the upper half story'to house a tenant, s she is actually trying to use it as a two -unit but upstairs t ey only have a full kitchen and a bedroom. Therefore, the con - t actor couldn't find any way of running the heat ducts up there. T e Building Department had passed the installation for the struc- t re without the heat runs up there because it is according to South Bend Code. The homeowner had the oil space heater in the u stairs bedroom, which is to heat the bedroom and kitchen. We ran out of money to do it right and put in an actual gas space heater so we are trying to repair what they had.Usually we replace s ace heaters, but in this instance we do not have the money as WE would run over the $8,000 limit. The tentative bid for the c eapest space heater would be $345.00. As to the suggested plug -in electrical heater, Mr. Johnson said that would be too high in electrical costs, as it is a story and a half with no -13.- CHANGE ORDER NO. 02 TO CONTRACT SECD /PR /CS 3/23, AP- PROVED, SECD HOUSING PROGRAM 7. NEW BI JS INESS f Cont' d insulation. It used to be an attic and the rest of the attic is still unfinished. The tenant just has the two rooms and the rooms further back are there with no insulation in the upper story so it will take a lot of heat for their two rooms. C mmissi,oner Cira stated if it had duct work and the proper kind of blowers, they could have forced air heat from the basement to tie attic portion. Commissioner Wiggins added that would cost a 13t more than the requested $100.00, so he moved for the approval of the Change Order. Motion was seconded by Commissioner Cira and c rrved. 8. BID 0 1rENING -- 10:30 a.m., E.S.T. a. R cei t of sealed offers for purchase of parcels designated as Disposition Parcel Nos. 2 -6A and 2 -6B, situated in the Central D wntown Project, Indiana R -66. Tie Chair requested the record show the hour of 10:30 a.m. has arrived; in fact, it is 10:45 a.m., E.S.T., and requested Mr. Brownell to check the receptionist's desk to make sure no other bids may have been received there. Mr. Brownell checked and r turned to the meeting and advised there were no bids there. esident Nimtz called for bids anyone may have for Disposition rcel Nos. 2 -6A and 2 -6B, situated in the Central Downtown oject, Indiana R -66. Mr. Brownell stated he had received a bid from the Peoples First F deral Savings and Loan Association, and Mr. Robert E. Soderberg, President, is present in this meeting. N other bids were received on the call, and the Chair declared tie time for receiving any further bids be closed, and directed Mr. Brownell to proceed to open the bid. Mr. Brownell opened the sealed envelope and stated the following d cuments.were enclosed therein: Peoples First Federal'Savings aid Loan Association Check No. 36533, in amount of $2,860.00- - C rtified #14609, by First National Bank of Mishawaka, in an e velope within the bid documents; a bid proposal signed by P oples First Federal Savings and Loan Association of St. Joseph C unty, with the signature of Robert E. Soderberg, President. The bid amount is for Disposition Parcel 2 -6A, approximately 10,207 square feet, unit price $2.80 offered, or a total price of $28,579.60. In reference to Exhibit 3, Page 2, No. 1, it states that "The subject parcel is being purchased along with the Katz building, to provide for future expansion to our South Bend Office. Immediate plans call for paving and landscaping for parking and the addition of a drive -up kiosk lane. In accordance with this plan, we will immediately raze the Katz building and add a door on that side of our office. The remainder of the site'will b paved and landscaped in keeping with other such improvements i the downtown area." This portion of the bid is Exhibit 3. - 14- BID RECEIVED & REFERRED TO LEGAL COUNSEL, DISPOSITION PARCEL NO. 2 -6A, R -66 8. BID OIPENING (Cont'd Mr. Brownell advised the next part of their bid is Exhibit 4, Redeveloper's Affidavit of Non - Collusion, signed by Robert E. Soderberg; Exhibit 5, Redeveloper's Statement for Public Dis- closure; and we have another envelope that is marked, "Confi- dential" which contains Exhibit 6. Mr. Brownell said Mr. Soderberg gave him their site plan earlier, aid he displayed the plan and explained the building plans. They have an option to purchase the Katz Building which they will tear d )wn that is located on the corner of Main and West Colfax. Peoples First Federal Savings and Loan Association propose to buy this land f om us and purchase the mentioned building and land from Dr. Katz. The Chair called on Mr. Soderberg for any further comments he may w.sh to add. Mr. Soderberg stated Mr. Brownell covered basically what they hope t do. "The most significant thing is the razing of the Katz build - i g. It has a significant detrimental effect on our business and oi our building, and so the context of this, we hope, is to clean tie whole corner up. It would be a significant improvement for our b siness and we hope for our downtown." Tie Chair asked if the Commissioners have any questions of Mr. S derberg. There being none, the Chair stated he believes the proper motion to be made is that this bid be received and referred t Legal Counsel. Mr. Kevin J. Butler, Commission Legal Counsel, c ncurred. 01 motion by Mr. Wiggins, seconded by Mr. Robinson and unanimously c rried, the bid from Peoples First Federal Savings and Loan Associ- at,ion of St. Joseph County is to be received and referred to L gal Counsel. Disposition Parcel No. 2 -6B: L gal Notice appeared in The South Bend Tribune and Tri- County DISPOSITION N ws on September 24, 1976, and affidavits showing Proof of Publica- PARCEL NO. t on were available. Advertisement was for Parcels 2 -6A and 2 -6B. 2 -6B, R -66 The Chair then asked Mr. Brownell if he has received any bids on Disposition Parcel No. 2 -6B, and Mr. Brownell stated he had none for Disposition Parcel No. 2 =6B. The Chair then stated, no bids having been received for this parcel, t e Commission can now proceed to negotiate with any potential b yer for 90 days at a price not less than the minimum bid price; t en after that we can negotiate for any length of time. Derbeck asked if we had any potential buyers, and Mr. Brownell ised that we do and we have discussed this matter with Mr. Sonne- n who is interested in the property. - 15 - 9. PROGRESS REPORTS None. 10. NEXT LCOMMISSION MEETING The n xt regularly - scheduled meeting of the Redevelopment Commission will e Friday, November 5, 1976, at 10:00 a.m., E.S.T., in the Offic s of the Department of Redevelopment. 11. ADJOURNMENT There being no further business before the Commission, motion was duly nade for adjournment, at 10:55 a.m., by Mr. Wiggins, seconded by Mr. Cira and carried. (SEA[ -4 , txecutive - 16 - President NEXT COMMISSION MEETING, 11 -5 -76 ADJOURNMENT