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HomeMy WebLinkAboutRM 10-01-76October 10 :00 A. Presi di r , 1976 M. Officer: 1. ROL CALL Commissioners Pre ent: 2. Commissioner Absent: Leqill Counsel: Newt Media: Oth6rs Present: Communi t Development Staff: LPA Staff: SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING Mr. F. Jay Nimtz, President 1200 County -City Building 217 West Jefferson Blvd. South Bend, Indiana 46601 Mr. F. Jay Nimtz, President Mr. Donald A. Wiggins, Vice President Mr. A. Peter Donaldson, Secretary Mr. Lloyd E. Robinson, Sr., Member Mr. Robert J. Cira, Assistant Secretary Mr. Kevin J. Butler Mr. George T. Patton Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. Lou Tutino, WNDU -TV Reporter Mr. Jim Holloway, WNDU -TV Photographer Mr. Dan Caesar, WSBT -TV Reporter Mr. -Larry Ford, WSJV -TV Reporter Mr. Bill Cressler, WSJV -TV Photographer Mr. Gene Evans, Executive Secretary, Civic Planning Assn. Mr. Lloyd S. Taylor, Managing Agent, St. Joseph River Bend Development Corporation Mr. Kenneth J. Schaller Mr. James L. Johnson, Jr. Mr. C. Wayne Brownell Mr. Marc Brammer Ms. Helen S. King Miss Pat Joers Mr. James J. Rowan APPROVAL OF MINUTES On motion by Mr. Wiggins, seconded by Mr. Nimtz and carried, the Minutes of Regular Meeting of September 17, 1976, were approved as mai ed. - 1 - MINUTES APPROVED 3. APP VAL OF CLAIMS On motion by Mr. Wiggins, seconded by Mr. Robinson and carried, the CLAIMS claims were approved, as submitted, and were allowed and ordered to APPROVED be aid -- totalling $16,939.79. The authorized claims are: PRO ECT EXPENDITURES ACCOUNT, INDIANA R -57 Abstract Company of St. Joseph County, Inc. $ 25.00 Abstract Company of St. Joseph County, Inc. 52.50 Red velopment Revolving Fund 2,831.69 South Bend Exterminating Co. 30.00 Total 2,939.19 PRO ECT EXPENDITURES ACCOUNT, INDIANA R -66 Estate Research Corp. $ 2,000.00 Real Redevelopment Revolving Fund 7,851.89 The South Bend Tribune 23.35 South Bend Exterminating Co. 30.00 Tri County News 25.41 Express Freight Lines, Inc. 532.92 Total 10,463.57 REDIVELOPMENT REVOLVING FUND Payroll: September 4, 1976 to September 17, 1976 $ 3,146.01 The Bobbs Merrill Co., Inc. 56.40 Kevin J. Butler 200.00 Business Systems, Inc. 43.12 Jack's Conoco Service 11.50 Postmaster 65.00 Total 3,522.03 BURgAU OF HOUSING E -7 Aa 4. CO a. ie Pest Control $ 15.00 Total -15.00 GRAND TOTAL $ 16,939.79 ESPONDENCE HUD Area Office letter dated September 21, 1976: This letter PURCHASE is from Mr. Stephen J. Havens, Director, Community Planning AGREEMENTS, and Development, confirming our telephone communication with LASALLE PARK, Mr. Albert G. Smith of his staff. R -57 The letter further stated: "By letter dated August 11, 1976, we advised that you should immediately notify purchasers of properties in Project Ind. R -57 whose purchase agreements had not been finalized, that such sales agreements were to be terminated. It was our understanding in this event that - 2 - 4. CORROSPONDENCE (Cont'd deposits made by purchasers in this situation would be refunded to them." If the above does not prove sufficient to resolve difficulties we might have with this procedure, we are to advise the HUD office. On motion by Pair. Wiggins, seconded by Mr. Robinson and carried, the above letter is to be received and placed on file. 5. OLD BUSINESS a. LaSalle Park Urban Renewal Project Audit Contract, R -57: The EXECUTIVE Chair advised in the last Commission meeting, a contract award DIRECTOR as made to Crowe, Chizek and Company for audit of the LaSalle AUTHORIZED Park Project, Indiana R -57, for period from July 1, 1973, to TO EXECUTE October 31, 1976, as the low bidder in the amount of $1,500.00. CONTRACT ON As HUD was very desirous in getting this contract into the BEHALF OF HUD Regional Office in Chicago, in his absence as the Presi- COMMISSION, dent of the Commission, and in the absence of Commissioner R -57 AUDIT Wiggins who was unavailable at the time, Mr. Brownell signed the contract for and on behalf of the Commission. The Chair asked Mr. Kevin J. Butler, Commission Legal Counsel, to ratify and confirm the action of Mr. C. Wayne Brownell, the Executive Director of the Department of Redevelopment, in signing the contract with Crowe, Chizek and Company for the audit, rather than the President and the Secretary of the Redevelopment Commission. egal Counsel concurred with the above action and motion was o made by Mr. Robinson, seconded by Mr. Wiggins and carried. 6. NEW BIUS INESS a. emolition and Site Clearance Contract No. 39 -B, Project POST APPROVAL, Indiana R -66: Post approval was requested for the award of CONTRACT 39 -B emolition and Site Clearance Contract No. 39 -B, to the low AWARDED TO idder, Jackson Wrecking Company, in bid amount of $1,787.00, JACKSON WRECK- and the President and Secretary be authorized to execute said ING CO., R -66 Vo66. ntract, subject to Legal Counsel approval, Project Indiana e bids received for this Contract were: Jackson Wrecking Company $ 1,787.00 Route 4, Box 233A Rochester, IN 46975 '.) Warner and Sons, Inc. 2,440.00 P.O. Box 87 Elkhart, IN 46514 - 3 - 6. NEW OUSINESS (Cont'd 3) Ritschard Bros., Inc. 1204 West Sample Street South Bend, IN 46621 $ 2,455.00 4) O'Neals Trucking Company, Inc. 3,001.00 1104 West Donald Street South Bend, IN 46613 Mr. Brownell advised that he has executed a Notice to Proceed on this Contract and Mr. Bill Slabaugh has the Contract prepared and that we would like to get this approved now. The land is being cleared on Block 6 for the bank area. On motion by Mr. Wiggins, seconded by Mr. Robinson and carried, post approval was made for the award of Demolition and Site Clearance Contract No. 39 -B, to the low bidder, Jackson Wrecking Company, in bid amount of $1,787.00, and the President and Secre- tary be authorized to execute said Contract, subject to Legal Counsel approval, Project Indiana R -66. b. IChange Order No. 01 to Contract SECD /HR /CS -2/18 through 2/53, n the Southeast Community Development Housing Program: Commis - ion approval was requested of Change Order No. 01 to Contract ECD /HR /CS -2/18 through 2/53, with Charles Brown Maintenance ervice, for a decrease in contract amount of $1,209.00, for n amended contract total of $13,894.00, in the Southeast Com- unity Development Housing Program. CHANGE ORDER 01 TO CONTRACT SECD /HR /CS 2/18 THRU 2/53 APPROVED, SECD HOUSING PROGRAM r. Kenneth J. Schaller, Project Director, advised this is Contract et #02, in the Elderly and Handicapped Housing Allowance Referral rogram, in the Bureau of Housing. As stated in the memorandum rom Mr. James J. Johnson, Jr., Chief Inspector, nine (9) structures re being deleted from this Contract. The homeowners on the major - ty of these deleted structures have made the appropriate correc- ions listed on the Inspector's Observation themselves. Several omeowners' status have changed since their initial application nd were either disqualified from the Housing Allowance Program r are now receiving subsidies from the Housing Allowance Program. he addition for house #26 is requested in order to bring the electri- al system up to minimum code. The Housing Allowance Program Unit efective Checklist specifies the electrical system is not adequate ut does not list the system as a major defect which would prevent he homeowner from receiving Housing Allowance. However, the outlets equested to be installed by the checklist cannot be installed be- ause of the capacity of the present electrical system. The total ost for this house increases by $1,165.00 to a total of $1,654.00. he addition for house #51 reflects the quality control evaluation ccomplished by the Housing Allowance Program on September 15, 1976. he contractor, in estimating the work to be accomplished, also rought to the attention of this office the fact that the water loset needs to be replaced. The total cost of this house increases y $526.00 to a total of $676.00. This is also included in the ange Order. -4- 6. NEW 7. PRO BUSINESS (Cont'd Mr. Schaller added the letter from Mr. Thomas J. Fean, Housing Evaluation Supervisor, Housing Allowance Office, Inc'., which is attached, is in regard to the additions for house #51, with deficiencies noted after a quality control evaluation on September 15, 1976. Unless the items are repaired, the unit will fail the annual evaluation in December, 1976. The deletions are for the following houses: #18 $ 463.00 #32 $ 890.00 #22 99.00 #33 220.00 #25 485.00 #37 90.00 #27 219.00 #38 90.00 #28 344.00 has been published in the paper, with bid opening on Tuesday, for a total of $2,900.00, and the additions for a total of $1,691.00, or an decrease to the contract amount of $1,209.00, or an amended contract total of $13,894.00. The contract time is not changed. On motion by Mr. Robinson, seconded by Mr. Wiggins and carried, Change Order No. 01 to Contract SECD /HR /CS -2/18 through 2/53 was approved for a decrease in contract amount of $1,209.00, for an amended contract total of $13,894.00, with Charles Brown Maintenance Service, in the Southeast Community Development Housing Program. REPORTS a. Disposition Parcels 2 -6A and 2 -6B, Project Indiana R -66: Mr. DISPOSITION Brownell reported two potential purchasers have taken out PARCELS documents for these two parcels, and the bids are due at our 2 -6A & 2 -6B, next Commission meeting on October 15. R -66 -The Chair added these parcels were discussed at our last meeting, and are west of the Morris Civic and across the alley. b. Demolition and Site Clearance Contract No. 39, Project Indiana DEMOLITION R -66: Mr. Brownell advised this Contract is for the larger CONTRACT 39, amount of work to be done on Block 6. The Invitation for Bids R -66 has been published in the paper, with bid opening on Tuesday, October 12, at. 10:00 a.m., E.S.T., in our office. We expect to have these for award at the next Commission meeting. c. LaSalle Park Urban Renewal Project Audit Contract with Crowe, AUDIT CONTRACT Chizek and Com any, R -57, for-period from Jul 1, 1973 to October R -57 31, 1976: Mr. Brownell advised this is the audit Contract we covered under item 5a, in this meeting. d. Barton - Aschman Associates, Inc. Interim Report on Parking, R -66: PARKING REPORT, Mr. Brownell advised that Barton - Aschman Associates, Inc. made R -66 an interim report on parking and we met yesterday with them, together with Mayor Peter J. Nemeth, Dr. George A. Wing, and others, and reviewed the draft report, and the firm is going to submit another draft. - 5 - 8. RESIGNATION Mr. Brownell advised he has received the resignation of one of our RESIGNATION, employees, Miss Patricia L. Joers, who is resigning effective today, MISS PATRICIA Oct ber 1, 1976. L. JOERS Pre ident Nimtz, on behalf of the Commission, thanked Miss Joers for the fine quality of her services and they are appreciative of the wor .given. 9. NEXT COMMISSION MEETING The next regularly - scheduled meeting of the Redevelopment Commission NEXT will be Friday, October 15, 1976, at 10:00 a.m., E.S.T., in the of- COMMISSION fic s of the Department of Redevelopment. MEETING, 10 -15 -76 10. ADJ There being no further business, motion was duly made by Mr. Robinson, ADJOURNMENT seconded by Mr. Wiggins and carried, for adjournment, at 10:15 a.m. 11. MEETING RECONVENED President Nimtz directed, that the Commission meeting be reconvened, COMMISSION and the record show that Commissioners Wiggins, Robinson, Donaldson MEETING and Nimtz are present, and the Chair called on Mr. Lloyd S. Taylor, RECONVENED Managing Agent, St. Joseph River Bend Development Corporation. Mr. Taylor presented Check No. 116, in the amount of $67,957.60, from PARTIAL the St. Joseph River Bend Development Corporation, which is a partial TAKE -DOWN, take down of Parcel 6 -1B. He requested it be made a matter of record PARCEL 6 -1B, that there is a defect in the title presently, and that they are R -66 going ahead and closing so that they can proceed with the construc- tion of the building. Mr. Taylor stated he would like to have some assurance, however, that this defect will be cleared up by the De- partnent of Redevelopment. Mr. 3rownell advised that he is familiar with the matter and that Mr. 3utler is also. Mr. <evin J. Butler, Commission Legal Counsel, advised the defect that Mr. Taylor is referring to is in the eastern area streets and alleys--the eastern portion of the Downtown Project Area- -that have not been finally vacated yet. In order to vacate effectively and still retain a title in the portions of the streets and alleys that are to be vacated, and, in turn, under the new replat rededicated as port ons of streets or alleys, it is necessary to accomplish the vacation and the replat simultaneously. The replat petition has to be s gned by the Redevelopment Commission as the owner of much of the roperty in that area and also has to be joined in by the other prop rty owners this property abuts -- the.streets and alleys that are being vacated. We have had some problem in obtaining the signature of de owner of a portion of what is referred to as Disposition Parcel Block 7 in the Royal Inn area. Mr. Earl Gagosian and wife own a portion of that and we have been unable at this point to get their signatures on it. Mr. Butler advised that he talked with Mr. Boynton on Wednesday, 11. MEETING RECONVENED (Cont'd and he has requested that we cut Block 6 out of the overall area for vac ting and replatting and leave that separately, so we are going to nd have commenced the paperwork on it. The Chair requested if there were any further discussion or questions, and there being none, President Nimtz extended a welcome to Mr. Taylor on is presentation of the check, and that again, this is very good new . Mr. Brownell handed Mr. Taylor the Quit -Claim Deed on this portion of he sale of the real estate, and, in turn, received the check for the sale. On further questions raised, Mr. Butler advised that basically the str ets and alleys have been constructed; it is a matter of now dedi- cating them to public use. The Royal Inn is not involved. The over- all parcel has joined in the petition - -the parking area on the northeast corner is involved. It was deeded separately; approxi- mately a year or more after the Royal Inn signed itself. Mr. Taylor adde this is just a legal implication that needs to be resolved and we a 1 know it is going to happen. 12. READOOURNMENT Moti )n was made for readjournment, at 10:32 a.m., by Mr. Robinson, READJOURN- seco ded by Mr. Donaldson and carried. ment • nell, Executive Dire or F. Jay Ni z, President (S - 7 -