HomeMy WebLinkAboutAward Bid - Morris Theater Plaster Repair – Proj No 118-094R - Gibson-Lewis, LLC.s
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
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SOUTH BEND_ INDIANA 46601-1830
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CIS
CITY OF SOUTH BEND
JAMES MUELLER, MAYOR
January 14, 2020
Mr. Robert Lingenfelter
Gibson -Lewis, LLC
1001 W. I11h. St.
Mishawaka, IN 46544
RE: Award Bid — Morris Theater Plaster Repair — Project No. 118-094R
Dear Mr. Lingenfelter:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on January 14, 2020, awarded the above referenced
project to you in the amount not to exceed $333,224. Enclosed please find a signed Bid/Proposal form.
Please forward the following documents in one submittal U,JanuaEy 28 2020, to my attention for
Board of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR
BOARD OF PUBLIC WORKS
CITY OF SOUTH FEND, IN IAN
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 14th Day of January, 2020, by and between,
Gibson -Lewis, LLC., 1001 W. 1 lth. St., Mishawaka, IN 46544, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-094R
DESCRIPTION: MORRIS THEATER PLASTER REPAIR
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $333,224
FUNDING: CAPITAL BUILDING IMPROVEMENTS
The unit prices for this improvement were those prices as received and accepted by the Board on
the 26th Day of November, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC W RKS GIBSON-LEWIS, LLC.
Gary A. Gilot, president El irabetrA. Maradik, Member Printed Name
I"here w _W of ati, Member Jrd n Gatl er ,,`Member Signature
oseph R. Molnar, °Attest: Linda M.
Member Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, _ , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary .. ............. __ Corporate Seal
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name Morris Theater Plaster Repair
Project No. 118-094R
For Bids Due Tuesday, November 26, 2019 at 9:30 AM local time
�. ........_
PART I
(Must be completed for all bids. Please type or print)
Date: 11/26/19 Bidder (Firm): Gibson Lewis, LLC
Address: 1001 W. I Ith Street
City/State/Zip: Mishawaka, IN 46544 _ Telephone Number: _L f 4 25�9-8581
Agent of Bidder (if Applicable);
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Morris Theater Plaster
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
American Structurepoint, Inc.
and dated 10/30/19 for the sum of (enter the Total Bid as shown on the Proposal)
T� �4TwG - F��� OO jfA�T $ 3 P spy.
(Enter s m of Total Base Bid shown on Proposa) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be shown on a arate attachment.
By
(Signature)
Robert A. Lingenfelter, President
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this % day of
Subject to the following conditions m 1 ,
49r.am- ,.
. 9r se S. Dorau, Member
�
ttest: Linda M. Martin, - .erk
Version 4/2/2019 Contractor's Bid for Public Works - 2
20
Project Name:
Project Number:
For Bids Due:
Contractor Name:
BID/PROPOSAL
CITY OF SOUTH BEND
Morris Theater Plaster Repair
-- ._
118-094R
Tuesday, November 26, 2019 at 9:30 AM local time
Gibson -Lewis, LLC
BASE BID
Item
No.
Description
Quantity
Unit
Total Amount
1
Restoration Work of the Plaster Frieze at the
1
Lump Sum
3
Perimeter of Four Domes
r
2
Demo and Additional Repairs Allowance
1
Allowance
$10,000
3
Misc Plaster Work and Painting Allowance
1
Allowance
$5,000
BASE BID TOTAL
UNIT PRICING
Item
No.
_................. ................ ............. _......... .................................... ....... .............. ......... .......
Description
............ ......... _............ _............. _
Unit
....
Unit Price
1
Plaster Repair (Removal and replacement of damaged
lin ft
IUv b� vwtoc
sections to be determined duringcondition assessment
A e d_ q„q_
2
Anchor Installation
per anchor
AD® -I 1%5.
3 1
Painting Repair
per anchor
�® b� �Su
Bidder (Firm): Gibson -Lewis, LLC
Address: 1001 W. 11th Street
City/State/Zip: Mishawaka, IN 46544 Telephone Number: 574 259-8581
By_.,,
(Signature)
Robert A. Lingenfelter, President
(Printed Name of Person Signing)
Version 4/2/2019 Contractor's Bid for Public Works - 7
tCAGC '` IOZ;v
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF INDIANA mm )
SS:
ST. JOSEPH COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
Version 4/2/2019 Contractor's Bid for Public Works - 4
Bidder: Gibson -Lewis, LLC
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term ofthe contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions,
or privileges of employment, or any matter directly or indirectly related to employment because of race, sex,
religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or
disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors
certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a subcontract
to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a
discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from
being awarded a City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 4/2/2019 Contractor's Bid for Public Works - 5
may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this ,www, _w26th — day of November20 19
Gibson -Lewis, LLC
Contractor/Bidder (Firm)
SignaturA of Contract, •/Bidder or Its Agent
Robert A. Lin enfelter, President
Printed Name and Title
Subscribed and sworn to before me this t261:: y of November 20 19
My Commission Expires 08/05/2023 `
Not u°y, Public Juli Hodowaniec
County of Residence St. Joseph
Version 4/2/2019 Contractor's Bid for Public Works - 6
uolcu lmen 31 Tun _ 2010
Conforms with The American Institute of Architects AIA Document 310
CONTRACTOR:
(Name, legal status and address)
Gibson -Lewis, LLC
1001 West 11th Street
Mishawaka, IN 46544
OWNER:
(Name, legal status and address)
City of South Bend, Indiana - Board of Public Works
227 W. Jefferson Blvd.
South Bend, IN 46601
Bond Number: 03992-CNA-19-096
SURETY:
(Name, legal status and principal place of business)
The Continental Insurance Company
151 N Franklin Street
Chicago, IL 60606
State of Inc: Pennsylvania
BOND AMOUNT: Five Percent of Amount Bid (5%)
PROJECT:
(Name, location or address, and Project number, if any)
Morris Theater Plaster Repair - Project No. 118-094R
This document has important legal
consequences. Consultation with
an attorney is encouraged with
respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid,
and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the
jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for
the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference,
not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the
Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall
be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement
between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the
Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids
specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond
sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be
deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
Si ned and sealed this 13th day of November , 2019
Gibson -Le C
( (P itre I (Seal)
mesa' Juli Hodowaniec
,.w (Title) Mbert A. 1dri enfelter, President
,.. (Seal)
(Wih7eSS) Lisa Pettineot
R. Scott, AttorneyFact
ACKNOWLEDGMENT OF SURETY
STATE OF MICHIGAN )
COUNTY OF OAKLAND )
On this 04--day of � �I w I� " _ (l1 . before nee personally carve
Latrecia R, Scott who, being by me duly sworn, did depose and say that she is an Attorney -in -
Fact of I
........
and knows the corporate seal thereof, that the seal affixed to said
is such
corporate seal, and was thereto affixed by authority of the Power of Attorney of said Company,
of which a Certified Copy is hereto attached, and that she signed said instrument as an Attorney -
in -Fact of said Company by like authority.
Acknowledged and Sworn to before me
on the date above written
My Commission Expires
Kathy DelGreco
Notary Public, Oakland County, Michigan
My Commission Expires: September 3, 2020
AL1
�... .........._. ........... .. ...... _...._..__.....
''otary t° xiblic)
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT
Know All Men By These Presents, That The Continental Insurance Company, a Pennsylvania insurance company, is a duly organized and existing
insurance company having its principal office in the City of Chicago, and State of Illinois, and that it does by virtue of the signature and seal herein
affixed hereby make, constitute and appoint
Latrecia R. Scott , Individually
of Southfield, Michigan , its true and lawful Attorney(s)-in-Fact with full power and authority hereby conferred to sign, seal
and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature
—In Unlimited Amounts —
Surely Bond Number: 03992-CNA-19-096
Principal: Gibson -Lewis, LLC
Obligee: City of South Bend, Indiana - Board of Public Works
and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the insurance company and all
the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly
adopted, as indicated, by the Board of Directors of the insurance company.
In Witness Whereof, The Continental Insurance Company has caused these presents to be signed by its Vice President and its corporate seal to be
hereto affixed on this 3rd day of June, 2015.
o ' The Continental Insurance Company
B t5 *"
O
"' I 0 r
"
Paul T, Bruflat ice President
State of South Dakota, County of Minnehaha, ss:
On this 3rd day of June, 2015, before me personally came Paul T. Bruflat to me known, who, being by me duly sworn, did depose and say: that he
resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of The Continental Insurance Company, a Pennsylvania insurance
company, described in and which executed the above instrument; that he knows the seal of said insurance company; that the scat affixed to the said
instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said insurance company and that he
signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance company„
I NOTARY PCtttc
Prratiaaa®oaaei+,waeratioam 4
My Commission Expires February 12, 2021 S. Eich Notary Public
CERTIFICATE
I, D. Bult, Assistant Secretary of The Continental Insurance Company, a Pennsylvania insurance company, do hereby certify that the Power of
Attorney herein above set forth is still in force, and further certify that the By -Law and Resolution of the Board of Directors of the insurance company
printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said insurance
company this 13th day of November 2019
"+_" The Continental Insurance Company
. µ
D:..Bult�
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SMITH BFND. INDIANA 46601-1930
� ryN
I may.
9Y
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
October 17, 2019
Mr. Robert Lingenfelter
Gibson -Lewis, LLC
1001 W. 1 Ith Street
Mishawaka, IN 46544
RE: Pre -Qualification Verification
Dear Mr. Lingenfelter:
PHONE 574/235-9251
FAx 574/235-9171
This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South
Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you
are required to re -submit a complete application for continuation of pre -qualification status prior to December 31
for the upcoming calendar year.
A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of
South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAuRA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND, INDIANA46601-1830
Stl�
E'
P h ,
„
PHONE 574/235-9251
FAX 574/ 235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: November 19, 2019
To: All Planholders
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum Number: 1
Project Name: Morris Theater_.._.........
Plaster Repair
Project Number: 118-094R
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 11/19/19
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Si
Date:
Version 4/2/2015
Gibson -Lewis, LLC
11/19/19
1316 COUNTY -CITY BUILDING PHONE 574/ 23$-92$1
rr
227 W. JEFFERSON BOULEVARD FAX 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 tA�TDD 574/ 235-5567
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: November 20, 2019
To: All Planholders
From Linda M. Martin, Clerk, Board of Public Works
.._.....
Subject Addendum Number: 2
Project Narne: Morris Theater Plaster Repair
Project Number: 118-094R
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 11/20/19
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy,MUST UST also be included with your
bid package upon submittal.
T:1IS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Si;
Robert A. Lingenfelter, President
Date: 11 /20/ 19
Version 4/2/2015
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 01/6/20
........... _ ....
Name Alicia Czarnecki Department En
BPW Date 01/14/20 Phone Extension 5903
Review and Aprbvairel Prior to Submittal to Board
Diversity Compliance ❑ Officer Name
and Inclusion Officer
BPW Attorney El Attorney Name
Dept. Attorney F-1 Attorney Name
Purchasing
Check the ) riate Item T si ir,
❑ Professional Services Agreement Contract
❑ Open Market Contract ❑ Amendment/Addendum
Bid Opening ® Bid Award
F] Quote Opening ❑ Quote Award
Proposal Opening ❑ C/O & PCA No.
Chg. Order, No. ❑ Traffic Control
❑ Other:
All Submissions
Proposal
Special Purchase, QPA
Req. to Advertise
Reject Bids/Quotes
PCA
❑', Resolution
❑ Ease./Encroach
❑ Title Sheei
Company or Vendor Name
Gibson -Lewis, LLC
❑ Yes❑ If Yes, Approved by Purchasing
New Vendor
No
MBE
MBE/WBE Contractor
Completed E-Verify Form Attached
� ❑ Nos
Project Name
Morris....... TheaterPlaster Repair
Project Number
118 0944R
Funding Source
.......
Capital Improvements/Building Improvements
Account No.
416-0404-453.42-02
Amount
$333,224.00
Terms of Contract
NTE........
Purpose/Description
es mes at
Restoration work of the plaster frieze at the perimeter of four dom
Morris Performing Arts Center.
For Change Orders Oil
Amount of
Increase $
Decrease $
Previous Amount
$ .......... . ............ _..� ................._...
IncreaSe
Current Percent of Change:
Decrease _� %)
New Amount
$
Increase %
Total Percent of Change:
Decrease %
Time Extension Amount:
New Completion Date:
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
" DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Alicia Czarnecki, Project Engineer
SUBJECT: Project No. 118-094R
Morris Theater Plaster Repair
DATE: January 6, 2020
i00010MUw.N;�wl UIiIiIMIpPoN01J�JNtlu'JNW�NON�NWU,�X01101'�U'JU6�Oi00MWM➢➢WNOUJildGWW9➢MWUJ4WY'�VW:VW:VN'dS�aUvti�v'�,mmu.�Mlei��wwwrvwmmnNN Wib',",+,'�VIN�NNMONNN!WV�.VWV�.Wwu^NWtlNiNVa!�4ti �N9iMmm muioun�Fuwlti�..m � u�tlPoMhuhmuuumlWVW�WwiVN �mMIOWf
On November 26 2019,,'
019 the Board of Public Works opened and read re -bids for the above
project. The request to advertise for this project was approved on October 22, 2019, which was
prior to the adoption of Ordinance No. 10693-19 the by the Common Council of the City of South
Bend on November 12, 2019, and approval by the Mayor on November 13, 2019.
The bidders ranked as follows:.
Bidder Base Bid Total
1. Gibson -Lewis, LLC $333,224.00
I recommend award of a contract for Morris Theater Plaster Repair to the lowest responsive /
responsible bidder, Gibson -Lewis, LLC in the amount of $333,224.00.
Sufficient funds have been has appropriated from Capital Improve ments/B uildinImprovements
416-0404-453.42-02.
Please call with your questions.
Page 1 of 1
GIBSON—LEWIS, LLC CONTRACTORS
1001 West 111h Street ♦ Mishawaka, IN 46544 # P.O. Box 488 + Mishawaka, IN 46546
(574) 259-8581 * (574) 258-0932 FAX
Mortis 'err"orinina Arts Plaster Repair — Gibspti Lewis
November 261h, 2019
Part II Bid Form
1. At least three plasterers working up to 60 hours a week for two weeks. If there
is added work, we will need a time extension because we cannot get more
plasterers. Carpenters will stay ahead of plasterers with anchors. Painters will
lag plasterers by three days to allow plaster to cure. We figured painting the
whole face of the light cove on all four domes (about 12 inches tall) so that
you cannot see patchwork at anchor bolts. This is the only paint we have
figured. Paint will be Sherwin Williams "Superpaint" in all one color.
2. Our only subcontractor will be Seaway Scaffolding Company.
3. Seaway Scaffolding Company
4. No, these are materials we use regularly.
Clarifications:
1. We did not include any Lead abatement. Our workers will utilize respirators
when necessary.
2. We figured the owner would provide a temporary storage area within the
building for the seats.
3. We do not include cleaning anything outside of our work area or final clean.
4. We will need an owner provided laydown area for scaffolding and 6 parking
spaces for workers.
5. We will match plaster texture as closely as possible but cannot guarantee an
exact texture match.
6. We do not have scaffolding out wide enough to access all sleeve points from
below. We assumed this work would take place solely in the attic. We have
included $2,400 for 12 of them.
7. We recognize the liquidated damages as the only damage provision.
8. We do not include any added cost that the owner might accrue from missing
an event.
Project Manager: Alan Loeffelholz
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