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Home My WebLink AboutRM 04-02-76April 2 1976 10:00 A M. Presidi g Officer: 1. R04L CALL SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING Mr. F. Jay Nimtz, President Coomissioners Mr. F. Jay Nimtz, President 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Present: Mr. Donald A. Wiggins, Vice President Mr. A. Peter Donaldson, Secretary Conmissioners, Mr. Robert J. Cira, Assistant Secretary Ab ent: Mr. Lloyd E. Robinson, Sr., Member Legal Counsel: Mr. Kevin J. Butler Mr. George T. Patton Ne s Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. Lou Tutino, WNDU -TV Reporter Mr. Larry Ford, WSJV -TV Reporter Mr. Les Howard, WSJV -TV Photographer Others Present: Mr. Gene Evans, Executive Secretary, Civic Planning Assn. Mr. John R. Kagel, Executive Director, Downtown South Bend Council Mr. John V. Lindstaedt, Fair Tax Association Mr. Bill E. Slabaugh, Dept. of Public Works Co unity Mr. James L. Johnson, Jr. De v to ment Mr. Kenneth J. Schaller C+, W.P. LPA Staff: Mr. C. Wayne Brownell Mr. Edwin R. Bauer Ms. Helen S. King Mr. William J. Parrish Mr. Jim Rowan 2. APPROVAL OF MINUTES On otion by Mr. Wiggins, seconded by Mr. Donaldson and carried, MINUTES the Minutes of the Regular Meeting of March 19, 1976, were approved APPROVED as ailed and /or distributed. 3. APPROVAL OF CLAIMS On otion by Mr. Wiggins, seconded by Mr. Donaldson and carried, the claims were approved, as submitted, and allowed and ordered to be aid -- totalling $19,047.68. The authorized claims are: - 1 - CLAIMS APPROVED 3. APPROVAL OF CLAIMS (Cont'd PROPECT EXPENDITURES ACCOUNT, INDIANA A -10 location Payments Wal er & Betty Bray - Rental Assistance $ 192.00 Roy & Cordelia Britton - Incidental Expense 34.00 Etta Butler - Moving Expense 25.00 Paul H. Dunlap - Incidental Expense 2.50 Ear estine Hopkins - Downpayment Assistance 152.50 Ell s D. & Sula Mae Perry - Incidental Expense 102.00 Evelyn D. Scholl - Incidental Expense 66.50 Bea tie Shead - Incidental Expense 52.50 Ros tta C. Shine - Incidental Expense 103.40 David C. Riley - Moving & Dislocation Expense 225.00 Net ie H. Scott - Glenn Miller - Incidental Expense 2.50 Gen va Thornton. — Incidental Expense 2.50 Sha on Thomspon - Moving Allowance 25.00 Total $ 985.40 PROOECT EXPENDITURES ACCOUNT, INDIANA R -57 South PROJECT Bend Exterminating Co. EXPENDITURES ACCOUNT, INDIANA & Michigan Electric Co. (114 Total R -66 S. Michigan) $ 30.00 30.00 $ 120.17 Indiana Indiana & Michigan Electric Co. (301 E. Wayne) 7.23 South Bend Exterminating Co. 30.00 Total 157.40 URBAN REDEVELOPMENT DISTRICT CAPITAL Indiana A -10 - Harriet Wilson FUND Audit Finding $ 2,325.00 P.E.A. P.E.A. Indiana A -10 - Ernestine Stewart 35.00 Total 2,360.00 REDEVELOPMENT REVOLVING FUND Payroll: March 6, 1976 to March 19, 1976 $ 5,893.98 Amo o Oil Company 31.95 Kevin J. Butler 200.00 Business Systems, Inc. 7.36 Int rnational Business Machines 148.20 Postmaster 10.99 Mod 2l Cities Extended Services 2.50 Total 6,294.98 BUR AU OF HOUSING E -7 A.B.C. Plumbing & Heating Co. (Contract No. 26) $ 6,754.90 Area Services, Inc. (Contract No. 25) 400.00 Bos ll Pest Control Co. (Contract No. 15) 35.00 - 2 - 3. AP Or Os S1 4. CO 5. ROYAL OF CLAIMS (Cont'd n Exterminating Co. ola Sewer Cleaning ile Roofing & Sheet ICATIONS OLD BUSINESS None. NEW BUSINESS a. (Contract No. 55) (Contract No. 51) Metal Co. $ 60.00 35.00 1,935.00 Total 9,219.90 GRAND TOTAL ...... $ 19,047.68 Demolition & Site Clearance Contract No. 37: Authorization was ADVERTISING requested to advertise Demolition & Site Clearance Contract No. APPROVED 37, which is for Parcel Nos. 8 -4 and 8 -6, at 112 and 114 South FOR DEMOLI- Michigan Street, Project Indiana R -66. TION CONTRACT NO. 37, R -66 Mr. C. Wayne Brownell, Executive Director, advised this demoli- tion is for the three- story, masonry building, which is being used as an office by the Director of the River Bend Plaza in the North storefront section; the South storefront section was used by Johnni Spagnolo. We have given Mr. Spagnolo a notice to quit by April 15 and he has rented the quarters vacated by Fox's Jewelry Co., Inc., 139 South Michigan Street, and was in. the process of moving in the new quarters yesterday. In answer to Ms. Derbeck's question as to where the River Bend Plaza Office will move to, Mr. Brownell advised they are work- ing on a lease on another location downtown. When this is finalized, we will then advertise for the above demolition. Ms. Derbeck also asked why we are tearing the building down when we do not have a developer for it, and Mr. Brownell explained the demolition of this building is part of the plan we have with HUD, for Project Indiana R -66. HUD is insisting we complete the plan and demolish the building. It will make the parcel available. The other building in the plan that calls for demoli- tion is the old gasoline station at 330 Lincoln Way East (Parcel No. 14 -5), which is being used as a construction office by Nautilus Construction Corporation while they are working on Plaza Park. We have a month -to -month lease on this building with Nautilus. HUD is requesting both buildings be demolished by June 1, or before. We have not issued a notice to quit to Nautilus Construction for the use of the building, as they are still working on Plaza Park. Motion was made by Mr. Wiggins, seconded by Mr. Donaldson and carried, for the authorization to advertise Demolition & Site Clear- ance Contract No. 37. - 3 - a NEW BUSINESS (Cont'd) b. Resolution No. 520: Commission authorization was requested RESOLUTION for the adoption of this Resolution which authorizes the execu- NO. 520 tion of the Redevelopment Agreement for the disposition of land ADOPTED, and the execution of Quit Claim Deeds for the transfer of title R -57 thereto in connection with land to be disposed of in the LaSalle Park Project, Indiana R -57, for Parcel Nos. 22 -25:, 22 -26 and 22 -27, in acquisition amount of $1,280.00, to Martin Crayton, South Iowa Street. Mr. Donaldson moved for the adoption of Resolution No. 520, seconded by Mr. Wiggins and carried. c. Change Order No. l to Rehabilitation Contract No. 45: Commis- CHANGE ORDER sion approval was requested for this Change Order, with Barany NO.. 1 TO Sheet Metal & Heating.Company, which is for an increase in CONTRACT NO. contract amount of $970.50, (Contract: $5,844.00), or an 45 APPROVED, amended contract total of: $6,814.50, for rehabilitation work SOUTHEAST at: 706 East Wenger Street, Southeast Project E -7. PROJECT E -7 The original inspection did not cover the additional items in the change order. Upon review at the time the Notice to Proceed was issued by the Southeast Bureau of Housing, it was found that repair of the items deleted was not warranted, and, in fact, some of the items had been repaired since the time of the initial inspection. The deleted items total twenty (20) and is a de- crease to the contract in amount of $1,860.00; the additional items total nine (9) and is an increase to the contract in amount of $2,830.50, for an amended contract total of: $6,814.50. The difference in the deletion and addition items is $970.50 in- crease. Mr. Donaldson moved for the approval Rehabilitation Contract No. 45, with Company, for an increase in contract amended contract total of $6,814.50, time, in the Southeast Project E -7. and carried. of Change Order No. l to Barany Sheet Metal & Heating amount of $970.50, or an with no change in contract Motion seconded by Mr. Wiggins d. Change Order No. 1 to Rehabilitaton Contract No. 47: Commission approval was requested for this Change Order, with Ted Combs De- corating & Construction Company, which is for an increase in contract amount of $185.00, (Contract: $2,026.40), or an amended contract total of: $2,211.40, for rehabilitation work at: 621 East Dayton Street, Southeast Project E -7. The specifications called for re- roofing the structure and in- stalling metal edging. The contractor, while in the process of re- roofing the structure, found that the rafters were only 2 x 4's, spanning approximately 13 feet. In order to prevent further sagging caused by the additional weight of the new roof and workmen installing the roof, a proceed order was issued for the contractor to brace up the roof. Mr. Ken Schaller advised the contractor braced it up with 2 x 4's-- braced from the roof rafters right to the joists, running across the top. The ori- W= CHANGE ORDER NO. 1 TO CONTRACT NO. 47 APPROVED, SOUTHEAST PROJECT E -7 6. NEWIBUSINESS (Cont'd ginal rafters were 2 x 4's themselves -- approximately two feet on center - -which are pretty far apart. They should be 2 x 6's or 2 x 8's. Mr. Wiggins moved for the approval of Change Order No. 1 to Re- habilitation Contract No. 47, with Ted Combs Decorating & Construction Company, for an increase in contract amount of $185.00, or an amended contract total of $2,211.40, with no change in contract time, in the Southeast Project E -7. Motion seconded by Mr. Donaldson and carried. e. Change Order No. 2 to Rehabilitation Contract No. 50: Commis- CHANGE ORDER sion approval was requested for this Change Order, with Barany NO. 2 TO Sheet Metal & Heating Company, which is for an increase in con- CONTRACT NO. tract amount of $470.00, (Contract: $6,455.50), or an amended 50 APPROVED, contract total of:. $6,9`25.50, for rehabilitation work at: SOUTHEAST 621 East Keasey Street, Southeast Project E -7. PROJECT E -7 Mr. James L. Johnson, Jr., Chief Inspector, in his memorandum reported that an inspection of this structure after the issu- ance of the Notice to Proceed No. 65 revealed the need for the additions, listed on the change order -eight (8) items totalling $1,422.00. The nine (9) items deleted--totalling $952.00- -did not present as serious a hazard to the homeowner as would the additional items if this change order were not approved. The $470.00 difference is an increase to the contract with an amended contract total of $6,925.50. Mr. Brownell advised this appears to be a case where the old inspection wasn't valid and the re- inspection disclosed that the additional items being requested are needed more than the previous items. Mr. Ken Schaller passed photographs that were taken of the hazardous conditions to the Commissioners. Mr. Wiggins moved for the approval of Change Order No. 2 to Rehabilitation Contract No. 50, with Barany Sheet Metal & Heating Company, for an increase in contract amount of $470.00, or an amended contract total of $6,925.50, with no change in contract time, in the Southeast Project E -7. Motion seconded by Mr. Donaldson and carried. f. Change Order No. 2 to Rehabilitation Contract No. 51: Commis- CHANGE ORDER sion approval was requested for this Change Order, with Barany NO. 2 TO Sheet Metal & Heating Company, which is for a decrease in con- CONTRACT NO. tract amount of $46.26, (Contract: $7,043.00), or an amended 51 APPROVED, contract total of: $6,996.74, for specification change, at: SOUTHEAST 217 East Dayton Street, Southeast Project E -7. PROJECT E -7 Mr. James L. Johnson, Jr., Chief Inspector, advised in his:memo- randum that the contractor - -as noted in his letter -- stated he did not replace the door jambs as they were in good shape. Instead he had the jambs painted two coats of paint and they look very good, and the $46.26 deduction is in order. - 5 - 6. NEWI BUSINESS (Cont'd a h. Mr. Wiggins moved for the approval of Change Order No. 2 to Re- habilitation Contract No. 51, with Barany Sheet %Metal & Heating Company, for a decrease in contract amount of $46.26, or an amended contract total of $6,996.74, with no change in contract time, in the Southeast Project E -7. Motion seconded by Mr. Donaldson and carried. Change Order`No. 1 to Rehabi`'litation Contract No. 55: Commis- sion approval was requested for this Change Order, with Ted Combs Decorating & "Construction Company, which is for an in- crease in contract amount of $59.00, (Contract: $4,940.96), or an amended total of: $4,999.96, to clean drain line from the basement to the street, at: 625 East Broadway Street, Southeast Project E -7. Mr. James L. Johnson, Jr., Chief Inspector, advised in his memo- randum the specifications called for the second floor bathroom lavatory drain to be cleaned; however, since the time of the initial inspection, tree roots and other debris have clogged the sewer line, and the- staff -is recommending the approval of the change order. Mr. Wiggins moved for the approval of Change Order No. 1 to Rehabilitation Contract No. 55, with Ted Combs Decorating & Construction Company, for an increase in contract amount of $59.00, or an amended contract total of $4,999.96, with no change in contract time, in the Southeast Project E -7 Motion seconded by Mr. Donaldson and carried. Change Order No. l to Rehabilitation Contract No. 58: Commis - sion approval was requested for this Change Order, with Slatile Roofing & Sheet Metal Company, for a decrease in contract amount of $40.00, (Contract: $1,975.00), or an amended total of: $1,935.00, to deduct the replacement of basement window sash, at: 718 East Broadway Street, Southeast Project E -7. . James L. Johnson, Jr., Chief Inspector, outlines in his morandum that this change order is to delete the replacement the northeast basement window sash and the two coat painting ich will decrease the contract in amount of $40.00, or an ended contract amount of $1,935.00. 4r. Donaldson moved for the approval of Change Order No..l to Zehabilitation Contract No. 58, with Slatile Roofing & Sheet 4etal Company, for a decrease in contract amount of $40.00, )r an amended contract total of $1,935.00, with no change in :ontract time, in the Southeast Project E -7. Motion seconded )y Mr. Wiggins and carried. CHANGE ORDER NO. 1 TO CONTRACT NO. 55 APPROVED, SOUTHEAST PROJECT E -7 CHANGE ORDER NO. 1 TO CONTRACT NO. 58 APPROVED, SOUTHEAST PROJECT E -7 3 i. BUSINESS (Cont'd Change Order No. 1 to Rehabilitation Contract SECD /PR /CS -1/ Commission approval was requested for this Change Order, wi Slatile Roofing & Sheet Metal Company, for an increase in contract amount of $250.00, (Contract: $6,930.00), or an amended total of: $7,180.00, for additional work, at: 615 East Keasey Street, in the Community Development Housing Program. Mr. James L. Johnson, Jr., Chief Inspector, advised in his memorandum that the specifications conformed the first floor bathroom lavatory and plumbing. Since the time of the initial inspection, the lavatory has pulled away from the wall and broken and the drain line is clogged. The change order, in the amount of $250.00, is to replace the lavatory, install "P trap, unclog the tub drain, and repair the wall behind the lavatory and paint to match the existing color. Mr. Donaldson moved fdr the approval of Change Order No. 1 to Rehabilitation Contract SECD /PR /CS -1/06, with Slatile Roofing & Sheet Metal Company, for an increase in contract amount of $250.00, or an amended contract total of $7,180.00, with no change in contract time, in the Community Development Housing Program. CHANGE ORDER NO. 1 TO CONTRACT NO. SECD /PCS -1/06 APPROVED, COMMUNITY DE- VELOPMENT HOUS- ING PROGRAM j. Tree Removal on Block 6, Project Indiana R -66: Mr. Brownell TREE REMOVAL, advised that we have been getting bids on the removal of trees BLOCK 6, n Block 6, Project Indiana R -66, which have to come out, and R -66 he stumps, and also to haul away all debris. A copy of the ids received were in the packets for the Commissioners and ews media. The bids are: 'aul Bunyon Tree Service $1,675.00 19 trees removed, 2612 Day Road debris hauled, 20 9ishawaka, Ind. stumps ground out or dug out. All debris carried away. emple Tree Service 1,620.00 Removal 18 trees @ 7371 Willowbrook Dr. $70.00....$1,260.00. outh Bend, Ind. *Grinding 18 stumps below grade @ $25.00, $450.00; Dozer system to dig root, 18 @ $45.00, $810.00; Haul debris and fallen root systems, 18 @ $65.00, $1,170. Total for low combination @ $90.00, or $1,620.00. autilus Construction Co. 1,800.00 Removal 18 trees /stumps @ 30 Lincolnway East $100.00 and haul debris outh Bend, Ind. away. - 7 - 6. NEIL BUSINESS (Cont'd Gatchell Tree Service $ 950.00 Remove 14 trees & stumps. 3121 Northside Blvd. Haul all debris @ $68.00. South Bend, Ind. 1,224.00 Adjust quantity to removal of 18 trees and stumps, haul debris @ $68.00; ad- just estimate to $1,224.00 Commissioner Wiggins asked why Paul Bunyon'Tree Service bid on 19 trees and others on 18, and Mr. Edwin R. Bauer, Assistant Director, advised there are approximately 100 trees on the 16 acres, in Block 6, and we deemed that approximately 18 or 19 trees were in such poor condition that they were either dead or dying that had to be re- moved. Also., some of the trees are in the way of the planned progress buildings for the development. Out of the 100 trees, only about one half dozen had any value. They will probably eventually all be re- moved, not necessarily by this Department. We deemed that 18 needed to be removed, and to make the bidders all equal at their unit price, we went back to Gatchell and said there are approximately 18 that will have to be removed, and Gatchell adjusted his figure accordingly, at his quote per tree. Commissioner Wiggins directed his question to Commission Legal Counsel, Mr. Kevin J. Butler: "Are we responsible for the removal of trees for site preparations for our developers on Block 6? '(This involves Disposition Parcel No. 6 -1, sold to the St. Joseph River Bend Develop- ment Corporation, which includes the elderly housing site.) Mr. Butler advised if they would impede the development, we are. Mr. Bauer added that he believed the development calls for a cleared site and the dead trees would fall under that category- -not being ,a cleared site. In surveying the 100 trees in question, only 5% of the trees are of any value at all. We would be removing approximately 1/5 of the trees and the developer will be taking more trees out on his own after he gets into the development. Mr. Brownell referred to a letter he received from Mr. Lloyd S. Taylor, spokesman for the St. Joseph River Bend Development Corporation, and they want to go ahead with some of the purchases and would like to have us get the work done. As things are now progressing, some con- struction activities should take place in May of 1976. The Chair advised he understands that Mr. Bill Slabaugh, Project Engineer, has been consulted about this, and as he understands it, . the situation is that we are required to clear the site, and they feel the site has not been cleared for the development. He also stated it is his understanding that there are some curbs and sidewalks left there that need to be eventually taken out. Asked for an explana- tion, Mr. Slabaugh advised that is correct. , tincolnway was left in there to prevent erosion, and some of the curbs in the streets were left in be :ause the bricks were taken out of the streets. We felt they were more )r less demolished and the contract was never written for completely iemolishing that site out, so there are several items left in there that have to be taken care of by the Department of Redevelopment to ful- fill the obligations to dispose of the site. 6. NEW BUSINESS (Cont'd Mr. Brownell advised that he has asked Mr. Batchelder, Nautilus Construction Corporation, to get their debris off as soon as they can so we can get at that. Mr. Butler directed his question to Mr. Bauer, "On your list here, you have your figures stated as estimates. Are these actually quotes ?" Mr. Bauer advised that the contract will be the exact amount of dollars stated. Commissioner Wiggins said, so, in essence, this isn't any differ - ent than the building we are talking about taking down there, so he made the motion to award the contract to the low bidder, Gatchell Tree Service, in his bid amount of $1,224.00, to remove 18 trees designated on Block 6, and the stumps and haul out the debris, subject to the investigation and approval of our Legal Counsel that we are obligated to do this, (before we do this, not after we do it), and if we are, the Commission be authorized to enter into such contract, subject to Legal Counsel approval. Motion was seconded by Mr. Donaldson and carried. Mr. Lou Tutino, WNDU -TV Reporter, asked if the contract calls for the clearing of the site, what about the live trees then? The Chair asked Mr. Bill Parrish, Real Estate Officer, if he would respond to the question. Mr. Parrish said that it has always been customary procedure and we took out all the deadwood and stumps, and then took care of the damage that the contractor did in his clearance afterwards. Anything that died prior to selling the land, we removed as part of our demolition. Some of the trees would be damaged as a result of demolition and would die afterwards. Dead trees have always been removed prior to turning the land over to the prospective buyer. Commissioner Wiggins 'stated his question was not with the removal of the dead trees, but whether or not we were obligated to do it, and he thoroughly agrees that dead trees should be removed. There are a lot of them around that ought to come out, because dead trees constitute a hazard. This has been a part of the spread of the blight of the elm trees because they have been allowed to remain and the beetles kill the other elm trees. The question raised by the Chair if there are any more of the paving bricks left that Southhold is still interested in for paving their parking lot:Mr. Slabaugh advised there are some bricks on Lincolnway that are covered with asphalt and there may be approximately 50,000 under that asphalt. It would take a bulldozer to rip them out and a lot of labor to clean the bricks. The Chair said the motion has been made, seconded and carried - -as noted above. 7. PROGRESS REPORT The flyer was distributed for the River Bend Plaza activities which is PLAZO pre ared by the Chamber of Commerce for period covering April 6 through ACTIVITIES April 10, 1976. -9- 8. NEST COMMISSION MEETING a 10. ThE next meeting of the Redevelopment Commission will be Friday, NEXT April 23, 1976, at 10:00 a.m., to be held in lieu of the Regular COMMISSION Me ting of April 16, 1976, which is Good Friday and a City Holiday. MEETING, 4 -23 -76 ThE motion was made at the last Commission Meeting for the change of the meeting date to: April 23, 1976. QUESTION AND ANSWER SESSION Thl Chair opened this part of the meeting for any questions from th Commissioners or the audience. Ms. Jeanne Derbeck, South Bend Tribune Reporter, asked when the deadline is for the developers to purchase the first parcel in Block 6? Mr. Brownell advised the first parce l is May 7, 1976-- the parcel for the branch bank - -but that'he understands from Mr. Taylor that the St. Joseph River Bend Development Corporation ma be acquiring two other parcels in addition to that one. ADJOURNMENT Motion was duly made by Mr. Wiggins for adjournment, at 10:33 a.m (SEAL) Executive Direct., F. Jay Ni tz, President - 10 - QUESTION BY NEWS MEDIA ADJOURN- MENT