HomeMy WebLinkAbout2019-11 Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page(s)Contents
2 Fund Guide
3 Narrative
4 - 7 Summaries
8 - 22 General Fund Departments
23 - 58 Special Revenue Funds
59 - 64 City Debt Service Funds
65 - 79 City Capital Funds
80 - 104 Enterprise Funds
105 - 112 Internal Service Funds
113 - 116 Trust Funds
117-122 Tax Increment Financing Funds
123 - 127 Redevelopment Commission Funds
128 - 133 Redevelopment Debt Service Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
November 30, 2019
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 80 287 Emergency Medical Services Capital
81 288 Emergency Medical Services Operating
General Fund Departments 82 600 Consolidated Building Fund
9 101-0101 Mayor 83 601 Parking Garages
10 101-0201 City Clerk 84 610 Solid Waste Operations
11 101-0301 Common Council 85 611 Solid Waste Capital
12 101-0302 WNIT Contract 86 620 Water Works Operations
13 101-0401 Administration & Finance 87 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking
16 101-0501 Legal Department 90 626 Water Works Bond Reserve
17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance
18 101-0616 Office of Sustainability 92 640 Sewer Repair Insurance
19 101-0628 AmeriCorps Grant Program 93 641 Sewage Works Operations
20 101-0801 Police Department 94 642 Sewage Works Capital
21 101-0901 Fire Department 95 643 Sewage Works Reserve Operations & Maint.
22 101-1008 Human Rights 96 649 Sewage Sinking
97 653 Sewage Debt Service Reserve
Special Revenue Funds 98 654 Sewage Works Deposit Fund
23 102 Rainy Day 99 659 Sewer Bond 2011
24 201 Parks & Recreation 100 661 Sewer Bond 2012
25 202 Motor Vehicle Highway 101 667 Storm Sewer Fund
26 203 Recreation Nonreverting 102 670 Century Center
27 209 Studebaker-Oliver Revitalizing Grants 103 671 Century Center Capital
28 210 Economic Development State Grants 104 672 Century Center Energy Conservation Debt Svc
29 211 Department of Community Investment (DCI)
30 212 Dept of Community Investment Grants Internal Service Funds
31 216 Police State Seizures 105 222 Central Services
32 217 Gift, Donation, Bequest 106 224 Central Services Capital
33 218 Police Curfew Violations 107 226 Liability Insurance
34 219 Unsafe Building 108 278 Take Home Vehicle Police
35 220 Law Enforcement Continuing Education 109 279 IT / Innovation / 311 Call Center
36 221 Landlord Registration 110 711 Self-Funded Employee Benefits
37 227 Loss Recovery 111 713 Unemployment Compensation
38 249 Public Safety LOIT 112 714 Parental Leave
39 251 Local Roads & Streets
40 257 LOIT Special Distribution Trust Funds
41 258 Human Rights Federal Grant 113 701 Firefighters Pension
42 265 Local Road & Bridge Grant 114 702 Police Pension
43 266 MVH Restricted Fund 115 730 City Cemetery
44 273 Morris PAC / Palais Royale Marketing 116 731 Bowman Cemetery
45 274 Morris PAC Self-Promotion
46 280 Police Block Grants Tax Increment Financing Funds
47 281 Economic Develop Commission-Revenue Bonds 117 324 TIF - River West Development Area (Airport)
48 289 HAZMAT 118 422 TIF - West Washington
49 291 Indiana River Rescue 119 429 TIF - River East Development Area (NE Dev)
50 292 Police Grants 120 430 TIF - Southside Development #1
51 294 Regional Police Academy 121 435 TIF - Douglas Road
52 295 COPS MORE Grant 122 436 TIF - River East Residential (NE Res)
53 299 Police Federal Drug Enforcement
54 404 County Option Income Tax Redevelopment Commission Funds
55 408 Economic Development Income Tax 123 425 Redevelopment Retail Area (Leighton Plaza)
56 410 Urban Development Action Grant 124 433 Redevelopment General
57 655 Project Releaf 125 439 Certified Technology Park
58 705 Police K-9 Unit 126 454 Airport Urban Enterprise Zone
127 754 Industrial Revolving Fund
City Debt Service Funds
59 312 2017 Parks Bond Debt Service Redevelopment Debt Service Funds
60 313 Football Hall of Fame Debt Service 128 315 Redevelopment Bond - Airport Taxable
61 377 Professional Sports Development 129 317 Coveleski Debt Service Reserve
62 755 South Bend Building Corp 130 328 Redevelopment Bond - Palais Royale
63 757 2015 Parks Bond Debt Service 131 351 2018 TIF Park Bond Debt Service Reserve
64 760 Eddy Street Commons Debt Service 132 752 South Bend Redevelopment Authority
133 756 Smart Streets Debt Service
City Capital Funds
65 401 Coveleski Stadium Capital
66 405 Park Nonreverting Capital
67 406 Cumulative Capital Development
68 407 Cumulative Capital Improvement
69 412 Major Moves Construction
70 416 Morris Performing Arts Center Capital
71 450 Palais Royale Historic Preservation
72 451 2018 Fire Station #9 Capital
73 452 2018 TIF Park Bond Capital
74 471 2017 Parks Bond Capital
75 677 Football Hall of Fame Capital
76 750 Equipment/Vehicle Leasing
77 751 2015 Parks Bond Capital
78 753 Smart Streets Bond Capital
79 759 Eddy Street Commons Capital
2
November 2019
Monthly Departmental Financial Report
The City of South Bend developed the attached Monthly Departmental Financial Report to provide current
year financial information for each City fund, as well as individual departments within the General Fund, in
a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and
staffing levels. Also included in this report are text boxes that provide an explanation of revenues,
expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration
& Finance publishes this consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local
Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report
(CAFR).
Summary Trends & Observations
As of November 30, 2019, total revenue for the year was $294,688,496, 82% of estimated revenue. As of
November 30, 2018, total revenue received was $298,406,039. Property taxes are received in June and
December each year and are budgeted at $78 million for 2019. Local income tax (LOIT, COIT and EDIT)
receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million.
As of November 30, 2019, total expenditures were $350,072,471 and outstanding encumbrances were
$45,456,711, a total of $395,529,182 which represents 81% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If
encumbrances were excluded, expenditures were 72% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $307,637,166 as of November 30, 2018.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
November 30, 2019
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 65,347,095 1,655,238 43,885,411 40,548,277 21,461,684 67%
Special Revenue
102 Rainy Day 233,000 22,563 223,373 164,181 9,627 96%
201 Parks & Recreation 20,519,337 140,680 14,257,392 9,577,145 6,261,945 69%
202 Motor Vehicle Highway 7,536,305 423,956 6,395,508 9,557,255 1,140,797 85%
203 Recreation Nonreverting - - - 945,781 - 0%
209 Studebaker-Oliver Revitalizing Grants 125,000 1,983 119,020 154,497 5,980 95%
210 Economic Development State Grants 747,768 18,162 74,667 62,463 673,101 10%
211 Department of Community Investment (DCI) 3,065,225 10,674 2,406,686 1,970,073 658,539 79%
212 Dept of Community Investment Grants 9,162,304 134,249 2,311,406 3,305,902 6,850,898 25%
216 Police State Seizures 35,510 501 10,217 40,301 25,293 29%
217 Gift, Donation, Bequest 743,493 2,192 738,072 109,324 5,421 99%
218 Police Curfew Violations 500 65 354 1,095 146 71%
219 Unsafe Building 959,891 29,650 759,935 661,589 199,956 79%
220 Law Enforcement Continuing Education 332,595 21,207 269,064 218,481 63,531 81%
221 Landlord Registration 5,750 1,532 7,019 428 (1,269) 122%
227 Loss Recovery 13,000 1,273 12,923 11,579 77 99%
249 Public Safety LOIT 9,257,130 720,115 8,549,808 7,870,856 707,322 92%
251 Local Roads & Streets 4,647,714 197,318 3,817,771 2,441,580 829,943 82%
257 LOIT Special Distribution 319,953 497 102,265 892,079 217,688 32%
258 Human Rights Federal Grant 175,400 879 183,770 105,533 (8,370) 105%
265 Local Road & Bridge Grant 1,207,400 506 1,114,067 1,345,215 93,333 92%
266 MVH Restricted Fund 3,160,515 276,290 2,947,841 - 212,674 93%
273 Morris PAC / Palais Royale Marketing 16,400 159 14,317 11,415 2,083 87%
274 Morris PAC Self-Promotion 127,800 15,842 72,209 84,622 55,591 57%
280 Police Block Grants 90 9 85 63 5 95%
281 Economic Develop Commission-Revenue Bonds - - - 259 - 0%
289 HAZMAT 10,600 60 9,898 415 702 93%
291 Indiana River Rescue 135,665 5,807 140,700 100,936 (5,035) 104%
294 Regional Police Academy 24,500 3,690 25,390 22,716 (890) 104%
295 COPS MORE Grant 268,089 15,925 74,315 128,532 193,774 28%
299 Police Federal Drug Enforcement 53,600 192 2,971 15,274 50,629 6%
404 County Option Income Tax 14,168,296 1,038,908 13,164,803 12,572,629 1,003,493 93%
408 Economic Development Income Tax 13,515,746 1,007,780 12,558,898 12,175,529 956,848 93%
410 Urban Development Action Grant 46,240 113 84,615 43,807 (38,375) 183%
655 Project Releaf 459,489 38,371 423,056 422,760 36,433 92%
705 Police K-9 Unit 2,060 5 50 46 2,010 2%
Special Revenue Total 91,076,365 4,131,152 70,872,463 65,014,363 20,203,900 78%
City Debt Service
312 2017 Parks Bond Debt Service 1,139,404 - 665,777 405,306 473,627 58%
313 Football Hall of Fame Debt Service 27 - 27 497,409 - 99%
350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - 1 100%
755 South Bend Building Corp 2,655,500 968 2,655,173 2,654,318 327 100%
757 2015 Parks Bond Debt Service 382,931 31,657 350,141 317,115 32,790 91%
760 Eddy Street Commons Debt Service 1,305,625 512 1,306,050 1,283,643 (425) 100%
City Debt Service Total 5,805,194 33,137 5,298,874 5,157,791 506,320 91%
Capital Project
377 Professional Sports Development 546,719 - 532,504 7,468 14,215 97%
401 Coveleski Stadium Capital 44,350 56 23,778 29,982 20,572 54%
405 Park Nonreverting Capital - - - 33,278 - 0%
406 Cumulative Capital Development 479,144 707 273,590 266,423 205,554 57%
407 Cumulative Capital Improvement 242,296 1,237 147,050 141,705 95,246 61%
412 Major Moves Construction 636,681 4,686 640,229 538,716 (3,548) 101%
416 Morris Performing Arts Center Capital 145,900 16,940 78,339 90,773 67,561 54%
450 Palais Royale Historic Preservation 21,200 1,381 16,201 19,024 4,999 76%
451 2018 Fire Station #9 Capital 50,000 973 39,525 5,053,883 10,475 79%
452 2018 TIF Park Bond Capital 200,000 12,484 175,074 11,007,782 24,926 88%
453 2018 Zoo Bond Capital 26,000 512 21,927 - 4,073 84%
471 2017 Parks Bond Capital 255,000 19,958 240,756 160,990 14,244 94%
677 Football Hall of Fame Capital 2,312 - 2,311 6,883 1 100%
750 Equipment/Vehicle Leasing 2,051,625 397 1,489,107 6,243,073 562,518 73%
751 2015 Parks Bond Capital 840 - 840 4,275 - 100%
753 Smart Streets Bond Capital 124 - 124 1,025 - 100%
759 Eddy Street Commons Capital 75 4 58 108 17 78%
Capital Project Total 4,702,266 59,335 3,681,413 23,605,386 1,020,853 78%
Enterprise
287 Emergency Medical Services Capital 1,216,007 5,082 501,780 1,719,459 714,227 41%
288 Emergency Medical Services Operating 6,544,720 445,239 5,706,444 5,759,578 838,276 87%
600 Consolidated Building Fund 4,836,769 147,434 3,799,707 2,657,675 1,037,062 79%
601 Parking Garages 1,318,482 79,798 973,754 1,146,978 344,728 74%
610 Solid Waste Operations 5,527,485 470,034 5,049,147 5,062,207 478,338 91%
611 Solid Waste Capital 1,137,416 604 1,057,744 1,006,633 79,672 93%
620 Water Works Operations 20,936,939 1,788,877 18,816,357 15,620,485 2,120,582 90%
622 Water Works Capital 3,376,000 293,259 3,208,325 263,449 167,675 95%
624 Water Works Customer Deposit 37,000 3,181 31,741 24,043 5,259 86%
625 Water Works Sinking 2,041,041 171,030 1,870,326 1,834,079 170,715 92%
626 Water Works Bond Reserve 37,000 3,035 30,247 22,641 6,753 82%
629 Water Works Reserve Operations & Maintenance 296,552 6,137 286,035 94,414 10,517 96%
640 Sewer Repair Insurance 679,863 58,158 642,166 617,408 37,697 94%
641 Sewage Works Operations 38,434,939 3,218,776 37,091,748 35,997,915 1,343,191 97%
642 Sewage Works Capital 5,484,460 60,615 5,646,169 4,035,051 (161,709) 103%
643 Sewage Works Reserve Operations & Maint.270,717 11,763 268,668 322,748 2,049 99%
649 Sewage Sinking 7,843,841 16,728 7,879,293 9,243,742 (35,452) 100%
653 Sewage Debt Service Reserve 84,395 6,576 75,983 51,769 8,412 90%
654 Sewage Works Deposit Fund 600 302 613 - (13) 102%
659 Sewer Bond 2011 - - - 1 - 0%
661 Sewer Bond 2012 - - - 3,229 - 0%
667 Storm Sewer Fund 600,200 87,555 430,082 - 170,118 72%
670 Century Center 4,554,382 312,050 4,221,476 4,106,380 332,906 93%
671 Century Center Capital 189,475 829 189,608 1,540 (133) 100%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
November 30, 2019
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
672 Century Center Energy Conservation Debt Svc 431,587 52,021 433,664 417,453 (2,077) 100%
Enterprise Total 105,879,870 7,239,081 98,211,076 90,008,878 7,668,793 93%
Internal Service
222 Central Services 13,906,170 998,756 12,306,177 7,603,540 1,599,993 88%
224 Central Services Capital 377,900 219 2,916 79,399 374,984 1%
226 Liability Insurance 5,029,981 517,545 4,879,513 2,651,429 150,468 97%
278 Take Home Vehicle Police 22,000 2,154 21,005 15,201 995 95%
279 IT / Innovation / 311 Call Center 8,198,998 701,805 7,532,663 6,396,731 666,335 92%
711 Self-Funded Employee Benefits 13,479,855 1,211,722 12,771,458 17,125,131 708,397 95%
713 Unemployment Compensation 4,300 381 4,094 3,423 206 95%
714 Parental Leave 174,496 19,761 151,843 152,022 22,653 87%
Internal Service Total 41,193,700 3,452,342 37,669,669 34,026,876 3,524,031 91%
Trust & Agency
701 Firefighters Pension 5,219,138 2,995 4,472,168 4,488,341 746,970 86%
702 Police Pension 6,370,200 4,738 6,125,393 6,238,827 244,807 96%
730 City Cemetery 620 63 619 455 1 100%
731 Bowman Cemetery 10,500 983 9,730 455,998 770 93%
Trust & Agency Total 11,600,458 8,779 10,607,909 11,183,620 992,548 91%
City Funds Total 325,604,948 16,579,063 270,226,815 269,545,190 55,378,129 83%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)18,055,995 74,636 11,787,943 16,182,654 6,268,052 65%
422 TIF - West Washington 354,425 2,695 179,045 208,199 175,380 51%
429 TIF - River East Development Area (NE Dev)3,043,530 15,415 1,850,590 1,655,295 1,192,940 61%
430 TIF - Southside Development #1 2,421,283 19,527 1,594,763 1,392,615 826,520 66%
435 TIF - Douglas Road 3,724 415 4,251 3,093 (527) 114%
436 TIF - River East Residential (NE Res)4,603,923 3,294 2,834,540 2,621,588 1,769,383 62%
Tax Increment Financing Total 28,482,880 115,983 18,251,132 22,063,444 10,231,748 64%
Redevelopment
425 Revelopment Retail Area (Leighton Plaza)293 - 206 75,516 87 70%
433 Redevelopment General 1,276,207 9,422 1,270,862 637,011 5,345 100%
439 Certified Technology Park 12,000 188 11,016 9,793 984 92%
454 Airport Urban Enterprise Zone 8,500 849 8,402 6,176 98 99%
754 Industrial Revolving Fund 232,680 22,223 246,070 186,258 (13,390) 106%
Redevelopment Total 1,529,680 32,682 1,536,556 914,754 (6,876) 100%
Debt Service
315 Redevelopment Bond - Airport Taxable 21,000 2,205 22,024 16,509 (1,024) 105%
317 Coveleski Debt Service Reserve 3,086 - 1,076 8,261 2,011 35%
328 Redevelopment Bond - Palais Royale 40,000 3,686 36,821 27,599 3,179 92%
351 2018 TIF Park Bond Debt Service 20,000 2,142 21,207 993,495 (1,207) 106%
752 South Bend Redevelopment Authority 2,874,500 198,097 2,873,172 3,119,064 1,328 100%
756 Smart Streets Debt Service 1,719,900 257 1,719,695 1,717,723 205 100%
Debt Service Total 4,678,486 206,387 4,673,994 5,882,651 4,492 100%
Redevelopment Commission Controlled Funds Total 34,691,046 355,052 24,461,682 28,860,849 10,229,364 71%
Grand Total 360,295,994 16,934,115 294,688,496 298,406,039 65,607,493 82%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
November 30, 2019
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 1,074,749 77,249 802,596 804,139 180,070 92,083 91%
101-0201 City Clerk 546,269 51,055 454,124 476,914 9,562 82,583 85%
101-0301 Common Council 643,595 37,748 462,683 508,488 48,381 132,530 79%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,572,551 278,630 2,270,254 2,209,899 25,533 276,764 89%
101-0404 Morris Performing Arts Center 1,344,127 103,692 965,593 875,941 88,497 290,037 78%
101-0405 Palais Royale 481,432 25,946 327,881 370,575 12,296 141,256 71%
101-0501 Legal Department 1,279,018 127,357 1,073,856 983,838 0 205,162 84%
101-0602 Engineering 3,220,121 262,438 2,526,644 1,370,368 128,442 565,035 82%
101-0616 Office of Sustainability 328,815 14,098 161,294 - 19,550 147,971 55%
101-0628 AmeriCorps Grant Program 713,239 33,779 332,993 8,332 22,575 357,671 50%
101-0801 Police Department 31,434,904 2,870,791 27,205,137 26,652,157 94,657 4,135,110 87%
101-0901 Fire Department 21,801,520 2,120,423 19,444,438 19,372,187 71,074 2,286,009 90%
101-1008 Human Rights 385,706 24,410 236,698 340,483 2,378 146,630 62%
General Fund Total 65,869,046 6,027,616 56,307,191 54,016,320 703,015 8,858,840 87%
Special Revenue
201 Parks & Recreation 25,334,102 3,619,078 23,139,072 12,308,227 1,037,525 1,157,505 95%
202 Motor Vehicle Highway 12,033,927 929,915 10,800,990 9,159,173 350,680 882,257 93%
203 Recreation Nonreverting - - - 908,718 - - 0%
209 Studebaker-Oliver Revitalizing Grants 1,011,251 12,082 149,509 95,836 254,197 607,545 40%
210 Economic Development State Grants 1,055,868 4,882 332,825 109,670 27,766 695,277 34%
211 Department of Community Investment (DCI)3,152,666 321,357 2,491,019 2,657,486 202,769 458,878 85%
212 Dept of Community Investment Grants 7,944,915 257,503 2,437,227 3,229,876 2,578,781 2,928,907 63%
216 Police State Seizures 32,000 - - 7,053 - 32,000 0%
217 Gift, Donation, Bequest 605,592 46,187 216,497 26,958 301,100 87,995 85%
218 Police Curfew Violations 1,000 - 623 854 - 377 62%
219 Unsafe Building 1,043,437 37,907 545,208 619,758 85,780 412,449 60%
220 Law Enforcement Continuing Education 517,546 3,129 306,895 301,573 9,406 201,245 61%
221 Landlord Registration 500 - - 5 - 500 0%
227 Loss Recovery 272,506 - 37,311 187,615 211,406 23,790 91%
249 Public Safety LOIT 8,566,555 987,551 7,126,148 6,974,491 - 1,440,407 83%
251 Local Roads & Streets 7,159,026 121,414 3,261,032 1,640,694 931,181 2,966,812 59%
257 LOIT Special Distribution 901,263 28,562 684,117 2,278,168 176,156 40,991 95%
258 Human Rights Federal Grant 311,481 20,943 252,990 137,447 3,809 54,681 82%
265 Local Road & Bridge Grant 1,283,291 97,562 996,856 1,802,167 192,891 93,544 93%
266 MVH Restricted Fund 3,348,615 24,496 1,359,627 - 29,386 1,959,602 41%
273 Morris PAC / Palais Royale Marketing 30,000 2,281 7,720 12,083 10,816 11,464 62%
274 Morris PAC Self-Promotion 75,000 - 956 - - 74,044 1%
281 Economic Develop Commission-Revenue Bonds - - - 28,126 - - 0%
289 HAZMAT 10,472 - 529 8,834 918 9,025 14%
291 Indiana River Rescue 135,265 - 31,271 48,559 3,092 100,903 25%
292 Police Grants - - - 21,735 - - 0%
294 Regional Police Academy 22,500 467 6,195 11,470 - 16,305 28%
295 COPS MORE Grant 213,554 2,652 86,440 87,954 2,450 124,664 42%
299 Police Federal Drug Enforcement 51,000 - 43,499 22,100 - 7,501 85%
404 County Option Income Tax 17,021,688 348,686 11,633,685 8,781,835 2,661,398 2,726,605 84%
408 Economic Development Income Tax 14,703,202 447,774 9,372,995 8,432,581 2,152,456 3,177,751 78%
410 Urban Development Action Grant 60,000 - 60,000 486,081 - - 100%
655 Project Releaf 674,962 25,409 484,906 533,206 - 190,056 72%
705 Police K-9 Unit 2,020 - - 601 - 2,020 0%
Special Revenue Total 107,575,204 7,339,837 75,866,143 60,920,934 11,223,961 20,485,100 81%
City Debt Service
312 2017 Parks Bond Debt Service 1,181,143 - 1,181,140 593,304 - 3 100%
313 Football Hall of Fame Debt Service 97,077 - 97,077 631,315 - 0 100%
350 2018 Fire Station #9 Debt Service 321,707 - 321,706 - - 1 100%
755 South Bend Building Corp 2,634,750 1,250 2,631,644 2,635,775 - 3,106 100%
757 2015 Parks Bond Debt Service 383,732 - 382,731 379,106 - 1,001 100%
760 Eddy Street Commons Debt Service 1,299,125 - 1,298,125 1,278,472 - 1,000 100%
City Debt Service Total 5,917,534 1,250 5,912,423 5,517,972 - 5,111 100%
Capital Project
377 Professional Sports Development 533,304 - 532,504 814,870 - 800 100%
401 Coveleski Stadium Capital 104,622 - 67,122 10,000 495 37,005 65%
405 Park Nonreverting Capital - - - 83,494 - - 0%
406 Cumulative Capital Development 818,121 266,631 810,388 575,402 14,889 (7,155) 101%
407 Cumulative Capital Improvement 28,000 - 28,000 249,500 - - 100%
412 Major Moves Construction 2,641,236 6,544 1,220,189 651,866 347,709 1,073,338 59%
416 Morris Performing Arts Center Capital 225,462 - 48,652 145,063 91,909 84,901 62%
450 Palais Royale Historic Preservation 111,967 - 38,779 - 34,160 39,028 65%
451 2018 Fire Station #9 Capital 3,232,757 6,912 3,143,446 1,558,865 89,611 (300) 100%
452 2018 TIF Park Bond Capital 10,426,145 875,341 6,243,948 319,080 719,357 3,462,840 67%
453 2018 Zoo Bond Capital 3,300,000 28,641 2,827,527 - - 472,473 86%
471 2017 Parks Bond Capital 6,707,066 260,954 4,175,074 700,881 216,344 2,315,648 65%
677 Football Hall of Fame Capital 3,514 - - 29,891 - 3,514 0%
750 Equipment/Vehicle Leasing 3,032,750 65,337 3,159,769 6,983,746 45,000 (172,019) 106%
751 2015 Parks Bond Capital 474,187 - 472,527 2,513,878 - 1,660 100%
753 Smart Streets Bond Capital 70,000 - 68,967 972,373 - 1,033 99%
759 Eddy Street Commons Capital 7,650,241 219,368 3,737,004 7,343,821 - 3,913,237 49%
Capital Project Total 39,359,372 1,729,728 26,573,895 22,952,731 1,559,474 11,226,003 71%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
November 30, 2019
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
Enterprise
287 Emergency Medical Services Capital 4,462,275 465,901 2,768,074 1,858,906 1,584,606 109,595 98%
288 Emergency Medical Services Operating 6,430,669 645,118 5,693,214 5,443,322 77,445 660,011 90%
600 Consolidated Building Fund 4,968,302 439,028 4,136,446 3,746,168 256,907 574,949 88%
601 Parking Garages 1,906,584 31,464 1,020,756 1,064,582 369,643 516,185 73%
610 Solid Waste Operations 5,529,983 367,763 5,213,791 5,206,966 95,666 220,526 96%
611 Solid Waste Capital 1,132,616 147,634 1,037,959 1,002,288 94,045 612 100%
620 Water Works Operations 22,812,916 2,023,387 19,005,726 14,602,845 972,630 2,834,560 88%
622 Water Works Capital 3,981,291 13,740 1,212,655 419,462 666,361 2,102,275 47%
624 Water Works Customer Deposit 22,000 3,181 31,324 21,702 - (9,324) 142%
625 Water Works Sinking 3,740,710 3,030 2,002,134 297,457 1,477,532 261,043 93%
626 Water Works Bond Reserve 22,000 - 9,582 - - 12,418 44%
629 Water Works Reserve Operations & Maintenance 41,000 6,137 59,745 38,128 - (18,745) 146%
640 Sewer Repair Insurance 663,186 41,768 536,134 497,624 35,749 91,303 86%
641 Sewage Works Operations 46,142,937 2,910,801 38,129,483 35,592,626 3,998,143 4,015,311 91%
642 Sewage Works Capital 15,023,292 96,722 4,402,640 2,066,033 6,584,423 4,036,229 73%
643 Sewage Works Reserve Operations & Maint.119,000 11,763 115,459 76,565 - 3,541 97%
649 Sewage Sinking 7,781,226 6,852,645 7,775,744 9,151,301 215 5,267 100%
659 Sewer Bond 2011 - - - 146 - - 0%
661 Sewer Bond 2012 - - - 645,350 - - 0%
667 Storm Sewer Fund 600,000 224,179 311,543 - 65,573 222,884 63%
670 Century Center 4,687,357 429,014 4,163,711 3,923,862 28,431 495,215 89%
671 Century Center Capital 83,000 66,123 66,123 10,016 - 16,877 80%
672 Century Center Energy Conservation Debt Svc 416,424 - 415,423 305,736 - 1,001 100%
Enterprise Total 130,566,768 14,779,399 98,107,665 85,971,085 16,307,370 16,151,734 88%
Internal Service
222 Central Services 14,366,498 1,079,623 11,896,161 7,768,329 107,031 2,363,306 84%
224 Central Services Capital 402,671 77,795 149,818 100,702 148,194 104,659 74%
226 Liability Insurance 4,357,655 380,960 3,614,756 3,623,439 44,446 698,453 84%
278 Take Home Vehicle Police 50,000 - 7,182 18,198 - 42,818 14%
279 IT / Innovation / 311 Call Center 9,301,456 734,270 7,557,389 5,242,242 1,222,548 521,519 94%
711 Self-Funded Employee Benefits 16,622,986 1,171,156 15,691,492 15,042,553 253,861 677,633 96%
713 Unemployment Compensation 70,000 - 32,824 20,480 - 37,176 47%
714 Parental Leave 155,694 11,644 174,143 99,944 - (18,449) 112%
Internal Service Total 45,326,960 3,455,448 39,123,765 31,915,886 1,776,080 4,427,115 90%
Trust & Agency
701 Firefighters Pension 5,112,457 367,512 4,089,373 4,273,949 - 1,023,084 80%
702 Police Pension 6,355,902 519,173 5,896,693 5,669,061 - 459,209 93%
730 City Cemetery - - - - - - 0%
Trust & Agency Total 11,468,359 886,685 9,986,067 9,943,010 - 1,482,292 87%
City Funds Total 406,083,243 34,219,962 311,877,148 271,237,939 31,569,900 62,636,195 85%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)43,484,951 829,033 19,220,266 24,753,297 8,301,746 15,962,938 63%
422 TIF - West Washington 1,695,130 10,073 950,001 841,437 481,300 263,828 84%
429 TIF - River East Development Area (NE Dev)12,201,982 40,195 5,665,088 819,952 4,558,883 1,978,011 84%
430 TIF - Southside Development #1 10,352,728 4,481 1,831,782 374,512 187,470 8,333,476 20%
435 TIF - Douglas Road 208,000 - 15,600 - 93,200 99,200 52%
436 TIF - River East Residential (NE Res)4,275,000 - 4,263,831 4,244,326 - 11,169 100%
Tax Increment Financing Total 72,217,791 883,782 31,946,569 31,033,524 13,622,600 26,648,623 63%
Redevelopment
425 Revelopment Retail Area (Leighton Plaza)8,592 - 8,592 110,404 - 0 100%
433 Redevelopment General 1,074,000 45,376 398,376 29,994 263,460 412,164 62%
439 Certified Technology Park 625,000 - 624,194 - 752 55 100%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 9,075 93,117 81,608 - 63,883 59%
Redevelopment Total 1,914,592 54,450 1,124,279 222,006 264,211 526,102 73%
Debt Service
315 Redevelopment Bond - Airport Taxable 19,000 2,205 21,737 14,904 - (2,737) 114%
317 Coveleski Debt Service Reserve 527,518 - 527,517 - - 1 100%
328 Redevelopment Bond - Palais Royale 40,000 3,686 36,340 24,917 - 3,660 91%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
752 South Bend Redevelopment Authority 2,861,269 - 2,826,863 3,393,433 - 34,406 99%
756 Smart Streets Debt Service 1,711,369 - 1,712,019 1,710,444 - (650) 100%
Debt Service Total 5,159,156 5,891 5,124,475 5,143,698 - 34,680 99%
Redevelopment Commission Controlled Funds Total 79,291,539 944,124 38,195,323 36,399,227 13,886,811 27,209,405 66%
Grand Total 485,374,782 35,164,085 350,072,471 307,637,166 45,456,711 89,845,599 81%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 41,142,970 - 23,030,303 22,404,587 - 18,112,667 56%
Intergov./ Shared Revenues 4,174,856 - 2,799,470 2,676,693 - 1,375,386 67%
Intergov./ Grants 293,744 32,901 117,240 - - 176,504 40%
Licenses & Permits 260,296 9,044 277,177 245,724 - (16,881) 106%
Charges for Services 1,391,857 118,511 957,448 1,071,623 - 434,409 69%
Fines, Forfeitures, and Fees 20,479 490 20,721 14,940 - (242) 101%
Interest Earnings 660,000 68,025 663,707 389,512 - (3,707) 101%
Donations 1,542,112 - 1,534,612 937,302 - 7,500 100%
Other Income 1,939,743 276,175 1,713,789 1,598,209 - 225,954 88%
Payment in Lieu of Taxes (PILOT) 6,340,990 528,416 5,812,574 5,804,777 - 528,416 92%
Interfund Allocation Reimb 7,460,048 621,677 6,838,371 4,976,488 - 621,677 92%
Transfers In 120,000 - 120,000 428,423 - - 100%
Total Revenue 65,347,095 1,655,238 43,885,411 40,548,277 - 21,461,683 67%
Expenditures by Dept
101-0101 Mayor's Office 1,074,749 77,249 802,596 804,139 180,070 92,083 91%
101-0201 City Clerk 546,269 51,055 454,124 476,914 9,562 82,583 85%
101-0301 Common Council 643,595 37,748 462,683 508,488 48,381 132,531 79%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Admin & Finance 2,572,551 278,630 2,270,254 2,209,899 25,533 276,764 89%
101-0404 Morris PAC 1,344,127 103,692 965,593 875,941 88,497 290,037 78%
101-0405 Palais Royale 481,432 25,946 327,881 370,575 12,296 141,255 71%
101-0501 Legal Dept 1,279,018 127,357 1,073,856 983,838 0 205,162 84%
101-0602 Engineering Dept 3,220,121 262,438 2,526,644 1,370,368 128,442 565,035 82%
101-0616 Office of Sustainability 328,815 14,098 161,294 - 19,550 147,971 55%
101-0628 AmeriCorps Program 713,239 33,779 332,993 8,332 22,575 357,671 50%
101-0801 Police Dept 31,434,904 2,870,791 27,205,137 26,652,157 94,657 4,135,110 87%
101-0901 Fire Dept 21,801,520 2,120,423 19,444,438 19,372,187 71,074 2,286,008 90%
101-1008 Human Rights 385,706 24,410 236,698 340,483 2,378 146,630 62%
Total Expenditures by Dept 65,869,046 6,027,616 56,307,191 54,016,320 703,015 8,858,840 87%
Expenditures by Type
Personnel
Salaries & Wages 37,214,054 3,967,831 32,758,373 31,947,170 - 4,455,681 88%
Fringe Benefits 12,121,213 1,067,658 10,108,330 12,058,525 755 2,012,128 83%
Total Personnel 49,335,267 5,035,488 42,866,703 44,005,694 755 6,467,809 87%
Supplies 2,087,630 98,589 1,508,217 1,087,320 107,324 472,089 77%
Services & Charges
Professional Services 2,037,705 45,910 1,034,793 914,134 432,378 570,534 72%
Printing & Advertising 156,344 10,093 115,347 108,013 24,848 16,149 90%
Utilities 649,250 33,235 611,817 616,026 3,778 33,655 95%
Education & Training 121,122 4,355 78,930 132,477 6,839 35,353 71%
Travel 105,639 6,137 85,502 66,360 4,992 15,145 86%
Repairs & Maintenance 2,185,915 143,437 1,916,991 1,189,491 74,278 194,646 91%
Other Interfund Allocations 7,627,252 634,512 6,979,607 5,268,721 - 647,645 92%
Debt Service - Principal 153,129 2,248 151,720 173,816 - 1,409 99%
Debt Service - Interest & Fees 6,269 57 6,245 10,676 - 24 100%
Grants & Subsidies 83,000 342 45,289 58,916 - 37,711 55%
Other Services & Charges 544,587 13,212 347,108 369,176 25,594 171,885 68%
Transfers Out 608,052 - 456,039 500 - 152,013 75%
Total Services & Charges 14,278,264 893,538 11,829,386 8,908,306 572,707 1,876,169 87%
Capital 167,885 - 102,885 15,000 22,230 42,770 75%
Total Expenditures 65,869,046 6,027,616 56,307,191 54,016,320 703,015 8,858,837 87%
Net (521,951) (4,372,378) (12,421,780) (13,468,044) 12,602,846
Cash Balance 27,027,910 22,783,319
Staffing Budget Actual Staffing Actual
Full Time Part-Time /Seasonal/Temporary
101-0101 Mayor's Office 8 8 101-0101 Mayor's Office 5
101-0201 City Clerk 5 5 101-0201 City Clerk 1
101-0301 Common Council 9 9 101-0301 Common Council 6
101-0401 Admin & Finance 25 23 101-0401 Admin & Finance 2
101-0404 Morris PAC 8 7 101-0404 Morris PAC 5
101-0405 Palais Royale 3 3 101-0405 Palais Royale -
101-0501 Legal Dept 10 10 101-0501 Legal Dept 1
101-0602 Engineering Dept 23 22 101-0602 Engineering Dept 8
101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 11
101-0801 Police Dept 243 223 101-0801 Police Dept 24
101-0901 Fire Dept 169 178 101-0901 Fire Dept 1
101-1008 Human Rights 3 2 101-1008 Human Rights 2
Total 508 491 Total 66
Fund Purpose:
- The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
- The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2018 to 2019.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - 3,053 - 100 0%
Interfund Allocation Reimb 1,074,649 77,249 802,596 801,085 - 272,053 75%
Transfers In - - - - - - 0%
Total Revenue 1,074,749 77,249 802,596 804,139 - 272,153 75%
Expenditures
Personnel
Salaries & Wages 543,029 48,994 499,411 451,610 - 43,618 92%
Fringe Benefits 200,065 15,839 168,351 186,091 - 31,714 84%
Total Personnel 743,094 64,833 667,762 637,701 - 75,332 90%
Supplies 864 - 750 810 - 114 87%
Services & Charges
Professional Services 180,070 - - - 180,070 - 100%
Printing & Advertising 20,925 1,831 18,176 21,731 - 2,749 87%
Utilities - - - - - - 0%
Education & Training 1,800 - 105 4,225 - 1,695 6%
Travel 3,049 496 5,194 3,691 - (2,145) 170%
Repairs & Maintenance 1,200 50 250 834 - 950 21%
Other Interfund Allocations 120,197 10,017 110,180 130,207 - 10,017 92%
Debt Service - Principal - - - 3,608 - - 0%
Debt Service - Interest & Fees - - - 536 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 3,550 22 180 796 - 3,370 5%
Transfers Out - - - - - - 0%
Total Services & Charges 330,791 12,416 134,085 165,628 180,070 16,636 95%
Capital - - - - - - 0%
Total Expenditures 1,074,749 77,249 802,596 804,139 180,070 92,082 91%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 5
Total 8 13
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time
position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is
budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to
the smaller departments.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Mayor's Office
City Funds
General Fund
This department is funded by the Admin Cost Allocation - The following
departments' expenditures are allocated to operating departments:
Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this
allocation is to recover management oversight costs. Other revenue is
from the sale of City of South Bend merchandise such as t-shirts and
pins.
9
Department Name Fund/Dept No.101-0201
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb 546,269 51,055 454,124 476,914 - 92,145 83%
Transfers In - - - - - - 0%
Total Revenue 546,269 51,055 454,124 476,914 - 92,145 83%
Expenditures
Personnel
Salaries & Wages 273,873 29,784 239,055 233,077 - 34,818 87%
Fringe Benefits 97,076 8,993 78,381 92,439 - 18,695 81%
Total Personnel 370,949 38,777 317,436 325,517 - 53,513 86%
Supplies 12,013 2,898 11,210 3,656 24 779 94%
Services & Charges
Professional Services 28,413 442 16,791 25,913 4,244 7,378 74%
Printing & Advertising 33,486 2,327 26,365 26,719 5,294 1,827 95%
Utilities - - - - - - 0%
Education & Training 3,855 25 2,880 3,233 - 975 75%
Travel 950 102 253 586 - 697 27%
Repairs & Maintenance 16,426 - 6,491 5,344 - 9,935 40%
Other Interfund Allocations 76,327 6,361 69,966 83,336 - 6,361 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 3,850 122 2,732 2,610 - 1,118 71%
Transfers Out - - - - - - 0%
Total Services & Charges 163,307 9,379 125,477 147,741 9,538 28,291 83%
Capital - - - - - - 0%
Total Expenditures 546,269 51,055 454,124 476,914 9,562 82,583 85%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 5 5
Part-Time /Seasonal/Temporary N/A 1
Total 5 6
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and
common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe
Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the
regular rates.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
City Clerk
General Fund
City Funds
This department is funded by the Admin Cost Allocation - The following
departments' expenditures are allocated to operating departments:
Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this
allocation is to recover management oversight costs.
10
Department Name Fund/Dept No.101-0301
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb 643,595 37,748 462,683 508,488 - 180,912 72%
Transfers In - - - - - - 0%
Total Revenue 643,595 37,748 462,683 508,488 - 180,912 72%
Expenditures
Personnel
Salaries & Wages 218,200 21,632 181,340 179,089 - 36,860 83%
Fringe Benefits 111,880 9,699 91,762 109,666 - 20,118 82%
Total Personnel 330,080 31,331 273,102 288,755 - 56,978 83%
Supplies 6,465 192 1,728 6,910 1,881 2,856 56%
Services & Charges
Professional Services 181,927 - 121,888 122,880 44,261 15,778 91%
Printing & Advertising 14,948 1,325 9,570 8,999 843 4,535 70%
Utilities - - - - - - 0%
Education & Training 1,000 - 100 790 396 504 50%
Travel 5,000 - 1,378 242 - 3,622 28%
Repairs & Maintenance 39,750 - - 18,783 - 39,750 0%
Other Interfund Allocations 56,532 4,711 51,821 56,947 - 4,711 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 7,893 189 3,097 4,182 1,000 3,796 52%
Transfers Out - - - - - - 0%
Total Services & Charges 307,050 6,226 187,853 212,823 46,500 72,696 76%
Capital - - - - - - 0%
Total Expenditures 643,595 37,748 462,683 508,488 48,381 132,530 79%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 9 9
Part-Time /Seasonal/Temporary N/A 6
Total 9 15
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine elected (9) Council Members.
New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in
the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance
cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Common Council
General Fund
City Funds
This department is funded by the Admin Cost Allocation - The following
departments' expenditures are allocated to operating departments:
Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this
allocation is to recover management oversight costs.
11
Department Name Fund/Dept No.101-0302
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 43,000 - 43,000 43,000 - - 100%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 43,000 - 43,000 43,000 - - 100%
Capital - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - -
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
Expenditures are the same year over year due to the contract.
This department is funded by property tax revenue collected in the General Fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 19,789 - 19,789 18,646 - - 100%
Interfund Allocation Reimb 2,552,762 278,630 2,250,465 2,191,252 - 302,297 88%
Transfers In - - - - - - 0%
Total Revenue 2,572,551 278,630 2,270,254 2,209,899 - 302,297 88%
Expenditures
Personnel
Salaries & Wages 1,642,180 192,796 1,489,458 1,393,419 - 152,722 91%
Fringe Benefits 570,981 55,238 460,065 524,046 - 110,916 81%
Total Personnel 2,213,161 248,034 1,949,523 1,917,465 - 263,638 88%
Supplies 24,478 1,325 13,885 10,298 899 9,694 60%
Services & Charges
Professional Services 47,643 4,800 51,168 45,287 23,000 (26,525) 156%
Printing & Advertising 900 - 292 936 - 608 32%
Utilities - - - - - - 0%
Education & Training 11,110 856 6,977 8,823 - 4,133 63%
Travel 8,105 1,576 12,195 8,103 - (4,090) 150%
Repairs & Maintenance 9 - 784 2,970 - (775) 8714%
Other Interfund Allocations 228,287 19,024 209,263 180,356 - 19,024 92%
Debt Service - Principal - - - 8,168 - - 0%
Debt Service - Interest & Fees - - - 1,051 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 38,858 3,015 26,166 25,943 1,634 11,058 72%
Transfers Out - - - 500 - - 0%
Total Services & Charges 334,912 29,271 306,845 282,137 24,634 3,433 99%
Capital - - - - - - 0%
Total Expenditures 2,572,551 278,630 2,270,254 2,209,899 25,533 276,765 89%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 25 23
Part-Time /Seasonal/Temporary N/A 2
Total 25 25
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with
the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020,
health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and
new employee computer expenses.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Administration & Finance
General Fund
City Funds
This department is funded by the Admin Cost Allocation - The following
departments' expenditures are allocated to operating departments:
Mayor, Clerk, Council, Admin & Finance, and Legal. The purpose of this
allocation is to recover management oversight costs. Other Revenue is
derived from a rebate.
13
Department Name Fund/Dept No.101-0404
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 170,627 - 170,832 - - (205) 100%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,113,500 99,072 760,949 835,372 - 352,551 68%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 60,000 5,140 33,812 41,758 - 26,188 56%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,344,127 104,211 965,593 877,130 - 378,534 72%
Expenditures
Personnel
Salaries & Wages 528,202 45,524 351,732 331,887 - 176,470 67%
Fringe Benefits 213,595 15,301 134,222 173,300 560 78,813 63%
Total Personnel 741,797 60,826 485,954 505,187 560 255,283 66%
Supplies 23,830 6,026 20,408 18,919 14,925 (11,503) 148%
Services & Charges
Professional Services 10,150 2,160 2,160 - 7,990 - 100%
Printing & Advertising 53,767 3,579 36,959 25,089 16,042 766 99%
Utilities 135,000 3,552 110,450 111,348 - 24,550 82%
Education & Training 4,198 1,050 2,573 3,025 365 1,260 70%
Travel 15,154 319 5,190 3,786 3,492 6,472 57%
Repairs & Maintenance 101,123 4,847 72,194 34,887 21,489 7,440 93%
Other Interfund Allocations 240,405 20,034 220,371 164,637 - 20,034 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 18,703 1,299 9,334 9,062 1,405 7,964 57%
Transfers Out - - - - - - 0%
Total Services & Charges 578,500 36,840 459,231 351,835 50,783 68,486 88%
Capital - - - - 22,230 (22,230) 0%
Total Expenditures 1,344,127 103,692 965,593 875,941 88,497 290,036 78%
Net - 520 - 1,189
Staffing Budget Actual
Full Time 8 7
Part-Time /Seasonal/Temporary N/A 5
Total 8 12
Explanation of Revenue Sources:
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted
to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility
Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were
moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back
to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations.
This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling
fees, and more.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and
$1.00 deposited into Morris PAC Capital Fund (416).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 190,710 5,995 121,798 118,356 - 68,912 64%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 267,322 18,689 188,260 231,143 - 79,062 70%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 23,400 1,262 17,823 21,076 - 5,577 76%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 481,432 25,946 327,881 370,575 - 153,551 68%
Expenditures
Personnel
Salaries & Wages 107,069 10,278 81,754 112,343 - 25,315 76%
Fringe Benefits 54,957 4,974 45,501 75,913 - 9,456 83%
Total Personnel 162,026 15,252 127,255 188,256 - 34,771 79%
Supplies 13,600 818 5,090 10,241 2,300 6,210 54%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 22,818 278 19,976 22,784 1,678 1,164 95%
Utilities 94,500 3,044 76,358 73,950 - 18,142 81%
Education & Training 500 - - - - 500 0%
Travel 2,000 - - - - 2,000 0%
Repairs & Maintenance 111,898 2,511 52,656 29,896 8,218 51,024 54%
Other Interfund Allocations 48,511 4,042 44,469 27,214 - 4,042 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 10,579 - 2,076 3,233 99 8,404 21%
Transfers Out - - - - - - 0%
Total Services & Charges 290,806 9,875 195,536 157,077 9,995 85,276 71%
Capital 15,000 - - 15,000 - 15,000 0%
Total Expenditures 481,432 25,946 327,881 370,575 12,296 141,257 71%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved
back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance
cost per employee is budgeted to increase back to the regular rates.
This department is funded by property tax revenue collected in the
General Fund and from charges for services including concessions.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 78,473 22,331 66,556 57,390 - 11,917 85%
Interfund Allocation Reimb 1,200,545 105,026 1,007,300 926,448 - 193,245 84%
Transfers In - - - - - - 0%
Total Revenue 1,279,018 127,357 1,073,856 983,838 - 205,162 84%
Expenditures
Personnel
Salaries & Wages 866,473 90,738 727,082 636,572 - 139,391 84%
Fringe Benefits 278,276 26,370 228,970 247,905 - 49,306 82%
Total Personnel 1,144,749 117,108 956,052 884,477 - 188,697 84%
Supplies 3,450 155 1,610 2,881 0 1,840 47%
Services & Charges
Professional Services 2,550 - 245 420 - 2,305 10%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 10,000 1,254 9,752 6,917 - 248 98%
Travel 3,450 635 2,797 1,315 - 653 81%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations 96,719 8,060 88,659 71,632 - 8,060 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 18,100 147 14,742 16,196 - 3,358 81%
Transfers Out - - - - - - 0%
Total Services & Charges 130,819 10,095 116,195 96,480 - 14,624 89%
Capital - - - - - - 0%
Total Expenditures 1,279,018 127,357 1,073,856 983,838 0 205,161 84%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 1
Total 10 11
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative
change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is
offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In
2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into
some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the
department's budget.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Legal Department
General Fund
City Funds
This department is funded by the Admin Cost Allocation - The following
departments' expenditures are allocated to operating departments:
Mayor, Clerk, Council, Admin & Finance, and Legal. This department
also collects a reimbursement for legal services to other city depts.
16
Department Name Fund/Dept No.101-0602
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,449,648 137,435 941,545 1,122,654 - 508,103 65%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits 134,000 8,280 154,675 124,099 - (20,675) 115%
Charges for Services 50 - - - - 50 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 236,364 50 147,038 123,616 - 89,326 62%
Interfund Allocation Reimb 1,400,059 116,673 1,283,386 - - 116,673 92%
Transfers In - - - - - - 0%
Total Revenue 3,220,121 262,438 2,526,644 1,370,368 - 693,477 78%
Expenditures
Personnel
Salaries & Wages 1,807,736 170,872 1,512,729 604,217 - 295,007 84%
Fringe Benefits 558,778 50,540 474,076 226,905 195 84,507 85%
Total Personnel 2,366,514 221,412 1,986,805 831,122 195 379,514 84%
Supplies 28,952 450 10,692 13,052 693 17,567 39%
Services & Charges
Professional Services 352,919 6,009 135,049 115,019 122,488 95,382 73%
Printing & Advertising 7,000 192 3,449 1,693 991 2,560 63%
Utilities - - - - - - 0%
Education & Training 18,300 200 7,953 23,973 - 10,347 43%
Travel 16,150 - 9,682 11,504 1,500 4,968 69%
Repairs & Maintenance 23,800 296 4,762 19,846 - 19,038 20%
Other Interfund Allocations 365,366 30,447 334,919 315,909 - 30,447 92%
Debt Service - Principal 14,637 2,248 14,637 20,605 - - 100%
Debt Service - Interest & Fees 408 57 407 684 - 1 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 26,075 1,126 18,289 16,962 2,576 5,210 80%
Transfers Out - - - - - - 0%
Total Services & Charges 824,655 40,575 529,147 526,195 127,555 167,953 80%
Capital - - - - - - 0%
Total Expenditures 3,220,121 262,438 2,526,644 1,370,368 128,442 565,034 82%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 23 22
Part-Time /Seasonal/Temporary N/A 8
Total 23 30
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund
(324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I.
In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both
revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating
budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018.
Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic
calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Engineering
General Fund
City Funds
This department is funded by property tax revenue collected in the
General Fund and charges for engineering services. The interfund
allocation reimbursement is a fixed cost allocation charged to other
departments who utilize the Engineering Dept.
17
Department Name Fund/Dept No.101-0616
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 328,815 14,098 161,294 - - 167,521 49%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 69,005 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 328,815 14,098 161,294 69,005 - 167,521 49%
Expenditures
Personnel
Salaries & Wages 98,302 9,363 74,829 - - 23,473 76%
Fringe Benefits 27,772 2,776 24,392 - - 3,380 88%
Total Personnel 126,074 12,140 99,221 - - 26,853 79%
Supplies 22,300 356 3,934 - 800 17,566 21%
Services & Charges
Professional Services 85,000 - 37,201 - 18,750 29,049 66%
Printing & Advertising 500 - - - - 500 0%
Utilities - - - - - - 0%
Education & Training 1,800 - 18 - - 1,782 1%
Travel 4,974 - - - - 4,974 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations 32,367 1,603 17,631 - - 14,736 54%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 5,800 - 3,289 - - 2,511 57%
Transfers Out - - - - - - 0%
Total Services & Charges 130,441 1,603 58,139 - 18,750 53,552 59%
Capital 50,000 - - - - 50,000 0%
Total Expenditures 328,815 14,098 161,294 - 19,550 147,971 55%
Net - - - 69,005
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 1 1
Part-Time /Seasonal/Temporary N/A -
Total 1 1
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department is funded by property tax revenue collected in the
General Fund. The Office of Sustainability also receives revenue from
grants and energy rebates.
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The
Office of Sustainability is a division of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division was previously accounted for in the Central Services Fund (222) prior to 2019.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Office of Sustainability
General Fund
City Funds
18
Department Name Fund/Dept No.101-0628
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 444,109 878 95,753 8,332 - 348,356 22%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 149,130 32,901 117,240 - - 31,890 79%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 120,000 - 120,000 - - - 100%
Total Revenue 713,239 33,779 332,993 8,332 - 380,246 47%
Expenditures
Personnel
Salaries & Wages 305,000 26,992 226,121 6,725 - 78,879 74%
Fringe Benefits 50,066 3,762 37,794 982 - 12,272 75%
Total Personnel 355,066 30,753 263,915 7,707 - 91,151 74%
Supplies 128,757 312 42,697 24 3,227 82,833 36%
Services & Charges
Professional Services 204,868 1,646 10,446 - 17,549 176,873 14%
Printing & Advertising 1,000 560 560 - - 440 56%
Utilities - - - - - - 0%
Education & Training 9,300 243 4,200 - 1,800 3,300 65%
Travel 10,206 264 10,049 - - 157 98%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 4,042 - 1,125 601 - 2,917 28%
Transfers Out - - - - - - 0%
Total Services & Charges 229,416 2,713 26,381 601 19,349 183,687 20%
Capital - - - - - - 0%
Total Expenditures 713,239 33,779 332,993 8,332 22,575 357,671 50%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 2 1
Part-Time /Seasonal/Temporary N/A 11
Total 2 12
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time
AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office
and computer supplies, living allowances for members.
This department is funded by property tax revenue collected in the
General Fund and the AmeriCorps grant.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
AmeriCorps Grant Program
General Fund
City Funds
19
Department Name Fund/Dept No.101-0801
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 30,850,278 2,802,802 26,637,422 26,367,408 - 4,212,856 86%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 577,126 67,990 567,715 284,749 - 9,411 98%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 31,434,904 2,870,791 27,205,137 26,652,157 - 4,229,767 87%
Expenditures
Personnel
Salaries & Wages 17,637,092 1,877,981 15,753,519 16,161,635 - 1,883,573 89%
Fringe Benefits 5,811,652 489,425 4,802,221 5,786,947 - 1,009,431 83%
Total Personnel 23,448,744 2,367,406 20,555,740 21,948,582 - 2,893,004 88%
Supplies 1,173,831 55,594 838,060 675,353 47,543 288,228 75%
Services & Charges
Professional Services 615,100 5,620 365,381 403,443 2,687 247,032 60%
Printing & Advertising - - - - - - 0%
Utilities 184,750 13,347 171,113 170,903 2,055 11,582 94%
Education & Training 350 - 350 4,785 - - 100%
Travel 1,601 5 1,339 1,433 - 262 84%
Repairs & Maintenance 1,041,841 63,226 834,902 237,794 24,508 182,431 82%
Other Interfund Allocations 4,333,272 361,106 3,972,166 2,801,883 - 361,106 92%
Debt Service - Principal 138,492 - 137,083 141,435 - 1,409 99%
Debt Service - Interest & Fees 5,861 - 5,837 8,406 - 24 100%
Grants & Subsidies 40,000 342 2,289 15,916 - 37,711 6%
Other Services & Charges 348,177 4,145 217,991 242,225 17,862 112,324 68%
Transfers Out - - - - - - 0%
Total Services & Charges 6,709,444 447,791 5,708,452 4,028,222 47,114 953,881 86%
Capital 102,885 - 102,885 - - - 100%
Total Expenditures 31,434,904 2,870,791 27,205,137 26,652,157 94,657 4,135,113 87%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 243 223
Part-Time /Seasonal/Temporary N/A 24
Total 243 247
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to
resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals.
We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within
this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence
in the quality of police service to help ensure a safe community for everyone.
Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT
increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability
insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget.
Professional Services increased due to additional cell data needs for the body-worn cameras.
This department is funded by property tax revenue collected in the
General Fund. The department also receives reimbursement for police
officers working at various events.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police Department
General Fund
City Funds
20
Department Name Fund/Dept No.101-0901
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,651,071 2,113,434 19,432,582 19,365,674 - 2,218,489 90%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,097 - 3,007 - - 90 97%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,738 6,989 8,849 6,513 - (6,111) 323%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 21,801,520 2,120,423 19,444,438 19,372,187 - 2,357,082 89%
Expenditures
Personnel
Salaries & Wages 12,974,288 1,428,456 11,513,711 11,670,397 - 1,460,577 89%
Fringe Benefits 4,080,607 382,107 3,534,841 4,573,648 - 545,766 87%
Total Personnel 17,054,895 1,810,563 15,048,552 16,244,044 - 2,006,343 88%
Supplies 648,053 30,393 557,130 344,278 35,032 55,891 91%
Services & Charges
Professional Services 327,025 25,232 292,425 201,171 11,339 23,261 93%
Printing & Advertising 1,000 - - 62 - 1,000 0%
Utilities 235,000 13,292 253,896 259,825 1,722 (20,618) 109%
Education & Training 56,549 727 41,701 75,245 4,278 10,570 81%
Travel 35,000 2,740 37,425 34,863 - (2,425) 107%
Repairs & Maintenance 840,668 72,425 936,872 829,849 18,702 (114,906) 114%
Other Interfund Allocations 1,979,778 164,982 1,814,796 1,374,054 - 164,982 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 15,500 68 5,603 8,795 - 9,897 36%
Transfers Out 608,052 - 456,039 - - 152,013 75%
Total Services & Charges 4,098,572 279,467 3,838,756 2,783,864 36,041 223,774 95%
Capital - - - - - - 0%
Total Expenditures 21,801,520 2,120,423 19,444,438 19,372,187 71,074 2,286,008 90%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 169 178
Part-Time /Seasonal/Temporary N/A 1
Total 169 179
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous
materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens.
2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire
Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long -
therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial
Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community
Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs
of success have encouraged us to create capacity to expand this program in 2019.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Fire Department
General Fund
City Funds
21
Department Name Fund/Dept No.101-1008
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 346,093 24,410 197,086 318,749 - 149,007 57%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 30,000 - 30,000 - - - 100%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 9,613 - 9,613 21,734 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 385,706 24,410 236,698 340,483 - 149,007 61%
Expenditures
Personnel
Salaries & Wages 212,610 14,420 107,632 166,199 - 104,978 51%
Fringe Benefits 65,508 2,634 27,755 60,683 - 37,753 42%
Total Personnel 278,118 17,054 135,387 226,882 - 142,731 49%
Supplies 1,037 70 1,022 898 - 15 99%
Services & Charges
Professional Services 2,040 - 2,040 - - - 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 2,360 - 2,320 1,461 - 40 98%
Travel - - - 837 - - 0%
Repairs & Maintenance 9,200 83 8,080 9,289 1,360 (240) 103%
Other Interfund Allocations 49,491 4,125 45,366 62,546 - 4,125 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 43,460 3,079 42,484 38,570 1,018 (42) 100%
Transfers Out - - - - - - 0%
Total Services & Charges 106,551 7,286 100,290 112,703 2,378 3,883 96%
Capital - - - - - - 0%
Total Expenditures 385,706 24,410 236,698 340,483 2,378 146,629 62%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 3 2
Part-Time /Seasonal/Temporary N/A 2
Total 3 4
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups,
sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing
employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse
in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination.
In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights
Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment
Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in
Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back
to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of
square footage (2,975) being used by the South Bend Human Rights Commission.
This department is funded by property tax revenue collected in the
General Fund and ocassionally receives grants. HUD and EEOC grants
are received in the Human Rights Federal Grant Fund (258).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Human Rights
General Fund
City Funds
22
Fund Name Fund Number 102
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 233,000 22,563 223,373 164,181 - 9,627 96%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 233,000 22,563 223,373 164,181 - 9,627 96%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 233,000 22,563 223,373 164,181 9,627
Cash Balance 10,685,478 10,442,445
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages
and the advances must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
No expenditures are budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Rainy Day
Special Revenue Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings
revenue.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General
Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
23
Fund Name Fund Number 201
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 9,680,317 - 5,418,668 5,271,460 - 4,261,649 56%
Intergov./ Shared Revenues 720,180 - 432,043 410,872 - 288,137 60%
Intergov./ Grants 4,303,899 - 3,635,801 746,101 - 668,098 84%
Charges for Services 3,316,086 42,983 2,323,446 1,643,640 - 992,640 70%
Interest Earnings 122,000 8,769 121,598 76,470 - 402 100%
Donations 1,626,000 40,000 1,709,670 1,500 - (83,670) 105%
Other Income 339,988 48,928 305,298 461,403 - 34,690 90%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 410,867 - 310,867 965,700 - 100,000 76%
Total Revenue 20,519,337 140,680 14,257,392 9,577,145 - 6,261,946 69%
Expenditures by Division
Administration 1,749,190 153,363 1,586,099 1,170,777 2,356 160,735 91%
Maintenance 10,051,465 2,861,657 9,252,364 5,767,913 442,966 356,135 96%
Golf Courses 1,543,088 122,272 1,554,155 1,352,313 26,927 (37,994) 102%
Recreation 3,185,579 347,994 2,760,036 1,772,056 99,835 325,708 90%
Potawatomi Zoo 700,000 - 700,000 712,660 - - 100%
Potawatomi Greenhouse 46,527 2,621 43,898 38,339 - 2,629 94%
Graffiti Removal 4 - 176 89,455 4 (176) 4505%
Marketing & Events 1,224,594 127,643 868,691 744,579 68,858 287,045 77%
Regional Cities Grant 3,608,655 3,527 3,148,653 660,135 396,579 63,423 98%
Pokagon Band-Howard Pk Imprv 2,225,000 - 2,225,000 - - - 100%
Leighton Foundation Grant 1,000,000 - 1,000,000 - - - 100%
Total Expenditures by Division 25,334,102 3,619,078 23,139,072 12,308,227 1,037,525 1,157,505 95%
Expenditures
Personnel
Salaries & Wages 6,225,247 648,174 5,529,953 5,049,507 - 695,294 89%
Fringe Benefits 1,987,061 190,962 1,691,076 2,095,407 1,051 294,934 85%
Total Personnel 8,212,308 839,136 7,221,029 7,144,915 1,051 990,228 88%
Supplies 1,476,696 145,713 1,189,772 917,928 160,470 126,454 91%
Services & Charges
Professional Services 909,059 26,158 436,510 408,068 296,150 176,399 81%
Printing & Advertising 149,877 6,285 106,516 36,762 31,739 11,622 92%
Utilities 621,400 66,692 700,340 603,112 - (78,940) 113%
Education & Training 44,899 671 21,983 4,813 4,973 17,943 60%
Travel 29,825 1,672 16,180 12,131 3,764 9,881 67%
Repairs & Maintenance 621,557 177,354 606,653 392,699 135,605 (120,701) 119%
Other Interfund Allocations 1,672,261 139,358 1,532,903 975,777 - 139,358 92%
Debt Service - Principal 440,472 58,911 456,436 357,495 30,000 (45,964) 110%
Debt Service - Interest & Fees 46,529 7,292 43,303 24,748 - 3,226 93%
Grants & Subsidies 715,000 - 715,000 691,626 - - 100%
Other Services & Charges 1,152,414 189,905 1,082,608 416,323 56,488 13,318 99%
Transfers Out - - - - - - 0%
Total Services & Charges 6,403,293 674,298 5,718,432 3,923,554 558,719 126,142 98%
Capital 9,241,805 1,959,930 9,009,838 321,830 317,285 (85,318) 101%
Total Expenditures 25,334,102 3,619,078 23,139,072 12,308,227 1,037,525 1,157,506 95%
Net (4,814,765) (3,478,397) (8,881,681) (2,731,082) 5,104,440
Cash Balance (534,134) 3,482,103
Staffing Budget Actual
Full Time 94 95
Part-Time /Seasonal/Temporary N/A 150
Total 94 245
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details.
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places,
and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing.
Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them
will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Parks & Recreation
Special Revenue Funds
City Funds
This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for
services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this
fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the
Parks operations. This fund also receives revenue from interest earned on the fund's cash balance.
NOTE: The cash balance includes $60,300 that is restricted to
expenditures in Voorde Park.
24
Fund Name Fund Number 202
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Intergov./ Shared Revenues 3,149,516 273,872 2,938,547 6,336,391 - 210,969 93%
Licenses & Permits 3,000 50 2,900 - - 100 97%
Charges for Services 232,635 43,483 242,376 174,123 - (9,741) 104%
Interest Earnings 140,000 9,687 137,947 123,234 - 2,053 99%
Other Income 20,938 21,037 41,971 55,481 - (21,033) 200%
Interfund Allocation Reimb 138,150 11,512 126,638 - - 11,512 92%
Transfers In 3,852,066 64,316 2,905,129 2,868,026 - 946,937 75%
Total Revenue 7,536,305 423,956 6,395,508 9,557,255 - 1,140,797 85%
Expenditures by Division
Streets/Traffic & Lighting 10,362,351 805,800 9,453,068 8,234,981 219,853 689,430 93%
Curb & Sidewalk Program 1,671,576 124,116 1,347,923 924,192 130,827 192,826 88%
Total Expenditures by Division 12,033,927 929,915 10,800,990 9,159,173 350,680 882,256 93%
Expenditures
Personnel
Salaries & Wages 2,116,646 339,877 2,639,573 2,621,672 - (522,927) 125%
Fringe Benefits 865,198 111,992 1,019,117 1,234,849 - (153,919) 118%
Total Personnel 2,981,844 451,869 3,658,690 3,856,521 - (676,846) 123%
Supplies 2,117,927 77,691 1,135,879 1,615,711 168,528 813,520 62%
Services & Charges
Professional Services 782,793 - 597,538 339,244 129,177 56,078 93%
Printing & Advertising 1,000 - 222 263 448 330 67%
Utilities 51,752 3,395 44,327 40,464 66 7,359 86%
Education & Training 10,000 - 9,540 4,425 0 460 95%
Travel 10,000 - 3,348 1,716 - 6,652 33%
Repairs & Maintenance 780,505 94,627 1,006,155 1,511,030 52,347 (277,997) 136%
Other Interfund Allocations 1,628,279 135,690 1,492,589 933,845 - 135,690 92%
Debt Service - Principal 857,551 105,673 734,901 719,026 - 122,650 86%
Debt Service - Interest & Fees 68,076 11,383 45,227 37,504 - 22,849 66%
Other Services & Charges 179,884 49,586 133,259 71,556 115 46,510 74%
Transfers Out 2,500,000 - 1,875,000 - - 625,000 75%
Total Services & Charges 6,869,840 400,355 5,942,106 3,659,073 182,151 745,581 89%
Capital 64,316 - 64,316 27,868 - - 100%
Total Expenditures 12,033,927 929,915 10,800,990 9,159,173 350,680 882,255 93%
Net (4,497,622) (505,959) (4,405,483) 398,082 258,542
Cash Balance 3,624,662 7,521,162
Staffing Budget Actual Fund Purpose:
Full Time 59 56
Part-Time /Seasonal/Temporary N/A 4
Total 59 60
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In
2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH
Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving.
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the
department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack
Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow contro
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Motor Vehicle Highway
Special Revenue Funds
City Funds
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from
COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the
City. This fund also receives revenue from interest earned on the fund's cash balance.
This fund accounts for the operations of the following divisions of the
Public Works Department: Streets, Traffic & Lighting, and Curb &
Sidewalk.
STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in
the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Departmen
is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies.
TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized
intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting
also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events
in a year.
25
Fund Name Fund Number 203
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 924,178 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 13,740 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - 2,023 - - 0%
Other Income - - - 5,840 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 945,781 - - 0%
Expenditures by Division
Recreation - - - 778,241 - - 0%
Marketing & Events - - - 130,477 - - 0%
Total Expenditures by Division - - - 908,718 - - 0%
Expenditures
Personnel
Salaries & Wages - - - 287,344 - - 0%
Fringe Benefits - - - 24,477 - - 0%
Total Personnel - - - 311,821 - - 0%
Supplies - - - 103,160 - - 0%
Services & Charges
Professional Services - - - 108,816 - - 0%
Printing & Advertising - - - 62,899 - - 0%
Utilities - - - - - - 0%
Education & Training - - - 6,528 - - 0%
Travel - - - 7,302 - - 0%
Repairs & Maintenance - - - 168 - - 0%
Other Interfund Allocations - - - 100,969 - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - 197,057 - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 483,740 - - 0%
Capital - - - 9,998 - - 0%
Total Expenditures - - - 908,718 - - 0%
Net - - - 37,063 -
Cash Balance - 825,977
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections.
Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks &
Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was
transferred to the Parks & Recreation Fund.
The capital budget was used to repair or maintain parks and athletics equipment and facilities.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Recreation Nonreverting
Special Revenue Funds
City Funds
This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities.
26
Fund Name Fund Number 209
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - 40,054 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 1,983 19,020 14,443 - 5,980 76%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - 100,000 100,000 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 125,000 1,983 119,020 154,497 - 5,980 95%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,011,251 12,082 149,509 95,836 254,197 607,545 40%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,011,251 12,082 149,509 95,836 254,197 607,545 40%
Capital - - - - - - 0%
Total Expenditures 1,011,251 12,082 149,509 95,836 254,197 607,545 40%
Net (886,251) (10,099) (30,489) 58,661 (601,565)
Cash Balance 925,710 933,724
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from
year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in
2020.
27
Fund Name Fund Number 210
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 672,857 - - 2,375 - 672,857 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,900 159 2,656 6,080 - 244 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 72,011 18,003 72,010 54,008 - 1 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 747,768 18,162 74,667 62,463 - 673,102 10%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 196,457 4,882 48,818 - 9,764 137,875 30%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 400,000 - - - - 400,000 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 67,582 - 50,496 49,009 17,085 1 100%
Debt Service - Interest & Fees 4,429 - 3,512 4,998 917 - 100%
Grants & Subsidies 65,000 - - - - 65,000 0%
Other Services & Charges 92,400 - - 55,662 - 92,400 0%
Transfers Out 230,000 - 230,000 - - - 100%
Total Services & Charges 1,055,868 4,882 332,825 109,670 27,766 695,276 34%
Capital - - - - - - 0%
Total Expenditures 1,055,868 4,882 332,825 109,670 27,766 695,276 34%
Net (308,100) 13,280 (258,158) (47,207) (22,174)
Cash Balance 87,454 362,912
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Economic Development State Grants
Special Revenue Funds
City Funds
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
28
Fund Name Fund Number 211
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 440,636 - 434,000 270,192 - 6,636 98%
Licenses & Permits - - - - - - 0%
Charges for Services 259,100 9,232 194,384 283,041 - 64,716 75%
Fines, Forfeitures, and Fees 152 - - - - 152 0%
Interest Earnings 10,000 2,207 11,828 13,129 - (1,828) 118%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,704 (765) 3,499 4,196 - 1,205 74%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,350,633 - 1,762,975 1,399,515 - 587,658 75%
Total Revenue 3,065,225 10,674 2,406,686 1,970,073 - 658,539 79%
Expenditures
Personnel
Salaries & Wages 1,580,670 179,359 1,368,660 1,354,236 - 212,010 87%
Fringe Benefits 609,943 56,317 481,919 580,199 - 128,024 79%
Total Personnel 2,190,613 235,677 1,850,579 1,934,435 - 340,034 84%
Supplies 28,460 1,332 17,191 19,039 1,661 9,608 66%
Services & Charges
Professional Services 309,878 29,889 125,813 293,088 161,376 22,689 93%
Printing & Advertising 19,994 896 12,886 10,031 175 6,933 65%
Utilities - - - - - - 0%
Education & Training 12,125 338 8,923 8,889 - 3,202 74%
Travel 19,700 5,318 22,667 16,922 - (2,967) 115%
Repairs & Maintenance 88,345 8,443 12,208 5,898 39,151 36,986 58%
Other Interfund Allocations 464,363 38,697 425,666 358,479 - 38,697 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 19,188 767 15,088 10,704 406 3,694 81%
Transfers Out - - - - - - 0%
Total Services & Charges 933,593 84,349 623,250 704,012 201,108 109,234 88%
Capital - - - - - - 0%
Total Expenditures 3,152,666 321,357 2,491,019 2,657,486 202,769 458,876 85%
Net (87,441) (310,683) (84,334) (687,413) 199,663
Cash Balance 649,207 426,077
Staffing Budget Actual
Full Time 28 28
Part-Time /Seasonal/Temporary N/A -
Total 28 28
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the activities of the Department of Community Investment (DCI).
Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement
Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase
its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives
revenue from federal grants and staff contracts.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
29
Fund Name Fund Number 212
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 7,744,914 133,853 1,827,482 3,206,282 - 5,917,432 24%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 110 - 1,000 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,416,390 396 483,924 99,510 - 932,466 34%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 9,162,304 134,249 2,311,406 3,305,902 - 6,850,898 25%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 300,000 5,833 22,269 - 99,888 177,843 41%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 7,644,915 251,670 2,414,959 3,229,876 2,478,893 2,751,063 64%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 7,944,915 257,503 2,437,227 3,229,876 2,578,781 2,928,906 63%
Capital - - - - - - 0%
Total Expenditures 7,944,915 257,503 2,437,227 3,229,876 2,578,781 2,928,906 63%
Net 1,217,389 (123,254) (125,821) 76,026 3,921,992
Cash Balance 238,964 525,358
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a
suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be
used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs
of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that
are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at
least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house
individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-
income persons whose income does not exceed 120 percent of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic
problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
Revenues and expenditures in this fund are grant and project specific and will vary from year to year.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Dept of Community Investment Grants
Special Revenue Funds
City Funds
30
Fund Name Fund Number 216
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 30,000 - 5,018 36,737 - 24,982 17%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,200 501 4,890 3,264 - 310 94%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 310 - 310 300 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35,510 501 10,217 40,301 - 25,292 29%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 20,000 - - - - 20,000 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 12,000 - - 7,053 - 12,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 32,000 - - 7,053 - 32,000 0%
Capital - - - - - - 0%
Total Expenditures 32,000 - - 7,053 - 32,000 0%
Net 3,510 501 10,217 33,248 (6,708)
Cash Balance 237,257 227,415
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to
support the Police Department's effort to combat drug activity.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police State Seizures
Special Revenue Funds
City Funds
This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent
upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash
balance.
31
Fund Name Fund Number 217
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 9,500 1,408 9,713 2,132 - (213) 102%
Donations 657,500 785 651,865 107,191 - 5,635 99%
Other Income - - - - - - 0%
Transfers In 76,493 - 76,493 - - - 100%
Total Revenue 743,493 2,192 738,072 109,324 - 5,422 99%
Expenditures by Project
Animal Care & Control 40,000 - 38,258 26,286 832 910 98%
Wayfinding Signage Project 138,476 15,513 53,988 - 57,944 26,544 81%
Bowman Creek Project - - - - - - 0%
Bike Signage 2,500 - - - - 2,500 0%
Bloomberg Mayors Challenge Award 391,466 30,674 104,940 - 234,949 51,577 87%
AmeriCorps-Milton Trust Energy Gran - - - - 7,375 (7,375) 0%
Human Rights Scholarship Program 28,150 - 19,310 - - 8,840 69%
Historic Preservation Commiss. 5,000 - - 322 - 5,000 0%
Hesburgh-MLK Memorial - - - 350 - - 0%
Total Expenditures by Project 605,592 46,187 216,497 26,958 301,100 87,996 85%
Expenditures
Supplies 5,000 - - 322 - 5,000 0%
Services & Charges
Professional Services 567,042 46,187 196,006 22,826 292,906 78,130 86%
Printing & Advertising 21,650 - 3,479 - - 18,171 16%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 2,900 - 1,181 1,014 8,194 (6,475) 323%
Other Interfund Allocations - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 9,000 - 15,831 2,795 - (6,831) 176%
Transfers Out - - - - - - 0%
Total Services & Charges 600,592 46,187 216,497 26,636 301,100 82,995 86%
Capital - - - - - - 0%
Total Expenditures 605,592 46,187 216,497 26,958 301,100 87,995 85%
Net 137,901 (43,995) 521,575 82,366 (82,573)
Cash Balance 716,043 183,109
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care &
Control are held in this fund.
Revenues and expenditures vary depending on donations received and when projects are sufficiently funded.
2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza.
2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Gift, Donation, Bequest
Special Revenue Funds
City Funds
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also
receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from
the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend
Mishawaka for wayfinding signage.
01/2019 - The City received a donation of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project.
04/2019 - The City received the Bloomberg Mayors Challenge award in the amount of $100,000.
06/2019 - The City received $100,000 from the St Joseph County Chamber of Commerce for the wayfinding signage project.
06/2019 - The City received another installment of the Bloomberg Mayors Challenge award in the amount of $174,000.
06/2019 - The City moved the Human Rights Scholarship program cash to this fund to better track the donations and expenditure of those donations.
32
Fund Name Fund Number 218
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 38 75 138 - 125 38%
Interest Earnings 300 27 279 208 - 21 93%
Debt Proceeds - - - - - - 0%
Donations - - - 750 - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 500 65 354 1,095 - 146 71%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 1,000 - 623 854 - 377 62%
Transfers Out - - - - - - 0%
Total Services & Charges 1,000 - 623 854 - 377 62%
Capital - - - - - - 0%
Total Expenditures 1,000 - 623 854 - 377 62%
Net (500) 65 (269) 241 (231)
Cash Balance 12,836 13,081
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a
better cash reserve.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police Curfew Violations
Special Revenue Funds
City Funds
This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance.
33
Fund Name Fund Number 219
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 262,652 27,993 233,590 170,319 - 29,062 89%
Interest Earnings 13,500 1,658 12,979 5,066 - 521 96%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,248 - 2,248 - - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 681,491 - 511,118 486,205 - 170,373 75%
Total Revenue 959,891 29,650 759,935 661,589 - 199,956 79%
Expenditures
Personnel
Salaries & Wages 191,978 19,874 165,278 152,369 - 26,700 86%
Fringe Benefits 79,869 6,564 59,646 76,949 - 20,223 75%
Total Personnel 271,847 26,438 224,924 229,318 - 46,923 83%
Supplies 26,450 1,585 21,084 20,127 8,443 (3,077) 112%
Services & Charges
Professional Services 74,000 4,500 38,000 37,725 4,000 32,000 57%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 444,722 1,586 139,605 220,186 30,781 274,336 38%
Other Interfund Allocations 34,894 2,908 31,986 53,097 - 2,908 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 166,944 890 65,029 59,305 42,556 59,359 64%
Transfers Out - - - - - - 0%
Total Services & Charges 720,560 9,884 274,620 370,312 77,337 368,603 49%
Capital 24,580 - 24,580 - - - 100%
Total Expenditures 1,043,437 37,907 545,208 619,758 85,780 412,449 60%
Net (83,546) (8,257) 214,727 41,832 (212,493)
Cash Balance 757,632 423,480
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A 1
Total 4 5
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses
include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts
(VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Unsafe Building
Special Revenue Funds
City Funds
Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean
ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for
failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were
deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines
levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund
408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance.
34
Fund Name Fund Number 220
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,377 11,670 126,567 117,845 - 23,810 84%
Fines, Forfeitures, and Fees 115,125 8,756 95,310 73,543 - 19,815 83%
Interest Earnings 8,500 827 8,460 8,956 - 40 100%
Debt Proceeds - - - - - - 0%
Donations 2,000 - - 525 - 2,000 0%
Other Income 56,593 (47) 38,726 17,613 - 17,867 68%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 332,595 21,207 269,064 218,481 - 63,532 81%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 295,556 708 168,527 158,052 3,306 123,723 58%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 91,990 870 62,054 74,904 6,100 23,836 74%
Travel 60,000 1,551 38,834 38,386 - 21,166 65%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 70,000 - 37,480 30,230 - 32,520 54%
Transfers Out - - - - - - 0%
Total Services & Charges 221,990 2,421 138,369 143,521 6,100 77,522 65%
Capital - - - - - - 0%
Total Expenditures 517,546 3,129 306,895 301,573 9,406 201,245 61%
Net (184,951) 18,077 (37,831) (83,092) (137,713)
Cash Balance 408,278 490,934
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings.
In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's
revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such
as paying for it out of the Police Department's budget in the General Fund (101).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash
balance.
35
Fund Name Fund Number 221
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 5,500 1,500 6,775 310 - (1,275) 123%
Interest Earnings 250 32 244 118 - 6 98%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,750 1,532 7,019 428 - (1,269) 122%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 500 - - 5 - 500 0%
Transfers Out - - - - - - 0%
Total Services & Charges 500 - - 5 - 500 0%
Capital - - - - - - 0%
Total Expenditures 500 - - 5 - 500 0%
Net 5,250 1,532 7,019 423 (1,769)
Cash Balance 17,146 10,108
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016.
Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of
Indiana is under State legal review.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Landlord Registration
Special Revenue Funds
City Funds
The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for
failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance.
36
Fund Name Fund Number 227
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,000 1,273 12,923 11,579 - 77 99%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 13,000 1,273 12,923 11,579 - 77 99%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 33,997 - 1,211 28,342 8,997 23,789 30%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 236,100 - 36,100 135,000 200,000 - 100%
Transfers Out - - - - - - 0%
Total Services & Charges 270,097 - 37,311 163,342 208,997 23,789 91%
Capital 2,409 - - 24,273 2,409 - 100%
Total Expenditures 272,506 - 37,311 187,615 211,406 23,789 91%
Net (259,506) 1,273 (24,388) (176,037) (23,712)
Cash Balance 602,763 670,582
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Loss Recovery
Special Revenue Funds
City Funds
At this time, the only revenue comes from interest earned on the fund's cash balance.
37
Fund Name Fund Number 249
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 9,205,130 713,380 8,491,750 7,851,541 - 713,380 92%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 52,000 6,735 58,058 19,315 - (6,058) 112%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 9,257,130 720,115 8,549,808 7,870,856 - 707,322 92%
Expenditures by Dept
249-0805 Police PS LOIT 4,454,976 547,313 3,677,247 3,990,489 - 777,729 83%
249-0905 Fire PS LOIT 4,111,579 440,238 3,448,901 2,984,002 - 662,678 84%
Total Expenditures by Dept 8,566,555 987,551 7,126,148 6,974,491 - 1,440,407 83%
Expenditures
Personnel
Salaries & Wages 6,614,606 775,078 5,464,799 5,109,687 - 1,149,807 83%
Fringe Benefits 1,951,949 212,473 1,661,349 1,864,804 - 290,600 85%
Total Personnel 8,566,555 987,551 7,126,148 6,974,491 - 1,440,407 83%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 8,566,555 987,551 7,126,148 6,974,491 - 1,440,407 83%
Net 690,575 (267,436) 1,423,660 896,365 (733,085)
Cash Balance 3,381,827 1,883,745
Staffing - Full Time Budget Actual Fund Purpose:
Sworn Police Officers 45 49
Sworn Firefighters 45 42
Total 90 91
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Public Safety LOIT
Special Revenue Funds
City Funds
The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by
property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year.
The Public Safety Local Option Income Tax (LOIT) Fund was
established in 2010 due to Indiana's property tax "circuit breaker"
system that effectively limited property tax receipts.
38
Fund Name Fund Number 251
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 1,695,689 165,996 1,685,544 1,674,170 - 10,145 99%
Intergov./ Grants 320,000 19,678 117,020 292,498 - 202,980 37%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 10,292 101,831 62,278 - (6,831) 107%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 37,025 1,352 38,375 412,635 - (1,350) 104%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,500,000 - 1,875,000 - - 625,000 75%
Total Revenue 4,647,714 197,318 3,817,771 2,441,580 - 829,944 82%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 339,675 816 63,646 555,400 27,983 248,046 27%
Services & Charges
Professional Services 878,000 2,874 173,652 14,000 54,348 650,000 26%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 923,926 1,000 340,880 696,225 138,796 444,250 52%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 5,000 - 5,000 - - - 100%
Transfers Out 664,316 64,316 617,569 - - 46,747 93%
Total Services & Charges 2,471,242 68,190 1,137,100 710,225 193,144 1,140,997 54%
Capital 4,348,109 52,408 2,060,286 375,070 710,054 1,577,769 64%
Total Expenditures 7,159,026 121,414 3,261,032 1,640,694 931,181 2,966,812 59%
Net (2,511,312) 75,904 556,739 800,886 (2,136,868)
Cash Balance 4,485,153 4,136,431
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
City Funds
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Local Roads & Streets
Special Revenue Funds
This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle
Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana
Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the
Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project.
Supplies
• Street Department Supplies - $250,000
Repairs & Maintenance
• Street Maintenance - $250,000
• Traffic Signal Maintenance - $400,000
Professional Services
• MACOG, Other - $30,000
• Marking Maintenance - $50,000
• Outsourced Street Paving - $600,000
Capital Projects
• Traffic Calming Devices - $250,000
• West Side Quiet Zone - $350,000
• Century Center Dam Repair - $200,000
• Olive LPA Project LID - $250,000
• Community Crossings (interfund transfer out to Fund 265) - $600,000
• Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000
Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies,
LID - Local Improvement District
This fund is used to track expenditures for road projects.
39
Fund Name Fund Number 257
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 215,000 - - 670,000 - 215,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,500 497 9,812 36,345 - 2,688 78%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 92,453 - 92,453 185,734 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 319,953 497 102,265 892,079 - 217,688 32%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 322,319 13,404 251,308 367,841 30,021 40,990 87%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 1,340,000 - - 0%
Total Services & Charges 322,319 13,404 251,308 1,707,841 30,021 40,990 87%
Capital 578,944 15,158 432,809 570,327 146,135 - 100%
Total Expenditures 901,263 28,562 684,117 2,278,168 176,156 40,990 95%
Net (581,310) (28,064) (581,851) (1,386,089) 176,698
Cash Balance 177,712 895,249
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance.
Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS)
Monroe/Studebaker.
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total
distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was
deposited into the Rainy Day Fund (102).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
LOIT Special Distribution
Special Revenue Funds
City Funds
2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives
revenue from interest earned on the fund's cash balance.
40
Fund Name Fund Number 258
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 145,000 - 174,100 74,580 - (29,100) 120%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 879 9,373 7,650 - 627 94%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 - 297 23,303 - 20,103 1%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 175,400 879 183,770 105,533 - (8,370) 105%
Expenditures
Personnel
Salaries & Wages 108,930 13,962 110,024 48,818 - (1,094) 101%
Fringe Benefits 41,158 3,753 32,192 23,671 - 8,966 78%
Total Personnel 150,088 17,715 142,216 72,489 - 7,872 95%
Supplies 2,000 89 1,330 1,738 476 194 90%
Services & Charges
Professional Services 30,683 1,667 20,025 33,248 3,333 7,325 76%
Printing & Advertising 22,000 - - 15,369 - 22,000 0%
Utilities - - - - - - 0%
Education & Training 5,500 1,324 3,709 15 - 1,791 67%
Travel 12,417 - 8,609 5,605 - 3,808 69%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 12,300 147 607 8,983 - 11,693 5%
Transfers Out 76,493 - 76,493 - - - 100%
Total Services & Charges 159,393 3,138 109,444 63,220 3,333 46,617 71%
Capital - - - - - - 0%
Total Expenditures 311,481 20,943 252,990 137,447 3,809 54,683 82%
Net (136,081) (20,063) (69,220) (31,913) (63,053)
Cash Balance 460,191 540,065
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and
promote fair housing as well as ensure that all citizens receive equal employment opportunity.
In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC
issues.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Human Rights Federal Grant
Special Revenue Funds
City Funds
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity
Commission (EEOC).
41
Fund Name Fund Number 265
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 600,000 - 553,253 - - 46,747 92%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,400 506 7,561 5,215 - (161) 102%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 600,000 - 553,253 1,340,000 - 46,747 92%
Total Revenue 1,207,400 506 1,114,067 1,345,215 - 93,333 92%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,283,291 97,562 996,856 1,802,167 192,891 93,544 93%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,283,291 97,562 996,856 1,802,167 192,891 93,544 93%
Capital - - - - - - 0%
Total Expenditures 1,283,291 97,562 996,856 1,802,167 192,891 93,544 93%
Net (75,891) (97,056) 117,211 (456,952) (211)
Cash Balance 447,297 535,991
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of
expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA).
Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in
infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks.
Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Local Road & Bridge Grant
Special Revenue Funds
City Funds
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund
(257) to match the grant revenue.
Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The
actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate.
This fund also receives revenue from interest earned on the fund's cash balance.
42
Fund Name Fund Number 266
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Intergov./ Shared Revenues 3,149,515 273,872 2,938,547 - - 210,968 93%
Charges for Services - - - - - - 0%
Interest Earnings 11,000 2,418 9,294 - - 1,706 84%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,160,515 276,290 2,947,841 - - 212,674 93%
Expenditures by Division
Streets/Traffic & Lighting 3,348,615 24,496 1,359,627 - 29,386 1,959,602 41%
Curb & Sidewalk Program - - - - - - 0%
Total Expenditures by Division 3,348,615 24,496 1,359,627 - 29,386 1,959,602 41%
Expenditures
Personnel
Salaries & Wages 1,109,500 - - - - 1,109,500 0%
Fringe Benefits 401,225 - - - - 401,225 0%
Total Personnel 1,510,725 - - - - 1,510,725 0%
Supplies 1,395,690 21,569 1,239,946 - 29,386 126,358 91%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 442,200 2,927 119,681 - - 322,519 27%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 442,200 2,927 119,681 - - 322,519 27%
Capital - - - - - - 0%
Total Expenditures 3,348,615 24,496 1,359,627 - 29,386 1,959,602 41%
Net (188,100) 251,794 1,588,214 - (1,746,928)
Cash Balance 1,592,265 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%)
of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH
Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from
MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account
below the 50% requirement for MVH Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until
expended for construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash
balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for
construction, reconstruction and preservation of the unit’s highways . Maintenance expenditures do not count toward the 50% requirement.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
MVH Restricted Fund
Special Revenue Funds
City Funds
43
Fund Name Fund Number 273
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 15,000 11 12,956 10,503 - 2,044 86%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,400 148 1,361 912 - 39 97%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,400 159 14,317 11,415 - 2,083 87%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 30,000 2,281 7,720 12,083 10,816 11,464 62%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 30,000 2,281 7,720 12,083 10,816 11,464 62%
Capital - - - - - - 0%
Total Expenditures 30,000 2,281 7,720 12,083 10,816 11,464 62%
Net (13,600) (2,122) 6,597 (668) (9,381)
Cash Balance 66,347 54,486
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to
help fund the advertising displayed on them.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also
receives revenue from interest earned on the fund's cash balance.
44
Fund Name Fund Number 274
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 15,514 69,396 83,973 - 55,604 56%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 328 2,813 649 - (13) 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 127,800 15,842 72,209 84,622 - 55,591 57%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 15,000 - 956 - - 14,044 6%
Printing & Advertising 60,000 - - - - 60,000 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 75,000 - 956 - - 74,044 1%
Capital - - - - - - 0%
Total Expenditures 75,000 - 956 - - 74,044 1%
Net 52,800 15,842 71,253 84,622 (18,453)
Cash Balance 172,971 84,622
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Morris PAC Self-Promotion
Special Revenue Funds
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
45
Fund Name Fund Number 280
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 90 9 85 63 - 5 95%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 90 9 85 63 - 5 95%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 90 9 85 63 5
Cash Balance 4,077 3,984
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund has been used to account for certain Police grants.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police Block Grants
Special Revenue Funds
City Funds
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
46
Fund Name Fund Number 281
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 259 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 259 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 28,126 - - 0%
Total Services & Charges - - - 28,126 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 28,126 - - 0%
Net - - - (27,867) -
Cash Balance - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
47
Fund Name Fund Number 289
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - 9,350 - - 650 94%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 60 548 415 - 52 91%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,600 60 9,898 415 - 702 93%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 10,472 - 529 8,834 918 9,025 14%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 10,472 - 529 8,834 918 9,025 14%
Net 128 60 9,369 (8,419) (8,323)
Cash Balance 28,449 19,044
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major
purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in
responses.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
HAZMAT
Special Revenue Funds
City Funds
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned
on the fund's cash balance.
48
Fund Name Fund Number 291
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 105,370 5,200 110,570 93,390 - (5,200) 105%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,350 607 5,184 2,394 - 166 97%
Debt Proceeds - - - - - - 0%
Donations 24,945 - 24,945 - - - 100%
Other Income - - - 5,152 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135,665 5,807 140,700 100,936 - (5,034) 104%
Expenditures
Personnel
Salaries & Wages 13,000 - 462 2,769 - 12,538 4%
Fringe Benefits 2,500 - - - - 2,500 0%
Total Personnel 15,500 - 462 2,769 - 15,038 3%
Supplies 43,745 - 10,603 13,277 3,092 30,050 31%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 1,000 - 890 - - 110 89%
Utilities - - - - - - 0%
Education & Training 11,000 - 10,855 2,054 - 145 99%
Travel 14,500 - 942 9,845 - 13,558 6%
Repairs & Maintenance 49,520 - 7,520 20,013 - 42,000 15%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - 600 - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 76,020 - 20,206 32,512 - 55,813 27%
Capital - - - - - - 0%
Total Expenditures 135,265 - 31,271 48,559 3,092 100,901 25%
Net 400 5,807 109,429 52,377 (105,935)
Cash Balance 291,025 176,045
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue.
There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special
Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive
field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the
heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now
formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go
directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear.
Many of our teaching sites have actual accident histories.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Indiana River Rescue
Special Revenue Funds
City Funds
This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses
offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those
years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance.
49
Fund Name Fund Number 292
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - 21,735 - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 21,735 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 21,735 - - 0%
Net - - - (21,735) -
Cash Balance 26,716 26,716
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department.
There are no planned expenditures at this time for 2019.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police Grants
Special Revenue Funds
City Funds
There isn't a source of revenue at this time.
50
Fund Name Fund Number 294
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 3,450 22,875 21,192 - (2,875) 114%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 240 2,340 1,525 - 160 94%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - 175 - - 1,825 9%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 24,500 3,690 25,390 22,716 - (890) 104%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 1,500 - - 190 - 1,500 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 10,000 - 157 6,150 - 9,843 2%
Travel 1,500 - - - - 1,500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 9,500 467 6,038 5,130 - 3,462 64%
Transfers Out - - - - - - 0%
Total Services & Charges 21,000 467 6,195 11,280 - 14,805 30%
Capital - - - - - - 0%
Total Expenditures 22,500 467 6,195 11,470 - 16,305 28%
Net 2,000 3,223 19,194 11,247 (17,195)
Cash Balance 117,847 98,585
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy.
There are no major expenditures planned for this fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Regional Police Academy
Special Revenue Funds
City Funds
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the
fund's cash balance.
51
Fund Name Fund Number 295
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 224,489 14,850 56,495 101,310 - 167,994 25%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 10,000 698 8,663 11,210 - 1,337 87%
Interest Earnings 3,800 377 3,657 2,000 - 143 96%
Debt Proceeds - - - - - - 0%
Donations 6,800 - 3,550 - - 3,250 52%
Other Income 23,000 - 1,949 14,012 - 21,051 8%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 268,089 15,925 74,315 128,532 - 193,775 28%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 88,554 120 57,066 19,215 1,570 29,918 66%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 300 - 300 - - - 100%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 44,700 2,532 29,074 68,739 880 14,746 67%
Transfers Out - - - - - - 0%
Total Services & Charges 45,000 2,532 29,374 68,739 880 14,746 67%
Capital 80,000 - - - - 80,000 0%
Total Expenditures 213,554 2,652 86,440 87,954 2,450 124,664 42%
Net 54,535 13,273 (12,125) 40,578 69,111
Cash Balance 190,467 175,734
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees.
This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police
Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people
to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a
better life.
In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
COPS MORE Grant
Special Revenue Funds
City Funds
The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE)
program. This fund also receives revenue from interest earned on the fund's cash balance.
52
Fund Name Fund Number 299
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 50,000 - - 6,201 - 50,000 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,600 192 2,971 2,396 - 629 83%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 6,677 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 53,600 192 2,971 15,274 - 50,629 6%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 6,000 - - - - 6,000 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 45,000 - 43,499 22,100 - 1,501 97%
Total Expenditures 51,000 - 43,499 22,100 - 7,501 85%
Net 2,600 192 (40,528) (6,826) 43,128
Cash Balance 113,392 123,903
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's
cash balance.
53
Fund Name Fund Number 404
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Local Income Taxes 12,879,847 1,012,358 11,867,489 11,430,876 - 1,012,358 92%
Intergov./ Grants 12,500 - 12,500 - - - 100%
Charges for Services 8,600 - 8,500 6,000 - 100 99%
Interest Earnings 265,000 26,550 268,965 160,137 - (3,965) 101%
Donations - - 5,000 - - (5,000) 0%
Other Income 75,272 - 75,272 651,446 - - 100%
Transfers In 927,077 - 927,077 324,171 - - 100%
Total Revenue 14,168,296 1,038,908 13,164,803 12,572,629 - 1,003,493 93%
Expenditures by Activity
Goodwill Strategic Outreach 130,000 - 130,000 130,000 - - 100%
Election Costs 120,000 - 187,026 - - (67,026) 156%
Debt Service & Other 577,188 4,231 285,828 1,193,894 191,360 100,000 83%
South Bend Art Museum 65,000 - 65,000 65,000 - - 100%
Studebaker Museum 279,622 23,302 256,320 254,711 - 23,302 92%
Light Up South Bend 338,101 - 241,546 88,404 29,939 66,616 80%
Street Paving 1,938,323 - 1,453,313 12,755 - 485,010 75%
Utilities & Services 2,449,861 149,037 2,333,500 2,571,129 34,059 82,302 97%
Curb & Sidewalk 1,500,000 - 1,125,000 1,125,000 - 375,000 75%
Information Technology 3,052,662 19,448 1,237,412 2,874 1,815,250 - 100%
Police Department 1,643,740 3,640 1,618,739 1,158,785 - 25,001 98%
Fire Department & EMS 926,579 - 694,934 173,674 - 231,645 75%
Community Investment 2,402,354 66,360 994,807 811,234 441,627 965,920 60%
Parks Administration 400,000 - 300,000 965,700 - 100,000 75%
Corridor Ambassadors 351,050 - 351,050 228,676 - - 100%
Vacant & Abandoned 847,208 82,669 359,211 - 149,163 338,834 60%
Total Expenditures by Activity 17,021,688 348,686 11,633,685 8,781,835 2,661,398 2,726,604 84%
Expenditures by Type
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 278,101 - 203,230 690,628 29,939 44,932 84%
Services & Charges
Professional Services 3,761,129 18,818 1,509,479 240,611 2,068,781 182,869 95%
Printing & Advertising - - - - - - 0%
Utilities 1,570,000 146,202 1,577,604 1,522,333 - (7,604) 100%
Repairs & Maintenance 799,614 1,350 698,706 1,469,920 32,617 68,291 91%
Other Interfund Allocations 8,631 719 7,912 6,303 - 719 92%
Debt Service - Principal 1,557,180 8,138 1,557,180 981,135 - - 100%
Debt Service - Interest & Fees 90,722 362 90,721 60,447 - 1 100%
Grants & Subsidies 1,978,741 85,267 1,063,169 1,084,046 192,166 723,406 63%
Other Services & Charges 1,544,378 84,154 1,138,244 610,452 105,434 300,700 81%
Transfers Out 4,764,329 - 3,573,247 2,090,700 - 1,191,082 75%
Total Services & Charges 16,074,724 345,011 11,216,262 8,065,946 2,398,998 2,459,464 85%
Capital 668,863 3,675 214,194 25,262 232,460 222,209 67%
Total Expenditures 17,021,688 348,686 11,633,685 8,781,835 2,661,398 2,726,605 84%
Net (2,853,392) 690,221 1,531,118 3,790,794 (1,723,112)
Cash Balance 13,346,242 12,392,087
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds.
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as
deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of
EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April
2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente
policing.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
County Option Income Tax
Special Revenue Funds
City Funds
This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other
Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the
fund's cash balance.
54
Fund Name Fund Number 408
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 12,474,651 966,436 11,508,216 10,992,076 - 966,435 92%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - 150,000 - - - 100%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 350,000 36,840 355,084 230,611 - (5,084) 101%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 7,901 4,504 12,405 598,182 - (4,504) 157%
Transfers In 178,534 - 178,534 - - - 100%
Total Revenue 13,515,746 1,007,780 12,558,898 12,175,529 - 956,847 93%
Expenditures by Activity
Debt Service & Other 415,000 35,055 388,426 1,961,774 - 26,574 94%
Street Paving 500,000 - 406,708 1,453,313 54,561 38,731 92%
PSAP 2,857,018 234,834 2,583,177 2,395,284 234,834 39,007 99%
Community Investment 6,997,310 146,893 2,993,470 852,753 1,863,061 2,140,779 69%
Parks & Recreation 400,525 30,992 378,928 - - 21,597 95%
Potawatomi Zoo 322,949 - 214,487 100,000 - 108,462 66%
Code Enforcement 2,364,559 - 1,773,419 1,053,961 - 591,140 75%
Animal Care & Control 845,841 - 634,381 615,497 - 211,460 75%
Total Expenditures by Activity 14,703,202 447,774 9,372,995 8,432,581 2,152,456 3,177,750 78%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 3,428,775 243,034 3,004,916 2,500,180 334,654 89,205 97%
Printing & Advertising 5,043 196 350 424 - 4,693 7%
Utilities 16,055 1,155 3,203 1,117 2,852 10,000 38%
Repairs & Maintenance 747,918 34,994 576,261 133,034 90,386 81,271 89%
Debt Service - Principal 149,381 - 100,000 - - 49,381 67%
Debt Service - Interest & Fees 173,568 - 115,237 - - 58,331 66%
Grants & Subsidies 3,728,656 110,055 715,293 852,165 1,637,379 1,375,984 63%
Other Services & Charges 7,285 - 221 467,375 (1) 7,065 3%
Transfers Out 5,781,521 30,992 4,429,745 4,428,456 - 1,351,776 77%
Total Services & Charges 14,038,202 420,426 8,945,226 8,382,751 2,065,271 3,027,706 78%
Capital 665,000 27,348 427,769 49,830 87,185 150,046 77%
Total Expenditures 14,703,202 447,774 9,372,995 8,432,581 2,152,456 3,177,752 78%
Net (1,187,456) 560,006 3,185,903 3,742,948 (2,220,905)
Cash Balance 18,393,984 16,493,498
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds,
and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and
the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Economic Development Income Tax
Special Revenue Funds
City Funds
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within
St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by
the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall
of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service
payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed
because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than
$10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011.
This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and
efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates.
55
Fund Name Fund Number 410
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 113 511 6,299 - 489 51%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 45,240 - 84,104 37,508 - (38,864) 186%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 46,240 113 84,615 43,807 - (38,375) 183%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 60,000 - 60,000 486,081 - - 100%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 60,000 - 60,000 486,081 - - 100%
Capital - - - - - - 0%
Total Expenditures 60,000 - 60,000 486,081 - - 100%
Net (13,760) 113 24,615 (442,275) (38,375)
Cash Balance 53,597 28,936
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final
payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this
fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in
cash reserves. Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Urban Development Action Grant
Special Revenue Funds
City Funds
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also
receives revenue from interest earned on the fund's cash balance.
56
Fund Name Fund Number 655
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 447,139 37,300 410,428 409,949 - 36,711 92%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,350 1,070 12,628 12,811 - (278) 102%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 459,489 38,371 423,056 422,760 - 36,433 92%
Expenditures
Personnel
Salaries & Wages 72,660 27,604 29,918 24,772 - 42,742 41%
Fringe Benefits 5,559 2,112 2,250 1,895 - 3,309 40%
Total Personnel 78,219 29,716 32,169 26,667 - 46,051 41%
Supplies - - - 1,121 - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - (7,860) - 9,606 - - 0%
Other Interfund Allocations 40,243 3,354 36,889 28,776 - 3,354 92%
Debt Service - Principal - - - 48,404 - - 0%
Debt Service - Interest & Fees - - - 576 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 6,500 199 3,349 5,556 - 3,151 52%
Transfers Out 550,000 - 412,500 412,500 - 137,500 75%
Total Services & Charges 596,743 (4,306) 452,738 505,418 - 144,005 76%
Capital - - - - - - 0%
Total Expenditures 674,962 25,409 484,906 533,206 - 190,056 72%
Net (215,473) 12,961 (61,850) (110,446) (153,623)
Cash Balance 529,411 715,848
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A 13
Total -13
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the fall and spring leaf collection program.
In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the
possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490
to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look
for ways to better fund this program.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Project ReLeaf
Special Revenue Funds
City Funds
The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This
fund also receives revenue from interest earned on the fund's cash balance.
57
Fund Name Fund Number 705
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60 5 50 46 - 10 83%
Debt Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,060 5 50 46 - 2,010 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 2,020 - - 601 - 2,020 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,020 - - 601 - 2,020 0%
Capital - - - - - - 0%
Total Expenditures 2,020 - - 601 - 2,020 0%
Net 40 5 50 (555) (10)
Cash Balance 2,385 2,330
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police K-9 Unit
Special Revenue Funds
City Funds
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
58
Fund Name Fund Number 312
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,077,000 - 629,029 386,442 - 447,971 58%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 61,404 - 36,183 18,100 - 25,221 59%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 - 565 763 - 435 56%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,139,404 - 665,777 405,306 - 473,627 58%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 770,000 - 770,000 350,000 - - 100%
Debt Service - Interest & Fees 411,143 - 411,140 243,304 - 3 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,181,143 - 1,181,140 593,304 - 3 100%
Capital - - - - - - 0%
Total Expenditures 1,181,143 - 1,181,140 593,304 - 3 100%
Net (41,739) - (515,363) (187,998) 473,624
Cash Balance (367,720) (187,998)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property
taxes are assumed to cover the debt service payments through the life of the bond.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
2017 Parks Bond Debt Service
Capital & Debt Service Funds
City Funds
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football
Hall of Fame debt service (final payment February 1, 2018).
59
Fund Name Fund Number 313
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - 234,467 - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - 14,078 - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 27 - 27 141 - - 99%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 248,724 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 27 - 27 497,409 - - 99%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 620,000 - - 0%
Debt Service - Interest & Fees - - - 11,315 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 97,077 - 97,077 - - - 100%
Total Services & Charges 97,077 - 97,077 631,315 - - 100%
Capital - - - - - - 0%
Total Expenditures 97,077 - 97,077 631,315 - - 100%
Net (97,050) - (97,050) (133,906) -
Cash Balance - (109,688)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of
Fame building.
The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312.
In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service
payments for the Hall of Fame bonds.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Football Hall of Fame Debt Service
Capital & Debt Service Funds
City Funds
This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund
typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to
help cover the debt service payments.
60
Fund Name Fund Number 377
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,201 - 1,201 37 - - 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - 3,786 7,431 - 14,214 21%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 527,518 - 527,517 - - 1 100%
Total Revenue 546,719 - 532,504 7,468 - 14,215 97%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 345,000 - 345,000 770,000 - - 100%
Debt Service - Interest & Fees 9,770 - 8,970 44,870 - 800 92%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 178,534 - 178,534 - - - 100%
Total Services & Charges 533,304 - 532,504 814,870 - 800 100%
Capital - - - - - - 0%
Total Expenditures 533,304 - 532,504 814,870 - 800 100%
Net 13,415 - - (807,402) 13,415
Cash Balance - (783,696)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South
Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes
generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81).
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Professional Sports Development
Capital & Debt Service Funds
City Funds
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum.
61
Fund Name Fund Number 755
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 968 13,673 8,318 - 327 98%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,641,500 - 2,641,500 2,646,000 - - 100%
Total Revenue 2,655,500 968 2,655,173 2,654,318 - 327 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 2,175,000 - 2,175,000 2,100,000 - - 100%
Debt Service - Interest & Fees 459,750 1,250 456,644 535,775 - 3,106 99%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,634,750 1,250 2,631,644 2,635,775 - 3,106 100%
Capital - - - - - - 0%
Total Expenditures 2,634,750 1,250 2,631,644 2,635,775 - 3,106 100%
Net 20,750 (282) 23,530 18,543 (2,779)
Cash Balance 814,556 790,129
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's
Comprehensive Annual Financial Report (CAFR).
The fund accounts for the debt service payments for Building Corporation bonds.
Current debt includes:
- 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39)
- 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116)
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements
after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
South Bend Building Corp
Capital & Debt Service Funds
City Funds
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
62
Fund Name Fund Number 757
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,500 175 3,100 2,196 - 400 89%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 379,431 31,482 347,041 314,918 - 32,390 91%
Total Revenue 382,931 31,657 350,141 317,115 - 32,790 91%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 220,000 - 220,000 210,000 - - 100%
Debt Service - Interest & Fees 163,732 - 162,731 169,106 - 1,001 99%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 383,732 - 382,731 379,106 - 1,001 100%
Capital - - - - - - 0%
Total Expenditures 383,732 - 382,731 379,106 - 1,001 100%
Net (801) 31,657 (32,590) (61,991) 31,789
Cash Balance 527,841 495,777
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to
the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt
service payment. The final payment is due August 1, 2035.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final
payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
2015 Parks Bond Debt Service
Capital & Debt Service Funds
City Funds
The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue
from interest earned on the cash balance at the trustee bank.
63
Fund Name Fund Number 760
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,500 512 7,925 5,171 - (425) 106%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,298,125 - 1,298,125 1,278,472 - - 100%
Total Revenue 1,305,625 512 1,306,050 1,283,643 - (425) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 50,000 - 50,000 625,000 - - 100%
Debt Service - Interest & Fees 1,249,125 - 1,248,125 653,472 - 1,000 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,299,125 - 1,298,125 1,278,472 - 1,000 100%
Capital - - - - - - 0%
Total Expenditures 1,299,125 - 1,298,125 1,278,472 - 1,000 100%
Net 6,500 512 7,925 5,171 (1,425)
Cash Balance 3,460,832 2,506,651
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds
were closed on August 14, 2017 and the par amount was $25 million.
The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final
payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre
Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Eddy Street Commons Debt Service
Capital & Debt Service Funds
City Funds
A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt
service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve.
Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
64
Fund Name Fund Number 401
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - 23,125 29,082 - 20,375 53%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 850 56 653 899 - 197 77%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,350 56 23,778 29,982 - 20,572 54%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 71,667 - 34,167 - 495 37,005 48%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 71,667 - 34,167 - 495 37,005 48%
Capital 32,955 - 32,955 10,000 - - 100%
Total Expenditures 104,622 - 67,122 10,000 495 37,005 65%
Net (60,272) 56 (43,344) 19,982 (16,433)
Cash Balance 30,070 74,509
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Coveleski Stadium Capital
Capital & Debt Service Funds
City Funds
Revenues are in the form of compensation received by the City based on stadium attendance.
65
Fund Name Fund Number 405
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 4,622 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 1,056 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - 27,600 - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 33,278 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - 36,361 - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - 15,634 - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 15,634 - - 0%
Capital - - - 31,500 - - 0%
Total Expenditures - - - 83,494 - - 0%
Net - - - (50,217) -
Cash Balance - 126,488
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas,
the East Race, Golf Courses, Forestry, and Howard Park Ice Rink.
Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks &
Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund
was transferred to the Parks & Recreation Fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Park Non-Reverting Capital
Capital & Debt Service Funds
City Funds
This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
66
Fund Name Fund Number 406
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 436,330 - 245,374 239,982 - 190,956 56%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 34,014 - 19,576 18,718 - 14,438 58%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,800 707 8,639 7,723 - 161 98%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 479,144 707 273,590 266,423 - 205,555 57%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 491,442 95,777 498,598 549,419 - (7,156) 101%
Debt Service - Interest & Fees 40,679 11,949 40,678 25,983 - 1 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 532,121 107,726 539,276 575,402 - (7,155) 101%
Capital 286,000 158,905 271,112 - 14,889 (1) 100%
Total Expenditures 818,121 266,631 810,388 575,402 14,889 (7,156) 101%
Net (338,977) (265,924) (536,798) (308,979) 212,711
Cash Balance (7,617) 312,078
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15
hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases:
- 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140)
- 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149)
- 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171)
- 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177)
2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Cumulative Capital Development
Capital & Debt Service Funds
City Funds
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development
(CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-
established. This fund also receives revenue from interest earned on the fund's cash balance.
67
Fund Name Fund Number 407
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 207,296 - 111,614 111,715 - 95,682 54%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,237 10,436 4,991 - (436) 104%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - 25,000 25,000 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 242,296 1,237 147,050 141,705 - 95,246 61%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 249,500 - - 0%
Total Services & Charges - - - 249,500 - - 0%
Capital 28,000 - 28,000 - - - 100%
Total Expenditures 28,000 - 28,000 249,500 - - 100%
Net 214,296 1,237 119,050 (107,795) 95,246
Cash Balance 566,776 322,489
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018.
Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks
& Arts Department.
For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Cumulative Capital Improvement
Capital & Debt Service Funds
City Funds
In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend
School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance.
68
Fund Name Fund Number 412
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 52,500 4,686 56,047 45,388 - (3,547) 107%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 584,181 - 584,181 493,328 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 636,681 4,686 640,229 538,716 - (3,547) 101%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 100,000 - 1,502 - 97,870 628 99%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 922,187 6,544 710,820 647,401 142,099 69,268 92%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,022,187 6,544 712,322 647,401 239,969 69,896 93%
Capital 1,619,049 - 507,867 4,465 107,740 1,003,442 38%
Total Expenditures 2,641,236 6,544 1,220,189 651,866 347,709 1,073,338 59%
Net (2,004,555) (1,858) (579,961) (113,150) (1,076,885)
Cash Balance 2,198,514 2,793,242
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program.
Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private
company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle
Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal
amortization schedules.
In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects
the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road,
there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Major Moves Construction
Capital & Debt Service Funds
City Funds
This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also
receives revenue from interest earned on the fund's cash balance.
69
Fund Name Fund Number 416
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 137,500 15,514 69,396 84,292 - 68,104 50%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,400 851 8,368 6,481 - 32 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 575 575 - - (575) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 145,900 16,940 78,339 90,773 - 67,561 54%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 26,127 - 14,469 6,690 - 11,658 55%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 119,335 - 20,035 63,882 91,909 7,391 94%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 119,335 - 20,035 63,882 91,909 7,391 94%
Capital 80,000 - 14,149 74,492 - 65,851 18%
Total Expenditures 225,462 - 48,652 145,063 91,909 84,900 62%
Net (79,562) 16,940 29,686 (54,290) (17,339)
Cash Balance 408,592 361,283
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise
improving the facilities and / or service to the patrons of the Morris Performing Arts Center.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement.
The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
- Miscellaneous unexpected expenses $10,000
- Handrail addition $12,000
- Precast concrete repairs $100,000
- Lighting equipment upgrade $80,000
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Morris Performing Arts Center Capital
Capital & Debt Service Funds
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
70
Fund Name Fund Number 450
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,500 1,162 13,904 17,156 - 4,596 75%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,700 219 2,297 1,868 - 403 85%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 21,200 1,381 16,201 19,024 - 4,999 76%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 111,967 - 38,779 - 34,160 39,028 65%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 111,967 - 38,779 - 34,160 39,028 65%
Capital - - - - - - 0%
Total Expenditures 111,967 - 38,779 - 34,160 39,028 65%
Net (90,767) 1,381 (22,578) 19,024 (34,029)
Cash Balance 106,791 128,626
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
Repairs/improvements needed:
- Replacement or repair of windows
- Replacement of curtains - the curtains are discolored and in poor condition
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Palais Royale Historic Preservation
Capital & Debt Service Funds
City Funds
This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue
from interest earned on the fund's cash balance.
71
Fund Name Fund Number 451
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50,000 973 39,525 48,125 - 10,475 79%
Debt Proceeds - - - 5,005,758 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 50,000 973 39,525 5,053,883 - 10,475 79%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - 128,325 - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - 10,250 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 138,575 - - 0%
Capital 3,232,757 6,912 3,143,446 1,420,290 89,611 (300) 100%
Total Expenditures 3,232,757 6,912 3,143,446 1,558,865 89,611 (300) 100%
Net (3,182,757) (5,939) (3,103,921) 3,495,018 10,775
Cash Balance 398,081 3,495,018
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square
feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the
grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the
capacity for 100 personnel and additional training props and storage areas.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
2018 Fire Station #9 Capital
Capital & Debt Service Funds
City Funds
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest
rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital
projects. This fund also receives revenue from interest earned on the fund's cash balance.
72
Fund Name Fund Number 452
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200,000 12,484 175,074 - - 24,926 88%
Debt Proceeds - - - 11,007,782 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200,000 12,484 175,074 11,007,782 - 24,926 88%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 999,501 97,965 640,860 319,080 71,608 287,033 71%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 999,501 97,965 640,860 319,080 71,608 287,033 71%
Capital 9,426,644 777,376 5,603,087 - 647,749 3,175,808 66%
Total Expenditures 10,426,145 875,341 6,243,948 319,080 719,357 3,462,841 67%
Net (10,226,145) (862,857) (6,068,874) 10,688,702 (3,437,915)
Cash Balance 4,455,549 10,688,702
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski
Park.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
2018 TIF Park Bond Capital
Redevelopment Funds
Redevelopment Commission Controlled Funds
73
Fund Name Fund Number 471
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 255,000 19,958 240,756 160,990 - 14,244 94%
Debt Proceeds - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 255,000 19,958 240,756 160,990 - 14,244 94%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - 15,000 147,642 6,464 (21,464) 0%
Repairs & Maintenance - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - 15,000 147,642 6,464 (21,464) 0%
Capital 6,707,066 260,954 4,160,074 553,239 209,880 2,337,112 65%
Total Expenditures 6,707,066 260,954 4,175,074 700,881 216,344 2,315,648 65%
Net (6,452,066) (240,995) (3,934,318) (539,892) (2,301,404)
Cash Balance 9,037,799 13,349,067
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
2017 Parks Bond Capital
Capital & Debt Service Funds
City Funds
Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's
cash balance.
74
Fund Name Fund Number 677
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,312 - 2,311 6,883 - 1 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,312 - 2,311 6,883 - 1 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,868 - - 1,792 - 1,868 0%
Printing & Advertising - - - - - - 0%
Utilities 1,249 - - 27,644 - 1,249 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 397 - - 455 - 397 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 3,514 - - 29,891 - 3,514 0%
Capital - - - - - - 0%
Total Expenditures 3,514 - - 29,891 - 3,514 0%
Net (1,202) - 2,311 (23,008) (3,513)
Cash Balance - 426,399
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building.
- The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since.
- After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018,
selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the
building.
- 2018 expenditures were for the utilities and maintenance of the building until the time it was sold.
- In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service
payments for the Hall of Fame bonds.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Football Hall of Fame Capital
Capital & Debt Service Funds
City Funds
The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash
balance.
75
Fund Name Fund Number 750
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 17,000 397 16,122 25,864 - 878 95%
Debt Proceeds 2,034,625 - 1,472,985 6,115,434 - 561,640 72%
Other Income - - - - - - 0%
Transfers In - - - 101,776 - - 0%
Total Revenue 2,051,625 397 1,489,107 6,243,073 - 562,518 73%
Capital Expenditures by Dept
Unassigned/Bank Fees - - 30,999 437,486 - (30,999) 0%
Streets/Traffic & Lighting 1,413,125 39,907 494,203 683,074 - 918,922 35%
Central Services 41,500 - - - - 41,500 0%
Solid Waste - - 719,498 1,432,467 - (719,498) 0%
Organic Resources - - - - - - 0%
Water Works - - - 448,156 - - 0%
Information Technology - - - 25,054 - - 0%
Police Department 1,015,320 25,430 953,165 2,054,138 45,000 17,155 98%
Fire Department - - 400,159 1,064,653 - (400,159) 0%
Parks & Recreation 482,805 - 482,805 700,422 - - 100%
Code Enforcement 80,000 - 78,940 - - 1,060 99%
Animal Care & Control - - - 72,627 - - 0%
Building Department - - - 65,670 - - 0%
Total Capital Expenditures by Dept 3,032,750 65,337 3,159,769 6,983,746 45,000 (172,019) 106%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Debt Service - Principal - - 27,927 - - (27,927) 0%
Debt Service - Interest & Fees - - 2,822 500 - (2,822) 0%
Other Services & Charges - - 250 217,125 - (250) 0%
Transfers Out - - - 219,861 - - 0%
Total Services & Charges - - 30,999 437,486 - (30,999) 0%
Capital 3,032,750 65,337 3,128,770 6,546,261 45,000 (141,020) 105%
Total Expenditures 3,032,750 65,337 3,159,769 6,983,746 45,000 (172,019) 106%
Net (981,125) (64,940) (1,670,662) (740,673) 734,537
Cash Balance 1,271,378 2,857,951
Fund Purpose:
Explanation of Revenue Sources:
Accounting Methodology:
Explanation of Significant Spending on Capital Projects:
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Equipment/Vehicle Leasing
Capital & Debt Service Funds
City Funds
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month. November and December activity are both posted in December.
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. Debt service payments are budgeted in individual departments.
This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
76
Fund Name Fund Number 751
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 840 - 840 4,275 - - 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 840 - 840 4,275 - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 13,316 - 6,082 52,463 - 7,234 46%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 10,159 - 4,582 277,399 - 5,577 45%
Transfers Out - - 3,048 - - (3,048) 0%
Total Services & Charges 10,159 - 7,630 277,399 - 2,529 75%
Capital 450,712 - 458,815 2,184,017 - (8,103) 102%
Total Expenditures 474,187 - 472,527 2,513,878 - 1,660 100%
Net (473,347) - (471,687) (2,509,603) (1,660)
Cash Balance - 909,496
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City
submits pay requests for costs incurred under the bond to US Bank.
Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects
included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park
equipment, and other improvements to parks.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
2015 Parks Bond Capital
Capital & Debt Service Funds
City Funds
77
Fund Name Fund Number 753
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 124 - 124 1,025 - - 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 124 - 124 1,025 - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 70,000 - 68,967 972,373 - 1,033 99%
Total Expenditures 70,000 - 68,967 972,373 - 1,033 99%
Net (69,876) - (68,843) (971,348) (1,033)
Cash Balance - 68,808
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final
project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund
(756).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash
balance at the trustee bank.
This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay
off January 2037). The bond proceeds are held by a trustee bank.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Smart Streets Bond Capital
Capital & Debt Service Funds
City Funds
78
Fund Name Fund Number 759
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 75 4 58 108 - 17 78%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 75 4 58 108 - 17 78%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - 1,500 - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 1,500 - - 0%
Capital 7,650,241 219,368 3,737,004 7,342,321 - 3,913,237 49%
Total Expenditures 7,650,241 219,368 3,737,004 7,343,821 - 3,913,237 49%
Net (7,650,166) (219,364) (3,736,945) (7,343,713) (3,913,220)
Cash Balance 3,913,299 8,785,601
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule
#163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This
fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank
statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in
December.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund
760. The cost of issuance was $396,250, paid out of Fund 759 in 2017.
Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II
consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-
rate apartment buildings on the west side of Eddy Street.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Eddy Street Commons Capital
Capital & Debt Service Funds
City Funds
79
Fund Name Fund Number 287
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500,000 - - 1,616,582 - 500,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 70,000 4,957 67,072 71,621 - 2,928 96%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,312 126 25,437 3,515 - (125) 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 545,695 - 409,271 27,741 - 136,424 75%
Total Revenue 1,216,007 5,082 501,780 1,719,459 - 714,227 41%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 18,800 - 18,800 39,950 - - 100%
Services & Charges
Professional Services 11,636 - - 25,402 - 11,636 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 436,250 208,010 434,910 361,561 - 1,340 100%
Debt Service - Interest & Fees 43,725 20,007 43,560 75,481 - 165 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 726,207 - 726,206 505,276 - 1 100%
Total Services & Charges 1,217,818 228,017 1,204,676 967,721 - 13,142 99%
Capital 3,225,657 237,884 1,544,598 851,235 1,584,606 96,453 97%
Total Expenditures 4,462,275 465,901 2,768,074 1,858,906 1,584,606 109,595 98%
Net (3,246,268) (460,819) (2,266,294) (139,447) 604,632
Cash Balance 1,964,335 4,168,023
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire
apparatuses, ambulances, and major construction projects.
Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims
to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new
Station 9 (paid for out of Fund 451).
The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the
fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Emergency Medical Services Capital
Enterprise Funds
City Funds
80
Fund Name Fund Number 288
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits 24,000 2,385 22,468 23,870 - 1,532 94%
Charges for Services 5,473,284 437,994 4,883,020 5,671,252 - 590,264 89%
Fines, Forfeitures, and Fees 2,500 - 1,275 225 - 1,225 51%
Interest Earnings 51,000 4,860 54,988 42,872 - (3,988) 108%
Debt Proceeds - - - - - - 0%
Donations - - - 200 - - 0%
Other Income 5,000 - 2,990 21,159 - 2,010 60%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 988,936 - 741,702 - - 247,234 75%
Total Revenue 6,544,720 445,239 5,706,444 5,759,578 - 838,277 87%
Expenditures
Personnel
Salaries & Wages 4,015,348 380,684 3,634,225 3,320,026 - 381,123 91%
Fringe Benefits 1,190,392 104,210 1,106,417 1,222,688 - 83,975 93%
Total Personnel 5,205,740 484,894 4,740,643 4,542,714 - 465,098 91%
Supplies 411,762 22,594 330,030 301,209 22,293 59,439 86%
Services & Charges
Professional Services 90,610 1,062 45,992 75,120 1,053 43,565 52%
Printing & Advertising - - - - - - 0%
Utilities 33,000 819 8,758 8,026 - 24,242 27%
Education & Training 25,200 - 18,857 42,060 - 6,343 75%
Travel - - - - - - 0%
Repairs & Maintenance 227,108 30,248 93,053 127,347 15,855 118,200 48%
Other Interfund Allocations 261,156 21,763 239,393 202,081 - 21,763 92%
Debt Service - Principal 1,044 - - - - 1,044 0%
Debt Service - Interest & Fees 49 - - - - 49 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 175,000 83,738 216,487 124,952 738 (42,225) 124%
Transfers Out - - - - - - 0%
Total Services & Charges 813,167 137,630 622,541 579,587 17,646 172,981 79%
Capital - - - 19,811 37,506 (37,506) 0%
Total Expenditures 6,430,669 645,118 5,693,214 5,443,322 77,445 660,012 90%
Net 114,051 (199,878) 13,230 316,256 178,265
Cash Balance 2,013,206 2,206,461
Staffing Budget Actual
Full Time 51 46
Part-Time /Seasonal/Temporary N/A -
Total 51 46
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program.
This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating
ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Emergency Medical Services Operating
Enterprise Funds
City Funds
The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections.
The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101)
and COIT (404) in 2019, and just the General Fund in 2020 through 2023.
81
Fund Name Fund Number 600
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Licenses & Permits 1,641,560 131,566 1,539,525 1,496,480 - 102,035 94%
Charges for Services 63,844 4,094 53,315 51,841 - 10,529 84%
Fines, Forfeitures, and Fees 471,550 1,020 185,188 278,192 - 286,362 39%
Interest Earnings 40,000 4,496 41,234 42,489 - (1,234) 103%
Other Income 17,602 150 16,568 39,080 - 1,034 94%
Interfund Allocation Reimb 73,304 6,109 67,195 - - 6,109 92%
Transfers In 2,528,909 - 1,896,682 749,593 - 632,227 75%
Total Revenue 4,836,769 147,434 3,799,707 2,657,675 - 1,037,062 79%
Expenditures by Dept
Code Enforcement 2,264,579 176,571 1,789,757 1,550,832 214,312 260,510 88%
Animal Care & Control 1,018,627 95,230 860,042 761,751 23,329 135,256 87%
Rental Unit Inspection 180,974 23,326 130,510 52,108 13,785 36,679 80%
Building Department 1,504,122 143,901 1,356,138 1,381,477 5,481 142,503 91%
Total Expenditures by Dept 4,968,302 439,028 4,136,446 3,746,168 256,907 574,949 88%
Expenditures
Personnel
Salaries & Wages 2,040,542 231,319 1,831,824 1,675,203 - 208,718 90%
Fringe Benefits 775,006 78,590 685,637 764,318 - 89,369 88%
Total Personnel 2,815,548 309,908 2,517,461 2,439,521 - 298,087 89%
Supplies 158,549 9,325 89,944 111,676 18,553 50,052 68%
Services & Charges
Professional Services 79,458 5,000 135,360 91,115 13,734 (69,636) 188%
Printing & Advertising 24,129 192 13,073 9,141 - 11,056 54%
Utilities 37,100 4,663 32,705 27,651 562 3,833 90%
Education & Training 23,550 713 9,524 8,850 82 13,944 41%
Travel 13,122 2,802 6,336 8,319 - 6,786 48%
Repairs & Maintenance 118,500 4,833 89,718 79,351 1,948 26,834 77%
Other Interfund Allocations 936,177 78,017 858,160 730,730 - 78,017 92%
Debt Service - Principal 145,598 16,200 126,441 106,611 - 19,157 87%
Debt Service - Interest & Fees 11,708 1,575 9,285 10,867 - 2,423 79%
Other Services & Charges 400,920 5,801 97,247 122,336 222,029 81,644 80%
Transfers Out 158,943 - 119,207 - - 39,736 75%
Total Services & Charges 1,949,205 119,795 1,497,055 1,194,971 238,354 213,794 89%
Capital 45,000 - 31,987 - - 13,013 71%
Total Expenditures 4,968,302 439,028 4,136,446 3,746,168 256,907 574,946 88%
Net (131,533) (291,594) (336,739) (1,088,493) 462,116
Cash Balance 1,760,320 2,049,075
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 28 27 13 14
Part-Time /Seasonal/Temporary N/A 4 N/A -
Total 28 31 13 14
Explanation of Revenue Sources:Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Expenditures and Significant Changes/Variances:
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building
codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City
of South Bend and all properties with a 5 digit address within St. Joseph County
Code Enforcement- The Interfund Allocation expense increased from 2018
to 2019 as the IT Department continued to evaluate its allocation to each
department based on the services provided to each department. Animal
Care & Control- $45,000 capital budget for one full-size cargo van.
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
The Building Department receives revenue from contractor registrations
and licenses, reviewing and enforcing design review standards, and all
permits issued for construction, demolition, occupancy and signage
within the City of South Bend and St. Joseph County.
The majority of the Bldg Dept's expenses are for personnel costs.
Personnel costs decreased in 2019 because 2 positions are being
moved from the Bldg Dept to the DCI Fund (211) to establish City's own
Planning Commission rather than relying on Area Plan Commission.
Other expenses include vehicle capital lease payments, fuel and
repairs, building rent and cleaning/maintenance, and supplies.
Total
Staffing
Building Department (600-1306)
Full Time
Part-Time /Seasonal/Temporary
Code Enforcement (600-1201 & 1208) / Animal Control (600-1207)
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Consolidated Building Fund
Enterprise Funds
82
Fund Name Fund Number 601
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,221,730 75,901 892,628 1,062,571 - 329,102 73%
Fines, Forfeitures, and Fees 55,700 1,369 40,784 62,138 - 14,916 73%
Interest Earnings 24,368 2,528 24,258 20,662 - 110 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,684 - 16,084 1,606 - 600 96%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,318,482 79,798 973,754 1,146,978 - 344,728 74%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - 969 - - 0%
Services & Charges
Professional Services 713,983 1,593 698,767 880,421 113 15,103 98%
Printing & Advertising - - - - - - 0%
Utilities 112,605 7,581 95,053 88,558 - 17,552 84%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 764,519 16,481 124,220 48,620 45,851 594,448 22%
Other Interfund Allocations 49,026 4,087 44,939 37,532 - 4,087 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 6,451 1,722 13,127 8,483 - (6,676) 203%
Transfers Out - - - - - - 0%
Total Services & Charges 1,646,584 31,464 976,106 1,063,613 45,963 624,514 62%
Capital 260,000 - 44,650 - 323,680 (108,330) 142%
Total Expenditures 1,906,584 31,464 1,020,756 1,064,582 369,643 516,184 73%
Net (588,102) 48,334 (47,003) 82,396 (171,456)
Cash Balance 1,290,962 1,306,089
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking
garage operations are under outside contract with Downtown South Bend, Inc.
Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining
the garages and assisting patrons.
There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council
approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in
revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Parking Garages
Enterprise Funds
City Funds
83
Fund Name Fund Number 610
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 5,503,472 469,264 5,027,043 4,977,700 - 476,429 91%
Interest Earnings 11,500 769 9,598 8,912 - 1,902 83%
Other Income 12,513 - 12,506 75,596 - 7 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,527,485 470,034 5,049,147 5,062,207 - 478,338 91%
Expenditures
Personnel
Salaries & Wages 1,110,697 121,896 946,535 990,395 - 164,162 85%
Fringe Benefits 467,437 43,746 384,476 461,483 - 82,961 82%
Total Personnel 1,578,134 165,642 1,331,010 1,451,878 - 247,123 84%
Supplies 362,388 16,578 230,724 259,808 23,407 108,257 70%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 250 - - - - 250 0%
Utilities - - - - - - 0%
Education & Training 975 - 975 11,509 - - 100%
Travel 1,637 - 1,137 2,556 - 500 69%
Repairs & Maintenance 539,621 55,482 765,624 907,646 - (226,003) 142%
Other Interfund Allocations 998,406 83,201 915,205 780,175 - 83,201 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Other Services & Charges 995,546 46,859 916,090 789,355 72,260 7,196 99%
Transfers Out 1,053,026 - 1,053,026 1,004,039 - - 100%
Total Services & Charges 3,589,461 185,543 3,652,057 3,495,280 72,260 (134,856) 104%
Capital - - - - - - 0%
Total Expenditures 5,529,983 367,763 5,213,791 5,206,966 95,666 220,524 96%
Net (2,498) 102,270 (164,644) (144,759) 257,814
Cash Balance 296,517 452,675
Staffing Budget Actual
Full Time 24 23
Part-Time /Seasonal/Temporary N/A -
Total 24 23
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management
services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents
include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees
Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and
might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver
and reduced maintenance cost for the trucks.
Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed.
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611).
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered
due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Solid Waste Operations
Enterprise Funds
City Funds
84
Fund Name Fund Number 611
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services - - - - - - 0%
Interest Earnings 4,800 604 4,718 1,262 - 82 98%
Other Income - - - 1,332 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,132,616 - 1,053,026 1,004,039 - 79,590 93%
Total Revenue 1,137,416 604 1,057,744 1,006,633 - 79,672 93%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,037,025 132,862 970,847 936,917 44 66,134 94%
Debt Service - Interest & Fees 95,591 14,772 67,112 65,371 1 28,478 70%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,132,616 147,634 1,037,959 1,002,288 45 94,612 92%
Capital - - - - 94,000 (94,000) 0%
Total Expenditures 1,132,616 147,634 1,037,959 1,002,288 94,045 612 100%
Net 4,800 (147,030) 19,785 4,345 79,060
Cash Balance 64,376 44,279
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department.
Current debt includes:
- 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136)
- 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138)
- 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150)
- 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140)
- 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144)
- 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149)
- 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152)
- 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158)
- 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171)
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with
Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period.
This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds
available for debt service payments, per City debt payment schedules.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Solid Waste Capital
Enterprise Funds
City Funds
85
Fund Name Fund Number 620
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 18,958,930 1,624,733 17,006,664 14,194,838 - 1,952,266 90%
Interest Earnings 60,000 7,198 65,026 45,184 - (5,026) 108%
Other Income 88,120 24 31,854 33,100 - 56,266 36%
Interfund Allocation Reimb 1,734,889 144,574 1,590,315 1,275,043 - 144,574 92%
Transfers In 95,000 12,347 122,499 72,320 - (27,499) 129%
Total Revenue 20,936,939 1,788,877 18,816,357 15,620,485 - 2,120,581 90%
Expenditures
Personnel
Salaries & Wages 3,578,355 369,062 3,031,636 3,215,823 - 546,719 85%
Fringe Benefits 1,420,482 127,423 1,180,755 1,549,299 16 239,711 83%
Total Personnel 4,998,837 496,485 4,212,391 4,765,121 16 786,430 84%
Supplies 1,957,065 212,920 1,451,338 1,249,029 153,611 352,116 82%
Services & Charges
Professional Services 2,879,965 150,993 1,705,956 1,278,838 585,036 588,973 80%
Printing & Advertising 2,250 - 1,165 469 182 903 60%
Utilities 791,675 75,596 721,382 721,682 - 70,293 91%
Education & Training 34,743 - 10,627 10,331 6,375 17,741 49%
Travel 18,750 - 2,325 2,708 - 16,425 12%
Repairs & Maintenance 427,154 30,091 309,841 331,836 107,936 9,377 98%
Other Interfund Allocations 1,979,352 164,946 1,814,406 1,227,897 - 164,946 92%
Debt Service - Principal 396,983 632 396,748 393,552 144 91 100%
Debt Service - Interest & Fees 23,015 44 23,011 35,614 3 1 100%
Other Services & Charges - - - - - - 0%
Payment In Lieu of Taxes 2,099,462 315,045 1,728,000 1,117,323 119,327 252,135 88%
Transfers Out 7,203,665 576,635 6,628,537 3,468,443 - 575,128 92%
Total Services & Charges 15,857,014 1,313,982 13,341,997 8,588,694 819,003 1,696,013 89%
Capital - - - - - - 0%
Total Expenditures 22,812,916 2,023,387 19,005,726 14,602,845 972,630 2,834,559 88%
Net (1,875,977) (234,510) (189,369) 1,017,640 (713,978)
Cash Balance 4,151,772 4,368,118
Staffing Budget Actual
Full Time 67 64
Part-Time /Seasonal/Temporary N/A 3
Total 67 67
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges &
Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per
employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of
the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%)
which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt
service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve
requirement held in Water Works Reserve Operations & Maintenance Fund (629).
Water Works capital expenditures are accounted for in the Water Works Capital Fund (622).
Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases
twelve months apart. A slight increase in the water leak program charge was also approved.
Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Water Works Operations
Enterprise Funds
City Funds
86
Fund Name Fund Number 622
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 100,000 14,963 172,330 223,298 - (72,330) 172%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 8,214 65,082 32,099 - (30,082) 186%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 3,241,000 270,083 2,970,913 8,053 - 270,087 92%
Total Revenue 3,376,000 293,259 3,208,325 263,449 - 167,675 95%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 179,404 - 65,611 11,896 113,792 1 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 179,404 - 65,611 11,896 113,792 1 100%
Capital 3,801,887 13,740 1,147,043 407,566 552,569 2,102,275 45%
Total Expenditures 3,981,291 13,740 1,212,655 419,462 666,361 2,102,276 47%
Net (605,291) 279,519 1,995,670 (156,012) (1,934,601)
Cash Balance 3,901,266 1,991,100
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution
mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system.
This fund receives interfund transfers from the Water Works Operations Fund (620).
Significant Capital Spending in 2019:
- Edison Road Well Field/Filtration Plant Upgrades $630,000
- North Station Well # 1 Replacement $525,000
- Pinhook Filtration Plant Upgrades $1,231,000
This fund receives interfund transfers from the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Water Works Capital
Enterprise Funds
City Funds
87
Fund Name Fund Number 624
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 37,000 3,181 31,741 24,043 - 5,259 86%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 37,000 3,181 31,741 24,043 - 5,259 86%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 22,000 3,181 31,324 21,702 - (9,324) 142%
Total Services & Charges 22,000 3,181 31,324 21,702 - (9,324) 142%
Capital - - - - - - 0%
Total Expenditures 22,000 3,181 31,324 21,702 - (9,324) 142%
Net 15,000 - 416 2,342 14,583
Cash Balance 1,285,086 1,505,826
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are dependent on the frequency of new customers and terminations of service.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Water Works Customer Deposit
Enterprise Funds
City Funds
This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash
balance.
88
Fund Name Fund Number 625
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 26,000 3,030 22,326 12,534 - 3,674 86%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,015,041 168,000 1,848,000 1,821,545 - 167,041 92%
Total Revenue 2,041,041 171,030 1,870,326 1,834,079 - 170,715 92%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 2,918,962 - 1,431,617 - 1,222,345 265,000 91%
Debt Service - Interest & Fees 811,748 - 548,669 284,967 255,187 7,892 99%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 10,000 3,030 21,848 12,490 - (11,848) 218%
Total Services & Charges 3,740,710 3,030 2,002,134 297,457 1,477,532 261,044 93%
Capital - - - - - - 0%
Total Expenditures 3,740,710 3,030 2,002,134 297,457 1,477,532 261,044 93%
Net (1,699,669) 168,000 (131,808) 1,536,622 (90,329)
Cash Balance 1,597,992 1,564,684
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of
June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal.
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from
interest earned on the fund's cash balance.
89
Fund Name Fund Number 626
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 37,000 3,035 30,247 22,641 - 6,753 82%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 37,000 3,035 30,247 22,641 - 6,753 82%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 22,000 - 9,582 - - 12,418 44%
Total Services & Charges 22,000 - 9,582 - - 12,418 44%
Capital - - - - - - 0%
Total Expenditures 22,000 - 9,582 - - 12,418 44%
Net 15,000 3,035 20,665 22,641 (5,665)
Cash Balance 1,446,593 1,447,148
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A
reconciliation of this account is done on a monthly basis.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620).
This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Water Works Bond Reserve
Enterprise Funds
City Funds
90
Fund Name Fund Number 629
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 71,000 6,137 60,483 42,165 - 10,517 85%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 225,552 - 225,552 52,249 - - 100%
Total Revenue 296,552 6,137 286,035 94,414 - 10,517 96%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 41,000 6,137 59,745 38,128 - (18,745) 146%
Total Services & Charges 41,000 6,137 59,745 38,128 - (18,745) 146%
Capital - - - - - - 0%
Total Expenditures 41,000 6,137 59,745 38,128 - (18,745) 146%
Net 255,552 - 226,290 56,286 29,262
Cash Balance 2,895,721 2,670,169
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the
risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service
reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund
(620) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
91
Fund Name Fund Number 640
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 637,863 53,676 598,030 587,012 - 39,833 94%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 42,000 4,482 44,135 30,396 - (2,135) 105%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 679,863 58,158 642,166 617,408 - 37,698 94%
Expenditures
Personnel
Salaries & Wages 113,545 12,223 104,478 138,180 - 9,067 92%
Fringe Benefits 44,636 4,450 41,303 64,759 - 3,333 93%
Total Personnel 158,181 16,672 145,781 202,939 - 12,400 92%
Supplies 71,355 3,661 29,315 30,203 28,550 13,490 81%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 351,655 14,921 288,147 242,119 7,199 56,309 84%
Other Interfund Allocations 75,495 6,292 69,203 16,379 - 6,292 92%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 6,500 222 3,689 5,984 - 2,811 57%
Transfers Out - - - - - - 0%
Total Services & Charges 433,650 21,436 361,039 264,482 7,199 65,412 85%
Capital - - - - - - 0%
Total Expenditures 663,186 41,768 536,134 497,624 35,749 91,302 86%
Net 16,677 16,390 106,032 119,784 (53,604)
Cash Balance 2,132,167 1,989,827
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00
deductible toward the cost of the repair and the City pays the rest.
In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of
South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewer Repair Insurance
Enterprise Funds
City Funds
92
Fund Name Fund Number 641
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 37,362,995 3,142,225 36,068,749 35,303,417 - 1,294,246 97%
Interest Earnings 290,000 29,524 293,907 207,656 - (3,907) 101%
Other Income 76,481 141 77,294 92,082 - (813) 101%
Interfund Allocation Reimb 421,463 35,123 386,340 - - 35,123 92%
Transfers In 284,000 11,763 265,459 394,760 - 18,541 93%
Total Revenue 38,434,939 3,218,776 37,091,748 35,997,915 - 1,343,191 97%
Expenditures by Division
Sewers 9,390,013 469,140 5,226,224 5,827,805 2,619,082 1,544,707 84%
Concrete Crew 516,390 35,975 386,446 354,512 18,112 111,833 78%
Wastewater 34,417,924 2,230,155 30,966,423 27,915,635 1,359,114 2,092,387 94%
Organic Resources 1,808,610 175,531 1,543,178 1,488,557 1,835 263,596 85%
Clay Sewage 10,000 - 7,212 6,117 - 2,789 72%
Total Expenditures by Division 46,142,937 2,910,801 38,129,483 35,592,626 3,998,143 4,015,311 91%
Expenditures
Personnel
Salaries & Wages 5,074,749 546,749 4,274,361 4,664,116 - 800,388 84%
Fringe Benefits 1,917,683 180,452 1,580,633 2,084,231 - 337,050 82%
Total Personnel 6,992,432 727,201 5,854,994 6,748,347 - 1,137,438 84%
Supplies 2,534,365 153,251 1,637,942 1,609,703 241,244 655,179 74%
Services & Charges
Professional Services 2,351,055 390,633 1,463,282 1,286,208 642,052 245,721 90%
Printing & Advertising 3,950 - 297 608 383 3,270 17%
Utilities 1,201,160 85,414 1,085,330 960,344 5,510 110,320 91%
Education & Training 35,200 2,000 17,885 12,948 (0) 17,315 51%
Travel 44,500 240 10,040 15,445 - 34,460 23%
Repairs & Maintenance 2,616,465 209,305 2,212,574 1,218,547 182,850 221,041 92%
Other Interfund Allocations 5,730,856 477,574 5,253,282 3,501,913 - 477,574 92%
Debt Service - Principal 566,921 23,617 563,882 601,040 144 2,895 99%
Debt Service - Interest & Fees 25,997 554 25,781 41,461 3 213 99%
Other Services & Charges - - - - - - 0%
Payment In Lieu of Taxes 6,277,436 451,150 2,640,397 2,680,323 2,925,957 711,082 89%
Transfers Out 17,762,600 389,864 17,363,797 16,915,740 - 398,803 98%
Total Services & Charges 36,616,140 2,030,350 30,636,547 27,234,577 3,756,899 2,222,694 94%
Capital - - - - - - 0%
Total Expenditures 46,142,937 2,910,801 38,129,483 35,592,626 3,998,143 4,015,311 91%
Net (7,707,998) 307,975 (1,037,734) 405,289 (2,672,120)
Cash Balance 14,232,975 13,780,125
Staffing Budget Actual
Full Time 89 88
Part-Time /Seasonal/Temporary N/A 6
Total 89 94
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
City Funds
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642).
Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage
Works Capital Fund (642) to fund capital expenditures.
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay
Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewage Works Operations
Enterprise Funds
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP)
designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only.
The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is
incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs
associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance.
93
Fund Name Fund Number 642
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 250,000 37,526 423,963 681,909 - (173,963) 170%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 234,460 23,089 222,206 133,212 - 12,254 95%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 5,000,000 - 5,000,000 3,219,930 - - 100%
Total Revenue 5,484,460 60,615 5,646,169 4,035,051 - (161,709) 103%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 15,023,292 96,722 4,402,640 2,066,033 6,584,423 4,036,229 73%
Total Expenditures 15,023,292 96,722 4,402,640 2,066,033 6,584,423 4,036,229 73%
Net (9,538,832) (36,108) 1,243,529 1,969,018 (4,197,938)
Cash Balance 10,361,930 9,318,424
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater
Division, Sewer Division, Organic Resources Division, and Concrete Crew.
In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641).
2019 projects include:
- Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van
- Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building
- Natural Gas Compressor is for energy management purposes
- Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow
- Sewer project capital includes sewer lining rehabilitation and LTCP expenditures
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This
fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest
earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewage Works Capital
Enterprise Funds
City Funds
94
Fund Name Fund Number 643
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 119,000 11,763 116,951 84,522 - 2,049 98%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 151,717 - 151,717 238,226 - - 100%
Total Revenue 270,717 11,763 268,668 322,748 - 2,049 99%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 119,000 11,763 115,459 76,565 - 3,541 97%
Total Services & Charges 119,000 11,763 115,459 76,565 - 3,541 97%
Capital - - - - - - 0%
Total Expenditures 119,000 11,763 115,459 76,565 - 3,541 97%
Net 151,717 - 153,209 246,184 (1,492)
Cash Balance 5,550,801 5,399,084
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This
serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial
commitments.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641).
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations
Fund (641) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
95
Fund Name Fund Number 649
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,165 16,728 98,617 70,082 - (35,452) 156%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 7,780,676 - 7,780,676 9,173,661 - - 100%
Total Revenue 7,843,841 16,728 7,879,293 9,243,742 - (35,452) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 5,931,732 5,931,732 5,931,732 7,147,038 - - 100%
Debt Service - Interest & Fees 1,849,494 920,913 1,844,012 2,004,263 215 5,267 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 7,781,226 6,852,645 7,775,744 9,151,301 215 5,267 100%
Capital - - - - - - 0%
Total Expenditures 7,781,226 6,852,645 7,775,744 9,151,301 215 5,267 100%
Net 62,615 (6,835,917) 103,550 92,441 (40,719)
Cash Balance 1,069,312 949,003
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay all debt service obligations for Wastewater and Sewers.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December. This fund is currently repaying for the following bonds:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest
on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the
Sewage Works Operations Fund (641).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
96
Fund Name Fund Number 653
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 84,395 6,576 75,983 51,769 - 8,412 90%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 84,395 6,576 75,983 51,769 - 8,412 90%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 84,395 6,576 75,983 51,769 8,412
Cash Balance 4,280,228 4,190,118
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon
Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis.
The debt service reserve amount is used towards the last debt service payment.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewage Debt Service Reserve
Enterprise Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance.
97
Fund Name Fund Number 654
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 302 613 - - (13) 102%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 600 302 613 - - (13) 102%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 600 302 613 - (13)
Cash Balance 390,513 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a
credit to the customer's final bill.
This fund receives revenue in the form of security deposits collected from utility customers.
Revenue and expenditures are dependent on the frequency of new customers and terminations of service.
Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641).
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewage Works Deposit Fund
Enterprise Funds
City Funds
98
Fund Name Fund Number 659
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 1 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 1 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 146 - - 0%
Total Services & Charges - - - 146 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 146 - - 0%
Net - - - (145) -
Cash Balance - -
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018.
This Sewage Works Revenue Bond closed in October of 2011.
The significant projects this bond has funded are listed below:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewer Bond 2011
Enterprise Funds
City Funds
99
Fund Name Fund Number 661
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 3,229 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 3,229 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 17,136 - - 0%
Total Services & Charges - - - 17,136 - - 0%
Capital - - - 628,214 - - 0%
Total Expenditures - - - 645,350 - - 0%
Net - - - (642,121) -
Cash Balance - -
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the
Sewage Sinking Fund 649.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Sewer Bond 2012
Enterprise Funds
City Funds
100
Fund Name Fund Number 667
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 600,000 87,208 429,557 - - 170,443 72%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 347 525 - - (325) 263%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 600,200 87,555 430,082 - - 170,118 72%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 100,000 - 49,650 - 10,350 40,000 60%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 100,000 - 49,650 - 10,350 40,000 60%
Capital 500,000 224,179 261,893 - 55,223 182,884 63%
Total Expenditures 600,000 224,179 311,543 - 65,573 222,884 63%
Net 200 (136,625) 118,539 - (52,766)
Cash Balance 46,404 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of
the storm water fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams,
and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to
improving drainage, controlling flooding, improving water quality and implementing regulations.
Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood
Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional
services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations
$400K.
The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers.The fee took effect on June 1,
2019.
- This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a
parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Storm Sewer Fund
Enterprise Funds
City Funds
101
Fund Name Fund Number 670
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 1,275,000 - 1,275,000 1,168,750 - - 100%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,207,730 306,336 2,879,941 2,933,097 - 327,789 90%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7 - 6 - - 1 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,600 210 5,988 4,533 - (388) 107%
Interfund Allocation Reimb 66,045 5,504 60,541 - - 5,504 92%
Transfers In - - - - - - 0%
Total Revenue 4,554,382 312,050 4,221,476 4,106,380 - 332,906 93%
Expenditures
Personnel
Salaries & Wages 1,475,246 154,573 1,291,866 1,264,108 - 183,380 88%
Fringe Benefits 534,662 38,163 406,178 436,828 - 128,484 76%
Total Personnel 2,009,908 192,736 1,698,044 1,700,936 - 311,864 84%
Supplies 1,171,224 118,616 1,014,420 1,113,219 8,655 148,149 87%
Services & Charges
Professional Services 86,248 9,976 69,418 90,863 311 16,519 81%
Printing & Advertising - - 1,302 99 1,674 (2,976) 0%
Utilities 309,744 28,988 341,884 309,633 - (32,140) 110%
Education & Training - - - 299 - - 0%
Travel 2,000 - - - - 2,000 0%
Repairs & Maintenance 99,981 11,387 94,276 53,763 16,192 (10,487) 110%
Other Interfund Allocations 162,380 11,206 146,523 - - 15,857 90%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Insurance 54,611 7,047 55,794 82,747 - (1,183) 102%
Other Services & Charges 523,034 49,058 473,823 486,395 1,599 47,612 91%
Transfers Out 268,227 - 268,227 85,909 - - 100%
Total Services & Charges 1,506,225 117,662 1,451,246 1,109,707 19,776 35,202 98%
Capital - - - - - - 0%
Total Expenditures 4,687,357 429,014 4,163,711 3,923,862 28,431 495,215 89%
Net (132,975) (116,965) 57,766 182,518 (162,309)
Cash Balance 1,564,206 1,652,394
Staffing Budget Actual
Full Time 8 7
Part-Time /Seasonal/Temporary N/A 8
Total 8 15
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc.
In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were
transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South
Bend in 2018.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Century Center
Enterprise Funds
City Funds
102
Fund Name Fund Number 671
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,000 829 12,133 1,540 - (133) 101%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 177,475 - 177,475 - - - 100%
Total Revenue 189,475 829 189,608 1,540 - (133) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 66,124 66,123 66,123 4,800 - 1 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 66,124 66,123 66,123 4,800 - 1 100%
Capital 16,876 - - 5,216 - 16,876 0%
Total Expenditures 83,000 66,123 66,123 10,016 - 16,877 80%
Net 106,475 (65,294) 123,485 (8,475) (17,010)
Cash Balance 980,848 856,877
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County
appropriation.
$20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives
revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Century Center Capital
Enterprise Funds
City Funds
103
Fund Name Fund Number 672
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 235,000 - 235,000 221,437 - - 100%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,600 619 3,401 58 - (801) 131%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 103,235 51,402 104,511 110,049 - (1,276) 101%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 90,752 - 90,752 85,909 - - 100%
Total Revenue 431,587 52,021 433,664 417,453 - (2,077) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 280,090 - 280,090 162,702 - - 100%
Debt Service - Interest & Fees 136,334 - 135,333 143,034 - 1,001 99%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 416,424 - 415,423 305,736 - 1,001 100%
Capital - - - - - - 0%
Total Expenditures 416,424 - 415,423 305,736 - 1,001 100%
Net 15,163 52,021 18,241 111,717 (3,078)
Cash Balance 188,816 170,598
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to
make improvements at the Century Center including a new roof and other energy efficiency projects.
The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139).
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
104
Fund Name Fund Number 222
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Licenses & Permits 7,015 36 3,071 4,052 - 3,944 44%
Charges for Services 8,248,563 530,304 6,805,677 626,137 - 1,442,886 83%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,700 1,833 14,317 9,601 - 383 97%
Other Income 5,025,166 415,687 4,923,282 6,604,073 - 101,884 98%
Interfund Allocation Reimb 610,726 50,895 559,831 359,678 - 50,895 92%
Transfers In - - - - - - 0%
Total Revenue 13,906,170 998,756 12,306,177 7,603,540 - 1,599,992 88%
Expenditures by Division
Equipment Services 8,225,501 601,521 6,451,899 2,493,760 14,856 1,758,746 79%
Building Maintenance 233,139 19,183 161,396 192,846 - 71,743 69%
Central Purchasing/Stores 308,040 30,293 261,485 226,541 110 46,445 85%
Print Shop 189,881 17,454 148,976 127,564 1,660 39,245 79%
Radio Shop 301,290 22,740 223,629 255,325 229 77,432 74%
Energy/Sustainability 17,237 - 6,002 280,026 2,728 8,507 51%
Electric & Gas Utilities 4,774,755 376,104 4,531,740 4,192,267 87,447 155,567 97%
Facilities Management 316,655 12,329 111,034 - - 205,621 35%
Total Expenditures by Division 14,366,498 1,079,623 11,896,161 7,768,329 107,031 2,363,306 84%
Expenditures
Personnel
Salaries & Wages 2,290,415 217,346 1,773,226 1,903,463 - 517,189 77%
Fringe Benefits 913,035 76,226 671,667 858,382 - 241,368 74%
Total Personnel 3,203,450 293,572 2,444,892 2,761,845 - 758,557 76%
Supplies 4,855,824 341,815 4,174,961 181,186 13,598 667,265 86%
Services & Charges
Professional Services 203,000 917 8,439 30,101 - 194,561 4%
Printing & Advertising 3,341 63 715 4,809 - 2,626 21%
Utilities 4,844,475 380,694 4,588,841 4,245,291 87,887 167,747 97%
Education & Training 20,000 - 4,438 5,253 - 15,562 22%
Travel 2,800 - 225 871 - 2,575 8%
Repairs & Maintenance 99,047 6,088 58,779 63,533 2,777 37,491 62%
Other Interfund Allocations 648,014 54,001 594,013 376,959 - 54,001 92%
Debt Service - Principal 14,249 2,273 13,470 12,133 778 1 100%
Debt Service - Interest & Fees 1,030 92 972 1,370 57 1 100%
Grants & Subsidies 2,500 - 2,434 5,320 - 66 97%
Other Services & Charges 93,768 107 3,983 2,659 1,933 87,852 6%
Transfers Out 375,000 - - 77,000 - 375,000 0%
Total Services & Charges 6,307,224 444,236 5,276,308 4,825,298 93,432 937,483 85%
Capital - - - - - - 0%
Total Expenditures 14,366,498 1,079,623 11,896,161 7,768,329 107,031 2,363,305 84%
Net (460,328) (80,867) 410,016 (164,789) (763,313)
Cash Balance 1,379,382 993,448
Staffing Budget Actual
Full Time 42 38
Part-Time /Seasonal/Temporary N/A 2
Total 42 40
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City
departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital
expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically
match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs.
This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several
local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central
Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a
separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of
Administration & Finance oversees the Central Services Department.
Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas
bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business
licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services
such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance.
City Funds
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Central Services
Internal Service Funds
105
Fund Name Fund Number 224
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,900 219 2,916 2,399 - (16) 101%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 375,000 - - 77,000 - 375,000 0%
Total Revenue 377,900 219 2,916 79,399 - 374,984 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 5,000 - 4,718 8,905 - 282 94%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 88,671 - 63,060 13,926 - 25,611 71%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 7,813 - 3,881 - - 3,932 50%
Debt Service - Interest & Fees 1,187 - 365 - - 822 31%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 97,671 - 67,305 13,926 - 30,365 69%
Capital 300,000 77,795 77,795 77,871 148,194 74,011 75%
Total Expenditures 402,671 77,795 149,818 100,702 148,194 104,658 74%
Net (24,771) (77,576) (146,902) (21,304) 270,326
Cash Balance 99,453 172,996
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for capital expenditures for the Central Services Department.
Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage.
In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Central Services Capital
Internal Service Funds
City Funds
This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives
revenue from interest earned on the fund's cash balance.
106
Fund Name Fund Number 226
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 90,000 9,998 87,188 63,585 - 2,812 97%
Other Income 995,384 179,945 1,175,329 703,577 - (179,945) 118%
Interfund Allocation Reimb 3,944,597 327,601 3,616,996 1,884,267 - 327,601 92%
Transfers In - - - - - - 0%
Total Revenue 5,029,981 517,545 4,879,513 2,651,429 - 150,468 97%
Expenditures by Division
Safety & Risk Management 251,682 20,302 214,184 201,923 5,288 32,211 87%
Liability Insurance 2,032,932 61,564 618,580 1,293,326 - 1,414,352 30%
Business Insurance 689,500 - 677,290 715,424 - 12,210 98%
Workers' Compensation 1,028,000 273,559 1,454,764 1,241,669 17,441 (444,205) 143%
Catastrophic Events 355,541 25,535 649,938 171,097 21,717 (316,115) 189%
Total Expenditures by Division 4,357,655 380,960 3,614,756 3,623,439 44,446 698,453 84%
Expenditures
Personnel
Salaries & Wages 153,926 17,465 140,285 173,341 - 13,641 91%
Fringe Benefits 61,581 6,201 55,954 78,127 - 5,627 91%
Total Personnel 215,507 23,666 196,239 251,468 - 19,268 91%
Supplies 17,125 273 51,002 4,801 1,830 (35,707) 309%
Services & Charges
Professional Services 184,929 - 129,111 173,237 - 55,818 70%
Printing & Advertising - - - - - - 0%
Education & Training 29,750 - 28,827 11,706 3,082 (2,159) 107%
Travel 6,082 - 2,594 2,477 32 3,456 43%
Repairs & Maintenance 26,965 16,570 31,090 78,424 1,546 (5,671) 121%
Other Interfund Allocations 144,621 12,052 132,569 102,597 - 12,052 92%
Insurance 1,533,750 272,165 1,987,612 1,619,109 - (453,862) 130%
Other Services & Charges 1,867,350 47,248 483,240 1,259,642 17,786 1,366,324 27%
Transfers Out - - - 25,425 - - 0%
Total Services & Charges 3,793,447 348,036 2,795,044 3,272,617 22,445 975,958 74%
Capital 331,576 8,985 572,472 94,552 20,172 (261,068) 179%
Total Expenditures 4,357,655 380,960 3,614,756 3,623,439 44,446 698,451 84%
Net 672,326 136,585 1,264,757 (972,010) (547,983)
Cash Balance 4,964,806 3,695,510
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A 1
Total 3 4
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation
expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and
provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which
happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims.
City Funds
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety &
Risk Management, a division of Administration & Finance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Liability Insurance
Internal Service Funds
Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively
and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and
worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at
December 31, 2017 per CAFR and capital asset records.
107
Fund Name Fund Number 278
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,500 1,614 16,032 12,014 - 468 97%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,500 540 4,973 3,187 - 527 90%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22,000 2,154 21,005 15,201 - 995 95%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 50,000 - 7,182 18,198 - 42,818 14%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - 7,182 18,198 - 42,818 14%
Capital - - - - - - 0%
Total Expenditures 50,000 - 7,182 18,198 - 42,818 14%
Net (28,000) 2,154 13,823 (2,997) (41,823)
Cash Balance 764,319 748,767
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund pays for police vehicle off duty accident claims.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in
accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the
balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the
Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Take Home Vehicle Police
Internal Service Funds
City Funds
108
Fund Name Fund Number 279
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 50,000 5,301 49,056 26,098 - 944 98%
Charges for Services 92,585 30,000 92,585 - - 0 100%
Donations - - - 100,000 - - 0%
Other Income 65,082 557 65,638 47,427 - (556) 101%
Interfund Allocation Reimb 7,991,331 665,947 7,325,384 6,223,206 - 665,947 92%
Transfers In - - - - - - 0%
Total Revenue 8,198,998 701,805 7,532,663 6,396,731 - 666,335 92%
Expenditures by Division
311 Call Center 557,310 47,073 480,437 486,839 1,447 75,426 86%
Information Technology 8,744,146 687,197 7,076,952 4,755,402 1,221,101 446,094 95%
Total Expenditures by Division 9,301,456 734,270 7,557,389 5,242,242 1,222,548 521,519 94%
Expenditures
Personnel
Salaries & Wages 2,060,647 196,392 1,557,745 1,418,140 - 502,902 76%
Fringe Benefits 574,659 62,125 519,641 566,282 - 55,018 90%
Total Personnel 2,635,306 258,517 2,077,386 1,984,422 - 557,920 79%
Supplies 127,341 47,878 167,286 116,389 5,871 (45,816) 136%
Services & Charges
Professional Services 1,642,102 90,155 1,053,475 668,258 533,496 55,131 97%
Printing & Advertising 5,150 837 5,181 298 - (31) 101%
Education & Training 31,950 3,795 20,808 13,883 9,900 1,242 96%
Travel 55,578 2,745 29,365 37,850 11,448 14,765 73%
Repairs & Maintenance 3,367,713 213,494 2,899,595 2,002,141 660,782 (192,664) 106%
Other Interfund Allocations 6,785 565 6,220 4,774 - 565 92%
Debt Service - Principal 390,525 80,049 398,152 176,285 710 (8,337) 102%
Debt Service - Interest & Fees 56,401 9,599 38,114 19,470 41 18,246 68%
Grants & Subsidies - - - 25,000 - - 0%
Other Services & Charges 342,505 26,636 261,805 193,473 299 80,401 77%
Transfers Out 600,000 - 600,000 - - - 100%
Total Services & Charges 6,498,709 427,875 5,312,717 3,141,431 1,216,677 (30,682) 100%
Capital 40,100 - - - - 40,100 0%
Total Expenditures 9,301,456 734,270 7,557,389 5,242,242 1,222,548 521,522 94%
Net - - - - 144,813
Cash Balance 2,834,966 2,743,572
Staffing Budget Actual
Full Time 30 28
Part-Time /Seasonal/Temporary N/A 1
Total 30 29
Fund Purpose:
Explanation of Revenue Sources:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls
in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information
Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure.
The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic
partnerships.
Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over
$300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and
allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the
cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives:
SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to
make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will
continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform
because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the
Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept
City Funds
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
IT / Innovation / 311 Call Center
Internal Service Funds
311 Call Center - 7 full-time employees and 1 part-time employee
Innovation & Technology - 23 full-time employees
Staffing Budget by Division
This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between
the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more.
109
Fund Name Fund Number 711
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250,000 20,396 230,515 185,753 - 19,485 92%
Donations - - - - - - 0%
Other Income 13,229,855 1,191,326 12,540,942 16,939,378 - 688,913 95%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 13,479,855 1,211,722 12,771,458 17,125,131 - 708,398 95%
Expenditures by Division
Employee Benefits 15,442,986 1,141,660 14,591,654 14,182,485 74,873 776,459 95%
Employee Wellness Clinic 1,180,000 29,497 1,099,837 860,068 178,988 (98,825) 108%
Total Expenditures by Division 16,622,986 1,171,156 15,691,492 15,042,553 253,861 677,633 96%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 146,686 19,626 194,497 82,100 24,936 (72,747) 150%
Services & Charges
Professional Services 1,375,217 29,588 1,162,797 1,042,061 178,652 33,768 98%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 15,088,200 1,121,844 14,321,288 13,494,205 50,274 716,638 95%
Other Services & Charges 12,883 99 12,909 10,473 - (26) 100%
Transfers Out - - - 413,714 - - 0%
Total Services & Charges 16,476,300 1,151,531 15,496,994 14,960,453 228,925 750,380 95%
Capital - - - - - - 0%
Total Expenditures 16,622,986 1,171,156 15,691,492 15,042,553 253,861 677,633 96%
Net (3,143,131) 40,566 (2,920,034) 2,082,578 30,765
Cash Balance 9,062,533 12,003,261
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over
time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the
City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to
the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will
continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent
benefits for employees.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Self-Funded Employee Benefits
Internal Service Funds
City Funds
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the
Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums.
110
Fund Name Fund Number 713
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,300 381 4,094 3,423 - 206 95%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,300 381 4,094 3,423 - 206 95%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits 60,000 - 30,424 20,480 - 29,576 51%
Total Personnel 60,000 - 30,424 20,480 - 29,576 51%
Supplies - - - - - - 0%
Services & Charges
Professional Services 10,000 - 2,400 - - 7,600 24%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 10,000 - 2,400 - - 7,600 24%
Capital - - - - - - 0%
Total Expenditures 70,000 - 32,824 20,480 - 37,176 47%
Net (65,700) 381 (28,731) (17,056) (36,970)
Cash Balance 180,234 208,573
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential
outplacement services.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against
the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be
brought back in 2020.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Unemployment Compensation
Internal Service Funds
City Funds
111
Fund Name Fund Number 714
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,150 35 750 380 - 400 65%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 173,346 19,725 151,093 151,642 - 22,253 87%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 174,496 19,761 151,843 152,022 - 22,653 87%
Expenditures
Personnel
Salaries & Wages 155,694 11,644 174,143 99,944 - (18,449) 112%
Fringe Benefits - - - - - - 0%
Total Personnel 155,694 11,644 174,143 99,944 - (18,449) 112%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 155,694 11,644 174,143 99,944 - (18,449) 112%
Net 18,802 8,117 (22,300) 52,078 41,102
Cash Balance 28,937 52,078
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The
Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers.
Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in
2018 and many employees took advantage of the benefit. The City plans to continue this program.
The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and
the performance of the fund.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Parental Leave Fund
Internal Service Funds
City Funds
112
Fund Name Fund Number 701
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 5,212,638 - 4,466,993 4,475,669 - 745,645 86%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,500 2,995 5,175 5,327 - 1,325 80%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 7,345 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,219,138 2,995 4,472,168 4,488,341 - 746,970 86%
Expenditures
Personnel
Salaries & Wages 5,105,307 367,412 4,083,063 4,269,761 - 1,022,244 80%
Fringe Benefits - - 1,296 - - (1,296) 0%
Total Personnel 5,105,307 367,412 4,084,358 4,269,761 - 1,020,948 80%
Supplies 300 - - 67 - 300 0%
Services & Charges
Professional Services 5,000 - 4,000 3,202 - 1,000 80%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 350 - - - - 350 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 1,500 100 1,015 919 - 485 68%
Transfers Out - - - - - - 0%
Total Services & Charges 6,850 100 5,015 4,121 - 1,835 73%
Capital - - - - - - 0%
Total Expenditures 5,112,457 367,512 4,089,373 4,273,949 - 1,023,083 80%
Net 106,681 (364,517) 382,794 214,392 (276,113)
Cash Balance 698,560 678,421
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget.
For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Fire Pension
Trust Funds
City Funds
113
Fund Name Fund Number 702
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 6,347,700 - 6,111,782 6,223,858 - 235,918 96%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,500 4,580 10,721 10,845 - 3,779 74%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 158 2,890 4,124 - 5,110 36%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,370,200 4,738 6,125,393 6,238,827 - 244,807 96%
Expenditures
Personnel
Salaries & Wages 6,343,985 512,577 5,878,585 5,664,620 - 465,400 93%
Fringe Benefits 3,717 6,479 12,958 261 - (9,241) 349%
Total Personnel 6,347,702 519,056 5,891,543 5,664,881 - 456,159 93%
Supplies 800 - - - - 800 0%
Services & Charges
Professional Services 5,500 - 4,000 3,200 - 1,500 73%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 500 - - - - 500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 1,400 117 1,150 979 - 250 82%
Transfers Out - - - - - - 0%
Total Services & Charges 7,400 117 5,150 4,179 - 2,250 70%
Capital - - - - - - 0%
Total Expenditures 6,355,902 519,173 5,896,693 5,669,061 - 459,209 93%
Net 14,298 (514,435) 228,700 569,766 (214,402)
Cash Balance 1,176,284 1,454,766
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Police Pension
Trust Funds
City Funds
114
Fund Name Fund Number 730
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 620 63 619 455 - 1 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 620 63 619 455 - 1 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 620 63 619 455 1
Cash Balance 29,597 28,924
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This trust fund is designated for expenses specifically for the City Cemetery.
There are no budgeted expenditures at this time.
The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little
burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
City Cemetery Trust
Trust Funds
City Funds
115
Fund Name Fund Number 731
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,500 983 9,730 - - 770 93%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 455,998 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,500 983 9,730 455,998 - 770 93%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 10,500 983 9,730 455,998 770
Cash Balance 465,601 455,998
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for
the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated
December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
This fund only receives revenue from interest earned on the fund's cash balance. The cash reserve requirement is set at $400,000 with the expectation that interest
earned on that balance will be used for expenses.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was
passed.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Bowman Cemetery
Trust Funds
City Funds
116
Fund Name Fund Number 324
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 16,935,449 - 10,643,592 10,603,198 - 6,291,857 63%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues 396,500 - 395,000 395,000 - 1,500 100%
Intergov./ Grants 41,207 - 41,206 22,988 - 1 100%
Charges for Services 1,080 - 2,160 3,220 - (1,080) 200%
Interest Earnings 600,000 54,210 570,059 447,649 - 29,941 95%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 33,825 14,535 77,848 4,670,717 - (44,023) 230%
Transfers In 47,934 5,891 58,077 39,881 - (10,143) 121%
Total Revenue 18,055,995 74,636 11,787,943 16,182,654 - 6,268,053 65%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 2,781,918 91,767 1,086,363 1,095,033 825,864 869,691 69%
Printing & Advertising - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Debt Service - Principal 4,038,315 - 3,598,315 2,806,409 440,000 - 100%
Debt Service - Interest & Fees 1,198,775 - 1,177,900 1,026,282 20,475 400 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 2,438,908 37,595 1,270,276 2,163,396 910,488 258,144 89%
Transfers Out 4,261,018 - 4,266,098 4,267,975 - (5,080) 100%
Total Services & Charges 14,718,934 129,362 11,398,952 11,359,096 2,196,827 1,123,155 92%
Capital 28,766,017 699,671 7,821,314 13,394,201 6,104,920 14,839,783 48%
Total Expenditures 43,484,951 829,033 19,220,266 24,753,297 8,301,746 15,962,938 63%
Net (25,428,956) (754,396) (7,432,323) (8,570,642) (9,694,885)
Cash Balance 24,371,149 24,986,766
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund makes payments on the following debt:
- 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5)
- 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6)
- 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12)
- 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13)
- 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39)
- 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62)
- 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86)
- 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135)
- 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169)
This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to
Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman-
Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development
opportunities which may be presented to the Redevelopment Commission in 2019.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous
sources.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible
development projects for this TIF area.
117
Fund Name Fund Number 422
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 314,425 - 144,025 173,583 - 170,400 46%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 40,000 2,695 35,020 34,617 - 4,980 88%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 354,425 2,695 179,045 208,199 - 175,380 51%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 479 - - 148 - 479 0%
Printing & Advertising - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 479 - - 148 - 479 0%
Capital 1,694,651 10,073 950,001 841,289 481,300 263,350 84%
Total Expenditures 1,695,130 10,073 950,001 841,437 481,300 263,829 84%
Net (1,340,705) (7,378) (770,957) (633,238) (88,449)
Cash Balance 1,040,012 1,643,186
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible
development projects for this TIF area.
118
Fund Name Fund Number 429
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,808,805 - 1,642,174 1,442,090 - 1,166,631 58%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 227,000 15,415 200,691 141,100 - 26,309 88%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 7,725 0 7,725 72,104 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,043,530 15,415 1,850,590 1,655,295 - 1,192,940 61%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 147,427 - 29,225 337,106 49,834 68,368 54%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 26,000 - 25,256 - - 744 97%
Other Services & Charges 790 - 790 7,417 - - 100%
Transfers Out - - - - - - 0%
Total Services & Charges 174,217 - 55,271 344,523 49,834 69,112 60%
Capital 12,027,765 40,195 5,609,816 475,429 4,509,049 1,908,900 84%
Total Expenditures 12,201,982 40,195 5,665,088 819,952 4,558,883 1,978,012 84%
Net (9,158,452) (24,779) (3,814,498) 835,343 (785,072)
Cash Balance 7,190,880 9,512,485
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the
Northeast TIF.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell
Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 430
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,229,283 - 1,403,892 1,258,579 - 825,391 63%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 192,000 19,527 190,871 131,016 - 1,129 99%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 3,020 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,421,283 19,527 1,594,763 1,392,615 - 826,520 66%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 964,932 4,481 190,544 224,819 138,867 635,521 34%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 964,932 4,481 190,544 224,819 138,867 635,521 34%
Capital 9,387,796 - 1,641,238 149,694 48,603 7,697,955 18%
Total Expenditures 10,352,728 4,481 1,831,782 374,512 187,470 8,333,476 20%
Net (7,931,445) 15,046 (237,019) 1,018,103 (7,506,956)
Cash Balance 9,215,470 8,854,686
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible
development projects for this TIF area.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development
opportunities which may be presented to the Redevelopment Commission in 2019.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 435
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,724 415 4,251 3,093 - (527) 114%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,724 415 4,251 3,093 - (527) 114%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 208,000 - 15,600 - 93,200 99,200 52%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 208,000 - 15,600 - 93,200 99,200 52%
Capital - - - - - - 0%
Total Expenditures 208,000 - 15,600 - 93,200 99,200 52%
Net (204,276) 415 (11,349) 3,093 (99,727)
Cash Balance 192,926 203,891
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible
development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St.
Joseph County. Then the fund will be closed.
Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 436
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,563,923 - 2,798,589 2,616,136 - 1,765,334 61%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 3,294 35,951 5,385 - 4,049 90%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 67 - - 0%
Total Revenue 4,603,923 3,294 2,834,540 2,621,588 - 1,769,383 62%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 9,047 - - 2,026 - 9,047 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 392,522 - 392,522 376,417 - - 100%
Debt Service - Interest & Fees 102,306 - 102,306 116,911 - - 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 3,771,125 - 3,769,003 3,748,972 - 2,122 100%
Total Services & Charges 4,275,000 - 4,263,831 4,244,326 - 11,169 100%
Capital - - - - - - 0%
Total Expenditures 4,275,000 - 4,263,831 4,244,326 - 11,169 100%
Net 328,923 3,294 (1,429,291) (1,622,738) 1,758,214
Cash Balance 1,559,903 1,864,505
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on
eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly
known as the Northeast Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to
the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF
neutralization calculations.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 425
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 22,398 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 206 - 206 2,427 - - 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 87 - - 50,691 - 87 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 293 - 206 75,516 - 87 70%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies (321) - (321) 2,423 - - 100%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - 16,897 - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,093 - 1,093 51,681 - - 100%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - 39,402 - - 0%
Transfers Out 7,820 - 7,820 - - - 100%
Total Services & Charges 8,913 - 8,912 107,981 - - 100%
Capital - - - - - - 0%
Total Expenditures 8,592 - 8,592 110,404 - - 100%
Net (8,299) - (8,386) (34,888) 87
Cash Balance - 141,846
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used for South Bend downtown retail space property management.
The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton
Plaza.
Revenue and expenditures are reported one month in arrears.
This fund received revenue from the rental of property in downtown South Bend.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Revelopment Retail Area (Leighton Plaza)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
123
Fund Name Fund Number 433
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 84,095 5,863 78,232 - - 5,863 93%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 15,000 3,559 15,518 1,584 - (518) 103%
Donations 1,177,112 - 1,177,112 607,302 - - 100%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 28,126 - - 0%
Total Revenue 1,276,207 9,422 1,270,862 637,011 - 5,345 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 9,184 - 5,211 29,994 - 3,973 57%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 1,064,816 45,376 393,166 - 263,460 408,190 62%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,074,000 45,376 398,376 29,994 263,460 412,163 62%
Capital - - - - - - 0%
Total Expenditures 1,074,000 45,376 398,376 29,994 263,460 412,163 62%
Net 202,207 (35,954) 872,485 607,018 (406,818)
Cash Balance 1,514,417 614,409
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in
the City and to address poverty and unemployment in the City.
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic
empowerment activities determined by the Redevelopment Commission and the Department of Community Investment.
- The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
- There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the
Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend
Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development
Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's
cash balance.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 439
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,000 188 11,016 9,793 - 984 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 12,000 188 11,016 9,793 - 984 92%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 625,000 - 624,194 - 752 54 100%
Total Expenditures 625,000 - 624,194 - 752 54 100%
Net (613,000) 188 (613,178) 9,793 930
Cash Balance 10,854 622,859
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual-
campus technology park.
This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance.
Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we
expect the majority of these funds will be used for the Technology Resource Center.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 454
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,500 849 8,402 6,176 - 98 99%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,500 849 8,402 6,176 - 98 99%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 50,000 - - - - 50,000 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - - - - 50,000 0%
Capital - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (41,500) 849 8,402 6,176 (49,902)
Cash Balance 401,945 392,803
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 754
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 232,680 22,223 246,070 186,258 - (13,390) 106%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 232,680 22,223 246,070 186,258 - (13,390) 106%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 132,000 7,863 71,068 73,074 - 60,932 54%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 25,000 1,212 22,049 8,534 - 2,951 88%
Transfers Out - - - - - - 0%
Total Services & Charges 157,000 9,075 93,117 81,608 - 63,883 59%
Capital - - - - - - 0%
Total Expenditures 157,000 9,075 93,117 81,608 - 63,883 59%
Net 75,680 13,149 152,953 104,650 (77,273)
Cash Balance 1,844,335 2,591,336
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment
Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal
accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of
loans and cash balances that must be maintained.
Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Industrial Revolving Fund
Redevelopment Funds
City Funds
127
Fund Name Fund Number 315
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 21,000 2,205 22,024 16,509 - (1,024) 105%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 21,000 2,205 22,024 16,509 - (1,024) 105%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 19,000 2,205 21,737 14,904 - (2,737) 114%
Total Services & Charges 19,000 2,205 21,737 14,904 - (2,737) 114%
Capital - - - - - - 0%
Total Expenditures 19,000 2,205 21,737 14,904 - (2,737) 114%
Net 2,000 - 288 1,604 1,713
Cash Balance 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule #6) for the airport taxable project.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324.
128
Fund Name Fund Number 317
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,086 - 1,076 8,261 - 2,010 35%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,086 - 1,076 8,261 - 2,010 35%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 527,518 - 527,517 - - 1 100%
Total Services & Charges 527,518 - 527,517 - - 1 100%
Capital - - - - - - 0%
Total Expenditures 527,518 - 527,517 - - 1 100%
Net (524,432) - (526,442) 8,261 2,009
Cash Balance - 525,453
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule #81).
The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area
(PSDA) Fund (377) to be used for capital projects within the PSDA district.
The fund only receives interest earnings revenue.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
129
Fund Name Fund Number 328
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 3,686 36,821 27,599 - 3,179 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 40,000 3,686 36,821 27,599 - 3,179 92%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 40,000 3,686 36,340 24,917 - 3,660 91%
Total Services & Charges 40,000 3,686 36,340 24,917 - 3,660 91%
Capital - - - - - - 0%
Total Expenditures 40,000 3,686 36,340 24,917 - 3,660 91%
Net - - 481 2,682 (481)
Cash Balance 1,739,495 1,739,495
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324.
130
Fund Name Fund Number 351
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 2,142 21,207 - - (1,207) 106%
Debt Proceeds - - - 993,495 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 2,142 21,207 993,495 - (1,207) 106%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 20,000 2,142 21,207 993,495 (1,207)
Cash Balance 1,014,427 993,495
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The
debt service reserve will be used towards the last debt service payment.
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452).
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
2018 TIF Park Bond Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
131
Fund Name Fund Number 752
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 97 5,794 4,064 - (794) 116%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,869,500 198,000 2,867,378 3,115,000 - 2,122 100%
Total Revenue 2,874,500 198,097 2,873,172 3,119,064 - 1,328 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Debt Service - Principal 1,725,000 - 1,725,000 1,915,000 - - 100%
Debt Service - Interest & Fees 1,136,269 - 1,101,863 1,154,213 - 34,406 97%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 324,220 - - 0%
Total Services & Charges 2,861,269 - 2,826,863 3,393,433 - 34,406 99%
Capital - - - - - - 0%
Total Expenditures 2,861,269 - 2,826,863 3,393,433 - 34,406 99%
Net 13,231 198,097 46,310 (274,369) (33,078)
Cash Balance 256,802 247,863
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment
2/15/33, (debt schedule #54)
2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee
bank ($324,170.83) was deposited into COIT Fund (404).
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436).
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
South Bend Redevelopment Authority
Debt Service Funds
City Funds
132
Fund Name Fund Number 756
Fund Type
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Intergov./ Shared Revenues - - - - - - 0%
Intergov./ Grants - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,400 257 4,195 3,723 - 205 95%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,715,500 - 1,715,500 1,714,000 - - 100%
Total Revenue 1,719,900 257 1,719,695 1,717,723 - 205 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 970,000 - 970,000 940,000 - - 100%
Debt Service - Interest & Fees 741,369 - 742,019 770,444 - (650) 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,711,369 - 1,712,019 1,710,444 - (650) 100%
Capital - - - - - - 0%
Total Expenditures 1,711,369 - 1,712,019 1,710,444 - (650) 100%
Net 8,531 257 7,676 7,279 855
Cash Balance 1,734,466 1,725,925
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets
project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase
the attractiveness and economic vitality of the downtown area.
The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital
expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
November 30, 2019
Smart Streets Debt Service
Debt Service Funds
City Funds
The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and
passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
133