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Home My WebLink AboutAmendment No. 2 to MOU - Portage Ave. Bridge Replacement - St. Joseph County Board of Commissions1316 COUNTY -CITY BUILDING�� PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD FAX $74/ 235-9171 SOUTH BEND. INDIANA466,01-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS December 19, 2019 Ms. Jessica Clark c/o Dept. of Infrastructure, Planning & Growth County -City Building, Room 732 227 West Jefferson Blvd. South Bend, IN 46601 RE: Second Amendment to Memorandum of Understanding Dear Ms. Clark: The Board of Public Works, at its meeting held on December 19, 2019, approved the above referenced Memorandum of Understanding for Portage Avenue bridge replacement in the amount of $892.65 for a new total of $62,846.80. Enclosed please find the original of the Memorandum of Understanding for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU BOARD OF COMMISSIONERS CITY OF SOUTH BEND, INDIANA COUNTY OF ST. JOSEPH, INDIANA BOARD OF PUBLIC WORKS ,ary lob, 'reds i�t � �......................................_ ._ ._.�.�...._.. .._u�°a "Sr�lliva� Member .. Elizabeth Maradik, Member www Therese Dorau, Member ATTEST: County Auditor Genevieve E. Miller, Member ATTEST: A � r 1 _ da Martin, Clerk �� SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING FOR THE PORTAGE AVENUE BRIDGE OVER CONRAIL — STRUCTURE REPLACEMENT PROJECT THIS SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING FOR THE PORTAGE AVENUE BRIDGE OVER CONRAIL STRUCTURE REPLACEMENT PROJECT (this "Amendment") is made effective December 19, 2019 (the "Effective Date") by and between the City of South Bend, Indiana a municipal corporation organized and operating under the laws of the State of Indiana, acting by and through its Board of Public Works ("South Bend") and the Board of Commissioners of the County of St. Joseph, Indiana ("St. Joseph"). RECITALS WHEREAS, the City and County executed a certain Memorandum of Understanding dated May 23, 2017; and WHEREAS, this Amendment is entered into to modify certain terms and conditions expressed in the Memorandum of Understanding dated May 23, 2017. NOW THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the City and County hereby agree as follows: TERMS Section 5. Construction Costs. South Bend agrees to pay St. Joseph for the requested additions and changes to the project. These additional and changed items include the extension of the project limits for a three -lane pavement section, bridge and street ornamental lighting, expanded sidewalks, railing and other peripheral work requested for the future Coal Line Trail project. These additions and other offsetting costs are further described in Attachment A — St. Joseph County Invoice dated November 19, 2019. Notwithstanding the division of construction costs stated herein above in Attachment A, South Bend agrees to pay for two the requested additional handholes and associated conduit for a total project cost of $62,846.80. Except for the provisions herein contained, said Memorandum of Understanding dated May 23, 2017 including any and all Amendments, will remain in full force and effect as previously made. IN WITNESS WHEREOF, the Parties hereto, through their duly authorized representatives, have caused this Amendment to be executed as of the day and year first written above. The parties have read and understand the foregoing terms of this Amendment and do, by their respective signatures hereby agree to its terms. JOHN R. MCNAMARA, P.E., L.S. County Surveyor JESSICAJ. CLARK, P.E. County Engineer WILLIAM S. SCHALLIOL, ESQ. Executive Dir. of Economic Development LAWRENCE P. MAGLIOZZI Executive Dir. of Area Plan Commission ST. JOSEPH COUNTY ESTABLISHED 1830 DEPARTMENT OF INFRASTRUCTURE, PLANNING & GROWTH November 19, 2019 Bill To: Civil City of South Bend Attn: Kara Boyles — City Engineer 1316 County -City Building 227 W. Jefferson Blvd. South Bend, IN. 46601 Customer No.: 13 Invoice: S-193-16/17 — 01 Invoice Date: January 15, 2019 — REVISED 11/19/2019 Invoice Type: City Share for Portage Avenue Pedestrian Tunnel Amount Due: $62,846.80 ***Payment is Due upon Receipt of Invoice*** LPA Contract S-193-16/17 Portage Avenue Bridge Replacement over Conrail See Attached Quantity Breakdown for more information. Please Remit Payment to: BOARD OF COMMISSIONERS ANDREW T. KOSTIELNEY District 1 DAVE THOMAS District2 DEBORAH A. FLEMING, D.M.D. District 3 St. Joseph County, Indiana c/o Department of Infrastructure, Planning & Growth County -City Building, Room 732 227 West Jefferson Boulevard South Bend, IN. 46601 Invoice Prepared;m' Jessica J. Clark, P. E. St. Joseph County Engineer PLANNING AND ZONING I PUBLIC WORKS ) SURVEYOR I DRAINAGE I ENVIRONMENTAL I ECONOMIC DEVELOPMENT 227 W. Jefferson Blvd. 17th FI. I South Bend, IN 46601 P: (574) 235-7800 1 F: (574) 235-5057 ESTIMATE COMPARISON L FAVAVA 9T. JOSEPII COUNTY PORTAGE AVENUE BRIDGE REPLACEMENT OVER CONRAIL ITEM Np ,. DESCRIPTION UNIT PRICE Curaran NO o41.. P+4rOnaeo Pro 4t1 Di4Torerace.._ TY IlNII AMOUNT TY UNIT AMOUNT 7Y UNIT A6401fi11` N Nma3trortfotE0 "aeerin a6,500,00 I LS Jb.500.00 1 LS a�a.540,00 0 LS $000 2 MoNWuruamaznd NTamcrklrtoaulra+l 513,2067a I L9 $13, 006.74i 1 LS $I3,7.0674 4 LS a000 3 _..m. I We a Rr 1 ot'Vtr '$17,715 40 I 1.3 ffiI7,7I5.40 1 LS rf'7.I1 f.ak0 0 LS $0.00, 4 Pxuorraerwl RarewVul 5675' 96$ SY Tfi,S'34.d0 310 SY a2,092.50' 658 SY $4,44150 5 Cur1a„ R4r0a v4 5500 6I4 IIr $3,070,00' ]62 LF $I,B0905 2$2 LF $1,260 95 j fi I4eVcw sll�al, Remouc. Su1Vu 12,025.00 135 LF 52 0130 0 LF $0 00 7 latcaewplsfirpclarcu,Ramaavu rAC4,VMf"A, Common SuCr redsi°rtulrnnart„T" cW1 $75,000.00' SN60 $0.01 11 1,500 LS SV $75.000,00 92 3 $1500 I 906 Ls --CT $)t $75,000.00 a2070i $4.06 4 83 594 LS Y SY $005 s13,w0002 , a594 8 9 aBocrow StruoGuaeR�rkli'I1.T c2 $30d0 530.00 3°250 200 CY CY' 59±.$00.00 $,1.00 tl,37S W50 CY C1d $a'7,25nt10 a4,50i000 1 675 50 Ci CY $*.�1,25000 $W.500.00' 10 II 12 SlfUetureBack Nall,'1 3 $30.06 ,50 Cy $70„500.00 3,i50 CY a112,500,00 1400 CY a42,000 00 14 Caaea 4o1r al n 10 W ar B44o 110w 53 53500' 500 TON $17,500—OD 0 TON 1000 500 ON $17.50006 15 Ihra�e 13r6o6 SubFuse $62.Od 0 CY $0.00 302 CY $16,716.42 •$13.71442 15.70401, •302 CY O 16 4R $--1uce $$920fl00d lt466S W3.432.00 84 TON p7IAAI MP° 0t uc rove a15,12000 "1C 1 $15120000TON LFAVAV E ST. OSEPH COUNTY " , PORTAGE AVENUE BRIDGE REPLACEMENT OVER CONR41L TTEM NO DESCRIPTION UNIT PRICE CunentPxoec gly UNIT AMOUNT Minimumlatefctl UNO'A AMOUNT Difforence QTY UNIT AMOUNT Is tom. T c B, Barn $88.00 575 3`O'N $50 600.00 i 0 ION $0 00 575 'TON $50,600 00 to P(,CP, 101n, $61 Od 0 5Y $000 906 SY $55,24362 -906 SY 4S$,243.62 20 21 5 1 Conti -he- Jotht Moment Slao) D-1 ContradLOn 101int jRoudWa) S70.00 S1 L00 82 0 =F LF SS-74000 $0,00 92 Ct LF LF $5,740 00, $02100 0 -411 LF LF $0.00 -$4,521.00 22 Srda'wWk,Conorete,4dn $43,00 420 SY $18,060.00 151 SY $6,48309 269 SY V 076 91 23 Curb and Gotta, Concrete $29.00 614 L47 $17,80600 111 1„I S3,21109 503 LF $14„59491 24 PCCP rar ApproacMs,8ea S77.Op 187 SY $14„399.00 17 SY $1,30900 170 SY $t3„090,00 25 PCCP Cor A roaclita, 6 in $77-00 41 SY $3,157110 O, SY 50.00 41 SY $3.157 00 76 fOVIAForA roazhea.T eft $150.00 33 TON $4,950,00 12,IONd' $IA0000 21 TON $3,15000II 27 Mouetcnt.B S350.00 2 EA $70000', 2 EA $70000 0 EA $0.00 28 Banch kPorstl Sf,00000 1 00d00 FA $Y', 00 EA >i000 29 Seedin ,1J $175 563 JY $994.00 $26 $Y $920.50 __ 42 SY $73 $0 ]0 t S4dd1n S34.dG 193 SY $6,563.93 37 SY 51258.37156 SY31 kMulclad arcin Ber9,E ox' Co'atled S1.11'20.649 LB' S22,92039 I7,049' LB S1 95919 7.569 LB 53.96120 32 33 orcodConvotaMonaentSlrh,l2in RornfoxcedConcrete Moment Stab, 14 in $129.00, $1661111 I50' 110 SY SY $19,350. $19, 6000 29S 0 $Y SY 31,605.U0 $0.00 .93 Ito SY SY -$12,255.00 $11,26000 34 Rn51fn , Conotate, TX $200 00 �242 LF 548,401X00 142 LF 1 $48,400 00 0 LF $O Od TI LFAVAVA E ST.JJOSEPH COUNTY SON PORTAGE AVENUE BRIDGE REPLACEMENT OVERCONRAIL ITEM NO DESCRIPTION UNIT PRICE COtavtpl Prolecl IwGo etaotw I to eCl DifFaronce QTY UNIT AMOUNT T UNIT AMOUNT TX UNIT AM011NT 35 'Surface Seal $6 824.00.. 1 LS 56,624.00 1 LS $6.82100 0 LS 50 00 36 Stnlatuta,Raum.�ace nncaaEa."1"hroc•5sdadGa�uon 52533.00' 64 LP' $IG2,11200 14 LF Sl6a.11200,_. 0 I.5 S000 216inx204in 37 FacaPanels,Concrete $IS,J1i 2;446 SF $4J25I.Q0 4,tl54 SF $7G,E49aB0 •1;701 SF Siq,5iP8.00 38 Wall Ereotlen 514 00 2,44'6 SF m IT S34.244 00 4„154 SF $J8,156 0O 1.703 SP -523,91Z 00 Tq 1avely Pad Concaerr $5000'; 20i LF SI0.05000 201 EI^ Sk0'a0Rnd 0 LF' $000 40 Road C19sare Sin Assembly Sl 10,00' G EA S660.00 6 EA S660 00 q EA SO Q0 4l Dasoot Roma Marker Amernbl $8q 00, 23' EA S2,a47 Od 23 EA $2,047 00 d EA SON) 42 Connboollan Si . A SE0.00 12 EA $960.00 12 EA $960.00' q PA $0 00 43 MunWola Trm!'1'1c, 2 J 1 52.500 00 I L 52,500 0O U ITSq.00 44 'Batz'icad0.111.I 510.00' 112 LF $112000 111 LF S1.12000 0 EA $000 45 TosceCobirtawwllbDual Mcwt 59,I50,00'', I EA $9,150,00 0 EA $0.00 1 EA $9.15000 4G OmarneatalG' htandPole 54,000,00 4 EA S16,000,00 0 EA $000 9 EA SI6.00000 47 Cnnduic. Soh B0, 2 in S4.20 690 OF S 6J600 0 LF $0.00 660 LF S2.E5G 00. 48 Witt, No 4 Co er, 41C $4 2.5 680 LF S2,890 40 O LF 1000 400 E.F S21890 00 49 Wita, No. 4 Co er. 1IC $L00' 205' LF 5205 00 0 LF $UAO ZOS LP $ZOS OU 50 il.dno,"1'14artnuolaslio.Wokan„Whitc41n, d LF -So00 5Ti LF 544,50 5q LF 54450 51 11no, ThiErntart I tin Solid, Whlla, 4 in ..�.. S0 q0,600 LF S53411 185 LF 51fi965 415 LF 536935 FA...` ESTIMATE ST. OSEPH COUNTYON PORTAGE AVENUE BRIDGE REPLACEMENT OVER CONRAIL ITEM NO DESCRIPTION UNIT PRICE t Cmnen Pro'ect MininutnPro'eet Difference TY UP31IT AMt3B.ft4"9° QTY it CT AMOUNT TY UNIT AMOUNT 53 L;ine,Tkrmo Iatt�c Maakep.Yelln�r,4in S049 IS$ LP ffi33795 0 tF ttx,pV)' I65 LP 813735 53 Lino. arpt a astda. Solid, a maa, 4 an g9 8 545 LP Sx 2G5.D5 735 d 8654.15 C. ! 54 55 Twans erbo Marlin, . Thmrmr lagi Vt t#„ 34 Irr 'Paee'mnnC Meea a MarkXm T3reasmm 9es14m. Arsa v SS SfN 8335.�3 SS 6 9,P I A 33.5tp $g1U.dJa3 0 LF StI tl6 55 LF 8362 S3 ... n3 i" 54IIS i1i? 3 S4S.i19 56 Oamawr`n kPavernemMwkin ffiO.CNp' 33SpR i.1^ $3,3tNCittf) 910 LF S97tkd3A i.33t1 'fb' Si,33p,6&i TOTAL AMOUNT: _ _._ S9Q7„136,96 rnwommrru 5855.54933 xe naanran S51,51763 st7 woDo tan�rwt:wwnawMrorwwtitir+w¢. - -._._ -NOTE: Item numbers do not match Contract proposal item numbers This comparison is only among penmen items from the Assessment Report IGE mm 4, 441 - 50+ 1 p 260 - 95+ 131600 -00- 5 - 9-4,+- 50,250-00+ 1 9500 -00+ 42 , 0 0 U 0 () - i7y5OO.00+ '18,716-42- 5,704-00+ 151120.GO+ 50,600.00+ 55,245 -62- 4,52-1 -00-- ,i,1,576-91+ 14Y594.91+ 13j)090.00+ 3, '157 - 00 + 39150-00+ 7 3 - 5 U + 5,305-56+ 3-1961 -20+ 12,255.00- '18,260-00+ 30598-00- 23,912-00- 9,150-00+ 16,000-004- 2 , 8:5 6 - 00 + 2 9 890 - GO + 205.00+ 44-50- 30 - 3,5+ 131 - 9-5 + 1 610-90+ 302.50+ 405-00+ 2 , 3.30 -,GO:+ 102-4.) 53, 9 1 .634, 5,0100.00+ 2,101 -00+ 892.65+ 935-004- 629846-28* BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date December 17 2019 �. Name Kara Bo les Department Engineer BPW Date December 19 2019 Phone Extension 5933 ....... ._....._................... .... -.... Required Prior to Submittal to Board ._. _................ .................... _..... _._............. BPW Attorney Attorney Name Clara McDaniels Dept. Attorney El Attorney Name Purchasing El Check the A pro ate Item Ty Professional Services Agreement n Contract ❑ Open Market Contract ® Amendment/Addendum ❑ Bid Opening Bid Award Quote Opening Quote Award ❑ Proposal Opening C/O & PCA No. ❑ Chg. Order, No. ❑, Traffic Control F-1 Other: Reau red Information All Submissions Proposal El Special Purchase, QPA Req. to Advertise Reject Bids/Quotes ❑ PCA Resolution Ease./Encroach ❑ Title Shee Company or Vendor Name St Joseph County [� Yes El If Yes, Approved by Purchasing New Vendor No MBE/WBE Contractor MBE Completed E-Verify Form Attached ❑� Nos Project Name Second Amendment to MOU for Portage Avenue Bridge Replacement ..................._W....... Project Number 17JO25 Funding Source RWDA TIF/LRSA Account No. ... ............_................w �._.........._ 324-1050-460.42-03 / 251-0608-431.42-96 Amount ....................................... .............____.......... _ .. ....a. Total $6846.80 (Increase of $892.65 for final closeout items) Terms of Contract mm-- .2, Payment will be made once approved by BPW ........ Purpose/Description City's cost adjustment related to requested elements of work as part of the County's project to replace the Portage Avenue Bridge. -� For Change Orders Only- Amount of Increase $ 0 Decrease ($ ) Previous Amount $ ......... .........�.�......,....... �__........................... Increase % Current Percent of Change: Decrease (o)mmmm mmmm New Amount . $ _ Increase ..,.�...................%wwww� �� ..._................a Total Percent of Change: ........................W Decrease ( %) Time Extension Amount: New Completion Date: ........_ ......_ ......-........ .. �................. �..�.