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Home My WebLink AboutSpecial Purchase - OMNIA Partners Cooperative Purchase of Auditorium Seating for Bendix Theater – Irwin Seating Companyk 1316 COUNTY -CITY BUILDING PHONE $74/ 235-92$1 227 W. JEFFERSON BOULEVARD " PEACE F FAX $74/ 235-9171 SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDOF PUBLIC WORKS December 19, 2019 Ms. Diane Schildknecht Irwin Seating Company 3251 Fruit Ridge Ave NW Grand Rapids, MI 49544 RE: Special Purchase Dear Ms. Schildknecht: The Board of Public Works, at its meeting held on December 19, 2019, approved the above referenced OMNIA partners cooperative purchase of auditorium seating for Century Center's Bendix Theater in the amount of $130,944. Enclosed please find a copy of the approved quote. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU December 5, 2019 To: Jeff Jarnecke, Executive Director South Bend Venues Parks & Arts From: Diane Schildknecht Irwin Seating Company RE: Bendix Theater Fixed Seating Please find below the itemized scope and proposal for the Bendix Theater Reseat with the OMNIA contract discount. TY DESCRIPTION 30 No. 72 Signature - Padded and upholstered back with 3-piece, two pleat tailoring, 3" foam and injection molded poly rear panel. 30 No. 12 Loge - Padded and upholstered seat with serpentine spring substrate, deluxe extra deep foam, and structural composite seat pan. Seat fold - 3/4 Fabric: Illusion Black Faux Leather No. 4 Steel platform. No. 00 Open end standard. Comfort curved injection molded plastic center armrests. Comfort curved injection molded plastic aisle armrests. 30 44" high Signature back (may add pleat / tuft). 2" round Aluminum row designation letter plates. Row letter plates mounted on aisle end panel. Aluminum oval seat designation number plates. Seat number plates mounted on seat pan. 14 Focal 12v LED aisle lights (warm white) on end panels 1 Transformer for 12v LED aisle lights. 30 Extra -large size (151) plywood core tablet arm writing surface, laminated on two sides with cupholder grommet 1 ADA transfer arm. 8 Chairs mounted on movable bases 6 Spare back covers. 6 Spare seat covers. 23 Caddy IV blade mounted style cuphoider on centers. Hilti anchor. 30 Cover caps for anchor bolts. 1 All wood to be Maple - Rotary Cut. Irwin standard stain color on wood components Irwin Black Duratuff powder coat color on metal components. Irwin Black plastic color on seat component. Irwin Black plastic color on back component. Irwin Charcoal Matrix laminate (Nevamar). 7 Spare Comfort curved injection molded plastic center armrests. 4 Spare Comfort curved injection molded plastic aisle armrests. 3 Spare Extra -large size (151) plywood core tablet arm writing surface, laminated on two sides, with cupholder grommet. Marquee Chairs — 539 Capacity QTY DESCRIPTION 539 No. 51 Marquee - Ergonomically formed 36" tall padded, uph'd back with 2" foam, tufted tailoring, and injection molded poly rear panel. 539 No. 12 Ergo - Padded and upholstered seat with ergonomic substrate, molded foam, and structural composite seat pan. Seat fold - 3/4 Fabric: Illusion Black Faux Leather No. 4 Steel platform. No. 00 Open end standard. Comfort curved injection molded plastic center armrests. Comfort curved injection molded plastic aisle armrests. 2" round Aluminum row designation letter plates. Row letter plates mounted on aisle end panel. Aluminum oval seat designation number plates. Seat number plates mounted on seat pan. 90 Focal 12v LED aisle lights (warm white) on end panels. 1 Transformer for 12v LED aisle lights. 5 ADA transfer arm. 27 Spare back covers. 27 Spare seat covers. 433 Caddy IV rear mounted clamp style cupholder on centers. Hilti anchor. 539 Cover caps for anchor bolts. 1 All wood to be Maple - Rotary Cut. order is entered into production. • Adherence to project milestones as outlined in the critical date schedule is required to meet requested shipment dates. • Our quotation is based upon the following concrete specifications: (if applicable) 1) Floor mounted chairs must be 3" thick free from obstructions for top 1-1/2". 2) Riser mounted chairs must be 4" thick free from obstructions for 2-1/2" from riser face. 3) Riser to be plumb + or - 1/8". 4) Normal weight concrete to be compressive strength 3000 PSI (structural concrete). 5) Structural light weight concrete is acceptable if it is 2500 PSI minimum and weights 90-115 pounds per cubic foot. 6) Screed is not an acceptable anchoring base. If screed dimension exceeds 1", special installation hardware and procedures may be necessary. Any deviations from the concrete conditions mentioned above may result in additional installation charges, the need for alternative anchoring, etc. Installers need to be able to easily drill through the screed to reach clear structural concrete. • Our quotation is based upon the following wood specifications: (if applicable) 1) Minimum of 1-1/2" thickness 2) Construction: A. PLYWOOD: (Minimum Requirements) C-DX underlayment; Plug and touch sanding; Tongue and grooved B. FLOORING: Sub floor plus hardwood (tongue and groove) finish flooring. 3) Method of Fastening: No. 14X2" Hex washer head S.M. screw NOTE: Wood construction for riser mounting is not recommended. Any deviations from the conditions mentioned above may result in additional installation charges, the need for alternative anchoring, etc. • Pricing is valid for 90 days from date of issue. If purchase order is not received within 90 days of this quote date Irwin Seating Company reserves the right to reissue the quotation with adjusted pricing. If you have any questions, please contact your Irwin Seating Company Project Administrator for clarification. IRWIN SEATING COMPANY 3oarri Of Diane Schildknecht Territory Sales Manager Irwin standard stain color on wood components Irwin Black Duratuff powder coat color on metal components. Irwin Black plastic color on seat component. Irwin Black plastic color on back component. Irwin standard laminate (Nevamar). Spare Comfort curved injection molded plastic center armrests. Spare Comfort curved injection molded plastic aisle armrests. Product Freight Labor Total PRICING BASED ON SHIPMENT IN 2020 TERMS AND CONDITIONS 9 Payment Terms are Net 30 Unless otherwise noted: W ;, • This proposal is subject to Irwin Seating Company Standard Terms and Conditions. • This proposal is based upon the use of standard Irwin Seating Company products, manufactured using standard Irwin Seating Company methods. . This proposal is based upon the use of the referenced fabric, and standard paint, plastic, stain and laminate selections. Options or special details are only provided to the extent specifically listed in this proposal. If any of the above specifications change, alternative pricing must be quoted. • Pricing is based on floor mount chairs mounted to concrete unless specified otherwise in this proposal. • Pricing is based on minimum average row length of 10 chairs. • Pricing is based on 54" wide fabric without a pattern or direction orientation specified. Railroaded (directional) fabrics or fabric with repeats may result in additional costs. • Product pricing is F.O.B. destination and does not include freight, installation, sales tax, and performance and payment bonds. See itemized costs for freight and installation • If applicable, sales tax will be charged based on the tax rate in effect at the time of billing. For tax exempt orders, please provide Irwin Seating Company a copy of your tax exempt certificate along with your purchase order for review and approval. * Pricing is based on shipment in the 2020 calendar year. • Storage and order modification fees may be incurred if changes are requested after the BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/16/2019 Department Public Name Becca Plantz Works BPW Date 5/28/19 Phone Extension 5998 Required Prior to Submittal to Board BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type , . equired fin- All Submissions Professional Services Agreement Fi Contract F Open Market Contract [] Amendment/Addendum ❑ Bid Opening El Bid Award ❑ Quote Opening Quote Award ❑ Proposal Opening ❑ C/O & PCA No. Chg. Order, No. ❑ Traffic Control El Other: Information [I Proposal Special Purchase, QPA EReq. to Advertise Reject Bids/Quotes ❑ PCA E Resolution Ease./Encroach Company or Vendor Name OMNIA Partners Co perative 11u char Irwm Scati New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Yes U If Yes, Approved by Purchasing No ❑ Title Sheet �❑ MBE Completed E-Verify Form Attached Nos OMNIA Partners Cooperative Purchasing — Irwin Seating I I9-106B Hotel wMotel wTax wFund 73 04.42010.000.0099 $130,944.00 LumD W Sum Install new auditorium seating in Bendix Theater throp' i OMNIA Partners Cooperative Purchasing Contract. ......... _ For Change Orders,Onl '.....:... ... ........ _ ........ Amount of El Increase $ R Decrease ($ ) Previous Amount Current Percent of Change: New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase (% .......... ...... Decrease % Increase % Decrease ( %