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HomeMy WebLinkAboutLateral Proposals - Metronet Buildout for Six (6) Locations – ChoiceLight, Inc. (formerly Metronet Zing)1316 COUNTY —CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1 930 k a� � CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS December 19, 2019 Mr. Jamie Brazeau ChoiceLight, Inc. 130 S. Main St., Suite 275 South Bend, IN 46601 RE: Lateral Proposals Dear Mr. Brazeau: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on December 19, 2019, approved the above referenced Metronet buildout for six (6) locations in the amount of $259,312. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESEJ. J. DORAU Chdii a e' Lateral Proposal City of South Bend 227 W. Jefferson #1200N South Bend, Indiana, 46601 2626 Gertrude St., South Bend Proposal for new conduit and fiber at Rum Village: ChoiceLight,Inc. 130 S. Main St. Suite 275 South Bend, IN 46601 December 5, 2019 D32-0818 • Bore 2-inch & 1-1/4-inch HDPE approx. (4,125') from Gertrude, West along Ewing to Olive. • Install Tracer and Pull Rope. • Install (8) new handholes. • Install Corning Fiber. • Install new fiber panel and splice into the Backbone. • Tie conduit into existing HH. • Proposal does not include Indiana sales tax. We hereby propose to furnish material and labor in complete accordance with the above specifications for the sum of $ 80,955 (Eighty Thousand Nine Hundred Fifty Five Dollars) All materials are guaranteed to be as specified. All work to be completed in a satisfactory manner according to standard practices. Any alteration or deviation from the above specifications or involving extra costs will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. The Owner will carry fire, tornado, and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. This proposal is valid for 30 days from issue date. ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. ChoiceLight, Inc. is authorized to do the work as specified. Payment will be made as stated above. The undersigned person executing this Proposal represents and certifies that he/she is a duly authorized officer with authority to execute this Proposal and has the full legal rights, power and authority to enter into this Proposal and to grant the rights and perform the obligation herein; that no third party consent or approval is required to grant such right or perform such obligations hereunder. APPIROVED of �W.j f.f i Signature: Date: Choice � , a �. U o h. Lateral Proposal City of South Bend 227 W. Jefferson #1200N South Bend, Indiana, 46601 2801 Riverside Dr., South Bend Proposal for new conduit and fiber at Pinhook Park: • Install fiber into the building. • Install new splice enclosure. • Splice strands to ChoiceLight backbone. • Test and label. • Install 2-inch HDPE 2,700' to the Building. • Install Tracer and Pull Rope. • Install (4) new handholes • Rough -in conduit into the handhole and building. • Proposal does not include Indiana sales tax. ChoiceLight,Inc. 130 S. Main St. Suite 275 South Bend, IN 46601 December 5, 2019 D10-0919 We hereby propose to furnish material and labor in complete accordance with the above specifications for the sum of $ 49,090 (Forty Nine Thousand Ninety Dollars) All materials are guaranteed to be as specified. All work to be completed in a satisfactory manner according to standard practices. Any alteration or deviation from the above specifications or involving extra costs will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. The Owner will carry fire, tornado, and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. This proposal is valid for 30 days from issue date. ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. ChoiceLight, Inc. is authorized to do the work as specified. Payment will be made as stated above. The undersigned person executing this Proposal represents and certifies that he/she is a duly authorized officer with authority to execute this Proposal and has the full legal rights, power and authority to enter into this Proposal and to grant the rights and perform the obligation herein; that no third party consent or approval is required to grant such right or perform such obligations hereunder. g fia,� Date, Si nature; .�. DEC 119 , hoiceLight Inc. ,�.�. r�regfl rytaC carg 6/13/2019 Lateral Proposal City of South Bend 227 W. Jefferson #1200N South Bend, Indiana, 46601 907 N. Lafayette Blvd., South Bend Proposal for new conduit and fiber at Leeper Park: • Install 48-strand fiber into the building. • Install new splice enclosure. • Splice strands to ChoiceLight backbone. • Test and label. • Install 2-inch HDPE to the Building. • Install Tracer and Pull Rope. • Install (2) new handholes • Rough -in conduit into the handhole and building. • Proposal does not include Indiana sales tax. ChoiceLight,Inc. 130 S. Main St. Suite 275 South Bend, IN 46601 December 10, 2019 D09-0919 We hereby propose to furnish material and labor in complete accordance with the above specifications for the sum of $ 14,600 (Fourteen Thousand Six Hundred Dollars) All materials are guaranteed to be as specified. All work to be completed in a satisfactory manner according to standard practices. Any alteration or deviation from the above specifications or involving extra costs will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. The Owner will carry fire, tornado, and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. This proposal is valid for 30 days from issue date. ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. ChoiceLight, Inc. is authorized to do the work as specified. Payment will be made as stated above. The undersigned person executing this Proposal represents and certifies that he/she is a duly authorized officer with authority to execute this Proposal and has the full legal rights, power and authority to enter into this Proposal and to grant the rights and perform the obligation herein; that no third party consent or approval is required to grant such right or perform such obligations hereunder. Signature: i1­4wd of 1h,L?SL1iq I ... .._................................ Date: DEC, 1� 2 I 9 , 9h6ceUght, Inc. 6/13/2019 eight Lateral Proposal City of South Bend 227 W. Jefferson #1200N South Bend, Indiana, 46601 2000 Wall St., South Bend Proposal for new conduit and fiber at Potawatomi Pool: • Install 2" HDPE from Wall, East. • Install new Corning SM fiber. • Install (2) new handholes. • Install new fiber patch panel. • Install new splice enclosure. • Splice strands to backbone. • Test and label. • Proposal does not include Indiana sales tax. ChoiceLight,Inc. 130 S. Main St. Suite 275 South Bend, IN 46601 December 6, 2019 D13-1219 We hereby propose to furnish material and labor in complete accordance with the above specifications for the sum of $ 19,450 (Nineteen Thousand Four Hundred Fifty Dollars) All materials are guaranteed to be as specified. All work to be completed in a satisfactory manner according to standard practices. Any alteration or deviation from the above specifications or involving extra costs will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. The Owner will carry fire, tornado, and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. This proposal is valid for 30 days from issue date. ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. Choicel-ight, Inc. is authorized to do the work as specified. Payment will be made as stated above. The undersigned person executing this Proposal represents and certifies that he/she is a duly authorized officer with authority to execute this Proposal and has the full legal rights, power and authority to enter into this Proposal and to grant the rights and perform the obligation herein; that no third party consent or approval is required to grant such right or perform such obligations hereunder. Signature: i o F t_ _. _� Date r ��II Ilio�i.i n, Lateral Proposal City of South Bend 227 W. Jefferson #1200N South Bend, Indiana, 46601 2700 Westmoor St., South Bend ChoiceLight,Inc. 130 S. Main St. Suite 275 South Bend, IN 46601 December 6, 2019 Proposal for new conduit and fiber at City of South Bend - Kennedy Pool: D14-1219 • Install 2-inch HDPE from Bendix, North on Eclipse. • Install new Corning 24 strand SM fiber from backbone at Ironwood. • Install (2) new handholes. • Install new fiber patch panel. • Splice strands to backbone. • Test and label. • Proposal does not include Indiana sales tax. We hereby propose to furnish material and labor in complete accordance with the above specifications for the sum of $ 23,000 (Twenty Three Thousand Dollars) All materials are guaranteed to be as specified. All work to be completed in a satisfactory manner according to standard practices. Any alteration or deviation from the above specifications or involving extra costs will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. The Owner will carry fire, tornado, and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. This proposal is valid for 30 days from issue date. ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. ChoiceLight, Inc. is authorized to do the work as specified. Payment will be made as stated above. The undersigned person executing this Proposal represents and certifies that he/she is a duly authorized officer with authority to execute this Proposal and has the full legal rights, power and authority to enter into this Proposal and to grant the rights and perform the obligation herein; that no third party consent or approval is required to grant such right or perform such obligations hereunder. Signature;, --Date: Le 1 7 Ch Rev, 6/1312019 Lateral Proposal City of South Bend 227 W. Jefferson #1200N South Bend, Indiana, 46601 1300 S. Mayflower Rd., South Bend Proposal for new conduit and fiber at Byers Softball Field: ChoiceLight,Inc. 130 S. Main St. Suite 275 South Bend, IN 46601 December 10, 2019 D11-1219 • Install 2-inch HDPE from Western/SR2, South along Mayflower. • Install new Corning 24 strand SM fiber from backbone at Western. • Install (4) new handholes. • Install new fiber patch panel. • Splice strands to backbone. • Test and label. • Includes discount of $19,000 • Proposal does not include Indiana sales tax. We hereby propose to furnish material and labor in complete accordance with the above specifications for the sum of $ 72,177 (Seventy -Two Thousand One Hundred Seventy -Seven Dollars) All materials are guaranteed to be as specified. All work to be completed in a satisfactory manner according to standard practices. Any alteration or deviation from the above specifications or involving extra costs will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. The Owner will carry fire, tornado, and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. This proposal is valid for 30 days from issue date. ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. ChoiceLight, Inc. is authorized to do the work as specified. Payment will be made as stated above. The undersigned person executing this Proposal represents and certifies that he/she is a duly authorized officer with authority to execute this Proposal and has the full legal rights, power and authority to enter into this Proposal and to grant the rights and perform the obligation herein; that no third party consent or approval is required to grant such right or perform such obligations hereunder. Sign atur.tPDate: K Inc. Cot -ON 3/2019 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 12/9/19 Michael E. Sniadecki Department Innovation & Tech BPW Date 12/19/19 Phone Extension 6004 likWlllllllll�l�'�lAi u � ....mvs JVi NtlO� WIY .. ya'£�r F���'w�i�6M,ku/{xN/M�N��ihmIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�;W�gFiY q,9A4PAp,IpU&p/➢UE"JION!!,'I'I�N'�'ll NINi�YN�M�kvYvY1�10tlIWUJWN;"ifY ���+����A6GibSJui, �.,.,...., .,...... ........ ...,.o...,..........�,.,,.�.a...,.. �.....�............................—...,..�,..,. required Prior to Submittal to Board Legal ® Attorney Name Sandra Kennedy Controller ® Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type Agreement ® Professional Services Bid Opening El Quote Opening [] Change Order No. El Ease/Encroach. E Other: LJ Contract ❑ Resolution ❑' Bid Award Quote Award [� C/O & PCA No. ❑ Traffic Control for All Submissions j Proposal 0 Addendum ❑ Req. to Advertise ❑ Title Sheet uired Information Company or Vendor Name ChoiceLiht (formerly Metronet Zi ❑ PCA New Vendor ❑ Yes Z No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company City of South Bend -Metronet Buildout Phase 3 Project Name (Choice Light/Metronet Portion) Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ Previous Amount n/a IT Professional Svc 279-067..........._ 2-415-31-06 _ A one-time cost of $259,312, Statement of Work Add six COSB locations to the Metronet during phase 3 of this project.. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination„ Non -Debarment, E-Verify; Iran, etc. Required For Change Orders Only Increase $ Decrease .......... Current Percent of Change: % New Amount $ � ,�. INTER -OFFICE MEMORANDUM n Information Technologies Department , s r 227 W Jefferson Blvd (574) 245-6000 ,CRkTCF,py TO: Board of Public Works, Linda Martin CC: Dan O'Connor FROM: Michael E. Sniadecki, Director of Infrastructure SUBJECT: City of South Bend -Metronet Buildout Phase 3 (ChoiceLight/Metronet Portion) 1 of 2 Connecting our facilities for reliability and performance DATE: 12/9/19 Linda, Clara, Sandra, Ben, Daniel & Michael, Please see the attached quotes and spreadsheet regarding the addition of six COSB locations to the Metronet/Dark Fiber during Phase 3 of this project. The overall initiative is to connect just about all city facilities to the Metronet/dark fiber within two years with an exception of Elbel Golf Pro Shop & Maintenance Garage. Currently, Metronet/Dark Fiber serves as the backbone to share IT services/network connectivity throughout many of the city facilities. ChoiceLight (formerly Metronet Zing) provides significant savings as well as better, faster, more reliable/redundant connectivity. The Office of Innovation and Technology team reviewed the quote and give favorable recommendation. Below are locations within phase 3 that have no network connection, very slow circuit, and/or lack of redundancy: 1) Rum Village 2) Pinhook Park 3) Leeper Park 4) Potawatomi Pool 5) Kennedy Pool 6) Byers Softball Complex Phase 3 of the Metronet/Dark Fiber Buildout will be a one-time cost of $259,312 (Total of $298,411.14 including equipment in another agenda). We have $373,000 budgeted f/ 2019. ChoiceLight is a "sole source" vendor. They are the only ones that can do this work. Thank you, Michael E. Sniadecki Metronet Connectivity Locations Phase 3 Total Rum Village 80,995.00 Pinhook Park 49,090.00 Leeper Park 14,600.00 Kennedy Pool 23,000.00 Potawatomi Pool 19,450.00 Byers Softball Complex 72,177.00 Total $259,312.00