HomeMy WebLinkAboutChange Order No 3 - Western Avenue Streetscape, Phase III Proj No. 118-076 - Indiana Earth, Inc.1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 19, 2019
Mr. Keith Stevens
Indiana Earth, Inc.
10343 McKinley Hwy.
Osceola, IN 46561
PHONE 574/235-9251
FAx 574/235-9171
RE: Change Order No. 3 — Western Avenue Streetscape, Phase III — Project No. 118-
076
Dear Mr. Stevens:
The Board of Public Works, at its meeting held on December 19, 2019, approved the
above referenced Change Order for an increase of twenty-seven (27) days with a revised
completion date of December 27, 2019.
Enclosed is a copy of the Change Order for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
DATE:
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CHANGE ORDER NO:
SUBJECT OF CHANGE ORDER:
12/16/2019
118-076
Western Avenue Streetsca a Phase III
5/28/2019
3
PCR #3-Add a Substantial Completion Date to Contract and add 27
Days (Utility and Weather Delays), Bringing Substantial Completion
Date to 12/27/2019. Move Final Completion Date to 4/21/2020 for
Remaining Work. See Attached.
The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order
By this Change Order, the project amount is
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time
Extension of date/time by previous change orders
Date/time extensioo by this c al nge order
New completio ate/time
nature
P&ted Na I the and Title
Indiana Earth, Inca
Company Name
10343 McKinley,Highway
Address
Osceola, IN 46561
City, State, Zip
$
2,634,385.35
$
175,155.31
Increased
$
2,809,540.66
Decreased
$
0.00
$
2,809,540.66
0.00 %
6.65 %
11 /4/2019
26.5 days
27 days
12/27/2019
CONST
TION MANAGER
CITY OF SOUTH
BEND
BOARD OF PUBLIC WO S
Approved Date: Jd.C�/'
Gary A. Gilo ., President
Genevieve E. Miller, ember
I - "—e I "—� � J)
Elizabeth A. Maradik, Member
ar i of
1 ,
r � I
i
City of South Bend
RE: Western Ave Delays
We have encountered the following delays and are requesting all these days for an extension:
1) November 11,12,13 & 21 we had rain and snow days, soils could not be disturbed or concrete
placed = 4 days
2) Crews had winter conditions (16 days, see attachment) of winter weather slowing them down
and the concrete setting has been slowed by the colder temps. Concrete crews having to put
blankets on and take off the blankets and crews wearing heavier gear for the cold has slowed
production. 16 days x 3 hours per day = 48 hours at 8 hrs day = 6 days
3) The NIPSCO gas line encountered delayed work in the area at Lake Street until their line was re-
routed in November, the mainline concrete roadway could not be poured until this was
completed. = 12 days
4) The extra time for the AEP duct bank encountered at Lake Street = 1 day
5) The added concrete to install at the grass islands next to handicap ramps along with the added
walk on Lake south of Western = 1 day
Total days so far from list above: 24 days
Due to the unanticipated delays we expect our intermediate completion date of Dec 27, 2019. We
anticipate to open Western Ave for traffic in both directions on December 16, 2019 as discussed at our
weekly meeting on 12/4/19 and provided AEP has removed their utilities as planned. We are working
hard and continuing to work through the cold and rain days to gain on completion until weather does
not allow progress.
For in the spring of 2020.
Since the project encountered extra work and time delays, the permanent striping had to be put off until
the temperatures reach 50 degrees and dry in the spring. The temporary markings will be removed and
install the epoxy and thermoplastic markings once the temperatures allow. This work will take 3-4 good
weather days in April of 2020 along with the punch list work.
We are requesting 38 days in starting in April 2020 to complete this spring work which includes added
days due to the uncertainty of weather conditions during a normal April. INDOT anticipates 18 days in
April for weather, see attached weather for April last year showing 10 days. We suggest meeting in the
middle with 14 days for the weather conditions. The approval request submitted will eliminate the
potential for liquidated damages until May 7, 2020.
Final costs for winter conditions are not know at this time as they are still accumulating and the project
team has been notified. We will address these costs when finalized prior to the close of the project.
Respectfully,
Keith Stevens, Operations Manager
10343 McKinley Hwy. Osceola, IN 46561 • (574) 674-6488 • FAX (574) 674-6480
12/5/2019 South Bend, IN Monthly Weather I AccuWealher
NOW RADAR
MINUTECAST
HOURLY DAILY
MONTH
el
NOVEMBER
- 2019 v
Sun
Mon
Tue
Wed
Thu
Fri
Sat
10127
10/28
10/29
10/30
10/31
1
2
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
61°/47°
59°i43°
52°/,io°
42°/37°
44°/33°
44°/26°
47°/35°
Hist. Avg.
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58°/40°
57°/391
51°/39°
56°/39°
56°/39°
55°/38°
55°/38°
3
4
5
6
7
8
9
Actual Temp
Actual Temp
Actual Temp
Actual Tamp
Actual Temp
Actual Temp
Actuel Temp
50°i29° 20
530i43°
460i26°
56°i26°
37°/26°
370i21- 10
470/26°
Hist. Avg.
Hist. Avg
Hist. Avg.
Hist. Avg.
Hist. Avg.
Hist. Avg.
Hist. Avg.
54°/38°
54°/37°
54°/37°
53°/37°
53°/36°
52°/36°
52°/36°
10
11
12
13
14
15
16
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
46°/35°
40i24°
24°/6-
27 /b° It
320/24° if
36°/21- r&
400125°
Hist, Avg.
Hist. Avg.
Hist. Avg,
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Hist, Avg.
Hist. Avg.
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51°/36°
51°/35°
50°/35°
50°/34°
49°/34°
49°/34°
48°/33°
17
18
19
20
21
22
23
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
390, 24° 1
39 /33°
43°/36-
48°/36°
54°i•n°
41°i22°
36°i19^ Ito
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https;/Iwww.accuweather.com/en/us/south-bend/46601/november-weatherf328791?year=2019
1/5
Substantial Completion 12/27/2019 Attachment#2
2019 Remaining Work - CON Western Ave.
1
2
Install all signs, including bus stop signs.
Fix disturbed sod at U-Haul western entry,
3
Trees needs adjusted near Family Dollar, and Across from Iowa,
4
Relocate Cesar Chavez sign at Kentuck per plan.
5
Full removal of concrete not done behind sidewalk at NE Cor of Kentucky; wedge and
level per plan or landscape if desired by owner.
6
Clean up concrete between curb and tree grate at southeast corner of Kentucky .
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12/5/2019
South Bend, IN Monthly Weather I AccuWeather
NOW RADAR
MINUTECAST
HOURLY DAILY
MONTH
APRIL
201B ,..
Sun
Mon
Tue
Wed
Thu
Fri
Sat
4/I
4/2
4/3
4/4
4/5
4/6
4/7
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
34°/22°
43°/17°
43°/35°
35°/25°
41°120°
380i23°
32°/17-
Hist. Avg.
Hist, Avg.
Hist. Avg.
Hist. Avg.
Hist Avg,
Hist. Avg.
Hist. Avg.
54°/34°
54°/34°
54°/34°
55°/34°
55°/35°
56°/35°
56°/36°
418
4/9
4110
4/1)
4/12
4/13
4/14
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
04
fit
41i14°
0°/22°
44°i20°
65°/35°
73°/49°
72°/48-
52°/35"
Hist. Avg.
Hist, Avg.
Hist. Avg,
Hist, Avg.
Hist. Avg.
Hist Avg.
Hist, Avg.
56°/36°
57°/36®
57°/37°
58°/37®
58°/37°
59°/38°
59°/38°
4/15
4/16
4/17
4/18
4/19
4/20
4/21
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
42°/33°
34 /2s°
37/23°
41°i20°
45°/27°
5 8/23-
56529®
Hist. Avg.
Hist. Avg,
Hist. Avg.
Hist. Avg.
Hist. Avg.
Hist Avg,
Hist. Avg.
59°/38°
60°/39°
60°/39°
61°/40°
61"/40°
61°/40°
62°/41°
4/22
4/23
4/24
4/25
4/26
4/27
4/28
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
64°/37°
72°/41-
63 r
55 /34°
63°/27
52 /is°
°/29®
Hist. Avg.
Hist. Avg.
Hist- Avg.
Hist. Avg
Hist. Avg,
Hist. Avg,
Hist. Avg.
62°/41®
63°/41°
63®/42°
63°/42°
64°/4?
64°/43"
64°/43°
4/29
4/30
5/1
5/2
5/3
5/4
5/5
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
Actual Temp
58°i25.
74°/30°
839/52°
87161-
73°/60^
69 /57°
7 °/s2°
hitps:/hvww.accuweather,comlen/us/south-bend/466011april-weather/328791?year=201
B
115
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
Project Number: 118-076 Project Name: Western Avenue streetscape Phase III Change Order #: 3
DATE INITIATED: 12/16/19 BPW DATE:
Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.).
Added days due to weather & utility delays.
Attachments: (List documents support change — required)
Contractors request (only partially approved).
Amount of ❑ Increase / ❑ Decrease: $
Categories (Pick One):
Previously approved Change Order(s): $175,155.31 ❑ Scope of Work
--- 8 Differing Site Conditions, Changed Conditions
Current Percent of Change: _ % ❑ Conflicted Specifications and Drawings
..... .... . . .... ....... ...............................
New Total Amount:.....
2,809,540.66 ❑ Failed Materials
$ ❑ Error
El Omission
Total Percent of Change: 6.65
❑ Final Quantity Adjustment
Funding Secured From:
(filled out by PM)
0
RECOMMENDED BY:
Josh Ehmer ����``"��y ��
12/16/19
Project Inspector (Print Name) (Si;gnatur) (Date)
REVIEWED BY:
_........ m._..
Construction Manager (Print Name) (Signature) (Date)
APPROVED BY:
Engineering
Project Manager (Print Name) (Signature- � (Date)
APPROVED BY:
�02, W
City Engineer (Prin Name) (Signature) (Date)
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/16/19 Department Public Works
.... ...........__... .......
Name Kyle Silveus Division/Bureau Engineering
............................_ ................. .....
BPW Date 12/19/19 Phone Extension 9083
Required Prior to Submittal to Board
Legal ❑ Attorney Name: Clara McDaniels
Controller El Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing E] Michael Schmidt
Check the ADProeriate Item Tvee — Reaulreo'for All Submissions
LJ Agreement
F] Professional Services
Fj Bid Opening
F-1 Quote Opening
® Change Order No. 3
❑ Ease/Encroach.
El Other:
L Contract
Resolution
❑ Bid Award
Quote Award
❑C/O &PCANo,
Traffic Control:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
I eauired l
Indiana Earth, Inc.
Proposal
Addendum
[l Req. to Advertise ❑ Title Sheet
❑ PCA
rn
Western Ave.Streetscape - Phase III
IT0._......._-.....
.. .......... _._................. ............ _
...................
RWDA TIF
324-1050-460-42-03....................................._�www .....�._.................W
$ N/A ...._.........................................
Terms of Contract
Purpose/Description Add a substantial completiondateto contract and add 27 days,
bringing substantial completion to 12/27/19 and the final
completion date to 4/21/20. Additional time was needed due to
unforeseen conditions, weather, and utility! conflicts.
mm .........
I Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
e orders Onf
�-
Amount of Increase $ 2-7.....................W............__............._w__
Decrease $
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Change: %
Copy
Original
❑
❑
❑
❑
❑
❑