HomeMy WebLinkAboutAward Quote - West Side Quiet Zone, Commercial Drive Relocation – Proj No. 120-011 - Ritschard Brothers, Inc.1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1 830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDLIC WORKS
December 19, 2019
Mr. Donald Ritschard, Jr.
Ritschard Brothers., Inc.
1204 W. Sample St.
Mishawaka, IN 46544
PHONE 574/235-9251
FAx 574/235-9171
RE: Quotation Award — West Side Quiet Zone, Commercial Drive Relocation —
Project No. 120-011
Dear Mr. Ritschard:
The Board of Public Works at its meeting held on December 19, 2019, awarded the above
referenced quotation to you in the amount of $49,380.
Please forward the following documents in one submittal by January 6 2020 to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULUvAN THERESE J. DORAU
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 19`h day of December, 2019, by and between,
Ritschard Brothers, Inc., 1204 W. Sample St., Mishawaka, IN 46544, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 120-011
DESCRIPTION: WEST SIDE QUIET ZONE — COMMERCIAL DRIVE
RELOCATION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNL $49,380
FUNDING: LRSA
The unit prices for this improvement were those prices as received and accepted by the Board on
December 19, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS RITSCHARD BROTHERS, INC.
............ . —_______________
ary A.. ot, President Ells abe i A. Maradik, I" niber Printed Name
666666666 �.� ... .......................... ...�w
Genevieve E. Miller ura L. O'Sullivan, Signature
Member ,; l4mber
ber ""fittest: Linda M.
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, _ , certify that I am Secretary of the Corporation named as
Contractor herein; that _. . who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
CITY OF SOUTH BEND, INDIANA'
a w,o
C C , OTE FOR PUBLIQR
w
PROJECT NAME: West Side Quiet Zone — Commercial Drive Relocation
PROJECT NO. 120-011
QUOTES DUE December 10, 2019 by 9:30 AM Local Time
(Must be completed for all quotes. Please type or print)
Date: 12/10/2019 Firm: Ritschard Bros., Inc..
Address: 1204 W. Samvle Street
City/State/Zip: Mishawaka, IN 46544 Telephone Number: ( 574 ) 288-4777
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
West Side Quiet Zone -Commercial Drive Relocation
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend„ Department of Public Works
and dated 12/02/2019 1 for the sum of (enter the Total Quote as shown on the Proposal)
Forty-nine Thousand Three Hundred Ei ht Dollars ------ $49,380.00
(Enter Sum of Total Quote shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accor nce with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contr t are eeded, the c o un" s m be the sa as'' hat shown
in the original contract if accepted by the City o South - e tuot is o b warded o a un' basis, the
itemization of the units shall be shown on a sep ate att m t.
By
Cigna reJ
Donald Ritschard ,Jr.Vice resident
(Printed Name of Person Sin no)
ACCEPTANCE
The above quote is accepted this 19 day of-,......"t_ .m e 20
.:.
Subject to the following conditions:
Genevieve E. Miller, Member
rese J. Ddrau, Member
ttest: Linda M. l4rtin,Clek
Version 4/2/2019 Page - 9 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME West Side Quiet Zone — Commercial Drive Relocation
PROJECT NO. 120-11
QUOTES DUE December 10, 2019 by 9:30 AM Local Time
Item
No. Description
Partial demolition of the structure
1 and removal and replacement of
fence and gates at 1522 Ford
Street.
Firm: Ritschard Bros., Inc,
Address: 1204 W. Sample Street
City/State/Zip: South Bend,, IN46619 Te
intity Unit Price Total Amount
1 LS 49,380.00 $ 49,380.00
Fax Nu
By
Total Amount of Quote 1 $ 49, 380.00
574 ,28g4
Donald Ritschard, Jr., Vick President
Version 4/2/2019 Page - 13 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
) SS:
St. Joseph COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
ii.. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 4/2/2019 Page - 10 Public Works Quote
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 4/2/2019 Page - 11 Public Works Quote
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in
works are true and correct.
Dated this loth
day of Dec. , 201
Subscribed and sworn to before me this 10th
My Commission Expires
2/2/24
County of Residence
Printed Name and Title
bid for public
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Version 4/2/2019 Page - 12 Public Works Quote
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/16/2019
Department Public
Name Becca PlantzmmmmmmwwWw Works
BPW Date 12/19/19 Phone Extension 5998
Required Prior to Submittal to Board
BPW Attorney Z Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Al p opri td Item Type — e( z
�.... . _._p..._._ . .
E] Professional Services Agreement ❑ Contract
n Open Market Contract El Amendment/Addendum
El Bid Opening n Bid Award
EI Quote Opening ® Quote Award
E] Proposal Opening ❑ C/O & PCA No.
❑ Chg. Order, No. ❑] Traffic Control
❑ Other:
Required Informati
L J Proposal
❑ Special Purchase, QPA
Req. to Advertise
Reject Bids/Quotes
E] PCA
E] Resolution
.Ease./Encroach
❑ Title Sheet
Company or Vendor Name
Ritschard Brothers, Inc.
.....................................................
�] YesIf Yes, Approved by Purchasing
New Vendor
-1 No
�❑
MBE/WBE Contractor
WBE Completed E-Verify Form Attached ❑ No
Project Name
West Side QIT iet Zone Commercial Drive Relocation
Project Number
120-011
Funding Source
LRSA Ma'or ects........ ....
�66666 �Pro.......,..
Account No.
251-0608-431.42-96
Amount
$49,3 80.00
Terms of Contract
w_. ....-....__ ..........
Lump Sum — Award subject to legal access agreement.
Purpose/Description
Partial demolition of an ove laan structure and removal and re la erat We 1"
fencing.
For Change Orders O!ily
Amount of 1:1 Increase $
❑ Decrease$
Previous Amount $ ...........-............_.............��.._____..��.
Current Percent of Change:
New Amount
Total Percent of Change:
Time Extension Amount:
New Completion Date:
Increase %
Decrease ( 0',)
Increase %
( u uu%0 Decrease
INTER -OFFICE MEMORANDUM
V DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Project Engineer
SUBJECT: Award Project No. 120-011
West Side Quiet Zone — Commercial Drive Relocation
DATE: December 16, 2019
aumu�u �umowwtiuw�aarw.w��uvu �mmxm wiui nuuno mioioi mrooioioimmmro uoM000unwr�niee�,vmom»o mb�u�¢mroroouuuur�wamw�r+�ou�ammmw�w i��!u uiuiuiui�uwiuiuiuwnnu�wu�umw
On December 10, 2019 the Board of Public Works opened quotes for the above project. I have
reviewed them and found them correct.
The quoters ranked as follows:
._.......................................................___...................
.....
Quoter Total Quote
Amount
1. Ritschard Brothers, Inc. $49,380.00
I recommend award of a contract for West Side Quiet Zone — Commercial Drive Relocation to
the lowest responsive / responsible quoter, Ritschard Brothers, Inc. in the amount of $49,380.00
subject to the access agreement.
Sufficient funds have been appropriated from LRSA Major Projects, 251-0608-431.42-96.
Please call with your questions (5998).
Enc. Quote Tabulation