HomeMy WebLinkAboutAward Quote - 2020 Signal Knock-Down and Wiring Investigation Proj No. 119-110 - Pemberton Davis Electric, Inc.1316 COUNTY -CITY BUILDING
PHONE 574/ 235-925I
227 W. JEEEERSON BOULEVARD PFA
FAX 574/ 235-9171
SOI1TH BEND. INDIANA 46601-1 830
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1 6
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LI S
December 19, 2019
Mr. John Ferro
Pemberton Davis Electric, Inc.
916 E. McKinley Ave.
Mishawaka, IN 46544
RE: Quotation Award — 2020 Signal Knock -Down and Wiring Investigation — Project
No. 119-110
Dear Mr. Ferro:
The Board of Public Works at its meeting held on December 19, 2019, awarded the above
referenced quotation to you in the amount of $30,424.50.
Please forward the following documents in one submittal by, JanuaLy 6, 2020 to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 191h Day of December, 2019, by and between,
Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46544, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJEC`'I, NO. 119-110
DESCRIPTION: 2020 SIGNAL KNOCK -DOWN AND WIRING
INVESTIGATION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT,: ' 0
FUNDING: STREET REPAIRS AND MAINTENANCE
The unit prices for this improvement were those prices as received and accepted by the Board on
the 19th Day of December, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS
Gary A.'clot, President
PEMBERTON DAVIS ELECTRIC,
INC.
Printed Name
Genevieve E. 'Sullivan, Member Signature
Member Miller,
,,�' � era L. O
. � .—�/n d....,N A / '.
Tlierese J/Dor u, Member '--,Attest: Linda
Clerk
i
CERTIFICATION (To be completed if Contractor is a Corporation)
I, — , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary _ Corporate Seal
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME 2020 Signal Knock Down & Wiring Investigation
PROJECT NO. 119-110
QUOTES DUE Thursday, December 19th, 2019 at 10:30am local time
Item
No.
Description
Quanti ty
Unit
Unit Price
Total Amount
1
TS-2 Controller P-1 Foundation
3
EA
! ZOt3,pC7
o
2
TS-2 Controller Cabinet, Install
1
EA
a job,og
1, 100,0 o
3
Signal Cantilever, Foundation
3
EA
2 oOn"vc�
D UtJ
4
Signal Cantilever Structure, Single Arm, Install
3
EA
(
p�
5
Traffic Signal Head, 3 Section, Install
6
EA
34daa
2 3 ao
6
Traffic Signal Head, 5 Section, Install
1
EA
y W,00
D Ov
7
Pedestrian Push Button Assembly, APS, Install
6
EA
360,00
Z 2
8
Pedestrian Signal Head, Install
6
EA
L400,00
220
9
Conduit, PVC Schedule 80, 3"
10
LFT
16,00
10
Conduit, PVC Schedule 80, 2"
150
LFT
11
Signal Cable, 3c/8 GA
15
LFT
o
S4F n
12
Signal Cable, 5c/14 GA
330
LFT
�ou
1, :3
13
Signal Cable, 3c/14 GA
75
LFT
3 c10
292.5
14
Signal Cable, 704 GA
80
LFT
t.{o 10
32 . o
15
Street Identification Sign, Install
3
EA
e{ Zp,CEO
I CEO
16 Traffic Signal ISMA Certified Level 2 8 HR
Technician "Ou
W60,0C)
17 Laborer 8 HR I pp oU
eki
18 Licensed Electrician 8 HR 110,00
n0
Total Amount of Quote
$ p,42-4 5d
Address: d
City/State/Zip: Nrle/_'1 Telephone Number: '7 - 00 I
65ZP4 Fax Number: 5-12oz4-
B
SignMure)
So11,.9 A
(Printed Name of Person Signing)
Version 4/2/2019 Page - 10 Public Works Quote
CITY OF SOUTH BEND, INDIANA
C NT CT TE FQR, PUBLIC WDRIS
PROJECT NAME: 2020 Signal Knock Down & Wiring Investigation
PROJECT NO. 119-110
QUOTES DUE Thursday, December 1912019 at 10:30am local time
(Must be completed for all quotes. Please type or print)
Date: i2 Ll qjlg Firm: 'P0AAi36Yatezgle_ c
Address: 91& E-_ M r kwLov /. vA
City/State/Zip: Z� Telephone Number: (57j4) 27'7-7dca/
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The Ci of South Bend, Department of Public Works
and dated /zliq & I for the sum of (enter the Total Quote as shown on the Proposal)
(Enter Sum of Total Quote shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By &�"
('Signature)
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this % T day of 20
Subject to the following conditions:
OF PU
L', O'Sullivan, Member
Genevieve E. Miller, Member
T ere d J. Dor; rd", Mefnber
-'Attest: Linda M.Main, Clerk
Version 4/2/2019 Page - 1 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this ,4fj1davit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF _ ._�-��................ )
SS:
�4 COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 4/2/2019 Page - 11 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment'because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
Version 4/2/2019 Page - 12 Public Works Quote
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this 1-9 day of r't= , 20 14%
- Z .
Contractor/Bidder (Firm)
S" mature ontractor/Bidder or Its Agent
Printed Name and Title
Subscribed and swornto before me this 19*1 day of„ M " , 20�
My Commission Expires z zn z-0
County of Residence
Notary I oblic
'u R KELLY
M HApM AJGWColl
FebruIoey 4.80 2020
,. oJk nua/ay 6iri.�
Version 4/2/2019 Page - 13 Public Works Quote
Page 1 of 1
QUOTE No.:
01-1219
RE:
"I to I " "'i s
City of South Bend
2020 Signal Knockdown & Wiring
Investigation
TO:
916 East Mckinley Avenue
Mishawaka, Indiana 46544
Phone: (574) 277-7001
Fax: (574) 204-2565
DATE:
December 19th 2019
ITEM
NO.
Qn
UNIT
DESCRIPTION
UNIT TOTAL COST
COST
1
3
Each
TS2-Controller P-1 Foundation
1,200.00
3,600.00
2
1
Each
TS-2 Controller Cabinet, Install
1,100.00
1,100.00
3
3
Each
Signal Cantilever, Foundation
2,000.00
6,000.00
4
3
Each
Signal Cantilever Structure, Single Arm, Install
1,550.00
4,650.00
5
6
Each
Traffic Signal Head, 3 Section, Install
390.00
2,340.00
6
1
Each
Traffic Signal Head, 5 Section, Install
480.00
480.00
7
6
Each
Pedestrian Push Button Asembly, APS, Install
380.00
2,280.00
8
6
Each
Pedestrian Signal Head, Install
400.00
2,400.00
9
10
LFT
Conduit, PVC Schedule 80, 3"
15.00
150.00
10
150
LFT
Conduit, PVC Schedule 80, 2"
10.00
1,500.00
11
15
LFT
Signal Cable, 3C/8 GA
5.60
84.00
12
330
LFT
Signal Cable, 5C/14GA
4.00
1,320.00
13
75
LFT
Signal Cable, 3C/14GA
3.90
292.50
14
80
LFT
Sigal Cable, 7C/14GA
4.10
328.00
15
3
Each
Street Identification Sign, Install
420.00
1,260.00
16
8
Hours
Traffic Signal IMSA Certified Level 2 Technician
120.00
960.00
17
8
Hours
Laborer
100.00
800.00
18
8
Hours
Licensed Electrician
110.00
880.00
30,424.50
TERMS :
NOTE: THE ABOVE ITEMS ARE QUOTED AS A COMPLETE
PACKAGE. NO ITEM MAY BE DELETED WITHOUT PRIOR
APPROVAL.
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Alicia Czarnecki, Project Engineer *C-10e
Roger Nawrot, Assistant City Engineer
SUBJECT: Award Project No. 119-110
2020 Signal Knock Down & Wiring Investigation
DATE: December 19, 2019
OIIMMDMOMOIOiO Niu U U U U U U U U U U U U1 g0401IW0 fbu u" I. I I I,,�IUI -I 101 N UM MA
On December 19 2019 the Board of Public Works opened and read quotes for the above
project.
The quotes ranked as follows:
. ..... . . . .... ................ ............
Bidder Quote Amount
1. Pemberton Davis Electric, Inc. $30,424.50
recommend award of a contract for 2020 Signal Knock Down &Wiring Investigation to the
lowest responsive / responsible bidder, Pemberton Davis Electric Inc. in the amount of
30 424.50.
Sufficient funds have been has appropriated from Street Re airs and maintenance 251-0606-
431-36-10.
Please call with your questions.
Page 1 of 1
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