HomeMy WebLinkAboutAmendment to Software Services Agreement - Additional Environment for Testing, Removal of Minor Scope – Systems and Software1316 COUNTY -CITY BUILDING 6OF
227 W. JEFFERSON BOULEVARD PEACE -,
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BE I) PETE BUTTIGIEG, MAYOR
BOARD F PUBLIC WORKS
December 19, 2019
Fred Taylor
Systems and Software
10 E. Allen Street
Winooski, VT 05404
RE: Amendment to Software Services Agreement
Dear Mr. Taylor:
PHONE 574/ 235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on December 19, 2019, approved the
above referenced agreement for additional environment for testing, removal of minor
scope items, and adding Tokay and Routeware business process sessions in the amount of
$83,125.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
Systems
,s Software
City of South Bend
CIS Implementation Project
Project Change Order
Title: Project Scope Change
Summary of Business Requirements & Reason for Proposed Change
Completion of critical project tasks and deliverables is delayed from the baseline project plan. S&S and the City of
South Bend have met throughout the past several months to review both the circumstances and project status and
developed a solution whereby various requirements will be added to or removed from scope. This change order
supersedes all relevant sections in both the RFP response and the Statement of Work.
Remove the following interfaces from Scope:
Interface 6.1.2.12 PayNearMe-$4,375.00
Interface 6.1.2.16 Mailing Address Verification (CASS)-$4,375.00
Add the following to Scope:
Interface 6.1.2.17 DFO GL $8,750.00
Add the following BPA sessions and required BRDs to scope:
Interface 6.1.2.15 Elemos / Routeware (Note 1) $4,375.00
Interface 6.1.2.18 Tokay (Note 1) $8,750.00
Add an additional enQuesta environment to scope:
Third enQuesta environment setup fees $30,000.00
Total
Upon approval of CO-03, S&S will deliver a new project schedule incorporating the agreed upon scope changes.
S&S and the city will then meet to review the schedule and negotiate a go live extension change order.
CO-03 Page 1 of 3
Notes
1. Cost to develop Interface 6.1.2.17 and any incremental cost to develop Interface 6.1.2.15, including an
option to make the Elemos / Routeware Interface bi-directional will be included in a subsequent change
order.
2. In response to Item 7 of the interim Summary of Gaps and Memorandum dated August 5, 2019 as prepared
by South Bend, S&S will deliver a modification to exclude line item functionality, at no cost to the city.
3. A Naviline GL interface is not in scope and it is mutually agreed it is not required.
4. The three following interfaces; 6.1.2.13 Dynamics 365 CRM, 6.1.2.14 ESRI GIS and 6.1.2.15 Elemos /
RouteWare, will be jointly developed by both S&S and the City of South Bend.
CostingSummarized & WorkBreakdown
[Development $0.00
rofessional Services $43,125.00
ubtotal - tied to milestone(s) below $43,125.00
aintenance & Support (25% of Development) — billed annually $0.00
_....................
... _............... .......
Incremental Hosting — billed annually $40,000.00
Travel $0.00
Total Cost (incl. Support, Hosting & Travel)........ $83,125.00
Deliverable---------------
25 CO-03 Project Scope 50% due upon signing CO-03. $21,562.50
Changes
26 CO-03 Document Delivery Due upon delivery to South Bend of the Elemos $6,562.50
and Tokay draft BRDs.
27........_. CO-03 Environment Due upon the additional environment being made �$15,000.00
Provisioned available to South Bend.
Terms and Conditions:
CO-03 Page 2 of 3
1. This change order has been submitted, assessed and approved by the PMO Team and
the Executive Sponsors. Signed Approval of this document indicates it will be executed
as described.
2. Year 1 Maintenance & Support, if applicable, will be prorated from signing date to your
Support renewal date.
3. Year 1 Hosting, if applicable, will be prorated from signing date to your Hosting renewal
date.
A111"auvio
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Signed:
C
Signed:w....
City of South Send Project Manager: Stan„Harris
Date::
Date:
Signed: Date:
S&S Executive Sponsor: Dana Lendorf-McCarthy
Signed: Date: 12-10-19
S&S Project Manager: Fred Taylor
CO-03 Page 3 of 3
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date -12/12/191-11
Name Kim Thom Utilities
BPW Date 12/19/19 Phone Extension 5969
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. . ......... . . ... . .........
... ................. Required Prior to Submittal to Board
.......... . . . . . . . . ..... .........................
BPW Attorney Z Attorney Name Clara McDaniels
Dept. Attorney F-1 Attorney Name
Purchasing 1:1
Check the Appropriate Item Type — R
Z Professional Services Agreement F-1 Contract
Open Market Contract Z Amendment/Addendum
Bid Opening Bid Award
Quote Opening Quote Award
E] Proposal Opening ❑ C/O & PCA No.
E] Chg. Order, No. F-1 Traffic Control
[-]_Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
uired Information
All Submissions
Ll Proposal
E] Special Purchase, QPA
E] Req. to Advertise
Reject Bids/Quotes
PCA
Resolution
Ease./Encroach
E] Title Sheel
-�ySoftware
.�!�!P�La�d Sof
E] Yes] If Yes, Approved by Purchasing
No
MBE F-IWBE Nos
Completed E-Verify Form Attached
,Utility System (E�nquesta)
I . I . ......... .
Wastewater O&M Subscriptions
. . ....... ........... . ..........
641-0630-793-39-10
$83,125
...........
Amendment to existing &'S Aueement
.............. ........ . ......... . .. ............ ........
Adding an additional environment for testing, removing minor scope items.
adding Tokay and Routeware business process
sessions
For Chan a Orders Onl
Amount of El increase . .....
❑Decrease
Previous Amount
$
Increase
%
Current Percent of Change:
Decrease
%
New Amount
$ WWWWWWWWWWWWWWWWWWW
Increase
%
Total Percent of Change:
Decrease
%
Time Extension Amount:
New Completion Date: