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HomeMy WebLinkAboutAmendment No 1 to PSA - Utility Coordination Services for Cleveland -Brick Roads Project – The Troyer Group, Inc.] 316 COUNTY -CITY BUILDING PHONE 574/ 235-9251 227 W. JEFFERSON BOULEVARD `�" "`" ;� FAx 574/ 235-9171 SOT )THBEND. INDIANA46601-1830 �°)CSC" �'xr' CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS December 19, 2019 Mr. John Lesczcynski The Troyer Group, Inc. 550 Union St. Mishawaka, IN 46544 RE: Amendment No. 1 to Professional Services Agreement Dear Mr. Lesczcynski: The Board of Public Works, at its meeting held on December 19, 2019, approved the above referenced agreement for the utility coordination services for Cleveland/Brick roads project in the amount of $10,000 for a new total of $27,600. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated May 14, 2019. AMENDMENT TO OWNER -ENGINEER AGREEMENT Amendment No. 01 1. Background Data. a. Effective Date of Owner -Engineer Agreement: Ma 14 2019 b. Owner: City of South Bend C. Engineer: The Troyer Group,Inc. d. Project: 119-045 Cleveland Rd./Brick Ind. Pavement hri rovements 2. Description ofModifications: a. Engineer shall perform or furnish the following Additional Services: Utility Locating of existing US 31 water line crossings by SUE Level A potholing (performed by Blood Hound). Additional fee associated with this work is $8,775.00 Coordination and documentation of utility potholing (performed by The Troyer Group). Additional fee associated with this work is $1,225. b. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: $10,000.00 of additional compensation to the original Agreement Between Owner and Engineer for Professional Services executed on May 14, 2019. 3. Agreement Summary (Reference only) a. Original Agreement amount: $ 17,600.0�0 b. Net change for prior amendments: $ 0.00 c. This amendment amount: 10,000.00 d. Adjusted Agreement amount: 27,600.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is 12/19/2019. OWNER: ENGINEER: CitY of South. Bend IN The Troyer Group, Inc. Page 1 (Exhibit K — (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Board of Public Works By: �rd Title: Gary A. 31 ot,, President LIM Title: G evieve E. Millet- ,Member By: 1 Title: LaUra ( Sullivan- et i r�� By:� _ Title: "1_za%eth'A' Maradik, Member By: Title: "T"lac ese' J, orau, Member Date Signed: / .21( �1 �- 550 pion St. Mishawaka, IN 46544 B �. Title: Lesczcynski, Preseideiitl Date Signed: 12/16/2019 Page 2 (Exhibit K— (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Blood Hound 750 Patricks Place Brownsburg, IN 46112 ESTIMATE Created Date 12/6/2019 Estimate Number 51239 Customer The Troyer Group Billing Phone 2197795532 Billing Address 550 Union Street Mishawaka, IN 46544 US Job Site Location US31 ByPass, Brick Road interchange, South Bend, Indiana. 46628 Name Mr. Stephan Summers Phone 2197795532 Email ssummers@troyergroup.com MOT Plans 1.00 $250.00 $250.00 Per Diem 4.00 $150.00 ( $600.00 Permit 1.00 $1,000.00 $1,000.00 SUE Designating (hrly) QL-B 2.00 $210.00 $420.00 SUE Maint of Traff4 (unit) 1.00' $1,400.00 $1,400.00 SUE Mobilization (Designating) 2.00 $115.00 4 $230.00 SUE Mobilization (Traffic Maint 5.00 $115.00 $575.00 SUE Mobilization (Vac) i 5.001 $200.00 , $1,000.00 Vacuum Excavation (Day) 1.50 $2,200.00 $3,300.00 Scope of Work Customer SOW DIeW ITj Grand Total $8,775.00 INDOT is lowering the profile of the US31 ByPass near the Brick Road interchange. The City of South Bend needs Blood Hound to pothole our existing water main and sewer main in the vicinity. Location maps can be provided. Client has requested an Estimate for the following Scope of Work: The purpose of the potholing is only to verify the depths of the two existing utilities (water and sewer) and make sure no conflicts exist with INDOT's proposed new road profile. • A shoulder permit and INDOT permit will be required. •' ESTIMATE ASSUMES AIR -KNIFING AND HOLES WILL BE BACKFILLED WITH NATIVE SPOILS AND CAPPED WITH COLD PATCH IF IN THE ROADWAY, • Estimate does not include any permanent restoration. • Estimate assumes ONLY two (2) test holes and work will be completed in one day (8 hours or less). • No prints or images were provided to assist with estimate. •' $1,000,00 listed for permitting is a holder line item and client will be invoiced for the cost of any permits +10%. QL-A : Utilit Locating Potholin Vacuum Excavation, ASCE Quality Level A, will include calling the appropriate Indiana "One -Call". SUE work will then proceed as follows: Phone #: 888-858-9830 Fax #: 888-858-9829 Email: BHI@bhug.com Website: bhug.com • Excavate test hole to expose the selected utility at a specific conflict point indicated in the plans, • Excavate test hole by vacuum excavation or hand digging in order to prevent damage to wrappings; coatings, or other protective coverings, Minimum excavation assumed to be 8" x 8" (64 square inches) The size of the hole in the pavement shall be saw cut a minimum of 12 inches square and will be patched with COLD PATCH TEMPORARY PATCHING to the depth of the existing pavement or 9 inches. • Client would like utility type, size and pavement thickness above the utility. • Such other pertinent information as is reasonably ascertainable from each test hole site, • Test holes shall be back filled and compacted in 6" lifts with excavated material. • Client is responsible for collecting all survey and elevation information. • This includes a total of two (2) test holes to be performed. • Test hole locations will be provided prior to work. Blood Hound will use electromagnetic (EM) and ground -penetrating -radar (GPR) equipment to locate private underground utilities at site indicated by client. All findings will be marked according to APWA standard. Customer is responsible for calling 811 for locates of any public utilities. If the scope of work should change or is different than that listed on estimate, please call our office for a revised estimate, Unless expressly noted, Vacuum Excavation estimates do not include any of the following services: Permitting, Traffic Control, Restoration, Special Restoration, Special Backfill or Waste Disposal. If you need any of those services please call our office for a revised estimate. Blood Hound is not responsible for the condition of the pipes or structures before or after jetting/clearing service is performed, Unsatisfactory conditions could be present within the structure and any services may bring those deficiencies to light. In the event of inclement weather, if the client still requests for crew to arrive on site, then the client will be responsible for minimum charges even if no work is performed Payment is due at the time of service, unless you already have an account with us. If you do have an account with us, payment terms are Net 30 days, unless otherwise stated in a pre -approved contract. To learn more, please call the office at 888-858-9830. PRICE MAY VARY BASED ON ACTUAL TIME ON SITE. The above pricing is based only on the information supplied by the customer. If a site walk through has not been conducted, this may affect the price. If this is a prevailing wage job, please contact our office for a revised quote as this pricing does not reflect prevailing wage rates. If at some later date a project is determined to be a prevailing wage job, then any extra expense incurred by Blood Hound will be billed to the client. The project estimate outlined in this specific proposal is valid for 90 days from the date of the proposal. Blood Hound reserves the right to review and adjust this estimate if client does not approve of the proposal within 90 days. We look forward to working with you. By signing this Estimate the client acknowledges that they accept the scope of work listed on the estimate, as well as the service rates provided and are providing Blood Hound with a Notice To Proceed (NTP) for the listed Project. If the scope of work should change while the work is in progress, any changes will be documented on the technician's field notes and signed off on by the client. Signing this estimate also acknowledges that the client agrees to the terms and conditions as they relate to payment for services rendered. Phone #: 888-858-9830 Fax #: 888-858-9829 Email: BHI@bhug,com Website: bhug com BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/17/2019 Department Public Name Zach Hurst Works BPW Date 1249/2019 Phone Extension 3057 .........._..._. imimiMHH111ummmmuuuu i Required d Prior to Submittal to Board BPW Attorney El Attorney Name Dept. Attorney ❑ Attorney Name Purchasing F Check the A propriate Item '3 ypITIT Professional Services Agreement Contract ElOpen Market Contract ® Amendment/Addendum ❑ Bid Opening Bid Award El Quote Opening El Quote Award EJ Proposal Opening F-1 C/O & PCA No. F] Chg. Order, No. ❑ Traffic Control F-1 Other: All Su miss. ons L_J Proposal Special Purchase, QPA EJ Req. to Advertise EJ Reject Bids/Quotes PCA Resolution El Ease./Encroach ❑ Title Sheet __._....... ............ ,Rt'M Uil' � Information I,.........._....... Company or Vendor Name Troffer Oros. New Vendor El Yes If Yes, Approved by Purcha11 sing No MBE/WBE Contractor F] WBE Completed E-Verify Form Attached ❑ Nos Project Name Cleveland Rd./Brick Rd. Pavement Improvements Project Number 119-045 Funding Source RWDA Account No. ...---------------- w-�_....... _.... ....... wm 324-1050-460-31.02 Amount _........ ........................ .w� �w $105000 Terms of Contract .. �.................. .......... .�.m Lump Sum Contract Purpose/Description Amend existingPSAmfrom $17.6k to $27.6k to account for utility coordinatil services. __ For Change Orders Only, ww ................� . .. Amount of Increase $ r rease Previous Amount $ Increase % Current Percent of Change: Decrease ( %) .. NewAmount $ �.................... ... .�....._��.......�....... Increase % Total Percent of Change: Decrease ( /o ........ Time Extension Amount: New Completion Date: