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HomeMy WebLinkAbout12102019 Board of Public Works Meeting1 AGENDA REVIEW SESSION DW.YMBER 5, 2019 366 aura L. O'Sullivan, emb6�D ATTEST: nda M. Martin, Clerk REGULAR MEETING DECEMBER 10, 2019 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, December 10, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members Genevieve Miller and Laura O'Sullivan were absent. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on November 21 and 26, and December 3, 2019, were approved. APPROVE 2020 BOARD OF WORKS MEETING SCHEDULES Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Board approved the meeting schedules for the 2020 Claims Review, Agenda Review, and Regular Meetings. OPENING OF BIDS — RIVER WALK FROM BEYER STREET TO HOWARD PARK PROJECT NO. 117-083A (PARK BOND D & LIABILITY INSURANCE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin P. Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted .e Division 1 Total River Wall Repair $740,000.00 Division 2 Total Upper Walk $1,716,000.00 Division 3 Total Lower Walk $743,000.00 TOTAL BID $3,199,000.00 . NORTHERN INDIANA CONSTRUCTION COMPANY INC. PO. Box 1333 Mishawaka, IN 46546 Bid was signed by: David J. Walorski Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Division 1 Total Wall Repair $1,107,395.00 Division 2 Total Upper Walk $1,880,302.34 Division 3 Total Lower Walk $638,804.00 TOTAL BID $3,626,501.34 RIETH-RILEY CONSTRUCTION, INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: John A. Yadon Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING DECEMBER 10, 2019 367 :M Division 1 Total Wall Repair $761,320.00 Division 2 Total Upper Walk $1,816,490.00 Division 3 Total Lower Walk $823,338.00 TOTAL BID $3,401,148.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Venues, Parks, and Arts and Engineering for review and recommendation. OPENING OF BIDS — ST. JOSEPH BACKWATER VALVES — PROJECT NO. 119-018 L( RSA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Rd. PO Box 266 South Bend, IN 46624-0266 Bid was signed by: Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $121,650.00 SELGE CONSTRUCTION CO., INC. 2833 S. 1It". St. Niles, MI 49120 Bid was signed by: Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $94,450.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF _BIDS - MIAMI BASIN VALVE REPLACEMENT — PROJECT NO. 116-082D (SEWER FUND & SSDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Rd. PO Box 266 South Bend, IN 46624-0266 Bid was signed by: Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $176,000.00 SELGE CONSTRUCTION CO., INC. 2833 S. 1It". St. Niles, MI 49120 Bid was signed by: Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $190,254.00 1 1 REGULAR MEETING DECEMBER 10, 2019 368 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — PRIVET LANE CULVERT REPLACEMENT— PROJECT NO. 118- 013B (LRSA) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: G.E. MARSHALL, INC. 1351 Joliet Rd. Valparaiso, IN 46385 Bid was signed by: Ross J. Marshall Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $271,793.30 SELGE CONSTRUCTION CO., INC. 2833 S. 1lth. St. Niles, MI 49120 Bid was signed by: Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $302,767.50 HRP CONSTRUCTION INC. 5777 Cleveland Rd. PO Box 266 South Bend, IN 46624-0266 Bid was signed by: Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $264,471.00 RIETH-RILEY CONSTRUCTION, INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $339,950.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — SMALL DRAINAGE DESIGN AND REPAIR — SAMPSON STREET AND OVERLOOK COURT — PROJECT NO. 118-063A (STORM SEWER FUND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624-0266 Bid was signed by: Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING DECEMBER 10, 2019 369 g DIVISION A $185,257,00 ALTERNATE NO. 1 TOTAL $38,923.00 DIVISION A PLUS ALTERNATE NO.1 $224,180.00 SELGE CONSTRUCTION CO.. INC. 2833 S. I Ph. St. Niles, MI 49120 Bid was signed by: Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: DIVISION A $248,021.10 ALTERNATE NO. 1 TOTAL $34,542.80 DIVISION A PLUS ALTERNATE NO. 1 $282,563.90 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — LIGHT UP SOUTH BEND — LIGHTED DECORATIVE BOLLARD REPLACEMENTS —PROJECT NO. 119-005B (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: ALL PHASE ELECTRIC SUPPLY 1385 N. Bendix Dr. South Bend, IN 46628 Quotation was submitted by Larry Futa Non -Collusion, Non -Discrimination Affidavit Form was completed Indiana Local Business Preference Claim submitted QUOTATION: $1,936.25 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Engineering for review and recommendation. OPENING OF QUOTATIONS —WEST SIDE QUIET ZONE — COMMERCIAL DRIVE RELOCATION — PROJECT NO. 120-011 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: RITSCHARD BROS., INC. 1204 W. Sample St. South Bend, IN 46619 Quotation was submitted by Donald Ritschard, Jr. Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $49,380.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Engineering for review and recommendation. AWARD BID — COMMUNITY CROSSINGS ROUND 2 — PROJECT NO. 119-065 (LOCAL ROAD AND BRIDGE GRANT) Mr. Scott Kreeger, Engineering, advised the Board that on November 26, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 in the amount of $781,450. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. 1 1 REGULAR MEETING DECEMBER 10, 2019 370 AWARD BID — PINHOOK PARK., SITE IMPROVEMENTS — PROJECT NO. 118-077A (PARK BOND H AND J, DNR GRANT) Ms. Alicia Czarnecki, Engineering, advised the Board that on November 26, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 in the amount of $1,299,900 for the Base Bid plus Alternate No. 3. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — PINHOOK PARK PAVILION IMPROVEMENTS — PROJECT NO. 118-077B (PARK BOND H AND J, DNR GRANT) Ms. Alicia Czarnecki, Engineering, advised the Board that on November 26, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder Larson Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350 in the amount of $164,571. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — SPEC V — TWO (2), MORE OR LESS, 2019 OR NEWER, TANDEM AXLE STAINLESS STEEL MULTI -USE DUMP TRUCKS (2020 STREET DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on November 26, 2019, bids were received and opened for the above referenced truck. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Truck Centers, Inc., 1011 W. Sample St., South Bend, IN 46619 in the amount of $236,109 each for a total of $472,218 for the Base Bid plus all alternates. Mr. Hudak noted that the low bidder was non -responsive to Alternate No. 2. Mr. Michael Schmidt, Purchasing, stated the award includes the CNG option, which is Alternate No. 2 that the low bidder did not bid on. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as . outlined above, subject to 2020 appropriation of funding. Ms. Dorau seconded the motion, which carried. AWARD BID — SPEC W — ONE (1) OR MORE, 2019 OR NEWER, 6-WHEELED MOTOR GRADER (2020 STREET DEPARTMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on November 26, 2019, bids were received and opened for the above referenced truck. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder McCann Industries, 14077 Esther Ave., Mishawaka, IN 46545 in the amount of $191,672 for the Base Bid plus all alternates. Mr. Hudak noted the low bidder was non -responsive to Alternate No. 1. Mr. Schmidt stated all alternates were needed. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above, subject to 2020 appropriation of funding. Ms. Dorau seconded the motion, which carried. AWARD OUOTATION — AT -LARGE COUNCIL OFFICE RENOVATIONS — PROJECT NO. 119-105 (COUNCIL's REPAIRS AND MAINTENANCE) Mr. Zach Hurst, Engineering, advised the Board that on November 26, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Premier 1 Construction, Inc., 105 E. Jefferson Blvd., Suite 400, South Bend, IN 46601, in the amount of $21,500. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — FIRE STATIONS 10 & 2 PARKING LOT REPAIRS — PROJECT NO. 119-099 (CAPITAL BUILDING IMPROVEMENTS) Ms. Charlotte Brach, Engineering, advised the Board that on November 26, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, in the amount of $92,700 for the Base Quote plus Alternate 1. Therefore, Ms. Maradik made a motion REGULAR MEETING DECEMBER 10, 2019 371 that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — BENDIX THEATER FLOORING — PROJECT NO 119 106 (HOTEL/MOTEL TAX_) Ms. Becca Plantz, Engineering, advised the Board that on November 26, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Carpet Service Outlet, Inc., 1514 Mishawaka Ave., South Bend, IN 46615, in the amount of $72,642. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD PROPOSAL — OLIVE STREET ROAD RECONSTRUCTION — PROJECT NO. 114- 064 (LRSA PROFESSIONAL SERVICES) Ms. Alicia Czarnecki, Engineering, advised the Board that on December 2, 2019, proposals were received and opened for the above referenced project. After reviewing the proposal, Ms. Czarnecki recommended that the Board award the contract to the highest scoring vendor, HWC Engineering, 135 N. Pennsylvania St., Suite 2800, Indianapolis, IN 46204 in the amount, not to exceed, $448,512.95. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the proposal be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — FIRE STATION PARKING LOT IMPROVEMENTS — PROJECT NO. 119-059 (CAPITAL BUILDING IMPROVEMENTS) Mr. Gilot advised that Ms. Charlotte Brach, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $4,861.01 for a new contract sum, including this Change Order, in the amount of $128,678.51. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS, DIVISION B — PROJECT NO 119-064 (RWDA TIF) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be increased by $24,798 for a new contract sum, including this Change Order, in the amount of $64,372. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 315 & 319 W. JEFFERSON EXTERIOR RENOVATIONS, DIVISION A — PROJECT NO. 119-064 (RWDA TIF) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Slatile Roofing and Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN 46613, for the above referenced project, indicating a final cost of $55,812. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 510 S. MAIN STREET BUILDING IMPROVEMENTS — PROJECT NO. 119-084 (EDIT/GRANTS & SUBSIDIES REDEVELOPMENT GENERAL) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of HC3 LLC d/b/a St. Clair Development, PO Box 6114, South Bend, IN 46660, for the above referenced project, indicating a final cost of $161,162.96. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT —2019 TREE PLANTING— PROJECT NO. 119-013 (MVH) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, IN 46628, for the above referenced project, indicating a final cost of $8,360. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved REGULAR MEETING DECEMBER 10, 2019 372 1 ADOPT RESOLUTION NO 48-2019 - A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.48-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER MEREDITH HANLEY retired effective November 21, 2019, from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that she retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0140, A Smith and Wesson Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 OTH Day of December 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Software DroneSense, Drone Software $8,556 Total Maradik/Dorau Subscription Inc. Subscription for Fire and (IT Operating) Police Departments Professional HWC Olive Street Road NTE Maradik/Dorau Services Engineering Reconstruction Inspection $448,512.95 Agreement LRSA Amendment Indiana Supplemental Disaster $143,906 Maradik/Dorau No. 3 to Housing and Recovery - Owner (CDBG) Agreement Community Occupied Rehab for Lead Development Authority REGULAR MEETING DECEMBER 10, 2019. 373 (IHCDA) First Goodwill Extend Bridges Agreement $9,000 Maradik/Dorau Amendment to Industries of to provide Assistance to (COIT) Agreement Michiana, Inc. Low Income Entry Employees and Supporting Businesses and Employee Retention First Neil Mihalich Lead Program Manager for $58,581 Maradik/Dorau Addendum to IHCDA Funding (State Grant) Agreement Software Network Three (3) Year Renewal of $32,500/year; Maradik/Dorau Licensing Solutions, Inc. Logic Monitoring System $97,500 for Subject to Renewal Three (3) annual Years appropriation (IT O erations Contract Department of Digital Divide Project No Change Maradik/Dorau Innovation CDBG Amendment Near Lead -Based Paint Hazard No Change Maradik/Dorau No. 1 to Northwest Outreach (CDBG) Contract Neighborhood, Inc. Business enFocus No Cost Agreements for N/A Maradik/Dorau Associate HIPAA Compliance and Agreement, Confidential Data Transfer, and Maintenance, and Confidentiality Disclosure Responsibilities Agreement for Fire Department's NIOSH Grant First Hull & Former Studebaker No Change; Maradik/Dorau Amendment to Associates, Complex Soil Remediation Additional 90 Professional Inc. (Ignition Park) Days Service (Studebaker/ Agreement Oliver Grants Amendment Abonmarche Eagle Way Sewer $2,400; New Maradik/Dorau No. 1 to Consultants, Extension Total $35,500; Professional Inc. Additional Service Fourteen (14) Agreement Days RWDA TIF Insurance Gibson Two (2) Year Agreement $92,676/year Maradik/Dorau Consulting for Consulting for (Self -Funded Agreement Employee Benefits Employee Benefits Actuarial Cavanaugh Annual Actuarial Study of $3,500 Per Maradik/Dorau Services MacDonald Fire and Police Pension Plan, with Agreement Consulting, Funds Possibility of LLC. Adding $1,300 Per Plan (Firefighters Pension Fund & Police Pension Fund Consulting Bruce Snyder Assistance with the NTE $15,000 Maradik/Dorau Agreement Preparation of the 2019 (Admind Comprehensive Annual Finance Financial Report Professional Services Amendment to Hewlett Addition of Twenty -Three NTE Maradik/Dorau 1 1 REGULAR MEETING DECEMBER 10, 2019 374 1 1 1 Master Lease Packard (23) Laptops and Two (2) $29,651.50; Purchase Financial Mini Workstations $598.63/Month Agreement Services for 48 Months Company (IT Capital Lease Proceeds Amendment to ASAP Towing Extend Term of Current N/A Maradik/Dorau Agreement & Recovery Agreement to April 2, 2020 Consulting Weaver and Renewable Fuel Standard NTE $5,000 Maradik/Dorau Agreement Tidwell, Reporting and Compliance (Sewage L.L.P. Assistance Works Operations, Accounting) Public Bald Public Improvements for $120,324; City Maradik/Dorau Improvements Mountain, 201 S. Main St. (Barnes to be Agreement LLC. and Thornburg Building) Reimbursed $15,574 RWDA TIF Lease South Bend Charles Martin Center $6,000/year; Maradik/Dorau Heritage Room Lease for NTE $18,000 Foundation, AmeriCorps for Three (3) Inc. Years DCI Amendment Near Extend the Contract for the No Change; Maradik/Dorau No. 1 to Northwest Acquisitions/Rehab Additional 12 Contract Neighborhood, Activity Months Inc. CDBG Amendment Danch, Hamer Preparation and $650 Maradik/Dorau No. 2 to & Associates Negotiations for Easement (Engineering Professional for Small Drainage Design Professional Services and Repair Services) Agreement Administrative ONB Benefits Worker's Compensation $47,000 First Maradik/Dorau Services Administration Claims Administration for Year; Subject Agreement , LLC d/b/a 2020-2022 to J.W.F. Appropriation Specialty (Worker's Company Compensation) Software Zencity Online Resident Sentiment $24,000 Maradik/Dorau License Technologies Analysis Monitoring (IT Agreement US, Inc. Operations) Professional The Planning Provide Training for New $3,500 Maradik/Dorau Services Workshop, South Bend Advisory Plan (Community Agreement Inc. Commission and South Investment Bend Board of Zoning Professional Appeals Services APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following nermit and license annlications were presented for approval: Applicant Description Date/Time Location Motion Carried DTSB Tree Street Closure December 6, 2019; Washington St. from Maradik/Dorau Lighting for Special 3:00 p.m. to 11:00 Martin Luther King Ceremony Event p.m. Jr. Dr. to Michigan St. Holiday Street Closure December 13, 2019; Jefferson Blvd. and Maradik/Dorau Parade for Special 5:30 p.m. to 6:30 Eddy St. to Niles Event p.m. Ave., to Washington St. to St. Louis Blvd. Jingle Jog I Street Closure December 13, 2019; Jefferson Blvd. and I Maradik/Dorau REGULAR MEETING DECEMBER 10 2019 375 for Special 5:30 p.m. to 6:30 Eddy St. to Niles Event p.m. Ave., to Washington St. to St. Louis Blvd. Weigand Long Term August 9, 2019 to 201 S. Main St. Maradik/Dorau Construction Occupancy July 31, 2020 (Barnes and Co., Inc. Permit Thornburg Building) APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — GREYHOUND LINES INC. Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from Greyhound Lines, Inc., 1401 S. Lafayette Blvd., South Bend, IN for the purpose of allowing two (2) loading and unloading signs to be placed in the right-of-way at 100 W. South Street at the bump -out. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City, of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — CITY OF SOUTH BEND COMMUNITY INVESTMENT DEPARTMENT Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from the Department of Community Investment for the purpose of placing an Indiana State Historical Marker sign in the right-of-way at 113 S. Lafayette Blvd. in front of the Lafayette Building to commemorate the law offices of Chester and Elizbeth Allen, once contained within the building. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. TABLE REVOCABLE PERMIT FOR ENCROACHMENT — SOUTH BEND PUBLIC TRANSPORTATION CORPORATION (TRANSPO) Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from the South Bend Public Transportation Corporation, 1401 S. Lafayette Blvd. South Bend, IN for the installation of bus shelters, garbage cans, and bike racks at ten (10) various locations in the right-of-way. Ms. Maradik requested this be tabled, noting Community Investment met with TRANSPO and all of the locations are being changed. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit application was tabled. DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control device requests were denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 926 W Bryan St. REMARKS: All criteria have not been met NEW INSTALLATION: Residential Parking by Permit Only with Tow -Away Placard LOCATION: Triangle Neighborhood: Burns Ave., Duey St., Georgiana Ave., Napoleon Blvd., and Quigley Pl. REMARKS: All criteria have not been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to 1 1 u REGULAR MEETING DECEMBER 10, 2019 376 1 1 remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. F & L Construction, 57517 Oakside, Mishawaka, IN 46544 1. 52604 East Trail — Water/Sewer (Key No.021-1036-059318) B. Pat Matthews, Seven Diamonds LLC., 52127 Fall Creek Dr., Granger IN 46530 1. 53453 Old Woodbridge Ct. - Water/Sewer (Key No. 002-1245-988016) C. Century Builders, Inc., 314 W. Catalpa Dr. Suite F, Mishawaka, IN 46545 1. 18071 Abington Ct. — Water/Sewer (Key No. 71-04-18-200-065-000-003) D. Donna Morozowski, 52734 E. Cypress Circle, South Bend, IN 46637 1. 52734 E. Cypress Cir. — Sewer (Key No. 002-11-13-8344) E. Thomas H. Harrison, 26885 McArthur Ct., South Bend, IN 46628 1. 26885 McArthur Ct. —Sewer (Key No. 021-1038-062652) Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Lauren Trapp, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: St. John-Mittelhauser & Associates (Transfer from Monarch Textile Rental Services), 812 North Wilber Street There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the renewal of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified nursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Always Underground Excavation Approved December 3, 2019 Always Underground Occupancy Approved December 3, 2019 Milenium, Inc Occupancy Approved December 3, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $88,568.62 11/30/2019 City of South Bend $2,075,940.41 12/10/2019 U.S. Bank, National Association; Kite Realty; Requisition No. 19 $410,816.13 12/02/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:18 a.m. REGULAR MEETING DECEMBER 10 2019 377 ATTEST: Linda M. Martin, Clerk BOARD OF PUBLIC WORKS GA ary. ilot, Presi ent Elizabeth A. Maradik, Member Therese J. Do au, ember Ge vieve E. Miller ember aura L. O' Sul Ivan, Member 1 1