Loading...
HomeMy WebLinkAboutRM 03-07-75Mari 10:( Pre! 1. :h 7, 1975 )0 A. M. tiding Officer: ROLL CALL SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING 1200 County -City Building Mr. F. Jay Nimtz, 227 W. Jefferson Boulevard President South Bend, IN 46601 Commissioners Present: Mr. F. Jay Nimtz, President Mr. Donald A. Wiggins, Secretary Mr. A. Peter Donaldson,, Member Commissioners Absent: Mr. John E. Chenney, Vice President Mr. B. L. Wade, Assistant Secretary Legal Counsel: Mr. Kevin J. Butler Mr. Charles A. Sweeney News Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. James L. Marchelewicz, WNDU -TV Reporter Mr. Dan Caesar, WSBT -TV Reporter Mr. Wayne Doolittle, WSBT -TV Reporter Others Present: Mr. John R. Kagel, Executive Director, Downtown South Bend Council Mr. Patrick McMahon, Dept. of Public Works Mr. Bill E. Slabaugh, Dept. of Public Works Mr. Edward F. Soltesz, Chairman, Governmental Coordination Committee of River Bend Plaza Advisory Com. Mr. John A. Walsh, First Bank & Trust Company Mr. James T. Zackrocki, The Hickey Company !PA Staff: Mr. C. Wayne Brownell Mr. Keith P. Crighton Ms. Helen S. King Mr. Louis N. Wilcox Mr. Frank J. Alford 2. (APPROVAL OF MINUTES resident Nimtz advised he had attended the Indiana State MINUTES ax Board hearing, on February 21, 1975, and consequently APPROVED id not attend our last Commission meeting on that date. s he was absent, President Nimtz requested another Com- issioner make the motion for the minutes. tion was made by Mr. Wiggins for the approval of the nutes of the Regular Meeting of February 21, 1975, as re- ived. Motion seconded by Mr. Donaldson and carried. 3. APPROVAL OF CLAIMS Motion was made by Mr. Wiggins that the claims, as submitted, CLAIMS be allowed and ordered to be paid -- totalling $37,563.43. APPROVED Motion seconded by Mr. Donaldson and carried. The claims authorized are: P F A R_R7 South Bend Exterminating Co. Total P.E.A. R -66 A.G.A. Realty Co. Ralph C. Michaels South Bend Exterminating Co. Clyde E. Williams & Associates, Inc. & Environmental Planning & Design, Joint Venture Total REDEVELOPMENT REVOLVING FUND Payroll: February 8 through 21, 1975 The Bobbs Merrill Co., Inc. Business Systems, Inc. Comet Car Wash Continental Assurance Company B. F. Goodrich Indiana & Michigan Electric Company Indiana Truck Wash, Inc. International Business Machines Corp. Muszynski Insurance Agency, Inc. Muszynski Insurance Agency, Inc. Office Engineers, Inc. Osthimer Postmaster South Bend Water Works Sweeney, Butler & Simeri United Way of St. Joseph County, Inc. .E.A. E -6 .E.A. - N.D.P. A -10 BUREAU OF HOUSING E -7 South Bend Tribune ri- County News Western Distributing - 2 - $ 30.00 30.00 $ 187.60 500.00 30.00 4,107.98 4,825.58 $ 8,063.05 24.50 53.49 17.25 185.00 48.00 7.2.1 11.00 52.00 134.00 363.00 46.80 10.95 60.75 67.64 200.00 12.00 Total 9,356.64 $ 20,000.00 Total T 20,000.00 $ 25.12 30.81 34.50 Total 90.43 3. APPROVAL OF CLAIMS (Copt'd) DISTRICT CAPITAL FUND Jack Frost Co., Inc. Circle Lumber Co., Inc Factory Tile, Inc. Goff Heating & Plumbing Supply Home Plumbing & Heating Indiana Glass Company C. E. Lee Company South Bend Water Works Al Spromberg & Son REDEVELOPMENT DISTRICT CAPITAL BONDS OF 1972 B. & B. Trash Removal Dainty Maid Bake Shop South Bend Hardware Southlawn Ford Tractors 4. ICOMMUNICATIONS & Equipment, Inc. Total Total GRAND TOTAL a. HUD letter dated February 20, 1975: This letter, over the signature of Mr. Daniel B. Bowman, Acting Director, Housing Production & Mortgage Credit Division, advised Wage Rate Decision IN75 -2028, published in the Federal Register by the Department of Labor, for the Paving Force Account and Contractural Work on Curbs and Side- walks, Phase II -E, Project Indiana R -66, is currently in effect. Ten (10) days prior to opening of bids or final contract sales or award, we are to contact their office, in writ- ing, for the updated wage decision and modifications. HUD letter dated March 5, 1975: This letter, over the signature of Mr. Albert G. Smith, Acting Director, Community Planning and Development Division, advised in response to our written request on the disposal of LPA property, and clarification of the manual on RHA 7217.1, Chapter 1, Section 7, for property valued at more than $500.00. They advise that the LPA may elect to retain such pro- perty, in which case it merely deposits to the credit of the project an amount equal to the established fair market value of the property. If the LPA prefers to purchase the property at a price determined by open bid competition, it can elect to participate in a public bid, as set forth in the manual, in which case the LPA's bid shall be considered along with other bids - 3 - $ 36.50 200.44 1,297.16 19.40 41.74 281.58 73.87 338.43 268.00 2,557.12 $ 42.00 540.00 107.92 13.74 703.66 $ 37,563.43 WAGE RATE DECISION, PAVING FORCE ACCOUNT, PROJECT II -E, R -66 DISPOSITION OF LPA PROPERTY COMMUNICATIONS (Cont'd) received. The award shall be made to the highest bidder. The manual provides the procedure to be followed, in- cluding a statement of the circumstances justifying a donation of any personal property. Such circumstances would include the lack of interest or need for the pro- perty by the LPA at the fair market value, the results of the open bid competition, the salvage or scrap value of the property, and documentation of efforts to solicit prospective purchasers. The city obviously would be con- tacted as a prospective purchaser. After all efforts des - cribed in the manual have been exhausted to dispose of the property for project proceeds, the property can be donated to any party the LPA deems appropriate. c. South Bend - Mishawaka Area Chamber of Commerce letter dated March 4, 1975, to Redevelopment Commission: This letter is from Mr. John R. Kagel, Executive Director of the Downtown South Bend Council, with attached South Bend Tribune news item dated March 3, 1975, referring to a 'fire holocaust' in the downtown Terre Haute, which, for period of hours, had threatened the central busi- ness district in Terre Haute. The letter states, the main shut -off valves within the area of downtown South Bend has been discussed in several of the Commission meetings. Mr. Kagel is stressing one basic map showing all shut -off valves, and other pertinent information, would assist in all future planning activities by the City of South Bend. Mr. Brownell advised the Commissioners the firemen, in the Terre Haute fire, couldn't get to the shut -off valves, lo- cated in the boiler room of the building, which sprayed torchlike flames from the basement to the second floor, and that part of the building had to be torn down before the utility crews could safely plug the broken main. They were afraid the vibrations from the ground might send the wall right down on the men. Mr. Kagel advised he is bringing this to our attention as a follow -up on what can happen, and also so that the official city will request and have the drawings for the shut -off valves for all utilities shown on maps and be available for the Fire and Police Departments. As we are having the updated "As- Built" drawings prepared to make certain the utilities and the cut -offs are shown. Mr. Brownell advised the engineering firm is placing all the updated "As- Built" drawings on the original tracings, but that it will not include the utilities. The utility - 4 - CHAMBER REQUESTS SHUT -OFF VALVES TO BE SHOWN FOR ALL UTILITIES, RIVER BEND PLAZA R -66 3 5. COMMUNICATIONS (Cont'd) firms have their own drawings and it will be up to the Board of Works and the Police and Fire Departments to have the information available. Mr. Bill Slabaugh, with the Board of Works, said that is a HUD requirement that the utilities be on the "As- Built" plans. President Nimtz "thanked" Mr. Kagel for his concern and follow -up on this and we will continue to see that this is done. Mr. Brownell said he is sure that Bill Slabaugh and Pat McMahon will "stay on top of this." On motion by Mr. Donaldson, seconded by Mr. Wiggins and carried, the above letters were to be received and placed on file. OLD BUSINESS a. Columbia Warehouse Litigation, R -66: Mr. Charles A. Sweeney, Jr., Legal Counsel, gave an update of the liti- gation filed by Stanz Cheese, Presbyterian Players, Inwood's and Ira Martz, against the City of South Bend, the Department of Redevelopment, the Columbia Storage Warehouse and S & W Construction Company, for damages resulting from the Columbia Storage Warehouse fire on October 5, 1971. Mr. Sweeney advised the claims were settled, on Tuesday, March 4, 1975, for a contribution of $14,500.00 from the Department of Redevelopment. This was a conditional settlement and Mr. Sweeney requested Commission approval' for the negotiated settlement of $14,.500.00. He advised Mr. Thomas Murray represented CNA Insurance Company, the insurance carrier for the City of South Bend, and con- tributed $22,500.00, which makes a total settlement of $37,500.00. President Nimtz requested the record to show that he "does not represent any of these people and never has." Mr. Wiggins made the motion that we accept the settle- ment contribution of $14,500.00, with a "vote of con- fidence and thanks" to our Legal Counsel representing us, Mr. Charles A. Sweeney. Motion was seconded by Mr. Donald- son and carried. b. Update on meeting with HUD officials, in Indianapolis, re proposed Plaza Park Contracts 1 and 2, R -66: Mr. C. Wayne Brownell advised that he and Mr. Dan Lawson, with Lawson Associates, went to Indianapolis and met with the HUD officials. They agreed they would send us a letter regarding the procedure for Contract No. 1 and the bidding. The letter has not been received as yet. Pending receipt of the letter, we cannot determine what HUD's action will be. - 5 - COLUMBIA WARE- HOUSE SETTLEMENT NEGOTIATED, R -66 RESULTS OF HUD MEETING, IN INDIANAPOLIS, RE PLAZA PARK CONTRACT, R -66 5. OLD BUSINESS (Cont'd) Letter dated March 6, 1975, from Lawson Associates, was presented to the Commissioners. Mr. Don Bassett was not available for the HUD meeting and the consensus of the HUD representatives was that HUD probably will not approve the reduced Plaza Park Project recommended to the South Bend Redevelopment Commission by Lawson Associates and the tentative award to Arco Engineering Construction Company by the Commission on January 17, 1975. The alternates are: 1) Award the contract, as bid, to Arco with the City of South Bend adding to the presently available budget. This assumes that HUD would waive the fact that Arco was over the Engineer's estimate. 2) Re- duce the contract further and rebid it. HUD's position on the alternatives will be forthcoming from Miss Fredi Rolsky. The funds we have on hand for the Plaza Park is $278,361.50; if additional funds needed from Community Development- - $40,685.77- -could be made available, it would apparently be possible to contract now for Arco to build the basic park including all athe lighting for the bridge, path and all feature areas, and also build all the alternates as indi- cated in Lawson's letter of January 16, 1975. Total funds needed for Plaza Park to be constructed as originally ap- proved by the Commission is: $319,047.27. This budget would be very tight with no contingency. Any other course of action would probably result in a con- siderably less complete park that may not be finished this year. President Nimtz extended the Commission's thanks to Mr. Kagel and his associates for their concern involving the completion of the Plaza Park and the forthcoming Bicentennial activities, but there are things we can and cannot do. We have had meetings held on this with HUD officals in order to resolve it and we must comply with the HUD regulations to get this done. Mr. Kagel said he recognizes the bureaucracy of this program. This item is tabled until we receive the response from HUD for further action. c. Update on Bid Bond Discussion, E -7: Mr. C. Wayne Brownell gave an update of the Advisory Committee meeting on Feb- ruary 28, 1975, re Ms. Conchita M. Washington's request to waive bid bonds, in the Bureau of Housing Program, E -7 Project. Ms. Washington made a presentation to the Advisory Committee and the Committee decided to investigate the matter and will make their recommendation in their next meeting, which is a week from today. The request is to eliminate the bid bonds, not the performance bonds. The bid bonds were adopted for the protection of the program. BID BOND, BUREAU OF HOUSING, E -7 5. OLD BUSINESS (Cont'd) The Committee's report will be given to the Commissioners at the next Commission meeting. d. Si Brazy Claim, R -66: Commission consideration was re- SI BRAZY quested to accept a low bid of $425.00, to cover a claim CLAIM AUTHORI- from Si Brazy, to correct the leakage problem in the ZED, R -66 sidewalk, at 230 South Michigan Street, location of Martha's Beauty Shop. It was necessary to eliminate the awning when installing the canopy and the housing for the awning is not in the condition it was before. The main concern is that water now pours through the new sidewalk and into the basement. Approximately 44 feet of aluminum flashing from the build- ing over the canopy will deflect the water onto the canopy thus causing it to go down the canopy drains is suggested to eliminate this problem, and the proposal for the cost of this work is $425.00, from the low bidder Si Brazy re- ceived. Mr. Brazy has offered to accept that amount in settlement of this claim. Mr. Wiggins recommended the approval of this settlement, in amount of $425.00, as noted above. Motion was seconded by Mr. Donaldson and carried. e. Change Order No. 1 to Demolition and Site Clearance Con- tract No. 38, R -66: Mr. C. Wayne Brownell, Executive Director, advised the work involved in this change order was discussed in the Commission meeting of February 7, 1975, and noted in the minutes. Commission authorization was received to proceed with the required work. The contract is with Warner and Sons. The work involves the removal of the 8" south wall (Parcel 21 -10) down to the bottom of the lower joist pocket for the entire 103 feet, which includes two bricks thick and from 20 courses high to about 13 courses high at the end (rear) of the original building. Also the 8" concrete block wall addition shall be removed down to the plaster line. Joist pocket cavities extending below the plaster line are to be filled with masonry mortar; sheet metal box -type coping - flashing to be altered to fit flat against the north wall of Spiegel's (Parcel 21 -9); tuck point all empty joints below sheet metal on Parcel 21 -9; plus the work as noted on change order for the remaining part of the south wall of Parcel 21 -10; with the guarantee to this Department that the wall will not leak. Maintenance Bond posted for twelve (12) months, plus Surety Bond. CHANGE ORDER NO. 1 TO DEMOLITION & SITE CLEARANCE CONTRACT NO. 38, R -66 Mr. Bill Slabaugh, Board of Works, recommended the Redevelop - ment Commission approve Change Order No. 1, in amount of $1,711.18, with the following breakdown: - 7 - 5. OLD BUSINESS (Cont'd) Materials Labor (72 Equipment 12 months Sub Ti + 15% Total $ 302.38 hours) 621.60 539.00 Bond 25.00 )tal 1,487.98 O.H. & P. 223.20 1,711.18 On motion by Mr. Wiggins, seconded by Mr. Donaldson and carried, Change Order No. 1 to Demolition and Site Clearance Contract No. 38, was accepted as discussed and approved for payment, in amount of $1,711.18, Project Indiana R -66. f. Estimate #15, Payment to The Hick Company, on Contract No. 5, Phase I'II, R -66: Mr. C. Wayne Brownell requested Commission consideration to approve Estimate #15 for pay- ment, (re Clyde E. Williams & Associates letter dated February 27, 1975), to The Hickey Company, on their Con - tract No. 5,.,Phase III, in amount of $96,298.53, which would leave a 3% retainage amount of $8,000.00 in their contract. The $8,000.00 would cover any small items that still have to be handled. They have a maintenance bond for the maintenance guarantee. Mr. James T. Zackrocki, Project Manager, advised that he has responded to all letters sent by Messrs. Farrand, Slabaugh and Tom Oesterling with Clyde E. Williams & Associates, Inc. In response to Mr. Farrand's letter on their maintenance agreement, the Pool "D" motor for the fountain, in question, has been repaired for quite some time; however, Ideal Consolidated did not think it necessary to have it installed now as it only takes a couple of hours to install it, and the pools are down for the winter anyway. Mr. Zackrocki said that as far as the lights are con- cerned, actual fixtures have a warranty, but there is no warranty on the bulbs requested. Bulbs are rarely a manu- facturer's problem. That is why they furnished 112 replace- ment lamps under Change Order No. 9. Mr. Bill Slabaugh said he recommends we accept Estimate #15 for payment, as the work left to do is very minor. Others will be taken care of under the maintenance agree- ment when and if they occur. Mr. Edward F. Soltesz, Chairman, Governmental Coordination Committee of the River Bend Plaza Advisory Committee, said if we would go back several months on the pool at the ex- treme end, there are cracks in the pool and the pools have been down "x- amount" of times. No attempt has been made PAYMENT OF ESTIMATE #15, CONTRACT NO. 5, PHASE III, TABLED, R -66 a OLD BUSINESS (Cont'd) by the prime contractor to make the adjustment to the pools and he does not feel that the $8,000.00 retainage would cover pool damage, or underlayment of the pool for the fissures. President Nimtz inquired if the cracks were in the one pool, to which Mr. Slabaugh answered that he does not know of any cracks. The pools would be a maintenance item and the maintenance would take care of it. It would be either that or we do not accept the pool and they take it back. Mr. Zackrocki emphatically stressed this was never brought to his attention or to the attention of The Hickey Company, and they are carrying a maintenance bond for several thousand dollars guaranteeing the work for three years. Mr. Soltesz reported the pools have never been satisfactorily completed and the pools have not been functioning, prior to being turned off for the winter months. The criticism has been here for some time and everyone on the River Bend Ad- visory Board has been taking the wrath from people on the malfunctioning of the pools, including the lengths of down- time on the pools and the length of time to obtain a motor for the pool. All we want is to have the pools running. Mr. Zackrocki did not feel The Hickey Company should be held responsible for the hard water in this area which had caused the downtime on the pools. They built the Mall to the engineering contract concept and they have a mainte- nance agreement with the City for three years for the Mall, and one year with the City for the pools and fountains. In light of the controversy, the Chair directed no action be taken on this today, and to have this item on the Agenda for the next Commission meeting, on March 21. The Chair requested reports be submitted by: 1) Legal Counsel, Mr. Kevin J. Butler, was requested to have a report on this regarding the responsibility for repair and what it will take to repair. 2) Executive Director, Mr. C. Wayne Brownell, was re- quested to have the engineers submit a report as to whether the damages will be covered under the maintenance bond, or whether the amount would need to be withheld to have the work covered. Mr. Butler advised that if the fissures and /or cracks on Pool D have not been brought to the attention of The Hickey Company, that somewhere along the line there has been dereliction of responsibility by someone who was supposed to have been watching and reviewing these items. Commissioner Wiggins reported that he does not recall that we had any problems with the cracks, but heard all the others, and that he has even raised the question on why no one knew the water condition in this area. Item tabled. 4 NEW BUSINESS a. Change Order No. 1 to Rehabilitation Contract No. 17: CHANGE ORDER This contract is with the Madison Construction Company, NO. 1 TO for the rehabilitation of the dwelling at 230 East REHABILITATION Pennsylvania, in the Bureau of Housing Program, E -7. The CONTRACT NO. contract price is in the amount of $6,373.00, and the 17 APPROVED, request for the approval of this change order is for BUREAU OF changes in line items only- -with no increase in cost, HOUSING, E -7 nor time extension. The changes are: Delete: Upper and lower sash in bedroom #3.. $ 96.00 Repair above and below water meter.. 115.00 Total deletions ............... 211.00 Addition: Repair northwest corner of kitchen walls with 1/2 "drywall and paint two coats .......................... $ 56.00 Repair ceiling tile and paint two coats in kitchen (24 sq. ft.) ...... 36.00 Install drain and properly vent to kitchen sink in accordance with code. 119.00 Total additions ............... T 211.00 Above leaves the contract price unchanged. On motion by Mr. Wiggins, seconded by Mr. Donaldson and carried, Change Order No. 1 to Rehabilitation Contract No. 17 was approved with above line item changes, and contract price and time remaining the same. b. Rehabilitation Contracts, Bureau of Housing Program, REHABILITATION E-7: Authorization was requested for the President CONTRACTS AP- and Secretary to enter into the following contracts PROVED FOR and execute, as awarded by Commissioners in prior EXECUTION, Commission meeting, subject to Legal Counsel approval, BUREAU OF in the Bureau of Housing Program, E -7: HOUSING, E -7 Contract Nos. Contractor 1, 25, 28, 39 Area Services, Inc. and 38 23 and 24 Verkler Construction Co. 8 Slatile Roofing, Inc. 10 and 11 Ted Combs Construction - 10 - 7. NEW BUSINESS Contract Not. Contractor 3 and 5 Madison Construction Co. 32 Newton Construction Co. On motion by Mr. Donaldson, seconded by Mr.� Wiggins and carried, the above authorization was approved for the execution of the contracts, as noted. Mr. Ed Soltesz raised the question if the above contracts all have bid bonds, relating to prior discussion, under 5c above, and Ms. Conchita M. Washington's request to eliminate bid bonds? Mr. Brownell advised all the con- tractors are furnishing us with bid bonds or cash bonds, including the above contracts, in the Bureau of Housing Program, E -7. c. Delinquent rent write -off: Authorization was requested DELINQUENT to write off a delinquent rent account, with the Book RENT WRITE -OFF, Shop, at 113 South Michigan Street, Parcel No. 3 -12, R -66 in the amount of $100.00. The owner is: Nancie Stokes. Mr. John A. Kotzenmacher, Director of the Property Management Division, report advises the owner of the Book Shop has discontinued her business and his attempts to collect the delinquent amount have not been success - ful. On motion by Mr. Wiggins, seconded by Mr. Donaldson and carried, the above rent write -off was approved, in amount of $100.00. PROGRESS REPORTS a. River Bend Plaza Schedule Report, R -66: Mr. Louis N. Wilcox, Director of the River Bend Plaza, RIVER BEND informed the Commissioners that Mr. Karl King, who has PLAZA REPORT, been serving as Chairman of the River Bend Plaza Ad- R -66 visory Committee, had been hospitalized and is being released today. He will be continuing treatments. Further, three outstanding comments by businessmen in the River Bend Plaza, was received enthusiastically and rewarding from the past negative and pessimistic reports some of our representatives habe been subjected to in the past: 1) Azar's Restaurant on the Plaza: Their district manager, Mr. Larry Putt, had stated this was, with- out any question, the best grand opening and the most successful of any of their restaurants they have ever had. They have restaurants in various states. - 11 - 7. PROGRESS REPORTS (Cont'd) The division manager advised Mr. Wilcox's office this week that, without equivocation, the opening of the Wayne and Plaza restaurant is the most financially successful opening of any of their other operations, and they are running thousands ahead this week from the one before. One of the discussions in the past with the Commission was a sidewalk cafe. Azar's will cooperate to have the cafe, as soon as the weather permits, and are re- questing we furnish the chairs and tables. 2) Toby's Gift Shop: This gift shop is located at 120 TOBY'S GIFT South Michigan Street, on the east side of Michigan. SHOP The manager, Mr. Bob Kroll, was ecstatic about their business and reports the first three and one -half weeks he had more than 2,000 sales. There is good traffic on the Plaza. Not everyone who comes in buys, but this gives a chance to build up clientele. People react to this type of business ex- tremely well. 3) Dainty Maid Bakery Sho Mr. David Hub, Manager, re- DAINTY MAID ported to Mr. Wilcox tat their traffic count is de- BAKERY SHOP finitely up this year from.the year before. These are three businesses doing well on the Plaza and we have reason to believe other groups also are, and want to bring this information before the news media and have the optimism circulated, especially among the ones who have given criticism and been pessi- mistic in the past. b. River Bend Plaza Signs: A thorough inspection has been made of the signs and the one on the South end of the Plaza has been removed. Mr. Wilcox reported that the sign, "Miller's Pass," does not meet the sign requirements, as it is wired to a fire escape and a change will be made in that. Continuous U: The metal for repair of this sculpture is in and North American Signs will make the repair as soon as weather permits. The metal was twisted by the high winds. The neon will be handled by Colip's, if not already done. Allen's Alley: The sign was vandalized and taken away. RIVER BEND PLAZA SIGNS, R -66 CONTINUOUS "U" REPAIR ALLEN'S ALLEY Bicentennial Park Sign: This sign was taken down by The BICENTENNIAL Hickey Company during construction and it has been brought PARK SIGN to their attention to have it re- installed. - 12 - 7. PROGRESS REPORTS (Cont'd) c. River Bend Plaza Activities: Everyone was invited to attend the St. Patrick's Day RIVER BEND festivities, on Monday, March 17, to formally begin at PLAZA ACTIVITIES, 11:30 a.m. to 1:30 p.m. The Notre Dame Assistant R -66 Leprechaun will be a participant. V.I.P.'s will be present. The LaSalle Band will be providing the Irish music. d. 1975 Activities Program for the River Bend Plaza: Mr. Louis N. Wilcox reported he has submitted a lengthy 1.975 ACTIVITIES brochure to Mr. C. Wayne Brownell, showing their up- PROGRAM, RIVER dated Program for 1975, and that he wi,Jl be happy to BEND PLAZA, furnish additional copies to the Commissioners if they R -66 so wish. Mr. Kagel felt the Commissioners should certainly have the program, as well as some of the others if possible. e. Plaza Furniture: On October 18, Mr. Wilcox said he had been requested by PLAZA FURNITURE, the Commissioners to look into additional furniture for R -66 the Plaza. As he should not be the individual to make the sole de- cision, Mr. Wilcox requested the Commissioners permission to get some of these items done, if they wish, and ap- proval to go ahead and bring some actual samples for the Commissioners to see, instead of just a color print. A firm from Hillsdale, Michigan, would bring in some pieces to illustrate what they have. President Nimtz inquired as to where we would get the money to purchase these items. Mr. Brownell felt this would come out of the 1972 Redevelopment District Bond Account. Mr. Wilcox illustrated a brochure with tables and chairs for the sidewalk cafe -type of operation on the Plaza and also in the supergraphic area; also attractive trash con- tainers, etc. President Nimtz said that anything portable may disappear and the suggestion was emphasized to have the items se- curely anchored against pilferage. Also another type of bicycle rack was illustrated in the brochure that is interesting and we would also have the vendor bring that in. It could be placed around the metal uprights and require less physical area. Mr. Brownell suggested we obtain samples of these things and to also take it up with the Board of Works as well. - 13 - 7. PROGRESS REPORTS (Cont'd) Also, Mr. Wilcox hopes we can come up with a miniature - type of playground equipment. President Nimtz requested Mr. Wilcox, before going into this too far, to please discuss this with Kevin Butler as to the legal liabilities. Mr. Wilcox advised the City of South Bend now includes the River Bend Plaza on their insurance. Mr. Wilcox informed the Commissioners that our joint venture consultant, Environmental Planning, has been critical of what we are placing on the Plaza. We were actually trying to do with what we had. Mr. Wilcox is to have sameples brought in and follow -up as noted. f. Staff Resignation: Mr. John A. Kotzenmacher's resignation was enclosed in the packet. He is also joining the Housing Allowance Program and the position is a challenge he wishes to pursue. The resignation is effective March 14, 1975. Mr. Wiggins moved for the acceptance of Mr. Kotzenmacher's resignation with regret. Motion was seconded by Mr. Donald- son and carried. g. Staff Reports: 1) Acquisition Status: Mr. William J. Parrish, Real Estate Officer, submitted a written report on the following projects: R -57: Remains the same - -one remaining to be acquired. 382 Parcels purchased, 18 condemnation cases, totalling 400. R -66: Remains the same- -with three remaining to be acquired. 227 Parcels purchased, 2 condemna- tion cases, totalling 229. Merry Avenue: Purchases completed. 39 Parcels pur- chased, 3 condemnation cases, totalling 42. NDP A -10: All parcels acquired. MN -1: 34 parcels purchased, 1 condemnation case, totalling 35. SE -1: 61 parcels purchased, 2 options signed, 7 condemnation cases, totalling 70. - 14 - STAFF RESIGNATION ACQUISITION STATUS REPORT, R -57, R -66, MERRY AVENUE & A -10 7. PROGRESS REPORTS (Cont'd) g. Staff Reports (Cont'd) 2) Business Relocation Report: Mr. John A. Kotzenmacher, Director, Business Reloca- BUSINESS tion Division, in written report, advised one (1) RELOCATION business relocation was paid during the month of REPORT, R -66 February, 1975, to Office Engineers, Inc., in amount of $606.00. 3) Property Management Report: Mr. John A. Kotzenmacher, Director, Property Manage- PROPERTY ment Division, in written report, advised the total MANAGEMENT receipts collected during the month of February, REPORT, R -66 1975, were: $3,989.75. 4) Relocation Progress Report: The Relocation Staff submitted a written report, RELOCATION for the month of February, 1975: PROGRESS REPORT NDP A-10, SE #1: Remains the same -- workload is 8--4 families, 4 individuals. One family is in the process of purchasing a home. NDP A -10, MN #1: Project is closed. Last indivi- dual moved February 8, 1975. R -57: Remains the same -- workload is 1 individual -- the house is in condemnation. Model Cities Extended Services: Workload is 2 fami- lies. Working with the families. City -Wide: Workload is 9 families. Families are not being assisted as funds have not been appropriated. Orange- Colfax Connector: Waiting for approval to begin relocating families and individuals. Michigan -Main Connector: Information is being ob- tained regarding owners and correct addresses of residents in the Leeper Park and Marion Street Alternates. When completed, a survey will be conducted. E -7 NDP: Workload is 3 families. All are in the pro- cess of looking for adequate replacement housing. Federal Aviation Administration: Meeting held on February 21, 1975, with Mr. Judah of the St. Joseph County Airport Authority to discuss contracting re- location staff to relocate families and individuals - 15 - 7. VM 10. PROGRESS REPORTS (COnt'd) g. Staff Reports (Cont'd) occupying property to be acquired for Airport Development. 5) E -6 Model Neighborhood Code Enforcement Project: Mr. John Davis, Project Director of the E -6 Program, E -6 MODEL in written report, advised the work is roceeding in NEIGHBORHOOD the E -6 Code Enforcement Area. Five (4 contractors CODE ENFORCE - are engaged in physical rehabilitation. A total of MENT PROJECT 23 initial inspections were made in February. REPORT Contract No. 14 was opened for bids on February 19, 1975 and tentatively awarded to Newbill's Construction Company by E -6 Approval Committee, pending HUD concurrence. PUBLIC COMMENTS: Mr. John R. Kagel, Executive Director, Downtown South Bend PUBLIC Council, advised that the report that Mr. Louis N. Wilcox COMMENTS gave is proof that we are moving in the right direction. This is excellent! Mr. Edward F. Soltesz, Chairman Governmental Coordination Committee of the River Bend Plaza Advisory Committee, re- ported on the seating arrangements on the sidewalk cafe dis- cussed in Committee meetings many times. This is very good thinking, but the responsibility for the furniture- -and to consider along with it-- should be with the businesses who are supplying service to that area. The businesses should not be negligent and they should be the one's responsible in placing any furniture that is not anchored under their security, to prevent vandalism and theft. The recognition should be brought before the businesses that anything movable should be the responsibility of the merchants and this should be stressed. NEXT COMMISSION MEETING: The next meeting of the Redevelopment Commission will be at NEXT MEETING, 10:00 a.m., Friday, March 21, 1975, in the Office of the MARCH 21, 1975 Department of Redevelopment. ADJOURNMENT: Motion for adjournment was duly made by Mr. Wiggins, seconded ADJOURNMENT by Mr. Donaldson and carried, at 10:58 a.m. 02 r a e ownell, Executive Di r kFJ:aly� iim Preside t ;SEAL) - 16 -