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HomeMy WebLinkAboutRM 02-21-75SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING February 21, 1975 10:00 A. M. 1200 County -City Building Presiding Officer: Mr. John E. Chenney, 227 W. Jefferson Boulevard Vice President South Bend, IN 46601 1. ROLL CALL Commissioners Present: Mr. John E. Chenney, Vice President Mr. Donald A. Wiggins, Secretary Mr. A. Peter Donaldson, Member Commissioners Absent: Mr. F. Jay Nimtz, President Mr. B. L. Wade, Assistant Secretary Legal Counsel: Mr. Kevin J. Butler News Media: Mrs. Jeanne Derbeck, South Bend Tribune Reporter Others Present: Mrs. Janet S. Allen, Interested Citizen Mr. Ed Binger, Student, University of Notre Dame Mr. Thomas P. Hallett, University of Notre Dame Mr. John R. Kagel, Executive Director, Downtown South Bend Council Mr. Karl King, Chairman, River Bend Plaza Advisory Committee Mr. Patrick McMahon, Dept. of Public Works Mr. Bill E. Slabaugh, Dept. of Public Works Mr. Edward F. Soltesz, River Bend Plaza Advisory Committee LPA Staff: Mr. C. Wayne Brownell Mr. Keith P. Crighton Ms. Helen S. King Ms. Dolores Crynes Mr. Frank J. Alford 2. APPROVAL OF MINUTES On motion by Mr. Wiggins, seconded by Mr. Donaldson and MINUTES carried, the Minutes of the Regular Meeting of February APPROVED 7, 1975, were approved for adoption as received. 3. APPROVAL OF CLAIMS On motion by Mr. Wiggins, seconded by Mr. Chenney and CLAIMS carried, the claims, as submitted, were allowed and APPROVED ordered to be paid -- totalling $50,337.01. The claims, as authorized, are: - 1 - 3. APPROVAL OF CLAIMS (Cont'd) P.E.A. R -57 South Bend Exterminating Co. Sweeney, Butler & Simeri Temple Tree & Lawn Service P.E.A. R -66 Total $ 30.00 233.00 125.00 388.00 Real Estate Purchase W. Joseph Doran, Clerk of Court, Parcel #8 -4, Condemnation - Cause F -683, Crown Realty Co. $ 15,500.00 Relocation Claims Office Engineers, Inc., Parcel 8 -2 & 8 -3 576.00 Wiltfong Movers, Parcel 8 -2 & 8 -3, Estimate Office Engineers, Inc. 30.00 Wiltfong Movers, Parcel 4 -15, Unit #371, Bailey's Beauticians, 102 N. Michigan St. 30.00 Ronald E. Gettel, Services re Parcel #8 -4 550.00 Northern Indiana Public Service Co. 2.40 Solid Waste Disposal Dept. 3.00 South Bend Exterminating Co. 30.00 Sweeney, Butler & Simeri 1,700.50 Warner & Sons, Inc. 7,383.60 Clyde E. Williams & Associates, Inc. and Environmental Planning & Design, Joint Venture 861.50 Total $26,667.00 REDEVELOPMENT REVOLVING FUND Payroll: January 27 through February 7, 1975 $ 7,925.77 Frank J. Alford, Travel 26.33 Amoco Oil Company 3.68 The Atkinson Hotel (Frank Alford) 57.82 Ault Camera Shop, Inc. 29.58 Barry's Seat Cover 109.28 Comet Car Wash 19.50 Credit Bureau of South Bend - Mishawaka 8.00 Indiana & Michigan Electric Co. 38.09 Indiana & Michigan Electric Co. 1.78 Indiana Truck Wash, Inc. 5.50 International Business Machines Corp. 988.15 Jack's Conoco Service 189.45 James R. Meehan & Associates 14.40 Model Cities Program 284.76 Muszynski Insurance Agency, Inc. 4,000.00 Dsthimer 8.75 Postmaster 76.49 - 2 - 0 ;OVAL OF CLAIMS (Cont'd) !1 Cities Extended Services Hubert M. Weaver, Appraisal - Nannie Smith, 111 North Adams Street $ 25.00 Total $13,812.33 P.E.A. A -10 Sweeney, Butler & Simeri Total $ 444.90 444.90 BUREAU Of HOUSING, E -7 Area Services $ 60.00 Sweeney, Butler & Simeri 297.50 Glenn W. Voreis 512.00 Western Distributing Co. 29.50 Western Distributing Co. 93.44 Total 992.44 DISTRICT CAPITAL FUND Alex Batcho $ 3,143.00 Mrs. Emma Comer 48.00 C. E. Lee Co. 34.10 Total 3,225.10 REDEVELOPMENT DISTRICT CAPITAL BONDS OF 1972 Adway Signs, Inc. $ 787.30 Active Sales & Service 4.10 Colip Bros. Electric Company 2,793.58 Colip Bros. Electric Company 868.59 Direct Mail Letter Service, Inc. 287.50 South Bend Hardware 39.05 Spector Freight System, Inc. 27.12 Total $4,807.24 REIMBURSEMENT REVOLVING FUND Reimbursement for January - R -57 $ 1,141.18 Reimbursement for January - R -66 12,156.55 Reimbursement for January - E -6 4,790.72 Reimbursement for January - A -10 6,178.11 Reimbursement for January - Urban 1,866.69 Total 26,133.25 - 3 - GRAND TOTAL $ 50,337.01 4. COMMUNICATIONS HUD letter dated February 11, 1975: This letter, over the signature of Mr. Albert G. Smith,, Acting Director, Community Planning and Development, (re proposed Plaza Park Contracts l and 2, Project Indiana R -66), advises their office does not concur in our award of Contract No. 1 to Arco Engineering Construction Corporation, in the amount of $240,322.63, as: 1) The amount of the low bid ($277,555.57) exceeded the engineer's estimate of $245,162.25 by a con- siderable amount which is in violation of sub - paragraph 4, page 2, Section 3, Chapter 4 of RHA 7209.1. 2) The practice of reducing unit price quantities in order to obtain a contract price lower than the price obtained by competitive bidding is unaccept- able. Mr. Smith advised the only apparent action open at this point to proceed with the project is to readvertise Contract No. 1 with the scope reduced so that the low bid will be within the revised estimate. HUD concurrence in Contract No. 2 is withheld pending our advice as to our proposed action. Mr. C. Wayne Brownell, Executive Director, advised he has a meeting scheduled for Thursday morning, February 27, 1975, in the Indianapolis Area Office, with Miss Fredi Rolsky, Messrs. Donald.A. Bassett, Albert G. Smith, and Chuck Norton, to discuss the above contract and advise the HUD representatives that the contract items cannot be reduced any more. Mr. John'Fisher with Lawson Associates, consulting engineer, will also attend the meeting. b. HUD letter dated February 11, 1975: This letter, over the signature of Mr. Albert G. Smith, Acting Director, Community Planning & Development Division, concurs in relocation payment to Office Engineers, Inc., in amount of $606.00, representing payment for installation of conduit between Office Engineers' two buildings. Mr. Brownell advised this is part of the moving cost for Office Engineers. PLAZA PARK CONTRACTS 1 & 2, R -66 RELOCATION PAYMENT APPROVED, OFFICE ENGINEERS, R-66 c. Ms Conchita Washington, P.A., letter dated February. 14, BID BONDS, E -7, 1975: Mr. Brownell advised, in response to,her previous BUREAU OF HOUSING letter to the Redevelopment Commissioners dated January PROGRAM 28, 1975, and discussed in the February 7, 1975, Commis- sion meeting, Ms. Conchita Washington was invited to at- =0 4. 5. COMMUNICATIONS (Cont'd) tend the next Advisory Committee Meeting on the E -7, Bureau of Housing Program. Ms. Washington's response to the Redevelopment Commis - sioners confirms that she will attend the meeting, sche- duled for Friday, February 28, 1975, at 8:00 a.m. In her letter she listed six individuals she would like to have attend the meeting. Mr. Brownell advised that Mr. Frank Alford will attend, and Mr. Keith Crighton as he is a member of the Advisory Committee, but that the other individuals listed are not members of the Advisory Com- mittee and he did not believe they will attend. In reference to the question raised if others can attend the meeting, Mr. Brownell advised the Advisory Committee Meetings are open to the public and anyone can attend if they wish. On motion by Mr. Wiggins, seconded by Mr. Donaldson and carried, the above letters were to be received and placed on file. OLD BUSINESS a. Report on' Redevelopment Cars: Mr. Brownell advised, the Common Council, through their President, Mr. Roger 0. Parent, in letter dated February 6, 1975, to Mr. F. Jay Nimtz, President, Redevelopment Commission, requested a report be made available to the Council and the public on the use of vehicles under the jurisdiction of the De- partment of Redevelopment. The Commission had directed the Executive Director and staff to make a full investi- gation and report to the Redevelopment Commission for this meeting. Mr. Brownell said this has been done and the letter has been signed by Mr. Nimtz, as President of the Redevelop- ment Commission, to Mr. Parent; and is in the Commis- sioners' packets. Attached to the letter is a list of the seventeen (17) vehicles, showing the personnel to whom they are assigned. The oldest are two (2) vehicles purchased in 1969 - -a Chevrolet Station Wagon and a Chevrolet 4 -Door Sedan - -and the newest are two (2) 1974 Ford trucks, turned over to the Board of Works for maintenance personnel to use for the Plaza. The cars are all driven home at night and are not to be used for personal use. Mr. Brownell said we believe that in having the cars driven home at night by the per- sonnel the cars are assigned to lessens the chances of pilferage and damages, such as broken windshields. Mr. Parent was in the audience and thanked the Commis- sioners for responding to his letter. He said it clears - 5 - REPORT, REDEVELOPMENT CARS 5. IOLD BUSINESS (Cont'd) up whatever questions he had about the cars. As far as he can tell, everything is fine. Mr. Wiggins moved for the adoption of the above report, seconded by Mr. Donaldson and carried. 6. NEW BUSINESS a. Change Order No. 1 to Demolition and Site Clearance Contract No: 4: ` Approval was requested for this Change Order involving demolition work at the site of 'Parcel No. 66-32, located at 203 -1/2 East Paris Street, Project Indiana A -10, Southeast Neighborhood No. 1, for an in- crease in contract amount of $800.00, for additional work: 1) Remove concrete structure reinforced with steel beams; 2) Remove twelve (12) steel posts supporting said structure; and 3) Clean site of debris remaining from removal of concrete structure and steel posts. Mr. Slabaugh advised the building had been occupied and Jackson Wrecking Company, who had been awarded the contract, did not have a chance to see it. Pictures were taken and presented to the Commissioners showing the back of the building. From the outside it looked like a shed; however, in starting the demolition, it was discovered the shed had been a bakery shop at one time and they actually found an old bakery oven. The bakery shop is noted on the old maps. The demolition involves the removal of the concrete structure with the contents which are reinforced with the steel beams. The Commissioners considered $800.00 reasonable for the above work. On motion by Mr. Wiggins, seconded by Mr. Donaldson and carried, Change Order No. 1 to Demolition and Site Clearance Contract No. 4, was allowed and approved, for an increase in contract amount of $800.00, Project Indiana A -10. Resolution No. 511: This Resolution authorizes the execution of the Redevelopment Agreement for the disposi- tion of land and the execution of quit -claim deeds for the transfer of title thereto, in connection with the following parcels to be disposed of in the LaSalle Park Project, Indiana R -57: �i CHANGE ORDER NO. 1, DEMOLI- TION & SITE CLEARANCE CONTRACT NO. 4 APPROVED, A -10 RESOLUTION NO. 511 ADOPTED, R -57 6. INEW BUSINESS (Cont'd Parcel No. Location Name Amount 14 -5 Camden Street Willie Johnson $ 375.00 12 -4 Liberty Street George C. Sanders 193.00 On motion by Mr. Wiggins, seconded by Mr. Donaldson and carried, Resolution No. 511 was adopted. C. "As- Built" Drawings: Clyde E. Williams & Associates, Inc., our joint - venture consultant, has requested authorization to prepare an updated "As- Built" on the original tracings from the marked up "As- Built" prints provided by the Con- tractor on the River Bend Plaza. The estimated amount quoted by Mr. Thomas A. Oesterling, representative for Clyde E. Williams, is $1,400.00 for this work. Mr. Brownell ad- vised the City Engineer believes the update should be done. The work would be performed in accordance with the joint venture contract, with the Department of Redevelopment, dated May 15, 1970, under Article I -D (2.d), under "Con - sultant's Additional Services," to be provided by written authorization by the Owner: (2.d) Furnish the Owner at completion of each construction phase, "As -Bui t" drawings, and measurement and computation of "As- Built" quantities. Mr. John R. Kagel, Executive Director, Downtown South Bend Council, asked if the cut -off valves for the utili- ties- -and if they have been changed - -will show on the "As- Built" and also clarification as to whether it will show as it exists now, or will it show the cut -off valves that have not been found? Mr. Patrick McMahon, Department of Public Works, was requested to answer the question as this was in his area of work, and he replied that it will show what actually has been done. It will show the work The Hickey Company and the subcontractors did and that will be placed on the "As- Built" drawings. If it was not done, it will not show. These drawings will then be turned over to the City Engineer's Office. Commissioner Wiggins said we have had this same problem. In many cases there were no drawings to show where our "hidden treasures" were located. What was supposed to be there wasn't, and what should not have been there was, and consequently we encountered additional charges for change orders. Mr. Kagel stressed his concern on some of the problems and said that these have been discussed in the past. The cut -off valves are not always shown, and in an emer- gency, such as a fire we had, the cut -off valve could not - 7 - UPDATED "AS- BUILT" DRAWINGS APPROVED, R -66 6. INEW BUSINESS (Cont'd be found for the gas until it was daylight. It can be a catastrophe when the cut -off ;valves are not shown to try to find them. When we go into this with the money spent, it is an obligation for someone to have definitive drawings, and have the cut - off valves shown for all the utilities. Mr. Kagel said this is vitally needed, and asked if there is any possibility to have this placed on the "As- Built" drawings at additional cost perhaps, and to get the information from all the utility companies? This would be a saving for the community in the long - run for the future. Mr.. Brownell advised that he believed we can get this in- formation from the utility companies without any obliga- tion. Mr. McMahon said this should be placed with the Fire Department and the Police Department without any cost to us, and he concurs with what is said. The obligation to get this information and to have it in the Engineering Department and the Police and Fire Departments lies with the City Engineer's Office, per Mr. Brownell. Mr. Slabaugh said as long as they have the "As- Built" plans to refer to, they will obtain this other information. Mr. Edward F. Soltesz, Chairman, Governmental Coordination Committee, with the River Bend Plaza Advisory'Committee, said that he has appeared before us on projects on the Plaza and that this was one of the discussions we had at the time.. This is something that has to be. So many times in these projects, all this information is available, and it should be presented as an overlay of any construction going on. It is just good business sense. Those things that are deleted now from Michigan Street in the River Bend Plaza area should be obtained from the utility companies and given to the Engineering, Fire and Police Departments. These things have to be considered, and a lot of stress has to be placed on it. He said there is no way in the world that we can do a job on a contract without these related things, and if they are available from the utility companies, these things should be in the Engineering Department and placed on file. Mr. Wiggins made the motion that the expenditure be approved for the "As- Built" drawings. Motion was seconded by Mr. Donaldson and carried. 7. PROGRESS REPORTS Leaking Vaults, R -66: Mr. Bill E. Slabaugh, with the City LEAKING VAULTS, Engineer's Office, advised five or six areas are leaking R -66 under the sidewalk at Robertson's - -the same situation we had at Baer's prior. Mr. Slabaugh said he will be meeting with a representative from the Sika Chemical' Corporation 7. PROGRESS REPORTS (Cont'd) next week. The recommendation is to cut the joints open and replace it with a vault - sealing material recommended by the firm. Mr. Brownell advised the material we used did not seal the vaults properly and did not do the job. b. River Bend Plaza Schedule Report, R -66: Mr. Karl King, RIVER BEND Chairman, River Bend Plaza Advisory Committee, gave a PLAZA SCHEDULE report in the absence of Mr. Louis N. Wilcox, Director, REPORT, R -66 River Bend Plaza Office, who was attending a 'ribbon - cutting ceremony for the grand opening of Azar's down - town. Mr. King advised Mr. Wilcox is working on his March acti- vities program and will present it at the next Commission meeting. Also, the River Bend Plaza Advisory 'Committee ap- pointed Ms. Pat DeClercq, Clerk of the Board'of Works, as Chairman of St. Patrick's day celebration, from 11:30 a.m. to 1:30 p.m., on St. Patrick's day. This will be the first time we have had any official celebration on that day and we will get a great many things done. We will have good cooperation from the businesses and will get enthusiasm and cooperate with Notre Dame. Mr. Kagel said this is the "Home of the Irish" and there has been no official community function having to do with St. Patrick's day. People have indicated who have come into our town as visitors and were actually surprised our City has nothing for that day. This is something that could be a tradition. Mr. Ed Soltesz affirmed they are hoping to have it on an on -going basis. HUD Meeting, Thursday, February 27, 1975: Mr. Brownell advised there will be a meeting, Thursday, February 27, with HUD, in Indianapolis, to review the proposed Plaza Park Contract 1, which was awarded by our Commission to Arco Engineering Construction Corporation. This item was previously discussed, under "Communications, 4a," above. Mr. Brownell said he wanted the Commissioners to be aware of this meeting and that we believe HUD will concur. He had discussed the contract with Mr. Bassett (HUD Area Office representative who did the work on this matter) and he had agreed to hold the letter up. Mr. Fisher talked to them and they advised the letter had been signed and mailed with- out realizing it, and a meeting has now been set up to re- view the matter Thursday. Mr. Lawson is of the opinion Mr. Bassett will change his mind and approve the contract. HUD MEETING, FEBRUARY 27, 1975, RE PLAZA PARK CONTRACT 7. IPROGRESS REPORTS (Cont'd Mr. Brownell advised the contractors were invited by Lawson Associates to view a gabion construction movie in this office. We had difficulties with the projector in this office and the movie was shown in the Council Chambers. We had a large attendance. A lengthy discussion followed on this contract and it was agreed to withhold any immediate action pending the results of Thursday's meeting with HUD officials as to whether or not they will accept the contract, as awarded, or whether we will be requested to re- advertise. Mr. Soltesz stressed that nothing should go amiss on this contract. We have a date for the Bicentennial and the Plaza Park and its dedication. The uses and non -uses have a pro- longed effect which will affect this Committee and the acti- vities of the Bicentennial coming up, and the indications are there may be a possibil "ity that something can be very readily worked out with HUD. We have a date set for the activities usage of the area. Mr. Brownell advised.the project will take 120 days to com- plete, after the Notice to Proceed is issued, and we hope to complete the project in time. Mr. Kagel requested, as a matter of record and to have entered in the minutes, he would like to know as a matter of the public: Q. Who will be the senior HUD official who will officially be representing HUD at the meeting, in Indianapolis, on February 27? A. Mr. Brownell advised, Miss Fredi Rolsky.will be the senior official for the program on re- cord. Q. If this decision is being made and it reflects the initial thinking of non - acceptance of the contract by HUD, the public here is entitled: (1) To have this information in writing. I, for one, and further Mr. Soltesz. (2) Furthermore- -and again going back to the minutes - -and hopefully you will send the minutes to the HUD officials, in Chicago, Indianapolis and Washington, that our Bi- centennial Committee needs to have these contracts executed, and, furthermore, the work needs to be completed for the Bicen tennial activities. - 10 - 7. PROGRESS REPORTS (Cont'd) (3) Have entered into the minutes that the City of South Bend has been officially_ designated by the federal government as an American Revolution Bicentennial City. Our community is the first city in the State of Indiana to be so honored, and one of only 22 cities in the nation to be- come an official participant in the Bicentennial. This project is tied to the Bicentennial and our ethnic activities are starting here this year in July. If we are going to hold up this work, we are going to be holding up the Bicentennial activities, and then it would be a serious "breach." We would be entitled to these decisions, in writing, immediately, that we, as a public representative, can follow up,on approval level -- whether local, state, or federal government- - as a matter of written record that they are answerable to the public on this. The public here must be made aware of the reasons if HUD is rejecting this contract. A. Mr. Brownell said he is sure the HUD people will send us a letter. Mr. Kagel said, "We want that decision signed by the senior official and the public will be entitled to see that response. The public will hold the official person- ally responsible for any delay of our Bicentennial acti- vities. I am hoping the public can be forewarned that these decisions can have -an adverse affect." River Bend Plaza Signs: Mrs. Janet S. Allen called atten- tion to the defaced sign at the north end of the Plaza. Mr. Brownell advised this has been brought to his attention Thurs- day morning and we will be coming up with a recommendation for new signs. Mrs. Allen advised she had submitted a recommended sign to Mr. Louis N. Wilcox in the past, which is a design of the logo of the Plaza, and it wouldn't cost much for the cut- out letters. Mrs. Allen also suggested the sign be straightened at "Miller's Pass." Mr. Brownell said the signs at each end of the Plaza and Miller's Pass will be checked into and he will have a re- port the first of the week. SIGNS, RIVER BEND PLAZA, R -66 Supergraphic: Ms. Jeanne Derbeck, South Bend Tribune Report- SUPERGRAPHIC, er, said that she has heard so many people compliment the RIVER BEND Supergraphic in the past as a source of pride, and asked if PLAZA, R -66 we now have any plans to redo it. Mr. Soltesz advised that they had a very lengthy discussion on this in the Advisory Committee meeting. The factor re- mains as to what will be done on the two blocks that will be on- going -- whether the half block or the full block is con- - 11 - 7. a (SEAL PROGRESS REPORTS (Cont'd structed- -and it was a matter of time what was going to be on -going as to whether the street would be taken care of, or have the street repainted, and that this would be for a short term. Ms. Derbeck commented that even the supergraphic is waiting on Associates, and Mr. Soltesz advised not only Associates; it.is the half block also. We are ready to go with the half block. Mrs. Allen has submitted a design, and the people love it, and that is setting dormant at present. We are hoping that all these things will become a reality. f. Kresge Building: Mr. Karl King requested the time table on KRESGE BLDG., the Kresge Building. R -66 Mr. Brownell advised that is a private demolition being handled by the National Bank on their own time table. They requested permission to take down the five street lights. They will request this in a letter. I &M will disconnect the lighting and whoever takes it down will have to store them and put it back up again. Mr. Pat McMahon said the proper bonds and insurance certificates through the Build- ing Department have been taken care of. �. Plaza Bus Terminal: Mrs. Allen also suggested the mud PLAZA BUS be cleaned off the sidewalk near the Bus Company parking TERMINAL, lot. R -66 NEXT COMMISSION MEETING The next Regular Meeting of the Redevelopment Commission will NEXT COMMIS )e at 10:00 a.m., Friday, March 7, 1975, in the Office of the SION MEETING, Department of Redevelopment. MARCH 7, 1976 4DJOURNMENT here being no further business to discuss, motion was duly ADJOURNMENT ade for adjournment by Mr. Wiggins, seconded by Mr. Donaldson, 0:46 a.m. e Brownell, Executive Director n E. Chenney, 7 re dent - 12 -