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HomeMy WebLinkAboutRM 02-07-75Febru ry 7, 1975 10:00 A.M. Presi ing Officer: 1. ROLL CALL SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING Mr. F. Jay Nimtz President 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 C mmissioners Mr. F. Jay Nimtz, President P esent: Mr. John E. Chenney, Vice President Mr. Donald A. Wiggins, Secretary mmissioners sent: Mr. B. L. Wade, Assistant Secretary Mr. A. Peter Donaldson, Member gal Counsel: Mr. Kevin J. Butler Mr. Charles A. Sweeney Media: Mrs. Jeanne Derbeck, South Bend Tribune Reporter Mr. Dave Anderson, WNDU -TV Reporter Mr. Jim Holloway, WNDU -TV Photographer thers Present: Mr. Conrad Damian, Southeast PAC Mr. John E. Fisher, Lawson Associates Mr. Hubert Getzinger, President, Downtown South Bend Council Mr. John R. Kagel, Executive Director, Downtown South Bend Council Mr. Karl King, Chairman, River Bend Plaza Advisory Committee Mr. Bill E. Slabaugh, Dept. of Public Works Mr. Edward F. Soltesz, River Bend Plaza Advisory Committee Ms. Jane Swan, Interested Citizen Mr. John A. Walsh, First Bank & Trust Company 'A Staff: Mr. C. Wayne Brownell Mr. John A. Kotzenmacher Ms. Helen S. King Mr. William J. Parrish Mr. Keith P. Crighton Mr. Gene Stokes Mr. Mark S. Davis 2. APPROVAL OF MINUTES 0 motion by Mr. Wiggins, seconded by Mr. Chenney and carried, t e Minutes of the Regular Meeting of January 17, 1975, were a proved for adoption as received. -1- MINUTES APPROVED 3. A PROVAL OF CLAIMS 01 motion by Mr. Chenney, seconded by Mr. Wiggins and carried, CLAIMS tie claims, as submitted, were allowed and ordered to be APPROVED paid--totalling $27,562.08. The claims, as authorized, are: C DE ENFORCEMENT E -3 E1scrow Pavments E die & Addie Driver and National Homes Acceptance Corp. $ 153.00 N hmiah & Rosie Newsome and National Homes Acceptance Corp. 97.00 Samuel & Barbara McClelland and National Homes Acceptance Corp. 19.00 Mildred Tabb and National Homes Acceptance Corp. 286.86 L uella Nicholson and National Homes Acceptance Corp. 278.47 William &Jean Horizny (Paid mortgage in full) 199.50 J mes & Iva Austin and National Homes Acceptance Corp. 103.50 William C:, & Maxine Ellison and National Homes Acceptance Corp. Total 1,137.33 C DE ENFORCEMENT E -5 Escrow Pavments J seph & Mary Gundeck and National Homes Acceptance Corp. $ 88.50 Huston & Estella Sanders and Nationa'l Homes Acceptance Corp. 93.50 N rman Podell'and National Homes Acceptance Corp. 11.00 J & R. McIntosh and National Homes Acceptance Corp. 150.00 A nie Belle Hamilton and National Homes Acceptance Corp. 88.50 Albert Browne, Sr. (Paid up Mortgage) 119.00 Hattie Walker and National Homes Acceptance Corp. 216.00 William C:, & Maxine Ellison and National Homes Acceptance Corp. 37.50 Silas, Jr. and Dovella West and National Homes Acceptance Corp. 244.00 C yde B. & Jessie Davis and National Homes Acceptance Corp. 7.00 Total $ 1,055.00 P�E.A. R -57 crow Pavments James & Alberta Love and National Homes Acceptance Corp. $ E die & Alvinita Alexander and National Homes Acceptance Corp. Darnell & Cecilia Eppinger and National Homes Acceptance Corp. I edell & Mary Sanders and National Homes Acceptance Corp. A rie & Jessie Harris and National Homes Acceptance Corp. A nie B. Foster and National Homes Acceptance Corp. J hnnie McCollum and National Homes Acceptance Corp. A nie J. Owens and National Homes Acceptance Corp. J seph & Annette Brodie and National "Homes Acceptance Corp. H my L. & Ruth W. Barnes and National Homes Acceptance Corp. H my R. and Mary-F. Jackson and National Homes Acceptance Corp. B ford, Jr. & F.airlily Hilliard and National Homes Acceptance Corp. Billie W. & Nettie Kirk and National Homes Acceptance Corp. J hn & Helen Wells and National Homes Acceptance Corp. IWM 1,757.90 487.69 48.40 199.22 197.75 438.08 284.30 27.93 180.50 389.25 85.20 427.50 35.72 385.50 3. APPROVAL OF CLAIMS (Cont'd ven & Lullie Harris and National Homes Acceptance Corp. $ 221.00 lliam & Gloria Tuberville and National Homes Acceptance Corp. 175.50 nnie Dozier and National Homes Acceptance Corp. 54.50 berta James and National Homgs Acceptance Corp. 89.50 Total 5,485.44 [9WWT1= .. on Associates (Dredging Contract) $ 675.00 on Associates (Block 6 Contract) 3,458.00 ney, Butler & Simeri 1,768.25 Total 5,901.25 BUREAU OF HOUSING E -7 Tie South Bend Tribune $ 51.27 T i- County News 28.04 T i- County News 28.35 A me Pest Control 40.00 B rang Sheet Metal and Heating 1,433.00 W stern Distributing Company 353.50 Total 1,934.16 REDEVELOPMENT REVOLVING FUND Payroll: January 13, 1975 to January 24, 1975 $ 7,943.32 Amoco Oil Company 9.30 D rothy Deane- Petty Cash 106.47 Robert J. Fisher - Travel 65.72 Great Lakes Copy Supply Co. 587.20 G if Oil Company 65.77 I ternational Business Machines 579.15 Jack's Conoco Service 113.80 M kielski Art Shop 20.05 Manpower Temporary Services 150.00 Office Engineers, Inc. 36.38 S uth Bend,Parking Dept. 50.00 Pence, Dickens & Heeter 7.50 Sweeney, Butler & Simeri 200.00 W lfie's Seat Cover Co. 26.35 DEL CITIES EXTENDED SERVICE St. Vincent dePaul I >rthern Indiana Public Service Co. ireau of Water Supply idiana & Michigan Electric Co. Total - 3 - 75.00 35.00 24.00 25.00 10,120.01 3. 4. A PROVAL OF CLAIMS (Cont'd) R DEVELOPMENT DISTRICT BONDS OF 1972 B & B. Rubbish Removal $ 64.00 I diana & Michigan Electric Co. 53.95 S uth Bend Hardware 40.25 S uthlawn Ford Tractor & Equipment 1,750.00 W isberger:Brothers 20.69 Total 1,928.89 GRAND TOTAL $ 27,562.08 COMMUNICATIONS a Letter from Conchita M. Washington, Public Accountant: BID BOND RE- This letter, dated January 20, 1975, was addressed to QUIREMENT, the Board of Commissioners, City of South Bend Redevelop- E -7 PROJECT ment Commission, in reference to Project Indiana E -7. Ms. Washington is suggesting that the requirement of a bid bond from the contractors be waived, as this imposes unnecessary and heavy restrictions on the small business- man, to the point that most of them will be ineligible to bid on small jobs, creating somewhat of a hardship on some bidders. Mr. C. Wayne Brownell, Executive Director, advised as a result of this letter, Ms. Washington has been invited to attend the next meeting of the Advisory Committee for the E -7, Bureau of Housing Program. On this Committee, we have two neighborhood members, a banker, a realtor, an engineer, and two staff people (the Director of the Hous- ing Bureau and Mr. Brownell). Ms. Washington said she will attend the next Advisory Committee Meeting and share her feelings on this subject, and the Advisory Committee will make a recommendation to this Redevelopment Commis- sion. Letter from Jane Swan: This letter, dated January 20, REHABILITATION, 1975, was addressed to the Redevelopment Commission, MODEL CITIES, with copies to the South Bend Common Council, and The E -6 PROJECT South Bend Tribune. Mr. Brownell advised this letter refers to the incident of the shooting at 310 O'Brien Street which has raised some disturbing questions concerning the repair and up- grading of houses with redevelopment funds. The four I &M employees were "moonlighting" and were to repair the wiring on the above- stated house, on Saturday, January 18, 1975. Ms. Swan requested answers to nine questions and stated in her letter that the taxpayers and homeowners who are having work done on their houses are entitled to the answers. -4- 4. COMMUNICATIONS (Cont'd) Mr. Brownell advised that the report he has received is that we had a contract wi -th the general contractor- -Goins Construction Company and he had listed Howell Electric Company as his electrical subcontractor, under Permit No. 70945. We have no arrangements with any of these unauthorized people doing electrical work. President Nimtz said, as he understands this situation, this contract is not with this Body; it was with Model Cities. It was not a Redevelopment contract and Ms. Swan was requested to redirect her letter to the Model Cities Agency, as this is a Model Cities contract. Ms. Swan said that the same conditions probably occur under the Redevelopment contracts as the same people are involved in many of the contracts. Mr. Brownell advised he didn't feel that we would as we require performance bonds and are getting substantial contrac- tors in the E -7, Bureau of Housing Program. President Nimtz advised this is the situation we are getting into. In the first letter discussed, from Ms. Conchita M. Washington, the complaint was that we are requiring bid bonds in these contracts, and the reason for this in talking to the present members of this Com- mission- -who are long -time members--is'.that we are try- ing to protect the public in this activity. On the one hand, we get a complaint because we are asking for bonds in these matters to protect the public and to insure that once they bid they are going to enter into the contract, and, secondly, when they enter into a contract, they have a bond to complete it. Since having completion bonds, we have not had any incidents with any Redevelopment contract come to light that we know of. The Chair requested Com- missioner Wiggins to comment on the subject. Commissioner Wiggins advised that we are not in a position that we can require the contractors to hire union help neces- sarily, but we can, and do, require they pay the prevailing wage rates, and this is a part of the. understanding and the knowledge and the forms that the contractor files when he bids on the jobs that we are involved with. There would be no advantage to the contractor to hire substandard help when he has to pay the price that it costs for top -grade help; e.g., when you have to pay for it, you may as well have it, and this is probably the rationale that most of the contractors would make that are working on jobs we are involved in. This does mean that the jobs will probably cost more money, and we are having problems getting contractors to bid on the contracts under these terms to bring them within our price for the amount of work that needs to be done just to bring it up to code - -not anything fancy - -the remodeling just to bring it up to the city building code. These repairs are running beyond - 5 - 4. ICATIONS (Cont'd the limit of $5,000.00, and if it is approved by the Advisory Committee and this Commission, then we need approval from the Common Council for the additional funds. This is part of what Ms. Washington was saying about our procedure, because it is a protective kind of procedure and it -does tend to make the job more expensive, but it has an advantage that the people who are directly involved are protected: 1) That they have a- responsible contractor in the first place, and 2) That he will do the job and get it finished. Commissioner Wiggins stated we have gained a lot of experience in this process of what we have done and we have learned a lot of things. In''the R -57 Project, part of the requirements we had to work under was that there was an attempt here to do some sociological thing in the process of spending federal and city monies and part what they hoped to do was to get more in- volvement of the people within the neighborhood to generate pride and understanding of what is happening. In the R -57 Project, we ran into problems where the contractor either couldn't do the work, didn't do the work, or didn't do it properly, and we had complaints from the people and many of the contractors just disappeared. We were forced to go back in and do it on our own to finish up a number of these, be- cause we try to be a responsible Body, but this is a part of this whole process of education in learning to try to build up.neighborhoods. We hope not to repeat the problems that we have had, but hope we have learned from experience. In answer to Ms. Swans's further questions on the incident, President Nimtz again advised Ms. Swan.that this matter is not within our direction, and we have no authority to give any direction on that at all. This is not our Agency. Further lengthy discussions followed on the incident.. Ms. Swan referred to' houses being worked on and "red- tagged" on inspection, with Commissioner Wiggins advising that the fact they were "red- tagged" when inspected, is an indication that the job is being done; had it been marked, "finished" the people could complain that the inspection procedures were not working. When it is "red- tagged" it is an indication that the Inspection Department is working and are functioning.. properly. Under the bonding procedures, they have to do the work properly and have to guarantee they will do good work. c HUD letter dated January 29, 1975: This letter, over the signature of Mr. James E. Armstrong, Area Director, advised the HUD Area Office approved the audit contract for the Urban Renewal Project Indiana R -66. The executed copies were enclosed showing concurrence by the Chicago Regional Office and the Indianapolis Area Office. The approved auditors are: Goodson -Tyler & Associates, 1830 Broadway, Gary, Indiana--the low bidder. AUDIT CONTRACT AWARD APPROVED, R -66, GOODSON- TYLER & ASSOCI- ATES 4. COMMUNICATIONS (Cont'd) has requested Paragraph No. 3 of the proposal be amended provide 25 copies of the audit report to be submitted the Regional Inspector General for Audit. r. .Brownell advised the above auditors will start auditing he R -66 Project, on Monday morning. The Assistant Regional nspector General for Audit Region V has advised that Goodson- yler & Associates has done very acceptable work-in Elkhart, ary and Anderson. On m tion by Mr. Wiggins, seconded by Mr. Chenney and carried, the abovo letters were to be received and placed on file. 5. OLD BUSINESS a. olfax /Pier Park Dredging and Rip-Rap Contract: Mr. C. Wayne rownell advised Mr. John Fisher, with Lawson Associates, onsulting Engineers, will give an update of the material on olfax /Pier Park Dredging and Rip -Rap Contract. These docu- ents were prepared by Lawson Associates and the matter was iscussed at prior meetings, but there has been some modifi- ation since that time and we are requesting Commissioners' pproval. r. Fisher advised the plans and specifications have been ompleted and submitted to three different bodies now for approval which is necessary: 1) Department of Public orks, City of South Bend, 2) For miscellaneous permit or work on State Highway Right -of -Way from the Indiana tate Highway Commission, and 3) Department of Natural esources. The Department of Natural Resources was more ut of courtesy Mr. Fisher advised, as they already had permit, but wanted the understanding of the work for the uture. The only problem hanging in this construction is lhe State Highway Commission, and they anticipate it will ake approximately 30 -days for a permit. The bridge is ery old; the documents on the existing bridge are not the est, and Mr. Fisher said he has spent some time and supplied 'nformation to bring it up to date. The only matter this orning is to sign the cover sheet. Ir. Brownell advised it has been approved before (re Com- iission meetings 9 -6 -74 and 10- 4 -74), but they wanted to ring it.up and approve it again for the slight changes. ommissioner Wiggins asked what some of the changes are, nd Mr. Fisher said they realigned some of the proposed ,redging. The old pier dates back to about 1904. The new ier was put in recently- -the last three or four years as he �ecalled. The configuration of the dredging is shown by the uter line and everything in that line is taken out down to levation 663 and then to the cross - hatched area and either ,ip- rapping or putting in revet mattresses which are similar .o gabions (wire baskets filled with rocks for protection f the piers for some of the alignments.) They have made an nvestigation of the condition of Pier No. 6. They have dug ut drawings from the State Highway Commission files dated 7- COLFAX /PIER PARK DREDGING & RIP -RAP CONTRACT, R -66 5. OLD BUSINESS (Cont'd) 1904. There are pilings shown on the drawings. Some things cannot be determined beforehand. Based on their experience with the South Bend Dam construction, which was constructed about the same time, their judgment would be that the pilings are in excellent condition, as the timbers in the Dam were superior for the length of time they have been in. This is a judgment decision to be faced between them and the State Highway Department. They have to agree with us before this work can begin. Lawson Associates have been in touch with them. Ms. Jeanne Derbeck, South Bend Tribune reporter, asked why it has been called the Bicentennial Park; yet in the beauti- fication plan it is called a Centennial Park. She said she has heard it called both ways and wondered which is correct? Mr. Fisher said that it is called the "Bicentennial Park." In the original report Lawson Associates had done, they called it the "Centennial Park" (probably looking at 100 years in the future). However, it was officially changed to: "Bicentennial Park." On motion by Mr. Chenney, seconded by Mr. Wiggins and carried, the above update of the Colfax /Pier Park Dredging and Rip -Rap Contract was approved, subject to HUD and Legal Counsel ap- proval. This motion also includes authorization to approve the advertising with the Board of Works for a construction contract, after receiving approval from HUD and Legal Counsel. b Dainty Maid Bake Shop Sign: Mr. Brownell advised we have a DAINTY MAID letter from Mr. David L. Hab, Dainty Maid Bake Shop, inform BAKE SHOP ing us they have decided to reinstall their sign approxi- SIGN, R -66 mately 30" higher than it was. North American Signs, Inc. will install this sign for $995.00. Because of the benefits of the canopy which rendered the previous location of the sign, Dainty Maid will accept the Department of Redevelop- ment's offer of $540.00. This constitutes the labor only for rehanging the sign. The difference between the two figures is the modification of the bracket to hold the sign. Mr. Brownell advised our obligation was not to redo Dainty Maid's sign and raise it, but just to put it back, and this charge would have been $540.00. The amount is the differ- ence between just putting it back and putting it back the way Dainty Maid wants it. Commissioner Wiggins advised that Mr. Hab had been in some- time prior (Commission Meeting of October 4, 1974) and this was discussed. Five (5) quotations received were discussed at the time, and we had stated that all we would be respon- sible for would be the cost to reinstall the sign. The Com- missioners had requested the total costs be prorated. 5. OLD BUSINESS (Cont'd In Commission meeting of October 18, 1974, Mr. L. Kent Wilcox, Acting Director of the Department of Redevelopment at the time, had advised the Sign Committee had met and approved the sign to be in conformity with the sign regulations, with the staff negotiating with Dainty Maid Bake Shop to prorate the costs for installing the sign 30 higher. On motion by Mr. Wiggins, seconded by Mr. Chenney and carried, the prorate amount the Department of Redevelopment will pay to.reinstall the Dainty Maid Bake Shop sign 30" higher is: $540.00. 6. NEW BUSINESS a. Recommendations of Project Indiana E -7 Advisory Committee on bids received: Mr. C. Wayne Brownell read the corres- pondence from Mr. Keith P. Crighton, Director, Bureau of Housing, advising recommendations made by the E -7 Advisory Committee, on the following contracts CONTRACT NO. 6: The recommendation is the Redevelopment Commission reject all the bids received for the structure lo- cated at 310 -312 East Paris Street, due to occupancy violations relative to sleeping space requirements specified by the minimum housing code for the City of South Bend. The low bidder was Madison Builders, Inc., in bid amount of $5,000.00. This is a duplex unit and the owner will change and move into the other half of the duplex which has a larger sleeping room, and is requesting that portion of the duplex be rehabilitated. This would be reinspected for re- advertisement in the future. On motion by Mr. Wiggins, seconded by Mr. Chenney and carried, all bids received on Contract No. 6, in Project E -7, be rejected as recommended by the E -7 Advisory Committee. CONTRACT NO. 9: The recommendation is the Redevelopment Commission cancel the award of Contract No. 9, in Commission Meeting of December 13, 1974, as awarded to Madison Builders, in bid amount of $5,000.00. This structure, located at 1413 Marietta Street, was totally destroyed by a recent fire at that location. On motion by Mr. Wiggins, seconded by Mr. Chenney and carried, Contract No. 9, awarded in Commission Meeting of December 13, 1974, to Madison Builders, is cancelled due to the fire, as recommended by the E -7 Advisory Committee. 0 CONTRACT NO. 6 BIDS REJECTED, PROJECT E -7 CONTRACT NO. 9 AWARD CANCELLED, PROJECT E -7 6. NEW BUSINESS (Cont'd CONTRACT NO. LOCATION BID 7 217 E. Keasey Street $ 9,163.00 21 1318 S. Fellows Street 8,474.00 27 1816 S. St. Joseph Street 8,077.00 On above contracts, Nos. 7, 21 and 27, the E -7 Advisory Committee is recommending the Redevelopment Commission .reject the bids due to,the excessive amounts. The H. Verkler Construction Company submitted the above bids and was the low bidder on each of the contracts. The specifications for these structures will be checked and appropriately altered in order that lower bids may be obtained through the next advertisement. On motion by Mr. Wiggins, seconded by Mr. Chenney and carried, the bids received on Contract Nos. 7, 21 and 27 were rejected due to the excessive amounts, as re- commended by the E -7 Advisory Committee. CONTRACTS NOS. 5, 10 & 32: The recommendation of the E -7 Advisory Committee is to award the following contracts to the low bidders, as noted, subject to Legal Counsel approval: CONTRACT NO. LOCATION 5 610 E. Ohio St. 10 613 E. Keasey 32 713 E. Keasey BID AMOUNT CONTRACTOR $ 4,681.00 Madison Builders, Inc. 4,490.40 Ted Combs Construction 3,815.00 Newton Construction Co. On motion by Mr. Wiggins, seconded by Mr. Nimtz and carried, Contracts Nos. 5, 10 and 32 are to be awarded to the low bidder, as noted above in bid amount and contractor, subject to Legal Counsel approval, as re- commended by the E -7 Advisory Committee. CONTRACTS NOS. 1, 3, 8, 11, 16, 20, 23, 24, 25, 28, 30, 31 & 38: CONTRACT NOS. 7, 21 & 27 BIDS REJECTED, PROJECT E -7 CONTRACT NOS. 5, 10 & 32 AWARDED TO LOW BIDDERS NOTED, PROJECT E -7 CONTRACT NO. LOCATION BID AMOUNT CONTRACTOR 1 416 E. Keasey $ 5,391.48 Area Services, Inc. 3 1016 S. Carroll 5,799.00 Madison Builders, Inc. 8 315 E. Milton 7,655.00 Slatile Roofing, Inc. 11 1311 S. Carroll 6,414.11 Ted Combs Construction 16 1121 S. Carroll 6,528.00 American Home Improvement 20 116 E. Broadway 5,892.00 American Home Improvement 23 1118 S. Carroll 6,781.00 Verkler Construction Co. 24 711 E. Haney St. 6,937.00 Verkler Construction Co. =Im 6. NEW BUSINESS (Cont'd CONTRACT NO. LOCATION BID AMOUNT CONTRACTOR 25 225 E. Pa. $ 5,325.98 Area Services, Inc. 28 708 E. Broadway 6,143.32 Area Services, Inc. 30 516 E. Pa. 7,312.15 Area Services, Inc. 31 522 E. Milton 5,752.00 American Home Improvement 38 231 E. Dubail 5,371.94 Area Services, Inc. The above bids are all over $5,000.00 and must be ap- CONTRACT NOS. proved by the Redevelopment Commission, subject to 1, 3, 8, 11, South Bend Common Council and Legal Counsel approval. 16, 20, 23, 24, All bids over and above the $5,000.00 limit must be 25, 28, 30, 31 approved by the Common Counc:i.l. & 38 AWARDED TO LOW BIDDERS On motion by Mr. Wiggins, seconded by Mr. Chenney and NOTED, SUBJECT carried, the above- stated contracts are to be awarded TO COMMON COUN- to the low bidders, as recommended by the E-7 Advisory CIL & LEGAL Committee- -bid amounts and contractors as noted -- subject COUNSEL APPROVAI to Common Council and Legal Counsel approval. PROJECT E -7 Commissioner Chenney requested when these bids were re- ceived as he has not seen the bid tabulations nor the contracts? Mr.. Brownell advised these bids were reviewed on Wednesday; at the bid opening, we open the bids in this office. Invitation for Bids appeared in The South Bend Tribune and Tri - County News on January 3 and 10, 1975, for Contracts 1, 7, 21, 23, 24, 25, 27, 28, 30 and 38, with the bid open- ing on January 20, 1975, at 10 :00 a.m., and were received and publicly opened at the time in this office. Invitation for Bids appeared in The South Bend Tribune and Tri - County News on January 17 and 24, 1975, for Contracts 3,.5, 6, 8, 10, 11, 16, 20, 31 and 32, with the bid open- ing on February 3, 1975, at 10:00 a.m., and were received and publicly opened at the time in this office. Commissioner Chenney said he has not heard of Area Services, Inc., nor American Home Improvement, and wanted to know who they are and what they are. Mr. Keith Crighton, Director of the Bureau of Housing said that most of the contractors who have been bidding; e.g., regular contractors: Madison Builders, Inc.; Verkler Construction Co. The new contractors who bid this time have done so through the efforts of our staff as we are trying to encourage other contractors in the area to work on rehabilitation projects. Area Services, Inc. is a plumbing- heating contractor that is acting as general contractor, because most of the houses he bid on require excessive heating and plumbing work, and he will sub out his carpenter work. Slatile Roofing, Inca is a roofing firm; they have carpenters on their staff, and also sub out heating, plumb- ing and electrical work. Every contractor recommended either - 11 - 6. NEW BUSINESS (Cont'd had a cashier's check or bid bond in amount of 10% of the contract before starting to bid, with agreement the performance bond will be supplied upon awarding of the contract. Commissioner Chenney said he would like to see their bids; he would then know who they are and what they are; the names - -who's in charge of the firms and who signs the bids -- and if these contracts have been okayed by the Commissioners? Mr. Crighton said these contractors have been okayed by the Advisory Committee. Commissioner Wiggins added that the Commissioners are depending on the Advisory Committee to a large extent. Mr. Brownell advised that they had reviewed each of the bids with the Advisory Committee. b Change Order No. 1 to Demolition Contract No. 38: Mr. Brownell advised this contract was awarded to Warner Brothers, and on the remaining wall between Parcels 21 -9 and 21 -10, we ran into a problem and found the brick wall that the contractor was trying to take down was up against the brick wall of the adjoining property. He asked Mr. Bill Slabaugh to inspect the wall and make a recommendation. Mr. Slabaugh's recommendations were noted in his memorandum of January 28 to Mr. Rollin E. Farrand, City Engineer, with copy to Mr. Brownell. Mr. Farrand has approved Mr. Slabaugh's recommendations, as specified in the memorandum. Mr. Brownell advised he had consulted with President Nimtz and was asked to have Mr. Slabaugh advise the contractor on how he should proceed to protect the wall, and that will result in a change order to be presented to the*Com- missioners when we have the amount of the cost from the contractor. Mr. Slabaugh advised they do not want to break the weather seal until the whole building was completely removed from the wall and then we can see what problems will come up. It appeared we should leave the wall there. One of the things on inspections, we cannot be on every phase of it. Mr. Slabaugh advised that when the builders put the first course of the brick up, they didn't put any mortar up against the wall; e.g., the first course of bricks is just laid in; it is not mortared in place. If we would remove the exist- ing wall of the building that was purchased by the Depart- ment of Redevelopment, we would be exposing water entry into the building and then would have a constant problem. When a contingency is put in, usually the full amount is used. If the change order is prepared when we know what actual work is needed, Mr. Slabaugh believed the work would be at low cost. Mr. Brownell advised that we can wait for a change order to come through, and the contractor is proceeding to do the work. He said he wanted the Commissioners to be aware of the work proceeding. Mr. Slabaugh said presently the weather - 12 - CHANGE ORDER NO. 1 TO DEMOLITION CONTRACT NO. 38, R -66 6. NEW BUSINESS (Cont'd is stopping the contractor from even completing the work and they can't even get an estimate. The change order will be presented for the actual work needed. c Report on Redevelopment Cars: Letter was hand - delivered REPORT REQUESTED this morning prior to the meeting, addressed to Mr. F. Jay ON REDEVELOPMENT Nimtz, President of the Redevelopment Commission, along CARS with a copy to Mr. C. Wayne Brownell, from Mr. Roger 0. Parent, President of the Common Council, on this subject. Mr. Brownell read the letter in its entirety. The letter stated that allegations have been made about the use of vehicles which are under the jurisdiction of the Redevelop- ment Department. In order to clarify the situation, a re- port is requested to be made available to the Common Council and the public, to focus on four (4) issues stated. Mr. Brownell suggested, if agreeable to the Commission, the staff will prepare a report for the Commissioners to be presented at the next meeting for Commission approval. Commissioner Wiggins said we have been around and around this car business from time to time for a number of years, and this is one of the things that has been continually coming up. On motion by Mr. Wiggins, seconded by Mr. Chenney and carried, the Executive Director and staff are to make a full investigation and a complete report to this Commission at our next Commission meeting. d Resolution No. 510: This Resolution authorizes the exe- RESOLUTION NO. cution of the Redevelopment Agreement for the disposition 510 ADOPTED of land and the execution of a quit -claim deed for the transfer of title thereto in connection with portion of Parcel No. 14 -11, north.10 feet of this parcel, in acquisi- tion amount of $106.00, in the LaSalle Park Urban Renewal Project, Indiana R -57. On motion by Mr. Chenney, seconded by Mr. Wiggins and carried, Resolution No. 510 was adopted. e Jerome Crowley et al, Cause No. F -683: Mr. Charles A. JEROME CROWLEY Sweeney, Legal Counsel, requested formal authorization to ET AL, CAUSE settle condemnation suit: Crowley Realty Corporation NO. F -683, settlement in amount of $276,500.00, and Gambles House of SETTLEMENT Fabric for irremovable fixture claims, in amount of $8,500.00, APPROVED on Parcel No. 8 -14, located at 114 South Michigan Street, (Gamble - Skogmo, Inc., tenant). - 13 - 6. NEW BUSINESS (Cont' Mr. Wiggins moved for the authorization of the above, with a "vote of thanks for our sterling negotiator," seconded by Mr. Chenney and carried. 7. PROGRESS REPORTS a. River Bend Plaza Construction Report, Project Indiana RIVER BEND R -66: PLAZA CONSTRUC- TION REPORT, R -66 Mr. C. Wayne Brownell, Executive Director, advised, at this time of the year, not much is going on in con- struction. b. Acquisitions Outstanding: ACQUISITIONS OUTSTANDING Commissioner Wiggins inquired from Mr. Charles A. Sweeney, Legal Counsel, what remains outstanding. Mr. Sweeney gave a verbal report on the outstanding parcels downtown that will be disposed of either by negotiating or having the cases tried. Also discussed service drive and alley to be vacated. cl. Staff Reports: 1) Equal Employment and Affirmative Action Workshop EQUAL EMPLOYMENT Seminar: & AFFIRMATIVE ACTION WORKSHOP Mr. Frank J. Alford, Assistant Director, E.E.O. SEMINAR, IN Division, submitted a written report on this INDIANAPOLIS Seminar he attended in Indianapolis, Indiana, on January 27, 28 and 29, 1975. Mr. Alford brought back pertinent information rela- tive to personnel that he passed on to the Personnel Office of the City; brochures relevant to civil rights activities, etc., which he passed on to the Human Rights Office. Mr. Alford felt in attending this conference it has been of benefit not only to his office, but to the other city offices as well and be more productive in our areas of concern with the information received. 2) Acquisition Status Report: ACQUISITION STATU: REPORT, R -57, The written report was submitted by Mr. William J. R -66 & MERRY AVE. Parrish, Real Estate Officer, on following projects: R -57: 382 Parcels purchased, 18 condemnation, with one remaining to be acquired. R -66: 226 Parcels purchased, 3 condemnation, with three remaining to be acquired. - 14 - 7. PROGRESS REPORTS (Cont'd) Merry Ave.: 39 Parcels purchased, 3 condemnation, with all parcels purchased. Total: 42. NDP A -10: MN #1- 34 Parcels purchased, 1 condemnation, with all parcels purchased. Total: 35. SE #1 -- 61 purchased, 2 options signed, 7 condemnation, with all parcels pur- chased. Total: 70. 3) Business Relocation Report: The written report was submitted by Mr. John A. Kotzenmacher, Director, Business Relocation Divi- sion, with information that there were no Business Relocation claims for the month of'January,1975, for Project Indiana R -66. 4) Property Management Report: The written report was submitted by Mr. John A. Kotzenmacher, Director, Property Management Divi- sion, with information that the total receipts collected during the month of January, 1975, were: $3,989.75, for Project Indiana R -66. 5) Relocation Status Report: The written report was submitted by the Relocation Staff, for month of January, 1975: NDP A -10, SE #1: Workload 8--4 families, 4 indivi- duals. One family and one individual moved on their own. Efforts will be made to assist them in moving into standard housing before removing from workload. NDP A -10, MN #1: Workload 1 - -one individual, temporar- ily relocated. Expecting to move by 2- 10 -75. R -57: Workload 1 - -one individual. House is in con- demnation. Model Cities Extended Services: Workload three fami- lies. One referral received and approved by Model Cities. City - Wide: Workload ten families. Two families were removed from the workload and two referrals were received this month. Families are not being as- sisted as funds have not been appropriated. - 15 - BUSINESS RELOCA- TION REPORT, R -66 PROPERTY MANAGE- MENT REPORT, R -66 RELOCATION STATUS REPORT 7. PROGRESS REPORTS (Cont'd). Orange - Colfax Connector: January 6 through January 10, 1975, the Relocation Officers, at the request of Mr. Farrand, City Engineer, conducted a survey in the Orange Street area. Two families and two indi- viduals are to be relocated. One house is vacant. All required information submitted to: Mr. Gary West of Cole Associates, Inc., on January 22, 1975. Michigan -Main Connector: Meeting was held with engineers, Messrs.Farrand and Middleton, regarding a survey to be conducted by the Relocation Office. Relocation Officers are to obtain all information required for a 12b relocation report on each of the alternate routes submitted for the Michigan -Main Connector. 6) Other: Indiana Bell Relocation Claim: Mr. C. Wayne Brownell, Executive Director, advised INDIANA BELL he has been notified by Indiana Bell about their RELOCATION claim for relocation expense and has referred the CLAIM letter to our Legal Counsel. Mr. Brownell said he wrote a letter to Indiana Bell and advised them their claim has been referred to Counsel who will report back to us. Staff is working on information to report to Counsel. Mr. Brownell advised two claims have been filed by Indiana Bell, and he has written HUD again for a report. Relocation money is budgeted but Mr. Brownell said he wanted to be sure we will be reimbursed be- fore we pay any relocation expense. We want to be sure these expenses are approved by our attorneys as well as HUD. The monies budgeted are 100% federal money, which we do not get unless we spend it. We would then be reimbursed. Lengthy discussion followed on the subject and re- ferrals to previous discussions. This is in process and our Legal Counsel is working on it. JESTION AND ANSWER SESSION: Mr. Karl King asked if there is any starting date on the PLAZA PARK West River Bank construction of the Park? CONTRACT A. Mr. Brownell advised the West River Bank Plaza Park Contract has been submitted to HUD for approval and has not yet been returned, so we cannot schedule a date. - 16 - 8. QUESTION AND ANSWER SESSION (Cont'd Mr. Soltesz, Member of the River Bend Plaza Advisory Committee, said he had a question on the submission of the contract. Was there any indication in the contract that a proposal would be made to the Advisory Board as to a communication on pulling of wiring so we have a facility for enunciating a PA system in that general area? A. Mr. Brownell advised, "No. That was not included in the contract specification." Mr. Soltesz said the reason he asked is that it is a simple process at the time when we are pulling a wire, instead of having to go back at a later date and we should decide we want something like this and have to tear up everything that has been laid to do the wiring job that is necessary. A. Mr. Brownell said the reason it was not included was at the time we were working with this contract; `we did not have money enough for the full contract. We had to eliminate the lighting from the contract. The Com- mission was not happy with eliminating the fighting. We have now submitted it to HUD, with the lighting eliminated, for approval. We do not have the money to do the contract as it wasr,or, gl'1 l-y� presented. Commissioner Wiggins said we would have to do that phase of it under a separate contract, as we have to find the funds to do it with. This is where we are at. It also includes doing the basic part of the electrical work. The contract was decreased at this point. These other things can be handled later. We anticipate finding support that will provide the funds to get it going. Mr. Brownell said Mr. Soltesz is talking about putting in wiring for communication purposes and we have com- mitted ourselves to try to find money for the lighting. Mr. Soltesz advised on one other: In the sizing of the facilities, it would be advantageous if the size of the conduit was being laid and the principals supplied with consideration for the co -axial cable that is necessary so it can be pulled at that time. Instead of going all through the expenses and doing the same job a l l over again.- We are only talking about a 1/2" size and that determining factor does not take away from the material cost too much because it is all the same. A. Commissioner Wiggins said as we have approval on this, if we can find the means to do it, we can handle it by a change order. - 17 - 8. QOESTION "AND ANSWER SESSION (Cont'd a 10. 11. Mr. Soltesz said the reason he brought it up at this point is that it was discussed for the important factor it has in the security of the whole scheme of things. We cannot attach a security person to everything. This just emphasizes that we can do it with minimums and still have something for civil defense or anything else that should happen. This is a good suggestion and it came out in the Advisory Committee meeting. Mr. John R. Kagel, Executive Director, Downtown South Bend Council, said this was an excellent meeting. He was sorry he arrived late due to previous commitments, but advised he also concurred in the above comments. These subjects were discussed a long time ago, and he concurs for the solution of the problems. ACTIVITIES FOR RIVER BEND PLAZA: Mr. Hubert Getzinger, President, Downtown South Bend Council, RIVER BEND PLAZA a vised in last Tuesday's River Bend Plaza Advisory Committee ACTIVITIES, R -66 m eting, they had discussed the possibility of putting in m )re detail in the many future activities downtown. They feel t at more should be going on in the area throughout the entire y ar rather than just a few months of the year. They feel ft is important and imperative that they have a meeting with M% Louis N. Wilcox, Director, River Bend Plaza Office, and s me of the other people who are interested in these activities, aid have an ongoing program initiated. Perhaps they could call oi volunteers for information, or citizens around the city, who will contribute to this without a great deal of outlay of funds. W2 must depend on voluntary help to put on this program and gat everyone interested to make it work. Mr. Brownell advised he will get with Mr. Wilcox, on Monday u on his return, and see if we can't stir up some activities f r public interest. N:-XT COMMISSION MEETING: NEXT MEETING, FEBRUARY 21, 1975 Tie next meeting of the Redevelopment Commission will be at 1):00 a.m., Friday, February 21, 1975, in the Office of the D partment of Redevelopment. ADJOURNMENT ADJOURNMENT (SEAL ion for adjournment was made by Mr. Wiggins, seconded by Chenney and carried, at 11:15 a.m. 9 vwru xssmwaaas� Brownell, Executi or F. Jay Ni tz, President