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HomeMy WebLinkAboutRM 01-17-75SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING Janua y 17, 1975 10:00 A. M. Presi ing Officer: Mr. F. Jay Nimtz President 1. R LL CALL A11 Commissioners P esent: gal Counsel: 1200 County -City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Mr. F. Jay Nimtz, President Mr. John E. Chenney, Vice President Mr. Donald A. Wiggins, Secretary Mr. B. L. Wade, Assistant Secretary Mr. A. Peter Donaldson, Member Mr. Kevin J. Butler Mr. Charles A. Sweeney NEWS Media: Ms. Jeanne Derbeck, South Bend Tribune Reporter Mr. James L. Marchelewicz, WNDU -TV Reporter Mr. Wayne Doolittle, WSBT -TV Reporter Mr. Larry Ford, WSJV -TV Reporter Mr. Les Howard, WSJV -TV Photographer t of Honor: Reverend Willie V. Williams, former Secretary, Redevelopment Commission 0 hers Present: Mr. Roland A. Kelly, Secretary, Board of Trustees Mr. Fred J. Helmen, former President, Redevelopment Commission Mr. James G. Louis, former Vice President Redevelopment Commission Mrs. Janet S. Allen, Interested Citizen Mr. Charles Booth, Arco Engineering Construction Corporation Mr. John R. Kagel, Executive•Director, Downtown South Bend Council Mr. Karl King, Chairman, River Bend Plaza Advisory Committee Mr. Dan R. Lawson, Lawson Associates Mr. James Seitz, Superintendent of Park Department Mr. Bill E. Slabaugh, Dept. of Public Works Mr. Roger Whittig, Arco Engineering Construction Corporation L A Staff: Mr. C. Wayne Brownell Mr. John A. Kotzenmacher Ms. Helen S. King Mr. Louis N. Wilcox Mr. Keith P. Crighton -1- 2. APPROVAL OF MINUTES 0 On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- mously carried, the Minutes of the Annual Organizational Meeting of January 2, 1975, were approved, as received prior to the meeting. On motion by Mr. Wiggins, seconded by Mr. Donaldson and unanimously carried, the Minutes of the Special Meeting held January 2, 1975, immediately after the Annual Organi- zational Meeting, in lieu of the Regular Meeting of Ja uary 3, 1975, were approved, as received prior to the me ting. )ROVAL OF CLAIMS MINUTES APPROVED: a. Annual Organi- zational Mtg. b. Special Mtg. On motion by Mr. Wiggins, seconded by Mr. Chenney and unani- CLAIMS APPROVED mo sly carried, the claims, as presented, were allowed and or ered to be paid -- totalling $76,522.12. The claims, as authorized, are: P.E.A. R -57: Ab tract Company of St. Joseph County, So th Bend Exterminating Company Sw eney, Butler & Simeri P.E.A. R -66: Ro ald E. Gettel, (Parcel 12 -16) In iana & Michigan Electric Company La son Associates Jerome E. Michaels, (Parcel 12 -16) Solid Waste Disposal Division South Bend Exterminating Co. South Bend Tribune T i- County News Cl de E. Williams & Associates, Inc. Clyde E. Williams & Associates, Inc. P.IE.A. A -10: hern Indiana Public Service Co. ney, Butler & Simeri P.JE.A. MERRY AVENUE PROJECT I , Butler & Simeri - 2 - (Parcel 31 -6) Total Total Total Total $ 25.00 60.00 394.00 $ 479.00 $ 350.00 1,495.74 135.00 450.00 3.00 60.00 26.21 26.21 6,601.38 1,946.40 11,093.94 75.76 325.16 400.92 $ 22.50 22.50 3. APPROVAL OF CLAIMS (Cont'd N.O.P. E -7: Pest Control $ 190.00 ey, Butler & Simeri 161.00 Total $351.00 REDEVELOPMENT REVOLVING FUND: Payroll: January 1 through 10, 1975 $ 8,086.45 Air Maps, Inc. 1,959.50 Amoco Oil Company 8.70 Ault Camera Shop, Inc. 1.52 Bo bs Merrill Co., Inc. 48.30 Bu iness Systems, Inc. 90.01 760.71 Ci y Controller - City of South Bend Co et Carwash 16.50 Co tinental Assurance Company 171.00 Th Economics Press, Inc. 24.96 Bo ) Frame Plumbing & Heating 30.20 Gulf Oil Corporation 65.77 I. 3.M. Corporation 699.84 In iana Bell Telephone Company 858.31 In liana & Michigan Electric Co. 116.07 Ja k's Conoco Service 78.00 Tha Kiplinger Washington Editors, Inc. 28.00 Ma power 390.00 Janes R. Meehan & Associates 92.91 Mu zynski Insurance Agency 280.00 National Association of Housing & Redevelopment Officials 12.00 Office Engineers, Inc. 93.43 Pence-Dickens & Heeter 163.40 R. L. Polk & Co. 45.00 Po tmaster 65.50 Ro al Business Equipment Center 50.65 Se rs, Roebuck & Company 126.93 Si ger General Tire, Inc. 12.50 So th Bend Community School Corporation 2,849.91 South Bend Community School Corporation 2,635.07 So th Bend Community School Corporation 1,210.78 Th South Bend Tribune 41.60 South Bend Water Works 7.78 Sweeney, Butler & Simeri 200.00 Credit Bureau of South Bend - Mishawaka 60.00 Victor Comptometer Corporation 62.50 Total 21,443.80 REDEVELOPMENT DISTRICT CAPITAL FUND: Alex Batcho. M szynski Insurance Agency, Inc. - 3 $ 5,963.00 250.00 3. AL OF CLAIMS (Cont'd Ro�eland Construction Co., Inc. Midwest Lite Co., Inc. Total DISTRICT CAPITAL BONDS OF 1972 Aa s Rent -Alts Acme Air Filter Service Ad ay Signs, Inc. Indiana Bell Telephone Co. Os co Drug South Bend Hardware Wayne Chemical, Inc. Weisberger Total REIMBURSEMENT REVOLVING FUND Re mbursement for December, R -57 Re mbursement for December, R -66 Re mbursement for December, E -6 Re mbursement for December, A -10 Re mbursement for December, Urban Total GRAND TOTAL ITION OF REVEREND WILLIE V. WILLIAMS Mr F. Jay Nimtz, President of the Redevelopment Commission, said that we actually presented the Resolution from the Board of Trustees, and the Commendation from the Redevelop- me it Commission, on December 13, 1974, in recognition of on of our former Commissioners who served this Board ably an well. At that time, these were not framed, and the Co issioners felt it would be fitting to have them framed. President Nimtz said he wanted to redo the presentation- - as the prior was just a "dress rehearsal" at that time- - an now the Commissioners wanted to officially commend Re erend Williams for his activity and service on this Conmission, and to thank him on behalf of the community fo his leadership, guidance, and counsel through the ye rs. He stated the Commissioners are again happy to of icially present Reverend Williams with these two com- me dations. Re erend Williams expressed his thanks to the Commissioners, st ting he wants to place these where they will be seen. At this time he is undecided whether to place them on the - 4 - $ 160.00 27.14 6,400.14 $ 8.00 8.00 1,077.35 55.97 118.15 991.13 1,996.00 22.76 4,277.36 $ 1,789.85 15,097.16 5,425.28 6,704.88 3,036.29 32,053.46 $ 76,522.12 PRESENTATION TO REVEREND WILLIE V. WILLIAMS, IN RECOGNITION OF DEVOTED SERVICE 4. s7 At co Mr an 5. CO a. MR C. GNITION OF REVEREND WILLIE V. WILLIAMS (Cont'd 11 in his church, or in his office at home. He also ited to the Commissioners: I am g&atejut to you, btceethtcen, jots tW recognition, and I muss the Commission quite a bit. I think about you and my best w.ushes oAe with you. WhateveA I can do to be of any a,szistance, I am tceady and wiU i.ng to do whatevetc I can. the conclusion of the Commission meeting, cake and 'fee were being served in honor of the Reverend, and C. Wayne Brownell, Executive Director, extended invitation to everyone. MMUNICATIONS HUD letter dated January 3, 1975: This letter, over the signature of Mr. Paul J. Topmiller, Acting Assistant Director, Technical Services Branch, advises the Wage Decision AR -3091, including Modification No. 1, dated September 27, 1974, is currently in effect for Disposi- tion Block 6, Green Belt, and the Plaza Park, for Project Indiana R -66. ' Mr. Brownell advised this is per our request for an up- dated Wage Decision in connection with the Plaza Park contracts, which will be discussed, under "New Business, 7a. HUD letter dated January 13, 1975: This letter, over the signature of Mr. James E. Armstrong, Area Director, advises approval of HUD Form 6202, Certificate of Cost of Non -Cash Local Grant -in -Aid, for the Model Cities Water -Sewer Grant surrounding and serving the MN #1 part of Project A -10, in amount of $153,920.00. This was submitted to HUD under date of August 24, 1974. Bankers Trust Company letter received January -6, 1975: This letter, over the signature of Mr. B. Rufa, Super- visor, Corporate Trust Operations, advises per their agreement to act as Paying Agent of our Project Notes, First Series, 1974, at 4.08 %, dated January 29, 1974, and due December 20, 1974, in aggregate principal amount of $10 Million, they have, with funds made available to them by us and /or our account, paid the principal of and interest on said notes to their maturity. - 5 - WAGE RATE DECISION AR -3091, PLAZA PARK, R -66 CERTIFICATE OF NON - CASH LOCAL GRANT - IN -AID, A -10, MN #1 FIRST SERIES, 1974 PROJECT NOTES, ARE PAID AND CANCELLED, PROJECT INDIANA R -66 5. ICATIONS (Cont'd All of the said notes have been marked, "Paid and Cancelled," and have been returned to us. On motion by Mr. Wiggins, seconded by Mr. Chenney and u nimously carried, the above communications were ac- c pted and are to be placed on file. 6. OLD BUSINESS 7. NEW BUSINESS a. Contracts No.. l and No. 2, for Plaza Park, Project Indiana R -66: Authorization to advertise for these contracts was received in Commission meeting of August 16, 1974. Advertisement for the invitation for bids appeared in The South Bend Tribune, and the Tri- County News,on December 13 and 20, 1974. The bid opening was on January 10, 1975, at 10:00 a.m., E.S.T., in the Department of Redevelopment. The following firms submitted bids, which were publicly opened, as follows: Contract 1: Construction of Plaza Park including brick paving, asphalt paving, lighting, boat slips and pier, timber piling, reinforced concrete construction, wood improvements to existing Railroad Bridge, kiosks, drink - ing water fountains, pavement removal, miscellaneous demolition, earthwork, ex- posed aggregate paving, gabions, sculpture pedestal and benches. BASE NAME OF CONTRACTOR BID AMOUNT Arco Engineering Construction Corp. $ 277,555.57 901 North Nappanee Street Elkhart, IN 46514 The Hickey Company, Inc. 409,563.75 403 East Madison Street South Bend, IN 46622 Carl J. Reinke & Sons, Inc. 493,3 81.25 721 N. College Street South Bend, IN 46628 The Alternates "A" through "M" bid by the above firms (which are in addition to the base bids shown) are not listed in the Minutes due to the complexity. The base bids and alternates are contained in the tabulation of bids, marked Exhibit "A ", and attached hereto and made a part hereof. PLAZA PARK CONTRACT NO. 1, AWARDED TO: ARCO ENGINEERING CONSTRUCTION CORP., R -66 7. NEW BUSINESS (Cont'd Mr. C. Wayne Brownell referred to the Tabulations of Bids (w ich consisted of seven pages), with the low bidder being Arco Engineering Construction Corporation, in base biJ amount of $277,555.57, plus Alternates "A" through "M" amounting to $35,917.85. The low bid, however, is hi her than the engineer's estimate, which was: $2 5,162.25. Th� second contract in the advertisement was stated as Co tract 2, with the following firms submitting bids: Contract 2: Landscaping, planting, seeding, and top - soil. NAME OF CONTRACTOR BID AMOUNT Max Bauman & Associates $ 38,441.02 60413 Sumption Trail South Bend, IN 46614 Exterior Designing, Inc. 35,671.50 Spring Lake Farms Hoagland, IN 46745 Robert Foegley Landscape 26,323.75 6 648 South Lilac Road South Bend, IN 46614 Hood Nursery 34,966.00 Osceola, IN 46561 H nzikers, Inc. 26,744.50 Niles, MI 49120 Charles Klehm & Son Nursery 44,319.00 2 East Algonquin Road Arlington Heights, IL 60005 The above bids are contained in the tabulation of bids, m rked Exhibit "A ", shown on pages 6 and 7. Brownell advised the engineer's estimate for Contract 2 $32,703.00. The apparent low bidder is Robert Foegley ndscape, in bid amount of $26,323.75. Because all the bids were higher on Contract 1 than our e gineer's estimate and our funds available for this project, Mr. Brownell advised we face a problem of taking some items out of the contract to get it down to the funds WE have available. It has been suggested by the engineers, L wson Associates, that we eliminate certain items. The Lawson Associates letter on the Plaza Park bids is dated January 16, 1975, and was in the Commissioners packets, outlining their recommendations for the additions and dele- -7- 7. NEW BUSINESS'(Cont'd) ti ns for Contract l with the funds we have available. Virtually al of the original Plaza Park design would be constructed with th exception of the lighting on the Bridge and along the main pa h. However, all other electrical service including kiosk li hting, all trenching and conduit would be put in such that th fixtures can be put in when funds become available. Approxi- ma ely $40,000.00 would be required for this. Su marized is the recommended contract "composition" for the co tracts to be awarded to: CONTRACT NO. 1, to Arco Engineering Construction Corporation: ARCO BASE BID $277,555.57 DEDUCT ELECTRICAL ITEMS 642 Bridge Lighting (All) $26,174.00 645 Post Top Lights (37) 20,211.25 646 Bollard lights ( 6) 5,865.00 643 A, B & C -3 I & M Connection 4,086.64 - 56,336.89 221,218.68 ADD ALTERNATES (Brick Paving Only) "A" Brick Module A "B" Brick Module B "C" Brick Module C "D" Brick Module D "E" Brick Module E "F" Brick Module F "G Brink Module G "H" Brick Module H + 3,637.85 224,856.53 ADD ALTERNATES (Complete) "I" Module 'AAA' $ 2,720.00 "J" Jefferson Plaza Exp. Agg. 2,209.80 "K" Jefferson Plaza Brick 1,393.80 "L Entrance Plaza Brick 4,545.00 "M" Bridge Plaza Brick 4,597.50 + 15,466.10 TOTAL..... $240,322.63 CONTRACT NO. 2, to Robert Foegley Landscape.... $ 26,323.75 Mr. Daniel R. Lawson, P.E., Lawson Associates, advised they set up the contract documents to try to get a basic contract that would be within our budget. In the beginning when they first started considering doing the Plaza Park, they had considered a plan that 7. NEW BUSINESS (Cont'd involved a budget in excess of $400,000.00, and that they had t immed this down at the time the HUD grant actually came t rough- -the Amendatory Grant. Mr. Lawson said they decided tc organize the contract to make a basic contract, or a base bid that would be within the budget, and then put a number of alternates in - -in addition to the base - -and then depending u on what the final bid was, they tried to carry out our in- t nt - -the intent of the original planning on this park, by putting back the best combination of all the items - -of all the alternates with the best bid - -so they found several logi c 1 alternates to pull out, and these are primarily surge or i terest areas within the park. It is an axial park that runs for over three blocks along the river. Along the main path, t ere are various interest areas that have been designed into the park. They include benches, overlooks simply textured a eas with exposed aggregate or brick -- things to just add i terest along the main path. Alternates "A" through "M" are primarily these interest modules, or these special featured areas. The Module 'AAA' is an area that has eight (8) low benches, a considerable amount of brick paving and concrete brick border area adja- cent to the main path. It is an interesting item - -it's about h if way down between the Pedestrian Bridge, which is the old' r ilroad bridge and the total lot, which is clear down toward the e d of the Park - -at the South end - -the Jefferson Plaza. There's ar exposed aggregate alternate up by the Jefferson Bridge. We dc have quite a Plaza area with tables, chairs and retaining w lls, planted areas - -they are featured with brick and timber j st above a series of floating docks that are right down on t e River. T is Alternate "J" is simply substituting the softer, exposed a gregate, textured, poured asphalt, which was in the base bid, s we are going from brick asphalt to an exposed aggregate. T e map of the River Corridor and Master Plan was brought into t e meeting which showed the features of the Park and accessi- bility to the Riverscape. mmissioner Wade brought up his concern about the lights. The . 1 potential problem is vandalism and lighting is very impor- nt for security. Lighting is very important and he suggested mething else be found to delete other than the lights. Mr. Lawson advised they did quite a bit of research on the lights a d had actually brought the fixtures in and did quite an exten- sive background research on security, light levels, etc. They tried to put together a park that had as many of the original features as possible. The electrical is one item -- fortunately o unfortunately- -that is every easily pulled out as opposed t tampering with excavation or change or:interrupt a path, or n t make a path continuous for the full length. Their thought 7. NEW BUSINESS (Cont'd) is that we would be able to build a really high- quality park, the majority of what we wanted in the first place, and then have every intention'of actually putting the lighting in. The trenching is actually ;left in and the conduit for the entire lighting for the entire length of the park, plus electrical service for the entire park. We are lighting the Jefferson Plaza area to an extent, which is clear to the north end and we will actually be in a position - -Mr. Lawson felt--when money does become available to us-- through the Park Depart - m nt or perhaps through this body if it works out that way-- a d we would be able to go back in and put these fixtures in, a d perhaps do part of it with our contingency. Commissioner Wade said what he is trying to do, and this is the job of this Commission, is try to be practical, down to earth, a d when we get the Plaza Park done, there is always somebody who will say this or that, but we open ourselves to very legi- timate and severe criticism if we go over there and build a nice big Plaza Park and don't have the proper lighting. Back to speaking as a retailer, now it is getting so that many people are afraid to go many places at night, and we have to watch this. Commissioner Wade said what he wanted to know is the day we open the Plaza Park up, will there be lights t ere? Will we have adequate lights? Mr. Lawson answered, " o. You are not going to have a- dequate lights under the p esent arrangement." Commissioner Chenney asked, "At the foot bridge -the old Trunk Bridge, you're not going to have any lights at all on it ?" My. Lawson said that they are routing the posts and providing for the fixtures and providing the detail for the conduit, and a ain, the answer to the question is, there is no lighting. B th Commissioners stressed the people cannot go across the b idge without lighting Commissioner Wiggins said he thinks the real question involved here is that we didn't build in sufficient money for the in- flationary factor that has happened. We do not have enough money to do the whole thing, so we either probably do it with- Out lights, or we don't do it at all. We have to find the lights out of some other money, some other place. Mr. Brownell advised his thought was that we may have some money available in one of the line items as we carry out our various site improvements. The overage could be used for light fixtures. When we turn the Plaza Park over to the Park Department, we may be able to furnish them with light fixtures. We cannot tell until we get the site improvements complete and see how much inflation there is in other figures, or if there is an overage. 10 7. NEW BUSINESS (Cont'd Commissioner Wiggins said another aspect of this is that we should give some consideration to the fact that the money to do this lighting is probably going to have to come from another source, and the major probable source would be revenue sharing, and it would be done by the city. When you get into the revenue sharing dollar, you are in competition with a great many other desires and some require a lot of public support, a lot of public clamor, and a lot of screaming, frankly, to get it. He believed they would scream more about the lights than they would about any other single thing. So, this may be the best leverage to get it done that way. He stated we have to face the plain facts that we have just so much money, and we've got a project. We don't have enough money to do it all the way we want to do it, and this apparently from the experts' view, is the only thing that can reasonably be pulled out and done at a later time -- within some kind of economic. sense, because if we pull some of it out, it would cost a fortune to come back and do it later. The fact that they are putting in all of the electrical underground work, so all that is required is just actually to put the fixtures in, would make i even easier to make this happen. Commissioner Wiggins said he agrees with the other Commissioners wholeheartedly. He doesn't like it either. He would much rather see this completely done the way it was planned - -the way we had hoped it would be done - -and he will be one of those "screaming for the lights." In reference to Mrs. Janet Allen's question on how lighted would the Park be and the general lighting, after getting across the bridge, Mr. Brownell advised there are no lights on that side of the river where the bridge comes in- -none on the east side of the river. Mr. Lawson advised the path actually comes down ir front of the Park Department office, past the maintenance area. The total package does call for lighting on our portion of the ramp, which goes down from the east end of the bridge down to the street level - -by the Park Department office - -that would be lighted. All these post tops were included. There would be no lights on the east side of the river, and on Mrs. Allen's addi- tional comment,this was correct. My. Fred Helmen stated, he feels very keenly about the lighting. HE feels this is a must:: We came this far with the pedestrian way and bridge and the lighting is very, very essential for the Success of the Green Belt. Until we can come up with a solution, hE suggested the Commission defer any action on this today until a conclusion is reached that the architects specifications call f r. He agrees on providing lighting and the success depends on t at. "I repeat, lighting for the success of that is necessary. Lighting is No. 1. 11 7. EW BUSINESS (Contid er Mr. Brownell, the time limit for completion is 120 days. The ime would take it to June 19th probably. r. John R. Kagel, Executive Director, Downtown South Bend Council, dvised of the community's Bicentennial, on July 4th, as we have een designated as one of the few cities, apparently at least in his part of the country, as an official Bicentennial city. The 20 days, which he was just aware of, will put the completion date eyond the Bicentennial date. He thought it would be a shame to elay it too long and believes they will have difficulty in meet - ng that deadline date as it is. The comments with reference to the ossibility of drawing some line items from our contingency, etc., ould be of sufficient background not to delay it. ommissioner Wiggins agreed with Mr. Helmen except that he didn't hink there would be anything we would be prohibited from doing n terms of finding alternate sources to complete the lighting by uthorizing this, as so proposed and constituted today, because e didn't see how we can eliminate any other part, nor see any ay we can get that lighting in without getting additional funds o do it. We can make just as much progress getting additional unds if we give them a proceed order on this basis - -on this hase of it - -as we could by holding the whole thing up. Mr. Fred . Helmen agreed to Commissioner Wiggins' comments, and said unless e find other places to use the money, and if we defer, it may not e finished for years. In referring to Mr. Kagel's comments for he specific deadline date, we will'be living with this for several ears, and just to accommodate the July 4th date - -to him - -was not s important as it is to get it right in the first place. . Brownell said that we do have another very urgent need to get is completed, because our project ends on the 20th of June. r. Karl King, Chairman, River Bend Plaza Advisory Committee, said e would like to offer the importance of this in relation to our entury Center. The downtown will probably be one of the most mportant things. The proper hue is very important to the impor- ance of this Plaza Park project in relation to this city. It is ery important that we do try to find additional funds from another ource. There are possibilities. resident Nimtz asked Mr. King his feeling as to whether there will e large public interest and desire here, and if he felt we can ick up additional funds? Mr. King answered affirmatively, and said e felt that way because we have a commitment of $12 Million on the entury Center, and this is really a part of it. The whole area is o important, and the beauty of the river is the theme of the down - own, and, at night, it could be very pretty and very much used by any of the people. It will be one of the prettiest things in this hole city when it is completed. It will be a beautiful site! - 12 7. NEW BUSINESS (Cont'd) Mr. Brownell advised this contract would be administered by the City Engineer's office, and that the head of the construction de rtment has already agreed to approach the city on community funds to provide money for these lights. He advised he felt we will get the money for the lights outside of the bridge, but didn't know about the lights on the bridge. The city is guaran- teed 3 -1/4 Million Dollars in federal funds for community develop - nt. Mr. James Seitz, Superintendent of the Park Department, advised that we definitely need lights. It is very important with all e problems we have. He said he is sure everyone is aware of their budget, as well as all the other city budgets, and it is a very serious problem. Revenue sharing could be an answer. Ii reference to Commissioner Chenney's question directed to Mr. S itz if he could get the additional funds, through the Park D partment, for the lighting, Mr. Seitz advised he would need t discuss this at the cabinet meeting and get the.feeling of tie Mayor. C mmissioner Wade said if we can spend $13 Million and spend $ 78,000 for this, that he just wanted to go on record that we k ow the lights are a problem, but that somehow out of the $13 Million, maybe we can find the money for the lights. There just his to be an answer. We will have to go on and do it, and go oi record. Everybody knows how we feel. If we can dig up $13 Million, we should be able to dig up the $56,000 or whatever we n ed, but we have to have the lightin . Mr. Lawson said it w uld be more in the neighborhood of 140,000 with the differ - e ce. Mr. Wiggins moved that we award Contract No. l to the lowest bidder, Arco Engineering Construction Corporation, in the amount of $240,322.63, as proposed, subject to HUD approval and Com- mission Legal Counsel. Motion was seconded by Mr. Wade and carried. C mmissioner Wade requested the minutes show that we realize tie problems and recognize the need for lights. President N'mtz replied that we will have it in the minutes. The motion is that we award this contract to the lowest bidder, Arco E gineering Construction Corporation, and that we also have ii the minutes that we understand that the lighting will have t be provided and we will attempt to secure these funds some other way -- either through revenue sharing or in cooperation with the Park Department--but that we do realize the problem ii the inadequacy of the lighting. Mr. Helmen asked, "Do I u derstand that to mean that nothing will be deleted from t at motion? That the bridge lights and the other lights, a described, will be in that part of the motion ?" President N'mtz advised, "No. We have to award the bid with these d letions in order to get it below the engineer's estimate. Wa understand these deletions will be made and that we have ai alternative solution, we hope, in the next few weeks.." - 13 - 7. BUSINESS (Cont'd Another motion was requested for the landscape contract- - Contract No. 2. Mr. Wiggins moved that we award Contract No. 2 to the lowest bidder, Robert Foegley Landscaping, in bid amount of $26,323.75. Motion was seconded by Mr. Wade and carried. This is also subject to HUD approval and Com- mission Legal Counsel. Model Cities Code Enforcement Program - Contract, E -6: Authorization was requested to enter into a contract with the City of South Bend for the Model Cities Code Enforcement Program, E -6, subject to the approval of Legal Counsel and Executive Director, not to exceed $392,697.00 (Model Cities funds), with contract period to complete performance no later than June 30, 1975. On motion by Mr. Wiggins, seconded by Mr. Donaldson, the above contract was approved, not to exceed $392,697.00, with contract period to complete per - formance no later than June 30, 1975, subject to Legal Counsel and Executive Director approval, and the President and Secretary authorized to execute. Workshop Seminar: Authorization was requested for our E.E.O. Officer, Mr. Frank Alford, to attend a three -day workshop seminar on equal employment and affirmative action, in Indianapolis, on January 27, 28 and 29, 1975. Mr. Brownell advised this is based on the letter from Governor Otis R. Bowen, M.D., to Mayor Jerry J. Miller of South Bend, inviting attendance at an equal employ- ment and affirmative action workshop. It is proposed to have Mr. Frank Alford attend this session if Com- mission approves. On motion by Mr. Wade, seconded by Mr. Wiggins and carried, Mr. Frank Alford was authorized to attend the above workshop seminar. 8. OROGRESS REPORTS River Bend Plaza Schedule Report, Project Ind. R -66: Mr. Louis N. Wilcox, Director of the River Bend Plaza Office, advised in line with the conversation earlier on the phasing out and the Redevelopment's responsi- bility in downtown, we are actively looking for new quarters for the River Bend Plaza Office. The Sub- committee of the River Bend Plaza Advisory Committee, has this matter under consideration, and an offer is to be made to us next week. - 14 - PLAZA PARK CONTRACT NO. 2, AWARDED TO: ROBERT FOEGLEY LANDSCAPING, R -66 CONTRACT APPROVED FOR MODEL CITIES CODE ENFORCEMENT PROGRAM, E -6 WORKSHOP SEMINAR, JAN. 27, 28 & 29, IN INDIANAPOLIS RIVER BEND PLAZA SCHEDULE REPORT, R -66 S REPORTS (Cont'd The Festival of '75 Comittee, headed by Mrs. Gwen Stiver, had two very interesting and well- attended meetings relative to the celebration for the 4th, 5th and 6th of July,.1975, on the River Bend Plaza in the contiguous area. We had a very distinguished visitor yesterday, Mr. Larry Conrad, at our meeting to see what the state could add to our deliberations and also what we could add to the state's activities for the Bicentennial. . Staff Reports: 1) Model Cities Code Enforcement, Project Ind. E -6: PROGRESS REPORT, Mr. John Davis, Project Director, submitted a MODEL CITIES CODE written report for the month of January. ENFORCEMENT, E -6 In summary, the work is progressing well in the E -6 Code Enforcement area. There are six (6) contracts in effect for a total of sixteen (16) structures. Three contractors are engaged in the rehabilitation of these structures. Initial inspections were started January 8th to include the extended E -6 area. Financial data is being compiled for bid opening No. 14. Mr. Brownell advised the staff is making good progress in this project. 2) Southeast Neighborhood Development, Project Ind. E -7: Mr. Gene Stokes, Project Director, submitted a written report for this project. In summary, to date there are 75 applicants for this project - -three applicants were disqualified before home inspections were made due to program guideline violations. Thus 72 homes were inspected. 46 applicants have been approved for grants by the E -7 Advisory Committee. 12 homeowners have been re- jected for a variety of reasons. Thus the Advisory Committee has disposed of 58 cases at present. The balance of the applications will be handled within the next 30 days. There have been 25 emergency repair cases. The total amount of emergency repair work contracted is: $5,213.19. A total of 42 contracts have been advertised for bid, with only 8 contracts for rehabilitation that could be awarded. Two of the eight awarded contracts ex- ceeded the $5,000 limitation for rehabilitation and were approved by the Redevelopment Commission and - 15 - PROGRESS REPORT, SOUTHEAST NEIGHBOR- HOOD DEVELOPMENT, E -7 a GRESS REPORTS'(Cont'd Common Council. Madison Builders, Inc. was the successful bidder and has been awarded these eight (8) contracts in the total amount of $41,586.00. Madison Builders, Inc. has filed the required per- formance bond with our legal counsel and counsel is presently reviewing it. If no problems develop, we anticipate sending notices to proceed within the week. We have re- advertised 10 of the 34 contracts which were not bid on successfully the first time. 20 contracts have been distributed on the present re- advertisement, up from the previous average of less than 10. As of January 20, 1975, we expect to re- advertise a second set of 10 contracts. 3) Business Relocation Report: Mr. John A. Kotzenmacher, BUSINESS RELOCA- Director of the Business Relocation Division, advised TION REPORT, R -66 in his written report that there were no business re- location claims during the month of December, 1974. 4) Property Management Report: Mr. John A. Kotzenmacher, PROPERTY MANAGE - Director of the Property Management Division, advised MENT REPORT, R -66 the total receipts collected during the month of December, 1974, were $3,389.75. 5) Relocation Progress Report: Written report submitted by the relocation staff for December, 1974: Southeast N.D.P. A -10: Workload is 8--4 families, 4 individuals -- status same as in November report. Model Cities N.D.P. A -10: Workload is one individual, temporarily relocated. LaSalle Park, R -57: Workload is one individual. The house is in condemnation. Model Cities Extended. Services: Workload is two families. Status remains the same as in November report. City -Wide: Workload is ten - -9 families, 1 individual. No claims are being submitted, as we are waiting for funds to become available. =XT COMMISSION MEETING ie next Regular Meeting of the Redevelopment Commission will at 10:00 a.m., Friday, February 7, 1975, in the Office the Department of Redevelopment. - 16 - RELOCATION PRO- GRESS REPORT NEXT MEETING, FEBRUARY 7, 1975 10. WELCOME EXTENDED TO FORMER REDEVELOPMENT COMMISSIONER ident Nimtz welcomed Mr. James G. Louis, former Vice ident of the Redevelopment Commission. Mr. Louis ed as Commissioner, in '56, '57 and '58. 11. fEIGHBORH00D DEVELOPMENT PROJECT, INDIANA A -10, SE #1 rs. Janet S. Allen, said she heartily agreed that city - wned properties should be kept spotlessly clean and sees o reason for the lots down in the Southeast side to be ittered. She said she didn't understand why the Urban edevelopment does not assume its responsibility to keep he lots clean and free of debris. The same thing appened in LaSalle Park. She stated that is the job f the Department of Redevelopment, and, if they acquire he property, they should keep it clean. Ir. Brownell explained that some of these houses were emolished and the contractor is in the process of haul ng debris away on the demolition. Mrs. Allen said these ots are not necessarily only the ones involved in demoli- ion,, but also are the vacant lots owned by the Park De artment. Mr: Brownell advised that on those the Depart - ent of Redevelopment has conveyed the property to the ity for the Park Department. Where the contractors are aking down houses for Redevelopment, we are responsible, ut on the other properties we are not. ommissioner Wiggins felt the best approach is being made y the councilman for that area. They have taken pictures nd have had all kinds of publicity. He also advised the my properties that we have are the properties that are urrently being demolished. The contractors who are demolish- ng them are responsible to us to do the job to clean it up. he rest of the "stuff" belongs to the city, and the respon- ibility for maintaining it lies right with the title of the roperty owner. MR. JAMES G. LOUIS, FORMER VICE PRESI- DENT OF REDEVELOP- MENT COMMISSION N.D.P. PROJECT, INDIANA A -10, SE #1 ommissioner Wade asked Reverend Williams who he thought was alling down on this, and Reverend Williams said the Sub - tandard Division of the Bureau of Building & Permits. Com- issioner Wiggins agreed that Substandard is certainly respon- ible for the burned -out shells that are sitting there. Com issioner Wade said that he concurs with Mrs. Allen to keep he lots clean of debris, and asked if the request to Sub- tandard can come from us, or if that should come from the ity. Reverend Williams said that is the city's, but as that as been happening and nothing is being done, it is the "wheel hat squeaks the most gets the grease," but there are.no wheels ut there to squeak! Commissioner Wade asked if we can't do ny squeaking for them, and asked the Reverend's recommenda- ion. Reverend Williams said that we can and he recommended e go to the Mayor. Mrs. Allen's recommendation was to have he Common Council rewrite the ordinance regarding the clear - nce of the lots by the Substandard Division. The Reverend - 17 - 11. NEIGHBORHOOD DEVELOPMENT PROJECT, IND. A -10, SE #1 (Cont'd aid, "While they are rewriting the ordinance, Janet, we still ill get a lot of debris Let's get the debris cleaned up; hen let them rewrite the ordinance:" missioner Wade asked if we can send our representative to Mayor (whoever it is), or how can we get the job done. sident - Nimtz said he will be glad to talk to the Mayor ut this, and asked Mr. Brownell to have this reported at next cabinet meeting. resident Nimtz said the councilman is raising plenty of cain" down there, but whether it will be done or not we do of know, but we will be glad to put our input into it. lthough it has been adequately pointed out, he believed t is not legally our problem, or technically our problem. robably most of the problem is on property we have conveyed o the city for the Park Department. resident Nimtz thanked the Reverend and advised we were glad o have his counsel on the subject, and we will follow through ith the recommendation. 12. ADJOURNMENT n motion duly made by Mr. Wiggins, he meeting adjourned at 11:12 a.m. everyone to stay for cake and coffe f Reverend Williams. C. Ra nell, Executive ctor (SEAL; seconded by Mr. Chenney, ADJOURNMENT President Nimtz invited e being served in honor i F. Ja Nimtz, President Mr. City 1200 Dear LAWSON ASSOCIATES PROFESSIONP L ENGINEERS 1p1 JMS BUILDING • S,.)UTH BEND, IND. 46601 January 16, 1975 . Wayne Brownell tor, Department of Redevelopment )f South Bend County -City Building Bend, Indiana 46601 Mr. Brownell: Re: Plaza Park Bids DANW. R. i..A10, !,t) =d, SA JOHN E. 1'ISIIF.R, P.L. GERALD F. KINYON, P.L. PH: (219) 234 -3167 We have reviewed the bids for Contracts 1 and 2 for Plaza Park cons ruction which were opened in your office January. 10, 1975. These bids re summarized in the attached "Bid Tabulation" (15 copies attached) We find the low bid submitted for Contract No. 1 by Arco Engineering Construction Corporation to be regular and proper in all respects. We find the low bid submitted for Contract No. 2 by Robert Foegley Landscaping to have a very minor mathematical error of $1.25 and is regular and proper in ev ry other respect. We recommend that these Contractors be tentatively awar ed their respective contracts pending H.U.D. and legal review. On January 16, 1975 representatives of Arco, South Bend Bureau of Construction and Lawson Associates met to discuss deletion of certain Base Bid items and the inclusion of certain Alternates to give a final project acceptable to the South Bend Department of Redevelopment in quality and Within its available budget. The results of that meeting are summarized in the, following recommended Contract "composition" for the contracts to be awarded to Arco Engineering Construction Corporation and Robert Foeg ey Landscaping: i C. Wayne Brownell Page 2. ARCO BASE BID DEDUCT ELECTRICAL ITEMS 642 Bridge Lighting (All) 26, 174.00 645 Post Top Lights (37) 20, 211.25 646 Bollard Lights ( 6) 5,865.00 643 - A, B, & C -3 I & M Connection 4,086.64 ADD ALTERNATES (Brick Paving Only) "A" Brick Module A "B" Brick Module B "C " Brick Module C "D" Brick Module D "E" Brick Module E "F" Brick Module F "G" Brick Module G "H" Brick Module H ADD ALTERNATES (Complete) "I" Module 'AAA' ITS Jefferson Plaza Exp . Agg . "K" Jefferson Plaza Brick "L" Entrance Plaza Brick "M" Bridge Plaza Brick Total Arco Contract Total Foegley Contract Total I & M Electrical Connection Cost Total Contingency Available Total DOR Funds Available for Construction of Plaza Park January 16, 1975 277,555.57 56,336.89 221,218.68 t/ + 3,637.85 224,856.53 2,720.00 2,209.80 1,393.80 4,545.00 4,597.50 + 15,466.10 240, 322.63 26,323.75 3;L30.64 8,484.48 $278,361.50 C. ayne Brownell fanuary 16, 1975 Page 3. With the above combination of the Contracts 1 and 2 with the additions and deletions noted, virtually all of the original Plaza Park desic n will be constructed with the exception of lighting on the Bridge and along the main path. However, all other electrical service including Kiosk lighting, all trenching and conduit will be put in such that the fixtures can be put in when funds become available (approximately $40 , 00.00 would be required for this) through the Park Department or elsewhere. It is our recommendation, then, that tentative awards be made on this asis to both Arco Engineering Construction Corporation and Robert Foeg ey Landscaping. If we may be of further help in this matter, please do not hesitate to contact us. Very truly yours, LAWS N ASSOC TES �J Daniel R. Lawson, P.E. 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