HomeMy WebLinkAboutAward Quote - Bendix Theater Flooring Proj No 119-106 - Carpet Service Outlet, Inc.1316 COUNTY -CITY BUILDING
PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD
FAX 574/ 235-9171
SOI ITH BEND. INDIANA 46601-1 930
r
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
PUBLICBOARD OF WORKS
December 10, 2019
Ms. Vicki Shepard
Carpet Service Outlet, Inc.
1514 Mishawaka Ave.
South Bend, IN 46615
RE: Quotation Award — Bendix Theater Flooring — Project No. 119-106
Dear Ms. Shepard:
The Board of Public Works at its meeting held on December 10, 2019, awarded the above
referenced quotation to you in the amount of $72,642.
Please forward the following documents 4 to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
Ins
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Project Engineer
SUBJECT: Award Project No. 119-106
Bendix Theater Flooring
DATE: December 3, 2019
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On November 26, 2019 the Board of Public Works opened quotes for the above project. I have
reviewed them and found them correct.
The quoters ranked as follows:
......._.... ................
.._.........__
_. ...Tots W....
Quoter I Quote
Amount
1. Carpet Service Outlet Inc. $72,642.00
I recommend award of a contract for Bendix Theater Flooring to the lowest responsive /
responsible quoter, Carpet Service Outlet Inc. in the amount of $72,642.00.
Sufficient funds have been appropriated from Hotel Motel Tax Fund, 7304.42010.000.0099.
Please call with your questions (5998).
Enc. Quote Tabulation
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S F P BILI[
irwPp
PROJECT NAME: Bendix Theater Flooring
PROJECT NO. 119-106
QUOTES DUE November 26, 2019 by 9:30 AM
(Must be completed for all quotes. Please type or print)
Date: _.. "' 5' �l Firm: eeC
City/State/Zip:
T A Number:
Agent of Bidder (if Applicable): P �� a _
Pursuant to notices given, the undersigned offer furnish labor and/or material necessary to complete the
public works project of:
u.
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend Department of Public Works
and dated // - 7 "> 2y I J I for the sum of (enter the Total Quote as shown on the Proposal)
Q l' uote lu p ) (
of Total y gyp...
p s°Alternates shown on Pro sal (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By �� t
(a )
,, ur• .x
�r & 1,4
(Printed Name of Flerson Signing)
The above quote is accepted this % 0
Subject to the following conditions,.
B®RD OF PUBLIC WO S
WtAo'IM'Uaradik,
. r si nt
Member
Laura L. O'Sullivan, Member
ACCEPTANCE
day of�20 !
4
Genevieve E. Miller, Member
Th ese D r u Member
st: Linda M. Ma in, Clerk
Version 4/2/2019 Page - 7 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Bendix Theater Flooring
PROJECT NO. 119-106
QUOTES DUE November 26, 2019 by 9:30 AM
Item
No Description Quantity Unit Unit Price Total Amount
Installation of carpeting and LVT
..m..1 in endix s ec ficationsater per the1 LS ITITITITITIT .. ._ .............. _L_.......w_'
Total Amount of Quote $ �a
Firm: �( _ 5d1ft
Address. � �...... � a."�0",t,1..
City/State/Zipm �"�"�r:°'Telephone Number: . ....
Fax Number: '"" ' -- 7
_
Bya� ��°.�. � .,„
�` (Signature)
L k'-, -�; A r. Ls ex rz-A
......�d
(Printed Name of Pers n Signing)
Version 4/2/2019 Page - 11 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH H BEND INDIANA,
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this loth day of December, 2019, by and between,
Carpet Service Outlet, Inc., 1514 Mishawaka Ave., South Bend, IN 46615, HEREINAFTER called
the "Contractor", and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.: 119-106
DESCRIPTION: BENDIX THEATER FLOORING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $7,2642
FUNDING: HOTEL/MOTEL TAX
The total bid for this improvement were those prices as received and accepted by the Board on
November 26, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC-W RKS CARPET SERVICE OUTLET INC.
Gary A. Gi ot, President Elizabeth A. Maradik, Member Printed Name _.......................
Genevieve E. Miller, Laura L. O'Sullivan, Member Signature
Member 9
1.uZ::a A
Tberese J. orau, erraber Attest: Linda M.1Vlartin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then_ ww of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary __._........... Corporate Seal
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/3/2019
Department Public
Name Becca Plantz Works
BPW Date 12/10/19 Phone Extension 5998
Re uired Prior to Submittal to Board
BPW Attorney Z Attorney Name Clara McDaniels
Dept. Attorney E] Attorney Name
Purchasing El...�._..._._.�_.��� ........................a....��
Check the A rho riq Item Type — Ree 1i
Professio
nal Services Agreement Contract
Open Market Contract Amendment/Addendum
R Bid Opening Bid Award
Quote Opening ® Quote Award
Proposal Opening ❑ C/O & PCA No.
❑ Chg. Order, No. [ Traffic Control
❑ Other:
ltequi.rd Information
All Submissions
LJ Proposal
Special Purchase, QPA
Req. to Advertise
E] Reject Bids/Quotes
[:] PCA
Resolution
❑ Ease./Encroach
❑ Title Sheet
Company or Vendor Name
CalTeLService Outlet Inc. �._______......... w.
.F1
.
Yes If Yes, Approved by Purchasing
New Vendor
❑ No
MBE
MBE/WBE Contractor
Completed E-Verify Form Attached ❑ Nos
❑
Project Name
Bendix Theater Flooring
Project Number
119 106
Funding Source
Hotel Motel Tax Fund......_
... ................................_.................._.�.........
Account No.
7304.42010.000.009.. ._............_._._._._._.._ .........._...
Amount
..............
$7 ��.....��.....��...���........................................w_....._�������������� ..
2,642.00
Terms of Contract
Lump Sum
Purpose/Description
.. ....... ....... ....
Remove and 1, cc flooring; in Bendix Theater.
Amount of
Previous Amount
❑ Increase
Decrease
Current Percent of Change:
New Amount
Total Percent of Change:
Time Extension Amount:
New Completion Date:
$
Increase %
Decrease �(............................
Increase %
Decrease ( %